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November 2020 Minutes
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Minutes - November 2020

Meeting of the Library Board of the Hamilton Public Library

12 November, 2020 - 4:00 p.m.

Presiding: Larry LeClair

 Travis Olivera (Library Director), Larry LeClair (Board President), Liza Taylor (Assistant Director), David Hopper, Maureen Wallace, Tiffany Horn, Jill Dinski, Lauren Walsh, Amy Jerome,                 Lynne Kvinnesland, Susan Beattie, Diane Finch ( President Friends of the Library),                                                              

Absent:  Sean Nevison (Village Liaison)

  1. Call to order  4:01 pm

  1. Discussion with public or employee visitors  none

  1. Review & Approval of minutes from October 2020 **approved with amendment on item 8b regarding the purchase of the online newspaper subscription(Tiffany H., Susan B.)

  1. Village Liaison’s Report Sean absent, but Travis communicated with Jim Stokes about the HVAC  system and  is working on paperwork and sending out bids so that when the check from the state comes in we can get started work by the deadline of 180 days.

  1. Friends of the Library Report  The Friends will not be meeting in November. The Friends will be purchasing candy canes for the “Night of Lights” celebration drive through in town.  There is a new member, Denise Dinski.

  1. Committee Reports
  1. Personnel (Maureen Wallace)
  1. Hourly Paid Sick Leave Policy **approved(Maureen W., Lauren W.)
  2. Confidentiality of Patron Records Policy **approved(Maureen W. David H)
  3. Three-Year Plan  reviewing draft ( moved to “unfinished business”)
  1. Nominating  nothing to report
  2. Finance (Lauren Walsh)
  1. 11a-2020 **approved(Lauren W., Susan B.)
  2. 11b-2020 none
  3. Action on Bills       The Board audited and approved for payment claims #185 through #214, dated October 1, 2020 through November 6, 2020 in the total amount of $2,004.00.   **approved(Lauren W., David H.)               
  4. FR1 2020-2021 (Lebanon Grant Reimbursement) **approved(David H., Maureen W.)
  5. FR2 2020-2021 (Budget Modification) **approved with amendment to Title (Lauren W., Amy, J.)
  6. 2021-2022 Tax Cap Override Resolution  **approved (Susan B., Tiffany H.)
  1. Building and Grounds   Larry asked for volunteers to join the committee to look at a policy regarding the community room.  David H. agreed to join

  1. Library Director’s Report
  1. Statistical Reports
  1. Programs * see page 36 of November board packet
  2. Circulation: more Colgate students are getting cards especially for using overdrive books.  Lynne K. suggested tracking the amount of use and comparing to see if the cost increases.
  3. Bills/Income  waiting for a check from the HCS district
  1. Incident Reports (when applicable) none
  2. Staff Trainings/Meetings/Conferences/Outreach  *see page 35 of November board packet

  1. Unfinished Business
  1. Three Year Plan & Report to the Community:   Work continues to be done on this plan.  Larry acknowledged that David H. helped with the language of the plan and Lynne and Larry suggested a committee be formed to oversee the development of this plan.  The committee includes Larry, David, Lynne, Susan and Travis. They will meet and report at December’s board  meeting where we will vote on the finalized plan.
  1. Public Budget
  2. By-Laws
  3. Long Range Plan
  4. Annual Report

  1. New Business none

  1. Communications
  1. State Aid Reduction Letter *see page 37 of November’s board packet.   2 cuts , 2.6% in April 2020, and 20% in August.

  1. Announcements and Adjournment  5:02 pm (David H.)

Next meeting December 9 at 4:00 p.m.