Hawthorne PAC Meeting Minutes, November 13, 2018
Attending: Val VanAmbug, Courtney Dodson, Casey Bertram, Eliza Eddy (Fork & Spoon), Erin Shanahan, Lauren Dee, Nikki Jacobsen, Mandy Leipheimer (BSF)
Welcome and approval of Oct. 16th meeting minutes. Val motion to approve, Courtney second, approved.
Mandy from BSF presented on the Santa Run. Funds from this run go directly back to Bozeman schools in various formats. The top 3 schools with attendance at the run get $1,000.00 check written to their school.
- Val talked about the Free and Reduced lunch program and how it was presented at the Superintendents PAC meeting. The numbers are showing less people registering for this program although Bozeman is growing. They are trying to get the information out for parents to register even if they don’t qualify. These numbers directly affect our federal funding for lunch programs and after school programs.
- Val talked about the after school program, KidsLink. They have lost a large portion of their funding and due to lower numbers of parents registering or qualifying for services, they do not have as much money to cover student scholarships for after school care. Greater Gallatin United Way is asking for all PAC’s to donate $2,000.00 to help cover these scholarships this year. Val motioned for the majority approval, Courtney second. Approved pending board approval.
- Lauren Dee gave an update on the High School transition. There will be a public comment meeting on Monday, November 19 at the Bozeman High School. There are currently 5 maps being considered. 2 of which directly impact Hawthorne’s boundaries. The 2 most recent maps split Hawthorne kids between high schools depending on where their home is. All parents are encouraged to attend this meeting for information and to give comments.
- Val gave an update on 99 pledges and the BSD’s policies that were an issue at the Fun Run this year.
1. Casey gave a Mascot/School Color update. Staff has approved the process, narrowed it down to an animal that can begin with any letter in the alphabet (the other option was just animals that start with “H”).
2. Farm to school will be giving the PAC some proposals in the near future to keep the program alive at Hawthorne. Erin Shanahan had a few ideas of reaching out to a group of parents to see how much interest there as in the program. Erin Jackson will be sending proposals the Hawthorne for review.
3. PAC needs to pick a Celebration of the Arts date. Casey suggested May, 17, 2019.
4. PAC needs to pick a STEAM night date, Casey suggested, January 24, 2019. This event also needs a new chairperson.
Eliza Eddy from Fork and Spoon presenting information for Hawthorne to host a Family Night at the restaurant in April to tie in with our month of Community Outreach. PAC and Casey need to pick a date.
Val asked for any interest in having Mary Ann Benz come and present to the PAC again about her various areas of expertise. Val will be reaching out to Mary Ann about a PAC date that works for her to come.
Agenda for PAC Meeting
November 13, 2018
1. Approval of PAC minutes from October 18th meeting - Val
2. BSF-Santa Run
3. President’s Report- Val
- Student Services - Mary Ann Benz
- Food Services Update
- Data Sharing - 99 Pledges
- Greater Gallatin United Way
- High School Update and Public Meeting
3. Principals Report - Casey
4. Fun Run Totals and expenses - Courtney
5. Fork & Spoon Presentation - Eliza Eddy
AGENDA FOR PAC MEETING
October 16th, 2018
- APPROVE MINUTES FROM SEPTEMBER 11TH MEETING: BECKY
- PRESIDENT’S REPORT: BECKY AND VAL
- PRINCIPAL’S REPORT: MR. B
- SCHOOL MASCOT AND COLORS: Mr B
- HOLIDAY PROGRAM: BECKY AND VAL
Hawthorne Pac Meeting Minutes
Tuesday October, 16th 2018
Attending : Becky DiCola , Val VanAmburg, Courtney Dodson, Kim Thorne, Robin Culver, Mr. Bertram, Nikki Jacobson, Jill Pratt, Lauren Dee, Gina Gentile
Presidents Report: Becky and Val
- Welcome and approval of minutes from September 11th PAC meeting. Becky DiCola motion to approve, Val and Robin second it. Approved
- No school this Thursday and Friday. PIR for teachers
- Tonight is Montana Suicide Prevention in room 122 at Wilson Very high suicide rate for kids and adults in Montana. We are higher than national average Warning signs discussed
- GVFTS Crunch Time event Oct 24th. Volunteers needed to separate apples and take to teachers. All students take a bite of apple at same time. Promoting healthy eating
- Oct 22-26 Missoula Theater coming. Every student participates during class time. 60 parts to try out for after school Two performances on Friday October 26th. The play this year is King Arthur’s Quest
- Red ribbon week Safe and Drug Free is next week. Kendal Bachman our counselor will have a different dress up day to support it. Look for email with details
- 1:30-2:30 Halloween Parade on October 31st. All welcome to walk with their student’s class come dressed up or not .
- Nov 6th women’s basketball game at MSU. Whole school goes to this event. 6,000 kids go throughout district and surrounding areas. Chaperones needed- ask your child’s teacher.
