BOARD MEETING MINUTES
Wednesday April 16, 2025 Board Meeting Preston Town-County Library
CALL TO ORDER & ROLL CALL
The April 16, 2025 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:00pm by Chairman Peg Winebrenner. Board members Rube Wrightsman and Mary Finlay were present. Library Director, Starla Rice, acting as secretary, was also in attendance. Stephen Sheffield from the public was present.
MINUTES OF PREVIOUS MEETING
Minutes from the March 19, 2025 board meeting were read by the Board members.
Discussion: Peg entertained a motion that the minutes from the March 19, 2025 meeting be approved. Rube moved that the minutes from the March 19, 2025 board meeting be approved. Mary seconded that motion. All trustees present approved.
BUDGET & CLAIMS
The board was presented with the budget reports for March 2025 and claims for April 2025. Discussion: Peg entertained a motion that the budget reports for March 2025 and claims for April 2025 be approved. Mary moved that the budget reports for March 2025 and claims for April 2025 be approved. Rube seconded that motion. All trustees present approved.
The following claims were submitted:
Visa $601.98 Office Supplies, Maintenance Supply, Books, Non-government Grant Supplies, Tamarack Federation
Big Sky Fireout Systems Inc$21.50 Yearly fire extinguisher inspection
Bugless Pest Control $100.00 Spring spray inside and outside
Rube Wrightsman $63.00 Mileage to Tam Fed Meeting in Polson
Starla Rice $126.00 Mileage to Tam Fed Meeting in Polson
Declan Finlay $148.50 Labor at $11 per hour 13.5 hours
Martha Vogel $150.00 Use of Truck and Horse Trailer to pick of Chairs in Polson
Montana State Fund $431.75 Workers Compensation Adjusted claim from $429.57
Incident Report: Nothing to Report
DIRECTOR’S REPORT
The director presented the March 2025 Director’s Report. Discussion: None
Public Comment: None
UNFINISHED BUSINESS
1. Fiscal Year 2025/2026 Budget Discussion: Revenue. The library board has agreed on a total of $77,168 in total revenue. Expenditures: The library board has decided on a total of $85,277.55. The cash reserves should cover the gap. We are too far out to be certain about numbers yet but this is a start.
NEW BUSINESS
1. General Administrative Business: The library has received $1000 from Town Pump Charitable Foundation which will pay for materials for Books in Search of Kids. The director presented a spreadsheet showing what was left of the Montana Community Foundation grant from Phyllis Buckridge. We purchased 2 folding chairs for $145.99, 2 leather accent arm chairs for $159.99, 1 leather guest chair for $59.95, Costco Building for chair storage $999.99, transport for 74 chairs from Polson library for $150.00, Labor for the building for $148.50, Wood for the platform for $118.00, Hardware etc… for $37.03, leaving 680.55 to be used for buy items for the catalog. The director mentioned seeds for the seed catalog and that trustee Matt Pavelich had suggested extra funds be used for books. The director presented the chairs that have been replaced. The decided to keep the old blue padded folding chairs and 24 of the chairs from Polson for outdoor events. That leaves 50 of the chairs from Polson inside. It was decided that the old brown stackable and brown chairs with the ripped seats be offered to the Grange first and if they don’t want them then offer them at the Friends sale.
The May 2025 meeting of the Library Board of Trustees was scheduled for: May 21, 2025 at 5:00pm.
PUBLIC COMMENT:
ADJOURN
Meeting adjourned at 6:39 pm as per motion by Rube; seconded by Mary. All trustees present approved.
Respectfully submitted,
Starla Rice, Director
Approved:
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Chair Person Vice Chair Person
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Trustee Trustee
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Trustee