Innovation & Entrepreneurship Development Centre

Accreditation of TBI & Upgradation of IEDC as TBI

Policy & Guidelines

Introduction        4

Background        4

Objectives        5

Intent        5

Categories of accredited institutions        5

Category wise requirements        6

A. Accreditation of existing Government of India supported Technology Business Incubator as a Kerala Startup Mission Accredited TBI        6

B. Accreditation of Technology Business Incubators in Universities and Research & Development Institutions as a Kerala Startup Mission Accredited TBI        6

C. Upgradation of IEDCs as  IEDCTBI        7

About IEDCTBI        7

The salient features of IEDCTBI would be as follows –        8

General Guidelines and Terms & Conditions for IEDCTBI        9

Eligibility for submitting proposal for establishing IEDCTBI        10

Minimum Requirements        10

Submission of proposal        12

Evaluation of proposal        13

Implementation        13

Financial assistance to IEDCTBI        16

Monitoring        21

Activity timelines of an IEDCTBI:        21

APPLICATION FORM FOR IEDC TBI        22

Section 1: HOST INSTITUTE (HI) DETAILS        22

Section 2: Details of Head of Institute        23

Section 3: Details of Identified Nodal Person for proposed IEDCTBI        24

Section 4: HI Preparedness Check        24

Section 5: Additional Important Information        25

Annexures        28

Annexure I - Executive Summary of IEDC        29

Annexure II - Course and student details        31

Annexure III - Faculty details        31

Annexure IV - IIC - Details of members and activities since inception        31

Annexure V - Profile of Head of the Institute        31

Annexure VI - Profile of Nodal Officer and other persons engaging in TBI        31

Annexure VII - Impactful Events        31

Annexure VIII - Infrastructure for I&E        31

Annexure IX - Awards in I & E        32

Annexure X - Startups from the institution        32

Annexure XI - IP & IPR        33

Annexure XII - Alumni Details        34

Annexure XIII - Industry Associations        35

Annexure XIV - Grant from the government and other bodies        36

Annexure XV - Space Details        37

Annexure XVI - Target milestones        38

Annexure VII - 3 years business plan and incubation model        39

Annexure XVIII - Financial Proposal        40

Annexure XIX - Means of revenue generation from IEDCTBI activities        45

Annexure XX - Means of financing        46

Annexure XXI - Endorsement certificate (to be submitted on letter head)        47

Annexure  XXII - Template for forwarding letter from HI (on the LetterHead)        48

Introduction

Kerala Startup Mission, Government of Kerala has been a pioneer in supporting the innovation and entrepreneurship ecosystem in the State. Startups have played a key role in the growth of the States’ economy. Studies have shown that inclusion remains a fundamental challenge for tech based startup ecosystems. It is also evident that the value creation by the ecosystem remains concentrated. Government of Kerala through Kerala Startup Mission intends to support institutions in regions where innovation and startup incubation ecosystem is at nascent stages and “Accreditation of TBI & Upgradation of IEDC as TBI” can play a vital role in normalising resources and value creation across the State.

Background

Government of Kerala initiated the Startup movement through Kerala Startup Mission(KSUM) by forging and implementing forward-looking policies for creating a vibrant Startup ecosystem in the state primarily to foster the growth of innovation lead technology entrepreneurship by supporting all the strata of society to encourage them to come up with ideas and to turn it into business so that they may obtain gainful employment and can employ others as well.

Kerala is currently witnessing the rise of technology driven, innovation-led and knowledge-based enterprises right from the college level. KSUM put forward the concept of Innovation and Entrepreneurship Development Centre (IEDC) in the year 2014 and was formulated to promote innovation and entrepreneurial culture in educational institutions and to develop institutional mechanisms to foster techno-entrepreneurs. IEDC aims to create awareness, exposure and technology skills among the students and to enable and promote an environment to create technopreneurial ventures by developing innovative products of social relevance. IEDCs act as mini incubators enabling students to work on prototypes while studying and entrepreneurship has already become a part of the educational system in the state.