- Nov 6th Parent University: Technology! Help my child knows more than me! Noon to 1:00
- Assemble with author Matthew Cordell coming on Nov 9th, 9:15-10:00. Robin Culver is contact. Children Festival of Books Pre order book and it can be signed by author ahead of time. $200- $400 is cost for this. PAC pays. Look for sheet coming home. Deadline is the 22nd
- Nov 13th next PAC meeting. Val in charge
- Congrats of getting rid of water bottles in schools. No more plastic and waste. District wide this is happening. We have a drinking fountain to refill water bottle inside lunchroom.
- Fun Run we have earned $38,000 so far. Still accepting money
- Super PAC Meeting: Fork and Spoon on 7th street is a pay what you can restaurant, or pay suggestion, or pay it forward for next customer. They invited all families to the restaurant to help raise money and get word out. Possibly a community outreach- they cater
- Heather Watson at Hylite Elementary has created STEAM Clubs for every grade at that school- Parent volunteers -80 ,some weekly, some every month. It is done after school or robotics program Becky has info on this if thinking of starting at our school Our librarian is a STEAM expert and will start lessons in library and see if their is an interest with the students. 20 volunteers signed up to help with STEAM but need a chair
- District updates: there is a video of high school being built. 4 meetings in next month and a half . December might know boundaries ect.. Committee has 40 people on it- parents from schools, high school parents, community members , ect.. wide array of people on committee, You can find the minutes for this meeting on district wide website. Hawthorne will add Lauren Dee to agenda in December who is a member and will report to us on updates.
- A Seat at the Table is Thursday Oct 25th . Bozeman Community Foundation is trying a new collaborative initiative. Neighbors and community members join in small conversations about their community. Everyone eats together and talk about future of Bozeman. Need people to host the dinner for 8-10 people. There is an app that guides your convo
- Mrs Lillarose dad is BHS principal He had cancer and caught a polio type virus while immune system down. Her mom with him and she is back and forth visiting him
- Becky went to high school PAC meeting. Gallatin County Health Department came and talked about e cigarettes. 23 percent of teens use some type of vape compared to 11 percent nationally. Flavored towards children. May have them come talk at PAC meeting or to 5th grade to learn more about prevention.
- Jill Pratt our parent liaison wants to create a lunch group for parents first Tuesday of month from 12-1. Everyone welcome Bring own lunch, hang out, treats provided and drinks. Connect parents, create community.
1. Anne Thoreson is new art liaison. She is meeting with every grade level team and is planning whole year of art residencies and buying art supplies
2. Drills at school lately for safety. Kinders it was not effective but was for others. Reteaching it to students in the class. Casey can answer any questions about drills and safety.
no fires in school since 20s- it is rare. School violence happens more. Talk to your kids about it at home if concerned
3. Mascot: Staff will preselect the graphic designer. The guy who did Kalispell mascots when Mr. B taught there is affordable, then staff will weight in on parameters. Is it an animal or not? narrow the scope, preselect colors, then put out to kids to design. Graphic designer comes back with 3 choices and then vote on final
The design will be done at home by students who wish to participate
We will look for common ideas and select three for final vote
Big reveal of mascot at Celebration of Arts We will get a costume and have him show up and surprise kids
4.Holiday program date December 18th at Wilson
Shannon Faye is in charge and will need volunteers
Lauren Dee is in charge of Box Tops for education
1. putting Box Tops collection at at Heebs. Still working out where it will be placed. November 1st they need to be sent in for money.
- It went great! Will earn around same amount as last year. Close to $40,000 dollars. Top seven kids going to laser tag with Mr B.
PAC Meeting Agenda and Minutes
September 11th, 2018
- Approve minutes-Becky
- President’s Report-Becky and Val
- Principal’s Report-Casey
- Volunteer Update-Val
- Fun Run update, September 28th-Becky, Val and Courtney
- School picture Day, September 13th-Val
- Parent Teacher Conferences- breakfast, snacks for teachers-Kim
- Open House, September 20th
- World Language-Becky
- Green Team-Becky
- Treasurer’s Report- Robin
Hawthorne PAC Meeting Minutes
Tuesday September, 11th 2018
Attending: Becky DiCola: President Val VanAmburg: co President
Courtney Dodson: Vice President Kim Thorne: Secretary
Robin Culver: Treasurer Mr. B Principal,
Gina Gentile, Carly Olsson, Shannon Fay, Jill Pratt- new Thrive , Parent Liaison, Lauren Dee, Carrie Fabris,
- Welcome by Becky Dicola (President) and introductions
- Jill Pratt our new Parent Liaison introduced herself (see below for contact info)
2. Minutes: Becky moves to approve minutes and Robin seconds to approve minutes from May of last year
3. Presidents Report: Becky and Val
- Explanation of Pac and Super PAC meetings
- Becky and Val go once a month to a district meeting with superintendent and other parents and bring us best snippets from what they learn
- PACs purpose is to get volunteers and raise money. This year to buy iPads, literacy materials, heart monitors for Mr Fischer, safety enhancements, ect school district cant afford everything so PAC fills that gap to help supply school with needs
- Speakers come at times to meetings, in past have had speakers about sexual predators, Rob Watson our superintendent may come, farm to school ect, Will post when a speaker is coming to a meeting
- PAC is always evolving!! Casey open to new ideas
- Mascot got approved by staff and PAC will move ahead with spirit wear and spirit day, spirit week and voting on a mascot
- Color ME Fun Run 5k coming soon. 10 dollars goes back to school for every registration. Refer 5 friends and they sign up then entry fee refunded . All money goes back to school Sat October 6th TBD location
- Bozeman School Foundation Santa Fun Run Top 3 schools get 1000 dollars December 1st
- Junior high kids and buses in turmoil. Not enough drivers so there are no buses for middle school students at this time Every day the buses do not pick up the students they give money back to district . They owe us 25,000
3 miles away they are required to pick up your child
- High school scheduled to be completed fall of 2020. Everyone but seniors sent over that first year. Not sure of zoning and boundaries at this time.
