a) Regular Membership: In the event of annual dues, the annual dues for regular membership in the Vermont Council of Teachers of Mathematics (VCTM) will be established at the Annual Meeting and a portion of those dues will cover the Association of Teachers of Mathematics of New England (ATMNE) per capita assessment for ATMNE section membership. These dues will be in effect for the year following the annual meeting. For new members, these dues will be in effect immediately upon their enrollment as a member. For existing members, these dues will be in effect immediately upon their renewal as a member.

b) Student Membership: In the event of annual dues, the annual dues for student membership in VCTM are one-half the regular dues.

c) NCTM Membership: All members of VCTM are encouraged to become members of the National Council of Teachers of Mathematics (NCTM).

Section 2

Fiscal Year: The fiscal year of the VCTM shall be from July 1 through June 30.

Section 3

Membership Rights: A member has certain rights, which are defined or implied by the use of the terms “member,” “regular member” or “student member” in the Constitution or Bylaws.

a) All members receive all VCTM publications.

b) All members receive publications of ATMNE.

c) In the event of annual dues, any member whose dues are in arrears shall lose their membership rights.

ARTICLE II – OFFICERS

Section 1

Eligibility: Any regular member is eligible to hold office.

Section 2

The Officers of VCTM shall be a President (or Co-Presidents), a President-Elect (or Co-Presidents-elect), Past President (or Past Co-Presidents), a Secretary, and a Treasurer.

Section 3

Term of Office:

a) The President-elect or Co-Presidents-elect shall be elected in odd years and shall serve a one-year term.

b) The President or Co-Presidents shall serve a two-year term, beginning in an even year.

c) The Past President or Past Co-Presidents shall serve a one-year term, beginning in the even year immediately following their Presidency or their Co-Presidency.

d) The Secretary and Treasurer will be elected for a two-year term; Secretary will be elected in odd years and Treasurer in even years.

Section 4

Election: The Officers of the Council shall be elected by a majority of the regular and student members voting at the annual meeting or as an electronic vote. Before the election at the annual meeting, additional nominations shall be accepted from the floor. The slate of nominations will be shared with members at least two weeks prior to the election with an invitation to send in additional nominations.

ARTICLE III – REPRESENTATIVES

Section 1

Eligibility and Election: The eligibility and election procedure shall be the same as for officers.

Section 2

Representation:

a) There shall be at least one Zone Representative representing each VCTM Zone.

b) There shall be a VCTM representative from higher education within Vermont.

c) There shall be a VCTM representative to ATMNE, and a VCTM representative to NCTM, and a VCTM representative to NCSM.

Section 3

VCTM Committees:The recommended membership of each VCTM Committee shall consist of a minimum of three members drawn from the regular membership, including the Chair, Past Chair, and Assistant Chair (aka: Chair Elect).

Section 4

Term of Office:

a) Zone Representatives shall serve a one-year term.

b) The ATMNE Representative shall serve a two-year term and be elected in odd years.

c) The NCTM Representative and NCSM Representative shall serve a two-year term and be elected in even years.

d) The representative from higher education will serve a two-year term and be elected in odd years.

e) The Diversity Representative shall serve a two-year term and will be elected in even years.

ARTICLE IV – BOARD OF DIRECTORS (“Board”)

Section 1

The Officers and elected representatives shall constitute the VCTM Board of Directors, which is responsible for the activities of the Council. The Board shall appoint members to fill vacancies of the Board whenever they occur. If the duties of the appointed individual are expected to continue beyond the Annual Meeting, there shall be a special election to their office at the annual meeting. In the case of an appointment to the office of President-elect or Co-Presidents-elect, there shall be a special election to the presidency or co-presidency at the next annual meeting. The Agency of Education Liaison, Communications Director, and Membership Chairperson shall be invited for liaison purposes to attend all meetings of the Board of Directors.

Section 2

The Board shall meet at least four times each year, which may include virtual meetings. A voting member of the Board may designate a proxy to Board meetings if they cannot be present. Voting members in attendance may cast one vote per motion. A quorum shall consist of those voting Board members or substitutes present. Voting board members are those holding elected positions (President-elect, (or Co-Presidents-Elect), Past President (or Past Co-Presidents), Secretary, Treasurer, Zone Representatives, ATMNE Representative, NCTM Representative, Diversity Representative and higher education Representative), and are expected to regularly attend board meetings. The President or Co-Presidents may vote only in the event of a tie.

ARTICLE V – COMMITTEES

Section 1

Executive Committee: The Officers shall constitute the Executive Committee of the Council, which shall act for the Board of Directors when the Board is not in session. The President or Co-Presidents, or any two members of the Executive Committee, may call a meeting of the Executive Committee or Board of Directors.

Section 2

Nominating Committee: The Board of Directors shall act as the Nominating Committee, preparing a slate of officers and elected representatives for the following year. These recommendations must be reported to the membership at least two weeks prior to the annual meeting.

Section 3

Other Committees: The President or Co-Presidents, with prior approval of the Board of Directors, shall appoint the Communications Director, Membership Chairperson, Conference Chairperson, Awards Chairperson and special committees as deemed necessary.

ARTICLE VI – DUTIES OF OFFICERS

The duties of the officers shall include the following, with additional detail to be found in the “Humble Checklists” posted on the VCTM website:

a) President / Co-Presidents – The President or Co-Presidents shall preside at all business meetings and meetings of the Board of Directors. Robert’s Rules of Order shall provide a basis for business meetings. The President or Co-Presidents shall perform any duties related to the office.

b) President-elect / Co-Presidents-elect – The President-elect or Co-Presidents-elect shall assist the President or Co-Presidents. They shall assume the duties of the President or Co-Presidents in their absence.

c) Past President / Past Co-Presidents – The Past President / Past Co-Presidents shall assist the President / Co-Presidents. They shall assume the duties of the President-elect / Co-Presidents-elect in their absence.

d) Secretary – The Secretary shall perform the usual duties of the office including the keeping of minutes.

e) Treasurer – The Treasurer shall perform the usual duties of the office, including keeping a record of all monies collected and expended, and presenting a budget proposal for the following year.

ARTICLE VII – AMENDMENTS

The procedure for amendments of these by-laws shall be:

a) proposed amendments may be submitted to the Board of Directors at any time;

b) with the approval of the Board of Directors, proposed amendments shall be submitted to all VCTM members at least two weeks prior to the Annual Meeting of the Council;

c) the amendment shall be effective immediately upon approval of the two-thirds majority of those members present at the Annual Meeting of the Council.