The Governing Documents of the Wesleyan Student Assembly

As of the 2018-2019 Assembly of the College Body

Article I: Name

Article II: Terms of Membership

Article III: Wesleyan Student Assembly

Article IV: Composition of the Wesleyan Student Assembly

Article V: Officers and Committee Chairpersons

Article I: Committees of the WSA

Section I.01: Academic Affairs Committee (AAC)

Section I.02: Community Committee (CoCo)

Section I.03: Student Budget Committee (SBC)

Section I.04: Student Life Committee (SLC)

Section I.07: Leadership Board (LB)

Section 1.08: Student Representative to the Board Committee (SRTB)

Section I.09 Constitutional Review Committee

Section I.10 Committee on Investor Responsibility

Section I.11 Wesleyan Student Assembly Endowment Committee

Section I.12 WSA Spring Fling Committee

Section I.13 Concert Committee

Section I.14 Senior Social Committee

Section I.15 Green Fund Committee

Section I.16 Admissions Committee

Article II: Procedures

Section II.01: General Assembly

Section II.02: Election Procedures

Section II.03: Appointments Committee

Section II.04 Quorum

Section II.05 Attendance

Section II.06 Student Activities Fee

Section II.07: Funding Procedures

Section II.08: WSA Endowment

Article III: Referenda and Initiatives

Section III.01: Changes to the SAF and Constitution

Section III.02: Non-Budget Referenda and Initiatives

Article IV: Resignation, Impeachment, and Recall

Section IV.01: Impeachment and Recall of Individual Assembly Members

Section IV.02: Recall of the Entire Student Assembly

Section IV.03: Resignations

Article V: Official Documents

Section V.01: Reports

Section V.02: Amending the Constitution

Section V.03: Amending the Bylaws

Section V.04 Official Constitution

Section V.05 Resolutions

Article VI: WSA Office

Section VI.01: WSA Office Coordinator

Section VI.02: Memoranda of Understanding


The College Body Constitution

Article I: Name

  1. The name of this organization shall be the Wesleyan Student Assembly.

Article II: Terms of Membership

  1. Every student recognized by the University as an enrolled, degree-seeking undergraduate shall be considered a member of the College Body and is eligible to hold a seat on the Wesleyan Student Assembly.

Article III: Wesleyan Student Assembly

  1. The WSA shall act as the legislative and deliberative organization of the College Body.
  2. The WSA shall be responsible for:
  1. Overseeing the allocation of the Student Activities Fee
  2. Identifying student interests and representing them to the Wesleyan community
  3. Serving as a forum for the consideration, development, and promotion of  university policies consistent with student interest
  4. Transacting other business on behalf of the College Body
  1. Furthermore, the Wesleyan Student Assembly shall not discriminate against anyone on the basis of race, creed, religion, sex, sexual orientation, gender identity or expression, color, age, national or ethnic origin, or disability in the execution of its responsibilities under this constitution or in the administration of its policies and programs.

