MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

03.12.18 @ 4:45 PM – Children’s Kiva Montessori School, 18 N. Beech

BOD Approved on 04.16.18

  1. Work Session
  1. Succession Plan for CH Director
  1. Resources for CHD Transition Planning
  2. Nonprofit Executive Succession Planning Toolkit
  1. https://www.kansascityfed.org/publicat/community/Nonprofit-Executive-Succession-Planning-Toolkit.pdf
  1. Rules_7.702
  2. Succession plan template and guide
  3. Alexia: begin the process of creating our Succession Plan and present to the board by April 1st.
  4. BOD: after April 1st, review the Succession Plan as submitted by Alexia.
  5. Tamia: place Succession Plan on the task calendar in August.
  1. Assignment(s) for next Work Session: Succession Plan

  1. Call to Order: Andrew called the meeting to order at 5:05 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD

Community Members: Nate Seeley, E/M S BOD Member, Emily Wisner

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.

Lead for next Montessori Article Discussion (TBD at meeting) - Alexia

  1. Approval of Previous Minutes
  1. 18.02.12 - CH BOD Meeting Minutes, Regular Meeting

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No comments.

  1. Consent Agenda
  1. n/a

  1. BOD Task Calendar (Task Calendar - Children’s House)
  1. March
  1. 360 Reviews for CHD - Andrew & Gabi: complete 360 Reviews for CHD prior to April BOD meeting.
  2. Approve Draft Budget - Tamia: move Approve Draft Budget to the May Task Calendar.
  3. MOU - Tamia: move MOU to the May Task Calendar.
  1. April
  1. Review Strategic Plan - CHD / BOD
  2. Review CKMS BOD Self-Evaluation Goals and Progress - Nominations and Board Development
  3. Evaluation and performance goals for CHD - Hiring and Evaluation Committee
  4. Earth Day Event - Curriculum Committee
  5. Review CHD Job Description - Hiring and Evaluation Committee
  1. Reports:

  1. BOD President
  1. Executive Committee Report, verbal
  1. Discussion of shared BOD members
  1. Tabled - Nominations and Board Development Committee will send out an email to both school’s directors and boards.
  1. Discussion of CH BOD support for HOS Susan Likes
  1. Tabled - review during CHD’s Report.
  1. Need to schedule staff/CHD interviews for CHD annual review
  1. See X.a.i.

  1. Budget & Financial Oversight Committee
  1. Report
  2. Reminder: if you have questions regarding finances, either attend the Budget and Financial Oversight Committee meeting and/or email Alexia or Eric.

  1. Children’s House Director
  1. Report
  2. Reflection via email
  3. Alexia: share the letter of support for E/M S Administration and Staff with the board by Thursday.
  4. BOD: respond to Alexia regarding the letter of support by Friday.

  1. Additional Committee Reports (uploaded to Google)
  1. Development and Fundraising Committee - no meeting was held, no report.
  2. Nominations and Board Development Committee - no report was submitted.
  1. Joint Board Training
  1. March 12th at 6 pm - Gallup’s Strengths Finder
  1. SAC - verbal

  1. Unfinished Business
  1. None

  1. External Networking Report(s)

  1. New Business
  1. None

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.
  1. Suggestion: joint board training.

  1. Shared Board Information
  1. None.

  1. Items for Future Agenda(s) – BOD President
  1. Next Work Session: Succession Plan
  2. BOD Task Calendar

  1. Calendaring
  1. Upcoming events
  1. Joint Board Training
  1. March 12th at 6 pm - Gallup’s Strengths Finder
  1. March 21st (early release at 11:15) & 22nd, 2018 - Staff PD Day - No School
  2. March 26th - 30th, 2018 - Spring Break - No School
  1. Friday, April 13th, 2018 from 8 to 11:15 am - 3rd Year Seminar - Children’s House
  1. Next BOD meeting
  1. CH BOD Meeting, Monday, April 16, 2018 at 5:00 PM
  1. Work Session at 5 pm, Regular Meeting at 5:30 pm
  1. E/M S BOD Meeting, March 19, 2018 @ 7:00 pm (Gabi to attend)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, Alexia requested it be moved to November).
  2. Nom Com: provide CH with a review of the 2018 CKMS BOD Self-Evaluation. January 2018
  3. All: review updated Task Calendar.  February 2018

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  1. Principal Evaluations-Fidelity to Model
  2. Classroom Observations-Fidelity to Model
  1. Alexia: begin the process of creating our Succession Plan and present to the board by April 1st.
  2. BOD: after April 1st, review the Succession Plan as submitted by Alexia.
  3. Tamia: place Succession Plan on the task calendar in August.
  4. Andrew & Gabi: complete 360 Reviews for CHD prior to April BOD meeting.
  5. Tamia: move Approve Draft Budget to the May Task Calendar.
  6. Tamia: move MOU to the May Task Calendar.
  7. Alexia: share the letter of support for E/M S Administration and Staff with the board by Thursday.
  8. BOD: respond to Alexia regarding the letter of support by Friday.
  9. Gabi: submit a board report for the school newsletter to Alexia.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 5:52 pm.

Prepared by Tamia Hurst, BOD Secretary

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