Business incubation has been globally recognized as an important tool for job creation and economic development. Innovation and Entrepreneurship Development Centre of Kerala Startup Mission in educational institutions that shows promising performance and contributing to the startup pipeline of the state shall be upgraded as Technology Business Incubators. This shall primarily aim  to tap innovations and technologies for venture creation in and around academic, technical and management institutions by utilising expertise and infrastructure already available with the Host Institution (HI). Technology based new enterprises are high risk and high growth ventures, and require an enabling environment to enhance the prospects of their success.

Objectives

1. To promote new technology/knowledge/innovation-based startups
2. Upgrade IEDCs in Institutions to Incubators to support the aspiring startups from the Institution to become successful ventures and pursue their dreams.
3. Accreditation of existing Incubators in academia based on the overall performance and support offered towards development of innovation and entrepreneurship
4. Making KSUM IEDCs self-sustainable as Technology Business Incubators.
5. Encouraging more academic institutions to become Technology Business Incubators (TBI) to support the Startup Ecosystem
6. To create jobs, wealth and business aligning with national priorities
7. To provide a platform for speedy commercialization of technologies developed by the host institution or by any academic/technical/R&D institution or by an individual
8. To build a vibrant startup ecosystem, by establishing a network between academia, financial institutions, industries and other institutions
9. To provide cost effective, value added services to startups like mentoring, legal, financial, technical, intellectual property related services

Intent

With the goal of promoting innovation and entrepreneurship and aligning its program with national priorities, KSUM has been a pioneer in supporting the innovation and entrepreneurship ecosystem in the state. Startups have played a key role in the growth of Kerala’s economy. Studies have shown that inclusion remains a fundamental challenge for tech based startup ecosystems. It is also evident that the value creation by the ecosystem remains concentrated. KSUM intends to support institutions in Kerala where innovation and startup incubation ecosystem is at nascent stages and ‘IEDCTBIs’ can play a vital role in normalising resources and value creation across the country.

Categories of accredited institutions

There will be 3 Categories of institutions that will be accredited by Kerala Startup Mission as Technology Business Incubator

1. Accreditation of existing Government of India supported Technology Business Incubator as a Kerala Startup Mission Accredited TBI (Leap Spaces)
2. Accreditation of Technology Business Incubators in Universities and Research & Development Institutions as a Kerala Startup Mission Accredited TBI
3. Upgradation of IEDCs as  Technology Business Incubators.

Category wise requirements

1. Accreditation of existing Government of India supported Technology Business Incubator as a Kerala Startup Mission Accredited TBI

1. The Incubator seeking KSUM support for strengthening should be operational at the time of application
2. The incubator, seeking KSUM support should be an institution having a TBI sanctioned / recognised by Government of India’s Ministry / Department and hosted in Academic/ Technical/ R&D Institution/ research Hospitals/ standalone incubator/ and other partnering institutions.
3. The institution should have a proven track record in promotion of innovation and technology-based entrepreneurship.
4. The incubator should have adequate expertise and infrastructure to support incubation activity.
5. Incubators seeking KSUM support, which have existing support structures for startups, will be assessed based on the existing strength of the incubation activities.
6. Grant in aid shall be granted based on the proposals and on a case to case basis.

2. Accreditation of Technology Business Incubators in Universities and Research & Development Institutions as a Kerala Startup Mission Accredited TBI

1. The Incubator seeking KSUM support for accreditation should be operational at the time of application
2. The incubator, seeking KSUM support, hosted in Academic/Technical/R&D Institution/ research Hospitals /standalone incubator/ and other partnering institutions should have a proven track record in promotion of technology-based entrepreneurship.
3. The incubator should have adequate expertise and infrastructure to support incubation activity.
4. The institution should have a proven track record in promotion of innovation and technology-based entrepreneurship.
5. Incubators seeking KSUM support, which have existing support structures for startups, will be assessed based on the existing strength of the incubation activities.
6. Grant in aid shall be granted based on the proposals and on a case to case basis.

