20th October 2019

Meadows Country Fair                

PO Box 217                            

Meadows SA  5201

stalls@meadowscountryfair.com.au

Meadows 37th Country Fair!! (Main Oval), Sunday 20th October 2019 Stall holder application

 

The 37th Meadows Country Fair, widely acclaimed as the best event of its kind in the Adelaide Hills region, is on again, and we invite you to apply to become a stall holder.

 

On the third Sunday in October each year, Meadows attracts in excess of 8000 visitors to this event and this year we are looking to make our market area bigger and better. We want this event to carry on the family fun day vibe it’s always had so we will have plenty for all to see and do. Live entertainment, great food, rides, animal expo, our amazing Farmers Alley, and of course our Main Arena Events which includes our famous event that started the fair 37 years ago the “Udder Tug” hand milking competition.

 

We are now opening applications to join the Meadows Country Fair to stall holders wanting to set up in the general Market area and Farmers Alley.  

 

Please fill in and sign both the attached Application Form and Terms and Conditions as soon as possible to the above address or via email, as places fill fast. Once your stall is approved we will request payment of your fees. Once again, all stallholders will be given pre-designated sites and are at the discretion of the organisers and can be changed at any time. Sites fill quickly, to ensure your spot early booking is advised.

 

Rates  (Main Oval)

 

3m wide x 3m deep                     $70.00

6m wide x 3m deep                   $140.00

Approved shelters are permitted on open sites.

 

Marquee hire (3m x 3m)            $130.00

Trestle table (1.8m x .75m)           $20.00

Power (per power point) $25.00 LIMITED SPOTS – ALL ELECTRICAL EQUIPMENT AND POWER LEADS MUST BE TESTED AND TAGGED AS THIS IS A COUNCIL REQUIREMENT AND THEY WILL BE DOING ONSITE CHECKS.

 

We look forward to receiving your completed application form

Abby Brady

0484622 359

Stall Coordinator

Meadows Country Fair

TERMS & CONDITIONS

It is Mandatory for you to follow the terms and conditions to ensure the smooth running of the Meadows Country Fair and the safety of all stallholders and visitors. By signing and submitting your application form you are agreeing to the terms and conditions set out by the Meadows Country Fair Committee.

1.   Public & Products Liability Insurance

A valid Certificate of Currency for your business public liability insurance ($10 million minimum) covering them against occurrence attributable to their activities or the activities of any person for whom they are directly responsible for at Meadows Country Fair on Sunday 20 October 2019 must be attached and returned with this application form.

 

2. Payment

Once your application is accepted you will be sent an acceptance letter with payment details. All stallholder fees must be paid in full no later than 1stOctober 2019. You will not be able to participate in the fair unless full payment has been made.

A refund of any site fees after 1st October 2019will be at the discretion of the Meadows Country Fair Committee. No refunds will be issued if cancellation occurs within 10 days of the event.

3.   Move in / move out times

Set up time is from 6.30-8.30 am on Sunday 20 October 2019.  ALLVehicles are to be removed from the oval by 8.15am.

Sites are NOT to be dismantled before 4.30pm.

NO VEHICLES ARE PERMITTED TO MOVE INSIDE THE OVAL GROUNDS OR ON THE OVAL UNTIL AFTER 4.30PM

More details will be mailed out with your site details in October.

 

4. Allocated Sites

All marquees, umbrellas etc. must be secured so there is no danger to others. Pegs may be used to weight down marquees and suitable weights are recommended.

All goods, shelters, racks, trestles and signs must be kept within your stall boundary and all goods and boxes must be placed under tables so not to cause a trip hazard.

Waste disposal is the responsibility of the stall holder. Please ensure you take all your rubbish with you when you pack down your site.

All items you wish to sell are to be listed on your application form. Failure to do this will result in the committee asking you to pack the items away.

The sale of raffle tickets is not permitted unless prior consent from the Meadows Country Fair Committee.

5.   Exhibitor passes

Two complimentary Exhibitor Passes will be issued with all fully paid applications received by the 1stOctober 2019. Payments received after 1stOctober 2019 will be required to pay the entry fee of $7 per person at the gate on the day of the Fair.

Passes will not be reissued, and failure to produce your pass on the day will result in you being asked to pay the entry fee of $7 per person at the gate.

 

I have read and agree to the terms and conditions set out above

Name............................................................... Signed..................................................................

Date..................................................................

MAIN OVAL MARKET/FARMERS ALLEY STALL Application Form

Meadows Sport and Recreation Ground, Sunday 20 October 2019

Contact Details

Name  .....................................................................................................................................................

Business name (if applicable) ...................................................................................................................

Postal Address..........................................................................................................................................

State  ......................................................................................... Postcode..............................................

Phone  ............................................................... (B/H)     ............................................................... (Mob)

Email .......................................................................................................................................................

Business Facebook page ………………………………………………………………………………………………………………………………..

Your stall        

Preferred location ~ Market Stalls Farmers Alley

Detailed description of ALL items for sale or display...................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

Are you erecting a marquee or temporary structure?

 No               Yes        Size.............................................

 

 

Number

 

Cost

Total

 Site

 

3m wide x 3m deep

$70.00

 

 

 

6m wide x 3m deep

$140.00

 

Marquee hire

 

3m wide x 3m deep

$130.00

 

Trestles

 

 

$20.00/trestle

 

Power (limited)

 

 

$25.00/power outlet

 

Extra Exhibitor Pass

 

 

$7.00 each

 

Total:

$

 

2 x Complimentary Exhibitor passes will be issued if payment made by 1 October 2019 (see terms and conditions)

Payment options

Cheque Made payable to Meadows Country Fair

Electronic Transfer     Westpac  BSB:  735-094           Account Number:  51-2505

PLEASE ENSURE YOUR PAYMENT REFERENCE IS THE SAME NAME THAT APPEARS ON YOUR APPLICATION

 

You will not be allocated a site unless a valid Certificate of Currency is attached to your application form.

 

 

It is the Exhibitor’s responsibility to ensure any activity undertaken meets all Commonwealth, State and Local Government regulations.

 

Declaration

I hereby state that the above is true and correct, and that I abide by the Country Fair’s Terms & Conditions.

Signed..........................................................................................             Date ......................................

Return via email or post (both listed on top of paperwork)