- SEPTA Community Dinner is September 19th at Eagle Mount. You can look at facebook page to get in touch.
- scouts tonight 6:30 at Salvation Army (sep 11th)
Safety in our schools: Ideas
- social emotional
- facility retro fits : strobe lights in school and outside
- 4 full time security guards to go from school to school
- professional development for staff: Run Lock Fight
- volunteers in halls to meet kids and to have extra eyes in the halls and friendly face in case of an emergency
3. Principal Report
- send notes to teachers on yellow cards found in office
- Staff can send a note to kids or parents to teachers
- annual budget has to be approved
- Art fund Celebration of the Arts Spring fundraiser provides enough money for schools art curriculum Over 60,000 made last year and have budgeted $64,000 for this coming school year
- general Fund for everything else comes from the Fun Run in October
- The staff presents a Wish list every year to PAC
- $18,769 iPads for Project Lead the Way it is a STEM curriculum where students design and build things on iPads
- k-2 increase access
- PAC purchasing 31 iPads every class will have case of 10
- Fischer requested heart monitors for his physical education classes. Trying increase amount of time children engaging in rigorous activity. Will start with 3-5th. You can see results on big screen and use with students with a behavioral and trauma background and sensory groups It will measure their heart rate to see how they are
- PAC helps pay for a teacher wish list each year for their classroom
staff divided into 9 teams and each team get 600 dollars
- PAC funds scholarships, field trips, green team
- parents will not pay for field trips even overnights but will have to for skiing
- Hawthorne wanted to hire an art teacher to support teachers this year, but t was told no by district. Were told its not giving other schools an equal opportunity
- Anne Thoreson may be art coordinator. On planning days she will map our art residencies and make calls, order supplies ect.. for teachers. 5, 000 is budgeted for this
- Choir is under the art umbrella so it is free this year to join choir and new tee shirts have been ordered. Choir will travel and sing at Globe Trotters and in Helena (TBD day and time)
- Green Team GVF lost funding in excess of 15,000 a year. Hawthorne can not do that this year. Too expensive to fund
- Mr. Pike and second grade team will help in garden. 2,500 budgeted for this year-
- The Book Fair flows through the PAC fund but funds are just for the library
book fair flows thru PAC fund but just for library
Becky made motion to approve budget val approved
*Becky later ask for all attendees of meeting to vote on budget through an email All agreed to pass the agenda
4, Guest: Jill Pratt Thrive PL
- I use to work here 3 years ago. I am a former teacher
- The Parent Liaison’s job is to develop strong connection between home and school community . Provides resources for parents or parents who need extra support can contact Jill
- Splits time between Hawthorne and Morning Star
- email firstname.lastname@example.org
5. Volunteer Opportunities : Val
- Val created a new sheet with contact list of parents who signed up. 100 forms turned in
- 17 events for this school year that need volunteers
- chairs needed contact Val if interested
6. Fun Run sep 28th: Courtney and Becky
- new 99.Pledges online format to collect donations. You can send to family friends out of town and can still do per lap basis not flat rate
- class who raises most money gets pizza party
- top 6 kids to play laser tag during school with MR B (who raise most money)
- Beall Park is where event is.
- Champ will do pep rally on the 19th 8-8:30
- volunteers needed
- new bibs this year with numbers printed on them
7.School Picture Day we got a volunteer
8.Teacher Conferences sign up genius made by Kim Thorne to provide lunch for teachers on both days
9. World Language third year in row
- $216 for a class
- scholarship aval
- first week of October
- Mrs. Swift in charge
10. Green Team composting again this year
earth day with speaker and an activity identity crisis right now need ideas to lead charge gardening and recycling
11. Treasurer report
- proposed using pay pal or cash only this year Too hard to collect small amounts of money from everyone
- got approved for PAC to buy a Square One
12. Box tops for education $600 last year
- send home sheets for box top to parents
- move jar to better location