3. Upgradation of IEDCs as  IEDCTBI

1. The IEDC seeking KSUM support for accreditation should be operational at the time of application
2. The IEDC, seeking KSUM support, hosted in Academic/Technical/R&D Institution/ research Hospitals /standalone incubator/ and other partnering institutions should have a proven track record in promotion of technology-based entrepreneurship.
3. The IEDC should have adequate expertise and infrastructure to support incubation activity.
4. IEDCs seeking KSUM support, which have existing support structures for startups, will be assessed based on the existing strength of the incubation activities.
5. IEDC should have a strong entrepreneurial background and startups should be present that evolved from IEDC.
6. The Institute should have adopted “National Innovation and Startup Policy 2019 for students and faculty of Higher Education Institute” and  proper intervention should be done based on the framework adopted on an year to year basis.
7. A pure R&D proposal for academic pursuits and industrial consultancy will not be eligible for support.
8. The proposals which are not complete or do not meet eligibility criteria will not be considered.
9. A 3-year projected plan for scaling the incubator should be submitted at the time of application.
10. Applications once rejected will not be considered for next 1 year.
11. Kerala Startup Mission reserves the right to approve or reject any application without prior notice.
12. Applications from academic institutions shall be submitted through IEDCs only
13. The IEDC should earmark an area of 5000 sq ft minimum for upgradation. There should be scope for expansion to 15000 sqft.

About IEDCTBI

IEDCTBI is a three years duration initiative supported by the Kerala Startup Mission for educational institutions who are likely to foster innovation and entrepreneurship culture among the students, faculties, entrepreneurs, and nearby communities. The initiative shall be extended to a maximum of 5 years on a case to case basis. The initiative aims to inculcate the spirit of Innovation & Entrepreneurship (I&E) amongst the students, innovators and entrepreneurs, encourage and support innovative ideas, start- up creation through incubation. It is expected that students, innovators and entrepreneurs will take up innovative ideas/projects and with mentoring support from the academic and startup ecosystem, try to build a startup around the innovative idea/project. The outcome of the IEDCTBI shall be converting ideas into startups. IEDCTBI would also create a culture of innovation & entrepreneurship in the Host Institution (HI) and nearby geographies. IEDCTBI will be equipped with grants-in-aid funding support to innovators to convert ideas to prototype and prototype to startups.

The salient features of IEDCTBI would be as follows –

1. As per KSUM funding guidelines, KSUM will provide the necessary capital fund to establish the infrastructure of IEDCTBI. To this effect, KSUM will require resolution to be passed by the governing board highest authority of the Host Institution (HI) specifying that HI agrees to host IEDCTBI and provide 15,000 sq ft (minimum 5,000 sqft dedicated incubation space) of built up carpet space to host IEDCTBI in the campus. The space provided should be for incubation facility, prototyping laboratory, meeting rooms, recreational facilities etc. HI shall also agree to establish a separate section 8 company to professionally manage the IEDCTBI and will execute a lease agreement between HI and the new entity, to lease the space earmarked for the IEDCTBI to the new entity at no cost or at minimum rate for 10 years or beyond. KSUM expects that HI will continue to support and run the TBI after KSUMs core support is over. IEDCTBI will reserve 60% of the total space(15000 sq ft) for incubation.
2. The grants-in-aid shall be transferred to the entity formed for the IEDCTBI. In case, if there is a delay in formation of the body because of administrative reasons, the grant initially shall be released to IEDC account, with a commitment to have a separate accounting system for the grant till the section 8 company is in place. Maximum relaxation permitted for the same will be 3 months.
3. For an IEDCTBI, it is mandatory to have a professional team with a full time Head/CEO, and an incubation manager/ecosystem enabler (These two resources should preferably be not faculties and should have experience in startups/startup ecosystems,  In case the personnel is faculty, they should be freed of all their academic duties and responsibilities and shall dedicatedly work for the TBI and works in constantly identifying innovations mentor them and convert them to startups. Which would ensure continuous functioning of TBI and self sustainability at the earliest). Also the newly established entity must open a separate interest bearing bank account for proper accounting of the grant.
4. The newly established entity must constitute a board with following composition:-

1. Patent Expert/consultant
2. Alumni Entrepreneurs
3. Experts from nearby industry association
4. Startup Ecosystem expert
5. Expert from Financial institution/investor/angel investor/nearby bank
6. Tleast two KSUM representative
7. Head of nearby existing Technology business incubator
8. This board can be chaired by the Head of the institute.

