Canvas Procedures

Procedure Title

Canvas Procedures for Faculty, Staff, and Students

Approval Date

July 2019

Revision Date

July 2019

Version

1

This document outlines a formal set of procedures OIT has created as applied to the Canvas Learning Management System. Please use the links below to select a section, or scroll down to view the details.

Request to use Canvas for Teaching

Canvas Account Creation Process

Course Enrollments

Enroll Graduate or Teaching Assistant(s) in Canvas Courses

Creation of Non-Morgan Accounts for Researchers, Partners, or Vendors

Copying Canvas Course Content

Course Availability

Manual Deletion or Addition of a Student to/from a Canvas Course

Student Availability in a Canvas Course

User Roles

Limited Administrative Access

Faculty Canvas Course Responsibilities

Course Management & Grading:

Grade Disputes and Academic Dishonesty Process

Academic Dishonesty

Canvas Outages

Request to use Canvas for Teaching

Empty Canvas course shells are automatically created for all course sections. If you are a faculty member who would like to use Canvas Learn for your course, please familiarize yourself with Canvas by accessing http://www.morgan.edu/ats -- and clicking on the Canvas menu link.

Canvas Account Creation Process

All Canvas accounts are automatically generated by WebSIS.  Service Desk and Academic Technology Services staff do not manually create Canvas accounts for students, staff or faculty. If there is a need for a third party to have a Canvas account, please see the procedures outlined below.  Account creation is scheduled to run at 5:30 AM and 1:30 PM daily.

Course Enrollments

Canvas and Banner/WebSIS are integrated. Students who have registered using WebSIS, as well as faculty who have been assigned in WebSIS by their department, are automatically enrolled in their Canvas courses.  Enrollments are scheduled to run at 5:30 AM and 1:30 PM daily. Students who report they do not see their Canvas courses should contact their instructor.  The Service Desk and Academic Technology Services will not manually enroll students into Canvas courses; faculty may contact our offices if special circumstances apply.

Enroll Graduate or Teaching Assistant(s) in Canvas Courses

Faculty are responsible for enrolling any users that are not registered students, including teaching assistants and graduate students. 

Creation of Non-Morgan Accounts for Researchers, Partners, or Vendors

Creation of special Canvas accounts for third-party vendors, or outside research partners, are approved on a case by case basis.  A request must be made in writing to the Canvas administrators by completing Third Party Request form.

Copying Canvas Course Content

Faculty are responsible for copying their own course content between semesters.

Course Availability

Canvas courses are set to be available based on TERM dates.  Faculty may view and edit courses that are unavailable; however, students no longer have access to these courses.  Please encourage students to save any content items they will need for future study.

Manual Deletion or Addition of a Student to/from a Canvas Course

Faculty may be required to manually delete students who are no longer enrolled in their courses, as directed by Academic Affairs.  WebSIS is always the official roster for any Morgan State University course.  Students contacting the Service Desk or Academic Technology Services to be added or removed from a course will be redirected to the instructor.

Canvas and WebSIS are synchronized to automatically enroll students from WebSIS into Canvas courses.  If a student needs access to complete a course or any other special access, it is the responsibility of faculty to enroll the student.  The Service Desk and Academic Technology Services will not manually enroll students into Canvas courses; instructions may be found on the Academic Technology Services website, under the Canvas link.

All students enrolled in any Canvas course MUST have a valid and active student username.  Morgan State University employees who are enrolled as students in Morgan State University courses will be issued a student user account.

Student Availability in a Canvas Course

Faculty may “Deactivate” or “Remove” a student in a course.  A student who is Deactivated does not have access to the Canvas course, but his/her grades and records will remain in the course Grade Center.  

User Roles

A user can be assigned only one-course role at a time. By default, Faculty and Students will be enrolled via direct transfer from the Banner/WebSIS system with the role of either “Instructor” or “Student” respectively. Other roles are used as follows:

Limited Administrative Access

Limited Administrative access to Canvas can only be granted by the Canvas Administrator.  Limited Administrative access is granted to department chairs (or program coordinators) who need access to courses offered within their department (often for content management purposes). Chairs who request limited access can search for, enroll in, and copy courses specifically designated to them.  Chairs wanting access must request this every semester. 

Use this form to request limited Canvas Administrative Access.

Faculty Canvas Course Responsibilities

Course Management & Grading:

Canvas courses contain tools that instructors should use to manage students, as well as to log or monitor student behavior within the course.  It is the responsibility of faculty to manage their Canvas course tasks, including, but not limited to the following:  

Faculty who need assistance with finding or using these tools/reports may contact Academic Technology Services, or refer to the Canvas support website.

Refer students to the official Canvas help tools website.

Disputes between faculty and students should be handled by the faculty or escalated to the Department Chairperson.

Grade Disputes and Academic Dishonesty Process

If students enter into a grade dispute, faculty are to follow proper procedures as outlined by their school, the Graduate School or Academic Affairs.  

Academic Dishonesty

Faculty who suspect students have engaged in dishonest conduct must follow the procedures and guidelines set forth by their school, the Graduate School and/or Academic Affairs.

Canvas Outages

All Canvas outages and maintenance periods will be reported to faculty, staff and students via email from DIT_Notices@morgan.edu  

 Last Update: July 1, 2019