531.  JOB RELATED EXPENSES - Pg.

531.  JOB RELATED EXPENSES

1.        Authority

Payment of the actual and necessary expenses, including traveling expenses, that any District employee incurs in the course of performing services for the District shall be made in accordance with Board policy.

2.        Delegation of         Responsibility

The validity of payments for job related expenses shall be determined by the Superintendent or designee.

3.        Guidelines

The use of a personal vehicle shall be considered a legitimate job expense if travel is among the employee's assigned schools, but not between home and school, and is authorized in advance by the immediate supervisor.

Use of a personal vehicle for approved purposes is reimbursable to the employee at the current IRS rate per mile.

Use of a personal vehicle requires the employee to maintain liability insurance coverage.

Attendance At Programs

        SC 517

Actual and necessary expenses incident to attendance at functions outside the District shall be reimbursed to the employee if approval has been obtained in advance from the Superintendent.

Attendance at District approved events outside the District shall be without loss of regular pay, unless otherwise stipulated prior to attendance.

The Superintendent or designee shall prepare procedures for reimbursement of travel expenses which shall include:

  1. Under normal conditions, employees traveling on official business shall provide themselves with sufficient funds for ordinary expenses.

  1. Travel shall be by the most direct and economical route.


  1. In all instances of reimbursement, full itemization of expenditures shall be required, with receipts attached.

  1. For official travel by other than automobile, the District shall arrange the advance purchase of transportation tickets.

  1. Advances against anticipated travel expenses shall be approved by the Superintendent.

  1. A travel expense record is to be submitted to the Business Office prior to the fifth day of each month to cover the period of time from the first of one month through the end of the month.

School Code

517

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