5. Host Institute shall make available the existing laboratories/facilities of the Institute for the startup enterprises. In addition to these labs, FAB lab/makerspace, Design and dies lab must be established at the IEDCTBI for prototyping.
6. The total funding for IEDCTBI would be capped at Rs. 10 lakhs for 3 years. Within the 3 years IEDCTBI should aim to convert the facility into a full fledged incubator/technology business incubator and explore scaleup opportunities from different funding agencies such as AIM, MEITY, DST, DBT, etc. The institute and the IEDCTBI shall aim to make the centre self-sustainable. This shall be a key evaluation parameter for scaleup grant. The budget mentioned in the guidelines is the maximum limit of support from KSUM.
7. The IEDCTBI should define deliverables at the beginning, which will be assessed and reviewed during the course of the project.
8. The IEDCTBI should be capable of accommodating at least 30 innovative ventures/ Startups at a time. The centre should develop capabilities for providing and efficiently monitoring grants to incubatees for prototypes development and startup operations.
9. The grant can be used for equipping the IEDCTBI in a manner the startup enterprises can start operating on a plug-and-play mode.
10. The IEDCTBI shall act as an extending hand of KSUM in the region expected areas and LEAP centres as well
11. The IEDCTBI should be the single POC for all startup/innovation related activities
12. Support from any Government organisation should be intimated to KSUM.
13. The IEDCTBI should be made open to the public - ie startups,innovators,students from outside the college as well.

General Guidelines and Terms & Conditions for IEDCTBI

1. The IEDCTBI should function as a separate legal entity.
2. The Host Institute should support independent administrative and financial status to the IEDCTBI for ensuring effective and speedy implementation of the programmes and activities.
3. IEDCTBI should have effective linkages with different Departments, centres and other facilities of the institution. It should network with other agencies and industry to bring out market relevant innovations and startups. Also, it has to be noted that physical presence of the startup while prototyping is highly desirable.
4. The proposal should be accompanied by both forwarding letters by the Host Institute (HI) and endorsement from the Head of the Institution.
5. The release of grants after the first year and each subsequent year is subject to satisfactory performance of  IEDCTBI. For this purpose the progress of activities and achievement of milestones is to be submitted by  IEDCTBI to KSUM in the prescribed format.
6. Institute should submit the quarterly progress report to KSUM as well as the annual progress report.
7. It is desirable to submit the signed guideline, along with a signed bond and MoU by the HI after the approval from KSUM Expert Advisory Committee on Innovation, Incubation and Technology Entrepreneurship and before the release of funds.
8. The grantee organisation will furnish to the KSUM, financial year wise Utilisation Certificate (UC) in the proforma prescribed and audited statement of expenditure (SE) along with up-to-date progress report at the end of each financial year duly reflecting the interest earned / accrued on the grants received under the project. All interests and other earnings against released Grant shall be remitted to Kerala Startup Mission Account, immediately after finalisation of accounts, as it shall not be adjusted towards future release of Grant. A certificate to this effect shall have to be submitted along with a statement of Expenditure/ Utilisation Certificate for considering subsequent release of Grant/Closure of Project accounts.
9. This is also subject to the condition of submission of the final statement of expenditure, utilisation certificate and project completion report within three months from the scheduled date of completion of the project.

Eligibility for submitting proposal for establishing IEDCTBI

Minimum Requirements

1. The IEDCs should have been successfully registered with the Kerala Startup Mission. This includes onboarding the students, Startups evolved from the institution and Events/Activities added in the portal for the periods under consideration.
2. Institutions including Universities/ Research Institutes/ Colleges/ Management Institutes/ Business Schools/ Business Incubators/ Biotech-Parks/ State government S & T bodies/ Biotech State Councils/ Research Hospitals can apply.
3. The proposal is to be submitted by an Institution [called Host Institute (HI)] with a proven track record in promotion of technology-based entrepreneurship. The host institute is supposed to have adequate expertise and infrastructure to support incubation activities.
4. Host institutions should have generated at least 10 startups in the last 3 year period of consideration (either students or alumnus).
5. The host institution should have an IEDC approved by Kerala Startup Mission for a minimum 2 years.
6. 15000 Sq Ft has to be earmarked for setting up the incubation space (if not a minimum of 5000 sq ft dedicated space has to be earmarked for setting up the incubator in the initial year and should be able to scale to 15,000 sq ft space in subsequent years).
7. There should be a Programme Manager/ Nodal officer exclusively for running the Incubator employed by the institution.
8. Institutions should ensure adequate relaxation (minimum 75%) in academic workload is given to the Nodal Officer for engaging actively in innovation & entrepreneurship promotion and generation of startups.
9. Maximum period for accreditation will be