Article IV: Composition of the Wesleyan Student Assembly

  1. The WSA shall be composed of the WSA Senate and the WSA House of Representatives
  2. The WSA Senate will include 36 Senators who are elected by the student body for a year term and whom shall serve on one standing committee. Senators may serve as a Chair or Member of a Sub-Committee/Working Group, vote on WSA Resolutions, and are eligible to attend Board of Trustee meetings as student representatives. The purpose of the Senate is to represent the student voice to the Board of Trustees and administration, create, debate and vote on Resolutions, ensure the WSA is initiating and following through on meaningful projects and maintain WSA’s institutional stability and memory.
  3. The WSA House of Representatives will include a variety of campus leaders from diverse parts of our community. All registered student groups and sports teams are eligible to appoint one representative to be House of Representatives member. SALD Interns, the Dwight Greene Intern, Inter-Greek Council representatives, Senior Class Officers, WSA Office Workers, and Class Council members are eligible to be members of the House of Representatives. A student who would like to be part of the House but is not eligible under these parameters may join after ze attends three WSA Town Hall Meetings. All House members will work on a WSA Sub-Committee/Working Group and attend WSA Town Hall Meetings.
  4. Two (2) members shall be elected to the WSA at the end of the spring semester to serve terms commencing upon the final Assembly meeting of the spring semester that year and ending upon the final Assembly meeting of the spring semester of the following calendar year.
  1. The freshman, sophomore, junior, and senior classes shall elect one (1) President, who is a rising member of one of the three youngest classes
  2. The freshman, sophomore, junior, and senior classes shall elect one (1) Vice President, who is a rising member of one of the three youngest classes.
  1. Eighteen (18) Senators shall be elected to the WSA at the end of the spring semester to serve terms commencing upon the final Assembly meeting of the spring semester and ending upon the final Assembly meeting of the spring semester of the following calendar year.
  1. The freshman class shall elect six (6) freshmen to represent the following academic year’s sophomore class.
  2. The sophomore class shall elect six (6) sophomores to represent the following academic year’s junior class.
  3. The junior class shall elect six (6) juniors to represent the following academic year’s senior class.
  1. Members shall be elected to the WSA at the beginning of the fall semester to serve terms commencing upon election and ending at the final meeting of the spring semester of the following calendar year to fill all vacant seats to make up an Assembly of thirty-six (36) total members.
  1. Of the seats available, at the discretion of the Chief-of-Staff, at least eight (8) shall be set aside for the freshman class.
  2. The remaining seats available will fall into the at-large category.
  1. Senators shall be elected to the WSA at the end of the fall semester to serve terms commencing upon election and ending at the final meeting of the fall semester of the following academic year to fill all seats made available through vacancies that may occur.
  1. If any member of the Leadership Board is scheduled to have their term expire at the beginning of the spring semester, then their term will automatically be extended to the end of the Spring semester, and one seat will be removed from this election for each member of the Leadership Board covered under this article.
  2. If any seat on the WSA is vacated within three weeks preceding a previously scheduled election, their seat may, at the discretion of the Chief-of-Staff, be left vacant until filled in the election.

Article V: Officers and Committee Chairpersons

  1. The officers of the WSA shall be the President, the Vice President, the Chief-of-Staff, and the Treasurer. All officers of the WSA shall be members of the Leadership Board  (as per bylaws), act as student representatives to the Board of Trustees, and oversee the WSA Office, WSA Office staff, and evaluation of the WSA Office Coordinator.
  1. The President shall be the Chief Executive Officer of the WSA and shall be the Chair of the Leadership Board.
  2. The Vice President shall be an assistant to the President of the WSA and assume that office should the President be unable to fulfill hir duties. The Vice President shall be Vice Chair of the Leadership Board and Chair of the Student Representatives to the Board Committee.
  3. The Chief-of-Staff shall be the Chief Communications Officer of the WSA and Chair of the WSA General Assembly. When chairing meetings of the General Assembly, ze shall not be permitted to vote on any matter before the Assembly except in the event of a tie, or to make a tie, in which cases ze shall cast the deciding vote.
  4. The Treasurer shall be the Chief Financial Officer of the WSA and Chair of the Student Budget Committee.
  1. The non-officer committee chairpersons of the WSA include the Academic Affairs Coordinator, the Communications Coordinator, the Student Budget Committee Chair, and the Student Life Coordinator. All non-officer committee Chairpersons of the WSA shall be members of the Leadership Board and act as student representatives to the Board of Trustees.
  2. Internal elections held at the final Assembly meeting of the spring term will determine the composition of the coming year’s Leadership Board, to be held in a manner at the discretion of the presiding officer. All outgoing Assembly members are invited to serve as ex officio members for the purposes of internal elections. These ex officio members shall have voice but no vote. A student is eligible to run for a Leadership Board position if hir term extends at least through the end of the fall semester.
  1. The final Assembly meeting must be held after spring elections are complete. Students will begin their tenure as officers or Chairpersons upon Commencement Day, and their terms will end upon Commencement Day of the subsequent year.
  2. All other interim positions shall be internally elected at the last WSA meeting of the academic year per the recommendation of the Leadership Board.
  1. At the first meeting of the fall semester, every Leadership Board member must present activities conducted since the last WSA meeting of the spring semester.
  2. The members of the Leadership Board, excluding the President and Vice President, must be re-approved by the full Assembly at one of the first four meetings of the fall semester, with the vote to be scheduled at the President’s discretion. A majority of the Assembly is required to re-approve each committee Chair. If a committee Chair fails to garner majority support of the Assembly, then an internal election, for which any member of the Assembly is eligible, will be held to replace that committee Chair.

