MINUTES

Children’s Kiva Montessori School

Elementary/Middle School – Board of Directors Special Meeting

03.12.19 at 7 pm - Children’s House, 1204 E Empire

BOD Approved on 03.18.19

 

  1. Call to Order
  1. Jordan called the meeting to order at 7:06 pm.

  1. Roll Call: Tamia Hurst, Secretary; Jordan Meyers, Treasurer; Cayce Hamerschlag, Member; Melissa Gould, Member

Absent from BOD: Kelli Jackson, President; Stacey Weyand, Vice President

Staff: Jon Orris, IHOS

Community Members: Rebecca Milholland, Angie Seeley, Crescent Rossiter, Ondrea Whited

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

  1. Approval of Agenda: Melissa moved to approve the agenda as presented. Motion seconded. No discussion. All in favor of the motion. Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No additional staff present.
  2. Kristin was unable to attend the meeting and asked for an update from Cayce, which Cayce provided. Kristin offered her support and energy to continue moving forward.

  1. Reports / Discussions:

  1. Board Structure
  1. Discussion
  1. Kelli’s resignation from the Board.
  1. Nomination(s)
  1. Melissa moved to nominate Jordan Meyers as President of Children’s Kiva Montessori Elementary/Middle School Board of Directors. Motion seconded. Discussion: Jordan accepted the nomination. No further discussion. All in favor of the motion. Motion carried.
  2. Melissa moved to nominate Cayce Hamerschlag as Treasurer of Children’s Kiva Montessori Elementary/Middle School Board of Directors. Motion seconded. Discussion: Cayce accepted the nomination. No further discussion. All in favor of the motion. Motion carried.
  1. Tamia: update website to reflect new Board structure.

  1. Dolores State Bank Resolution
  1. A new signature resolution was prepared and presented by Tamia.
  2. Cayce moved to approve the DSB Resolution for EMS Accounts 03.12.19. Motion seconded. No discussion. All in favor of the motion. Motion carried.
  3. Tamia: submit signed resolution to DSB and obtain documents for new signature cards.

  1. Memorandum of Understanding between Montezuma-Cortez RE-1 School District and Children’s Kiva Montessori School
  1. Discussion
  1. Reviewed the MOU.
  2. Signature line needs to be changed to reflect new Board President.
  3. The Board had previously not approved the MOU due to the potential impact on Kindergarteners should we need to surrender. This has since been resolved with the CHD and CH Board.
  1. Action on MOU
  1. Tamia moved to approve the Memorandum of Understanding between Montezuma-Cortez RE-1 School District and Children’s Kiva Montessori School. Motion seconded. Discussion: the Board President’s name on the document will need to be changed to Jordan Meyers. Children’s House would like to address the Kindergarten program with RE-1. No further discussion.  All in favor of the motion.  Motion carried.
  2. Tamia: call Superintendent, Lori Haukeness, to inform her of the motion regarding the MOU.

  1. Benchmarks Prior to Spring Break
  1. Reviewed ‘Benchmarks Prior to Spring Break’.
  2. Melissa created an email to be sent to parents; hopefully that will go out tomorrow.
  3. Utilize Facebook to keep parents informed and involved - Cayce.
  4. We will be relying heavily on parent volunteers, both for the move and during testing.
  5. Melissa needs access to the buildings and storage unit ASAP.

  1. Building
  1. Lease for 25 N Beech
  1. Cayce moved to approve the lease for 25 N Beech with the condition of our legal name, The Children’s Kiva Montessori Charter School, Inc., being used throughout the lease. Motion seconded. No discussion. All in favor of the motion. Motion carried.
  1. Lease for 215 N Linden
  1. Cayce moved to approve the lease for 215 N Linden with the condition of our legal name, The Children’s Kiva Montessori Charter School, Inc., being used throughout the lease. Motion seconded. No discussion. All in favor of the motion. Motion carried.
  1. Lease for Parking at N Beech
  1. Cayce moved to approve the lease for Parking at N Beech with the condition of our legal name, The Children’s Kiva Montessori Charter School, Inc., being used throughout the lease. Motion seconded. Discussion: Melissa will abstain from voting since she has not read the lease. No further discussion. All in favor of the motion. Motion carried.
  1. Stacey: prepare leases for signatures.

  1. School Update - Jon
  1. Staff
  1. Jenny is transitioning out at Spring Break, but will complete the proctor training for testing and will be on stand by if needed.
  2. Ebony started today as our new Administrative Assistant. She will work with Jenny on making the transition. Ebony is full-time, working from 7:30 am to 3:30 pm each school day.
  3. Nancy, who took a leave of absence, will be back for the proctor training for testing and will join us after Spring Break.
  4. Jordan announced that our Finance Director, Urulu, has resigned.  Angie Seeley has agreed to fill that position.
  1. Testing
  1. Jon emphasized the importance of testing and having a good attitude about it. We are a public school and need public funding. If we fall below the 95 percent participation rate, we can potentially be dropped into a lower performance level. We need parents to have a positive attitude about testing and encourage their students to do their best. It is extremely important to have every student present and prepared to test. We will be doing paper testing.

  1. Enrollment Committee - Jordan
  1. Enrollment Committee Meeting - Wednesday, March 13, 2019 at 4 pm at Children’s House.  All are encouraged and welcome to attend.
  2. Alexia is following up with current CH families regarding enrollment.

  1. Preparation for Move - Melissa
  1. Previously discussed during VII.d.
  2. Melissa: reach out to Stacey for more details on the building and storage unit.

  1. Insurance
  1. Insurance renewal meeting - March 14, 2019 at 9 am at the District office.
  2. Jon: forward insurance email to the board.
  3. Stacey: assist Jon with the insurance renewal.

  1. Benchmarks for continuation
  1. We would like to set a realistic date to determine if we will need to surrender or have the ability to continue our program beyond this year.
  2. Measurements to consider:
  1. Financially solvent
  2. Staff
  3. Building
  4. Enrollment
  1. Benchmarks can be discussed further at upcoming meetings:
  1. Regular Board Meeting - Monday, March 18th
  2. Regular Board Meeting - Monday, April 22nd

  1. BOD Report to Kiva Konnect Newsletter or Community
  1. Items to include: Kelli’s resignation, Board structure, staffing updates, MOU, volunteer needs, building update.
  2. Kiva Community Update 03.13.19

  1. Community Member Forum
  1. The carpets used in 25 N Beech might not be as clean as needed for immediate use.
  2. Enrollment - those interested in filling out a District form need to be to be seriously interested in attending and have every intention to do so. The Enrollment Process will still need to be followed in order to actually register with our school.
  3. Full-day Kindergarten is still being discussed in Legislation. If full-day Kindergarten is passed, it will help with our enrollment numbers.
  4. Clarification on MOU.
  5. Does CKBC need more help in order to accomplish their tasks outlined in the MOU?
  6. Does CKBC have a timeline of when things have to be completed in order to meet the May 31st deadline?

  1. New Business
  1. Melissa: let CCAC / Liz know about Gallery Night and the potential for parking issues.

  1. Items for Future Agenda(s) – BOD President
  1. Benchmarks

  1. Calendaring
  1. Upcoming Events
  1. Gallery Night - March 19th from 3:30 to 6 pm
  1. Next BOD meeting(s)
  1. E/M S Regular Board Meeting - March 18, 2019 at 5:30 pm (Work Session), 7 pm (Regular Meeting) at Children’s House

  1. Adjournment: Cayce moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 9:18 pm.

Prepared for publishing by Tamia Hurst, BOD Secretary

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