1. 3 years for institutions setting  earmarked floor area of 15,000 sq ft and re-accreditation will be given on case to case basis and on satisfactory submission of reports and appraisals.
2. 1 Year incase of institutions setting  earmarked minimum floor area of 5,000 sq ft and re-accreditation will be given on case to case basis and on satisfactory submission of reports and appraisals.

10. The proposal should be accompanied by forwarding letters by the Host Institute (HI), endorsement from the Head of the Institution and undertaking regarding relaxation of academic load for Nodal Officer along with the annexures.
11. Grant from Kerala Startup Mission may or may not be sanctioned to accredited IEDCs and KSUM reserve the right on a case to case basis.
12. KSUM may from time to time increase or decrease the grant amount.
13. The release of grants after the first year and each subsequent year is subject to satisfactory performance of TBI. For this purpose the progress of activities and achievement of milestones should be submitted by TBI to KSUM in the prescribed format.
14. At least one member from Kerala Startup Mission will represent in the Governing Body of the TBI and should be invited in all the meetings held.
15. Funding support to be extended

1. The funding support will be in the form of grant in aid for both Capital and Operational expenses and will be based on the need and scope of the project as judged by the KSUM committee and will vary from case to case basis.
2. KSUM funding shall cater to refurbishment/ renovation of space, equipment, furniture and operational cost and will vary from case to case basis.
3. Private Institution/Entity applicants including Private-Academic/Research Institutes/ Research Hospitals/Incubators have to contribute a minimum 50% towards the total capex of the project cost and should be advanced to the project account before the KSUM part is released.
4. Host Institutes may bring in additional funds for the development of TBI through Host Institute contributions, industrial collaborations, CSRs, alumni networks or through sponsorships.
5. KSUM reserves the right to withdraw the support at any point of time without prior notice.
6. TBIs will be subject to scrutiny and constant performance monitoring and the grants shall be released if and only if the institute shows progress.
7. Grant released should be utilised only for which it is intended to and change in utilisation of heads will not be permitted.

Submission of proposal

Proposal in the prescribed proforma along with the necessary enclosures is to be submitted in the form published in the official website of IEDC. The application shall be considered Twice an year or until the project lasts. The  hard copy should need not be submitted.

For communication following address may be used:-  

The Head

Innovation & Entrepreneurship Development Centre

Kerala Startup Mission

G3B, Thejaswini, Technopark Phase I

Kazhakoottam, Thiruvananthapuram

Pin -  695581

iedckerala@startupmission.in

Evaluation of proposal

1. Receipt of duly filled application against call for proposal
2. Internal screening for assessing the completeness and relevance of the proposal and first shortlisting
3. Shortlisted proposal to be presented before Expert Advisory Committee for discussions and evaluation
4. Formation of legal not for profit entity, opening of interest bearing bank account.
5. Receiving administrative and financial approval from KSUM
6. Sanction order, Signing of Bond and MoU
7. Issue of sanction letter & release of funds on yearly basis after scrutiny (Annually)
8. Implementation and submission of quarterly report to (Annually)
9. Annual audit (yearly submission of fund utilisation certificates with progress report) (Annually)

The following broad parameters may be used for evaluation of the proposals –

1. Preparedness of Host Institute (HI) for hosting IEDCTBI.
2. Past track record of HI in promoting startups and innovations, industrial tie-ups.
3. Strength of Team proposing IEDCTBI.
4. Approach and Methodology to be adopted, innovative content and pipeline of potential incubatees.
5. Assessment of realisation potential of projected milestones, co-funding and sustainability of IEDCTBI.
6. Preference will be given to new thrust areas. (Details of existing TBIs and thrust areas will be made available in the website)

