East Boulder County Water District

P.O. Box 18641, Boulder, Colorado  80308-1641

303.554.0031 ◆  www.eastboulderwater.com 

Board of Directors Regular Meeting

Meeting Held at St. Ambrose Church

8 April 2024

Mark Johns (President) called the meeting to order at 4:16 PM. Those in attendance were the board members Catherine Gee, Marsh Lavenue (via zoom call), Bob Champ and Yvonne Gates. Mary Wagner (Bookkeeper) and Peter O’Brien (Operations) were also present.

Public Comments

No members of the public were present.

Secretary’s Report

The minutes of the 11March 2024 meeting were discussed.

Mark Johns made the motion that we approve the minutes of the 11March 2024 meeting. Bob Champ seconded the motion, which was unanimously approved.

Reports from Consultants and Committees

Finance Report

Mary Wagner had e-mailed the financial packet to the board. The water usage spreadsheet was also e-mailed.  

Fire expenses paid to Boulder Water Well for the month were $7825.48 (most of the expense is due to locates).  Mary transferred money from Colotrust to checking to cover the cost of the fire related expenses.  

Mary went through the rest of the financial statements and the board approved the financial statements and the transactions.

IT Report

The usual maintenance occurred for the month ($105).

March System Operations Report– 03/01/2024 to 03/31/2024

March System Operations Report FIRE WORK– 03/01/2024-03/31/2024

Peter went through the above operations reports.  Peter noted that the Consumer Confidence Report is due in June.  Lafayette has a draft of their CCR, which we will include in ours when it becomes final.

Cost for inspections are paid for by the customer and Peter will supply the bills to Mary.

Peter also noted that a yard hydrant is located in the median of the Benchmark cul-de-sac, which has been used for irrigation and other possible uses.  The yard hydrant is not metered, yet our water supplies it. This use has probably been going on for years.  Mark will contact the HOA regarding the matter.  

Peter will summarize the cost of replacing a meter at 7415 Panorama Drive where an excavator hit the meter.

Peter also discussed a couple of meters, which experienced or could experience freezing and noted the problems associated with the meters (dirt in pit or above ground meter).  Customers will be informed of their responsibility to correct the problems.

Peter will also monitor flushing and other fire related costs, which may be covered by a possible grant.

Pete informed the Board that he and his brother have sold the business.  Peter intends to work for the new owner for at least another year, which will facilitate the transfer of the work scope to the new owner.  Mark will invite the new owner to a future meeting to discuss the transfer of ownership.    

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Unfinished Business

Marshall Fire 

Grants

        Yvonne discussed the progress made on supplying the information needed to see if we qualify for possible grants.  This information included locates, tank inspections and cost of replacing Benchmark mains.    

Water Service Lines Survey

        Marsh reviewed the progress being made by WSP (contractor for the state).  Submittal to the state is still on schedule for September.  Mark noted that he is available for consultation on service lines in the district because of his having lived in the area for a long time and knowing it’s history.  

Website Accessibility

        Catherine noted that a whole day seminar was scheduled on this topic for Wednesday, which she is unable to attend.  She will try to obtain the information presented in lieu of attending the meeting.  Because our website is very basic, it is believed that we will comply with the requirements.

New Business

 No new business was discussed.

Directors Comments and Other Matters to Come Before the Board

Water usage during the fire was discussed and Mark brought up the possibility of access to our storage tank by the fire department via a standpipe.  He will explore the idea with the fire department.

Mark also noted that he had been contacted by residences on Edelweiss Court on top of Davidson Mesa regarding joining the district because of their wells losing capacity.  Mark informed them of the expense involved in such an endeavor.  

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Adjourn

A motion was made to adjourn by Mark Johns, seconded by Catherine Gee and unanimously approved. The meeting was adjourned at 5:48 PM.

The secretary respectfully submits the above.

Robert Champ; 4/8/24