Bylaws of the Wesleyan Student Assembly

Article I: Committees of the WSA

(The following shall be standing committees of the WSA)

Section I.01: Academic Affairs Committee (AAC)

  1. Composition: Seven (7) Members, All Of Whom Are Internally Elected By The Full WSA.
  1. The Chairperson shall chair AAC meetings, sit on the Leadership Board, serve as a voting member of the faculty Educational Policy Committee (EPC), and shall be a student representative on the trustees’ Campus Affairs Committee. The Chair shall serve on, or appoint one member to, any other ad hoc committees that arise on which AAC representation is appropriate.
  2. Six (6) other members:
  1. A Vice Chair, who is a voting member of EPC.
  1. The senator elected Vice Chair shall serve a full year term on the WSA
  1. The Chairperson and Vice Chair shall have a voice and a vote on the faculty EPC and have a voice but no vote at the meetings.
  2. Non-voting members shall be permitted to serve on subcommittees and ad hoc committees of the faculty EPC, and shall have full access to the minutes of the EPC.
  1. The Chairperson shall organize meetings between the Chair of the EPC and all members of the AAC to discuss issues currently before the EPC as necessary.
  1. Committee Responsibilities:
  1. To address issues related to academic resources and, educational policy, including departments and programs, curriculum, admissions, library, e-portfolio, course access, academic calendar, academic advising, international studies, and the Honor Code in coordination with SLC.
  1. Sub-Committees
  1. The Chair shall serve as or appoint chairs to the following sub-committees.
  1. Student Library Advisory Committee
  1. Two (2) AAC members shall sit on this committee.
  1. Career Center Advisory Committee (CCAC)
  1. One (1) member of AAC shall co-Chair the CCAC with the Director of the Career Center and be responsible for the selection or election of additional WSA representatives to the CCAC.
  1. Registrar Advisory Committee
  1. Two (2) AAC members shall sit on this committee.
  1. First Year Matters (FYM) Committee
  1. Two (2) AAC members shall sit on this committee and will assist in nominating the annual FYM book for the incoming class of Wesleyan students for a collective enrichment experience.

Section I.02: Community Committee (CoCo)