Implementation

1. After in-principle approval of the KSUM for supporting an IEDC and accrediting as TBI, the grant for TBI would be released only after ensuring that all prerequisites have been fulfilled (is sanctioned).
2. All activities will be time bound.
3. If selected, 3 months will be given initially for the preparation and formation of an autonomous body as a society or section 8 company for the running of the incubator. Identification of the minimum space requirement and yearmarking the space.
4. The TBI will be administered by a Governing Body/ Board chaired by the Head of the Host Institution. The Governing Body of the TBI should meet at least every quarter to review progress of the TBI and provide policy guidelines for the operations of TBI. HI and TBI should ensure that the operations of TBI are in line with the sanctioned proposal and activities are tailored to attain projected milestones. The Governing Body should provide adequate autonomy and flexibility to the Head/CEO of the TBI for making speedy & transparent decisions.
5. TBI should be a specialised facility; hence for its proper day to day operation and management, competent manpower should be recruited / allotted. Each TBI would have a dedicated Head/CEO & an incubation manager/ecosystem enabler with domain knowledge and management expertise, working full time / part time based on need of the TBI. Nodal Officers and assistant Nodal Officer of IEDC can take up the responsibility considering proper academic relaxation is given
6. The TBI would evolve a transparent system for selection of incubatees. The incubatees should be admitted fulfilling the admission criteria. TBI should execute appropriate agreements with incubatees. The residency period and the exit policy may also be defined clearly in the agreement.
7. Each TBI is required to have a web-site of its own with details of its incubatees and should update it on a regular basis (at least quarterly).
8. The continuation of support and annual funding to the TBI is entirely performance based and will be reviewed by the KSUM and Governing Board meetings of TBI. The performance will be monitored both in quantitative and qualitative manner during the meetings, online mode or physical visits. Dedicated efforts should be put in meeting the projected target milestones. As and when it is felt necessary, a team constituted by KSUM may be sent for monitoring the progress of the TBI. In case of significant shortfall in the progress, on the recommendation of the KSUM Committee, the support may be terminated mid-term.
9. As an expected outcome, around 30 startups should be nurtured and supported by TBI in the span of three years of operation.
10. The TBI should scout at least 100 ideas per year from the institute and the vicinity and nearby institutes. Pre incubate 50 ideas and achieve a conversion of 20% (10 nos) of pre incubated ideas into startups.
11. Funding pattern, budgets with limits are set as in the financial assistance section, if funding is sanctioned.
12. The IEDCTBI would evolve a transparent system for selection of incubatees. The incubatees should be admitted fulfilling the admission criteria. IEDCTBI should execute appropriate agreements with incubatees. The residency period and the exit policy may also be defined clearly in the agreement.  
13. The IEDCTBI should have a capacity to incubate at least 30 ventures at a time. It should have common facilities, labs, meeting rooms, video conferencing facility, high bandwidth net/WIFI, co-working space, recreational facilities, etc. Emphasis should be put in creating proper visibility of the IEDCTBI through display boards in and around campus, and in social media. IEDCTBI should work on building its in-house capabilities in conducting Accelerator/Startup-Resonators programs, funding startups, creating a mentor pool etc.  
14. IEDCTBI is required to have a web-site of its own with details of its incubatees and should update it on a regular basis.
15. IEDCTBI should run the pre- incubation programme made by Kerala Startup Mission on a cohort basis. At least 3 cohorts should be run in a year with participation of 20 teams minimum and the report should be submitted to Kerala Startup Mission.

Financial assistance to IEDCTBI

Detailed proposals for labs need to be submitted along with plans for running, income generation and self sustainability from the lab. The proposal should also include future prospects and upgradation as well. Lab should be sector focussed and aligning with the thrust area of TBI.

Monitoring

The continuation of support and annual funding to the IEDCTBI is entirely performance based and will be reviewed by the KSUM and Governing Board meetings of i-TBI. The performance will be monitored both in quantitative and qualitative manner during the meetings, online mode or physical visits. Dedicated efforts should be put in meeting the projected target milestones. As and when it is felt necessary, a team constituted by KSUM may be sent for monitoring the progress of the IEDCTBI. In case of significant shortfall in the progress, on the recommendation of the committee, the support may be terminated mid-term. As an expected outcome,  around 30 startups should be nurtured and supported by IEDCTBI in the span of three years of opeartion.  

