FLASHPOINT ARTISTS INITIATIVE, INC.

BOARD OF DIRECTORS MEETING

Date:            Jan 18, 2020

AGENDA/Minutes

“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”

Meeting Location: 6475 Jimmy Carter Blvd Ste 400, Norcross, GA 30071

Meeting Time:    10:00

Meeting called to order at 10:06 AM.

  1. TAKE ROLL
  1. Board members present: (Mary, Chad, Luis, Ryan, Dale)
  2. Board members-elect present: (Chandini, Alyson, Amariah)
  3. Officers present:_√_ (President – Mary Robb), ___(Vice-President – Chad Jones), _√_(Treasurer – Daniel Draven), _√_(Secretary - Dale Lyles)
  4. Community members present:
  1. Shelli Blackton (Communications)
  2. Pete Maher
  3. Mya Thomae
  4. Will Johnson (audio)
  5. Audra Boyd
  6. Cat McEachern (EC)
  7. Rebecca Rea (EC)
  8. Casey Davis (online)
  9. David Stabler (online)
  1. APPROVAL OF PAST MINUTES
  1. Approved by a majority vote
  1. RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
  1. Community grants
  1. $1000 - Art on the Beltine (https://art.beltline.org/)
  2. $1000 - Burners Without Borders Southeast (https://www.burnerswithoutborders.org/)
  3. $2000 - Art Farm at Serenbe* (http://artfarmatserenbe.com/)
  4. $2000 - ArtReach (http://www.artreachfoundation.org/)
  5. $2000 - Alternate Roots (https://alternateroots.org/)
  6. $2000 - Decatur Arts Alliance (https://decaturartsalliance.org/)
  1. TRANSITION/INSTALLATION OF NEW BOARD MEMBERS
  1. Outgoing president Mary Robb charged the new board members to protect the org and protect the event, which sometimes means being thoroughly excoriated by the community who are not privy to some legal issues that the board has to deal with.
  1. EXECUTIVE SESSION
  1. The new board met 10:26–10:40 to elect new officers, which they did by acclamation:
  1. President: Alyson Brown
  2. Vice-president: Chandini Lord
  3. Secretary: Dale Lyles
  4. Treasurer: Chad Jones
  1. OLD BUSINESS
  1. Action Items from last month’s BOD Meeting (Dec 7)
  1. Conduct Committee Charter (AMARIAH, CHANDINI): Still in progress; will have to run a few things by Jacob
  1. Committee Updates
  1. Event Committee (ALYSON)
  1. Daniel Draven, Cat McEachern, and Rebecca Rea presented their preliminary proposal for restructuring the Event Committee:
  2. Rather than an Event Lead and a hierarchy of department leads beneath, they propose a “Flat 6” approach, in which “the EC has six equally weighted leaders with shared responsibility and accountability while managing to their specialties. Each Lead has a vote on committee decisions.”
  3. Those six are:
  1. Safety Department
  2. Info Department
  3. Art Department
  4. Operations Department
  5. Admin Department
  6. Department 6, which “actively cultivates a long term strategy for fostering Volunteerism and internal culture for sustained continuity of the event. Engages with theme camps to encourage the growth of Alchemy’s culture.”
  1. The structure would also allow for “Specialty Positions,” ad  hoc appointments for nonce tasks.
  2. Pending board approval, the EC would formalize this with a final event proposal at the February meeting.
  3. There was much discussion, explanation, and a few questions, all of which were solidly answered.
  4. The board voted unanimously to approve the proposal.
  1. Communications Committee (CHANDINI)
  1. Shelli reported that she was still getting the lay of the land.
  1. Home Committee (DALE)
  1. No report
  1. Conduct Committee (AMARIAH)
  1. Charter Review
  2. Code of Conduct
  1. NEW BUSINESS
  1. EC presentation (Draven): presented during committee reports
  2. Pete Maher’s offer of property in Helen
  1. Pete and Mya are buying app. 260 acres in Habersham Co. which they are interested in using as a camping/retreat property. They had contacted the board earlier about offering it as a permanent home for Alchemy. After three years of moving from place to place, the board indicated that we just couldn’t take them up on their generosity at this point, but that we would certainly keep their offer in mind should the need arise.
  1. Board Values/Goals (Dale)
  1. 2020 strategic plan: during executive session Dale presented the new board with the goals they had worked on at the Retreat in December, along with the Strategic Plan form; the board will be working on this online during January.
  1. Kick-Off Summit (Alyson/Chandini)
  1. Everything is in place for the FAI Kickoff Jan 25–26.
  1. Treasurer’s Report
  1. Daniel Draven summarized the year’s financials, saying that the org is in good shape.
  2. Those records are available in PDF format here.
  1. Public Comment
  1. Cat reported on the Alchemy 19 swag issue: all requests have been filled, extra swag stored intown. He praised the Tommy Nobis Center for their support in getting all the mailing done and highly recommended that we use this service if we ever have mass mailing again.
  2. Casey Davis proposed holding the Art Fundraiser in April in order to give artists more time to build more impressive art. There was general agreement that the EC should move forward with this in mind.
  1. ACTION ITEMS
  1. Conduct Committee charter (AMARIAH, CHANDINI)
  2. Appoint committee chairs (BOARD)
  3. Kickoff agenda (ALYSON, CHANDINI)
  4. Post EOY financials (DALE)
  5. Board lunch with Hugh (???)
  6. Approve budget
  1. ADJOURN
  1. Motion to Adjourn: Dale
  2. Second: Luis
  3. Vote: unanimous
  4. Time: 12:20