  1. Composition: Six (6) Members, All Of Whom Are Internally Elected By The Full WSA.
  1. The Coordinator  shall chair all CoCo meetings, sit on the Leadership Board , and shall be a student representative on the trustees’ University Relations  Committee. The Coordinator shall serve on, or appoint one member to, any other ad hoc, working group committees, or sub-committees that arise on which CoCo representation is appropriate including but not limited to the OrgSync Intern position.
  2. Five other members:
  1. One of whom is the designated CoCo–ITC member
  2. Each CoCo member shall work on building the Wesleyan community through supporting the functions of student groups, community outreach and relations, and also the Wesleyan Student Assembly’s public relations.
  1. Committee Responsibilities:
  1. Recognition of student groups
  1. Groups must be “recognized” by CoCo in order to receive allocations from the Student Budget Committee (SBC) and to have access to other services provided by the WSA.
  2. CoCo recognizes student organizations based on a group’s mission statement and its adherence to the WSA’s non-discriminatory clause, which states: “the WSA shall not discriminate against anyone on the basis of race, color, creed, religion, age, national or ethnic origin, sex, sexual orientation, veteran status, disability, marital status, gender identity,gender expression, or socioeconomic standing in the execution of its responsibilities under this constitution or in the administration of its policies and programs.”
  3. A group in seeming violation of the clause may be recognized if the violation is central to the purpose and functioning of the organization.
  4. The student group must work toward enhancing the greater Wesleyan community, promoting discussion rather than exclusion and antagonism in its events and activities as determined by the Coordinator of CoCo.
  5. CoCo shall propose criteria and a schedule for group recognition to be approved by a majority of the WSA.
  6. Failure to comply with the stipulated criteria throughout the year may result in a revocation of recognition status.
  7. A member of the Student Budget Committee shall be present during student group recognition meetings.
  8. No student group may be approved or activated unless the financial contact or primary contact has attended "Treasurer Training" as defined by the SBC, the WSA Office, CoCo, and the Student Activities and Leadership Development (SALD) Office.
  1. To coordinate with the Elections Committee (see Section 2.02) to facilitate and advertise the elections. No CoCo member may serve this function while running in a WSA election.
  2. To communicate the actions and deliberations of the WSA to the student body, and conduct outreach to bring students into collaboration with the WSA. CoCo in coordination with the Chief-of-Staff is the public relations arm of the WSA.
  3. WSA website and technology
  1. CoCo shall be responsible for updating the website and ensuring that the information therein is accurate and current. This includes but is not limited to ensuring that agendas and resolutions are published, minutes and reports are uploaded, and committee information and contacts are accurate with the help of the Chief-of-Staff.
  2. The CoCo-ITC shall be responsible for establishing a relationship with ITS for maintenance of the website for each academic year.
  3. To manage internal WSA technologies, in cooperation with the Chief-of-Staff. This responsibility includes maintenance of the infrastructure of the WSA website.
  4. To maintain websites and other technological endeavors of the Assembly. All new websites or other projects for which CoCo shall become responsible must be pre-approved by the committee in advance.  Relevant committees shall work jointly with CoCo in management of such sites and projects.  
  5. To facilitate the technological endeavors of student groups, including web presence.
  1. Events and opportunities, including upcoming General Assembly meetings and their agendas, are published, in regular, visible, and public locations and on the WSA website. Committee reports are distributed to all WSA representatives at least 24 hours before General Assembly meetings.
  1. Sub-Committees
  1. The chair shall appoint chairs and members to the following sub-committees.
  1. Middletown Relations (Mid-Wes) Committee
  1. Two (2) members of CoCo shall sit on the Middletown Relations (Mid-Wes) Committee.
  1. Publications
  1. CoCo shall be responsible for the creation and maintenance of a comprehensive group list.
  2. CoCo shall maintain a comprehensive guide for student groups.
  1. Community Relations
  1. CoCo shall maintain relations with student groups and the Wesleyan community.
  2. CoCo shall collaborate with SBC regarding student groups, gather feedback on student events, and submit recommendations to SBC.
  1. 190 High Street
  1. The CoCo Coordinator, alongside the tenants committee, shall be responsible for allocating spaces to student groups, arranging open office spaces, and arranging keys for students responsible for each space. The Coordinator and the Director of SALD shall facilitate the students’ signing of a contract stating that they are taking responsibility for their space and shall regularly communicate with the WSA Office Coordinator.
  2. The respective supervisors of the positions shall manage the keys and contracts. In the case of Hermes, the WSA Office Coordinator, with the help of the CoCo Coordinator (if necessary) shall manage the keys.
  3. The Director of SALD shall call a meeting between representatives of CoCo and all of the tenants of the building near the beginning of each semester to discuss questions or concerns about the space. At the fall meeting, the tenants shall have the opportunity to provide feedback on the allocation of the other spaces in the building.
  4. The CoCo Coordinator shall serve as a steward for the space, and CoCo shall assist in these responsibilities. Tenants should communicate with the Chair in a timely matter in regards to any concerns, Physical Plant repairs or maintenance or safety issues.
  5. Concerns about access to the spaces during open hours should be directed to the Director of Public Safety.
  1. The New York Times readership program: CoCo shall monitor and report on the New York Times readership program, and is responsible for ensuring that it is used to its fullest potential.