Activity timelines of an IEDCTBI:

APPLICATION FORM FOR IEDC TBI

Kerala Startup Mission 

Annexures

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Annexure I - Executive Summary

Annexure II - Course and student details

• Total student students enrolled(in the last academic year) as per AICTE/UGC Detailed description course wise and department wise

Annexure III - Faculty details

• Faculty Strength Course wise faculty details and background to be attached with special emphasis on those with I&E experience

Annexure IV - IIC - Details of members and activities since inception

• Provide a brief about the members and activities since inception of IIC.

Annexure V - Profile of Head of the Institute

• Detailed profile of Head of the Institute

Annexure VI - Profile of Nodal Officer and other persons engaging in TBI

• Detailed profile of Nodal Officer and other personnels engaging with TBI

Annexure VII - Impactful Events

• Details of 5 Impactful events
• Other events may be listed

Annexure VIII - Infrastructure for I&E

• Details of infrastructure for I&E (Last 5 year)
• Any dedicated infrastructures and facilities already in place or earmarked at the HI to support I&E - (Y/N)? If Yes, please provide details briefly

Annexure IX - Awards in I & E

• Number of awards won by the student and faculty on I&E at state/national/international level
• Details of the awards and awardees (Brief description)

Annexure X - Startups from the institution

• Details of Startups emerged from the institution

• Name of the Startup    
• DPIIT No
• Type of registration
• Logo
• Name and contact details of the founders    
• About Startup    
• Kind of support by HI
• Products & brief description

Annexure XI - IP & IPR

• Details of IP Policy
• Details of IPR activities(Last 5 year)
• Details of the Patent

Annexure XII - Alumni Details

• 5 notable alumni with short introductions and profiles.
• Other alumni details may be listed with brief details

Annexure XIII - Industry Associations

• Details about 5 impactful industry associations with HI
• Other industry associations may be listed with brief details

Annexure XIV - Grant from the government and other bodies

• Recipient of any other grant from the government (Central/State) ministry/organisation for events/training/initiatives related to I&E
• Recipient of any other grant from any other bodies for activities related to I&E

Annexure XV - Space Details

Built- up area (in sq. ft.) to be provided for the IEDCTBI. Up to 15,000 sq ft. of space to be proposed (minimum space to be 5,000 sqft). (Enclose Layout and pictures of the proposed space with the expansion plan in the subsequent years).

Annexure XVI - Target milestones

Target milestones (should be projected based on most likely attainable targets)

Annexure XVII - 3 years business plan and incubation model

Details about a 3 years business plan and incubation model along with supporting documents. To be evaluated based on the institution’s strength, preparedness in hosting IEDCTBI, business ecosystem, IEDCTBI business plan, operating model, systems and processes and effective leadership.

Following factors would be considered:

1. Reasons for the HI to promote IEDCTBI (500 words)
2. Strength of the Institute in hosting IEDCTBI
3. Technology focus area of the IEDCTBI /any Industry domain focus
4. Overall business environment of the location of the host institute and ecosystem in the region
5. Assessment of entrepreneurial needs
6. Any focus on beneficiary groups – Women/Differently abled/minorities etc.
7. Proposed need based equipment details and why it is required (If any),
8. Notable achievements of existing incubate and graduated companies, if any.
9. Sources of tapping new incubate entrepreneurs
10. Financial model of the Incubator for operational sustainability of the IEDCTBI after three years as the KSUM support is available for IEDCTBI for the first three years only.
11. Plan of action of the proposed IEDCTBI after 3 years of initial support from KSUM.

Annexure XVIII - Financial Proposal

Please provide the budget in the below format along with supporting documents

For non recurring: Budget to be submitted along with the justification of each item and a list indicating cost along with the quotations for the fab lab, D&D lab equipment or need based equipment, office equipment under nonrecurring expenditure as an annexure.

For recurring: Budget break-up of Recurring Expenditure- manpower, travel, marketing promotion, training cost and other administrative expenses along with the justification to be given as an annexure.

Financial assistance to IEDCTBI

Detailed proposals for labs need to be submitted along with plans for running, income generation and self sustainability from the lab. The proposal should also include future prospects and upgradation as well. Lab should be sector focussed and aligning with the thrust area of TBI.

Annexure XIX - Means of revenue generation from IEDCTBI activities 

Such as Rental, Technology commercialization, Other incubation services, Business consulting, IPR services, etc.

Annexure XX - Means of financing

Annexure XXI - Endorsement certificate (to be submitted on letter head)

CERTIFICATE ENDORSEMENT FROM THE HEAD OF THE HOST INSTITUTION 

1. We have gone through and agreed to abide by the Terms and Conditions of the KSUM grant for IEDCTBI.
2. We have not submitted, nor do we intend to submit this, or a similar project proposal, to any other agency for financial or other support. In case we submit a proposal to the other agency and get the support, we will keep KSUM informed.
3. We undertake to submit progress reports, statement(s) of accounts, utilisation certificates as required.
4. Certified that Dr/Shri/Smt.......................... is the IEDCTBI Coordinator of the proposed IEDCTBI. The IEDCTBI Coordinator will assume the responsibility of implementation of the project.
5. Certified that the hardware, other basic facilities and such other administrative support required for successful running of IEDCTBI will be extended to the IEDCTBI by Host Institute, as per terms and conditions of the grant.
6. Our institution/agency assures to undertake the complete financial and other management responsibilities of the IEDCTBI, and successful running of IEDCTBI beyond three years of sanction of IEDCTBI by KSUM. We are aware that the KSUM grant is only for three years, if sanctioned.
7. Certified that the minimum period of lease to provide land and building to IEDCTBI is 10 years and we will continue to provide support beyond the initial lease period.
8. If any of the above statements are found to be incorrect by KSUM at any point of time, the organisation takes the responsibility to refund the entire amount released by KSUM.

Annexure  XXII - Template for forwarding letter from HI (on the LetterHead)

To

Head

Innovation and Entrepreneurship Development Centre

Kerala Startup Mission

I hereby forward the proposal of IEDCTBI – “………....” to be established at ……….

It is being ensured that space of <space> sq ft and basic facilities will actually be available as and when required for the IEDCTBI activities.

There shall not be a request for additional financial support for procurement of these facilities and space. It is assured that the institute/organisation shall provide capital contribution of Rs. …… (excluding land and building) and amount of Rs….. under recurring as proposed in IEDCTBI budget.  

It is agreed to abide by the terms and conditions of the KSUM grant.

The following documents are enclosed herewith and uploaded for consideration (Soft copy submitted in application form and soft copy is submitted)

• Endorsement from the Head of the Institution (on the LetterHead, as per Annexure XXI)
• Proposal for the i-TBI duly signed by Head of Institution
• Registration certificate (if any) of the IEDCTBI
• Last 3 years activity report of the IEDC
• Last 3 Years audited statement & detailed statement of expenditure (activity wise)
• Institution Innovation & Startup Policy
• Faculty Innovation & Entrepreneurship Support Policy and Guidelines
• Students Innovation & Entrepreneurship Support Policy and Guidelines
• Women Innovation & Entrepreneurship Support Policy and Guidelines
• Regional Innovation & Entrepreneurship Support Policy and Guidelines
• Proposed pre-incubation programme with contents and deliverables
• Proposed incubation programme with contents and deliverables
• Annexure I - Executive Summary of IEDC
• Annexure II - Course and student details
• Annexure III - Faculty details
• Annexure IV - IIC - Details of members and activities since inception
• Annexure V - Profile of Head of the Institute
• Annexure VI - Profile of Nodal Officer and other persons engaging in TBI
• Annexure VII - Impactful Events
• Annexure VIII - Infrastructure for I&E
• Annexure IX - Awards in I & E
• Annexure X - Startups from the institution
• Annexure XI - IP & IPR
• Annexure XII - Alumni Details
• Annexure XIII - Industry Associations
• Annexure XIV - Grant from the government and other bodies
• Annexure XV - Space Details
• Annexure XVI - Target milestones
• Annexure VII - 3 years business plan and incubation model
• Annexure XVIII - Financial Proposal
• Annexure XIX - Means of revenue generation from IEDCTBI activities
• Annexure XX - Means of financing
• Registration certificate for independent body / declaration stating formation of registered body, if selected within 3 months