Section I.03: Student Budget Committee (SBC)

  1. Composition: Seven (7) Members, All Of Whom Are Internally Elected By The Full WSA.
  1. The Chairperson shall serve as the Treasurer, Chair the SBC, sit on LB, sit on the Budget Priorities Committee, and shall be a student representative to the Board of Trustees’ Finance Committee
  1. They will have regular contact with the office of Student Activities and Leadership Development and the WSA Office Managers.
  2. The SBC may elect a Vice Chair to assist the Committee Chair in their duties as Committee Chair.
  3. If a senator is elected Vice Chair ze shall serve a full year term on the WSA.
  1. Six (6) other members
  1. The SBC shall keep liaison positions to external WSA funding committees. These liaisons are responsible for keeping in continual contact with their respective groups via email, attending group meetings, and other forms of communication, and are tasked with updating the SBC with funding decisions, and progress reports throughout the semester.
  1. One (1) member shall act as a liaison to the Spring Fling Committee.
  2. One (1) member shall act as a liaison to Concert Committee.
  3. One (1) member shall act as the SBC Sustainability Liaison.
  1. The Full WSA will specifically elect the individual in this role during internal elections.
  2. This member is the liaison for coordinating shared funding with the Green Fund Committee and promoting environmental sustainability as part of the Student Budget Committee’s funding process.  
  3. This individual will attend monthly SAGES meetings and keep in contact with the Sustainability Director, as needed.
  1. Committee Responsibilities
  1. To file reports on the SBC budget in the summer, mid-year, and annual reports, decide allocations, make recommendations on the Student Activities Fee, and advise groups on funding.
  2. To oversee the Concert Committee and the Spring Fling Committee.
  1. Committee Funding and Guidelines
  1. Groups must be “recognized” by CoCo in order to receive allocations from the SBC.
  2. Individuals separate from a student group may submit budget requests through Independent Projects.
  3. Student groups funded by the SBC should be accessible to all students on campus.
  4. Student groups may only submit budget requests if the person submitting requests has been properly trained by the WSA Office, unless the Chair makes an exception.
  5. Budget requests may only be submitted by undergraduate students.
    After summer funding, a student group may only request funding from the SBC twice a semester, unless the Chair makes an exception.
  6. There will be no retroactive funding.
  7. Each identity month will be guaranteed $2000 of funding. Anything outside of that amount is not guaranteed. Requests should note if the event/activity will be an identity month program.
  8. The SBC will not fund more than $200 for food/food supplies per year as long as the food has a cultural significance that is appropriate to the event.
  9. The SBC may allow a group to earn a profit from an SBC-funded event only if that profit is returned to the SBC after the event, the profit is deposited in the group’s income account, or if the profit is donated to charity. In any case, the
  10. SBC must approve the plan at the time of the budget request approval.
  11. The SBC will not fund slate budgets. Slate budgets are defined as sums of money that are designated for a general purpose, but do not include an itemized breakdown and would be spent at the discretion of the student group.
  12. The SBC will not fund attendance at conferences with the sole purpose of benefiting the individual attendees, as opposed to bringing material benefits or important skills and practices back to the broader Wesleyan community.
  13. The SBC may not fund student workers.
  14. If an SBC member is part of a student group that requests money from the SBC, that member must recuse themself from the vote on that group’s budget request.
  15. The SBC will not fund events or activities that occur during summer break. The SBC may fund events occurring during winter and mid-semester breaks only when the scheduling of the event is out of the group’s control.
  16. The SBC will not fund individual dues to a Greek Society.
  17. The SBC will not fund leisure activities for groups, but it may fund orientation or team-building activities that occur before Fall Break in the fall semester or before Spring Break in the spring semester.
  18. The SBC will not fund anything that individuals keep (i.e. t-shirts, uniforms, costumes, prizes, or equipment for personal use), with an exception for materials contributing to the outcome of creative work.
  19. No honorarium of greater than $500 will be allocated to any Wesleyan alum who has graduated within the last four years.
  20. The SBC and Green Fund will cooperate to ensure all campus publications will be printed sustainably.
  21. If a student group misses important deadlines (e.g. the CoCo student group registration deadline or ones related to their budget request), overspends, or otherwise violates WSA rules or the CoCo mission, the SBC may reduce its funding.
  1. Composition and Responsibilities of the SBC Appeals Board
  1. Composition of the SBC Appeals Board
  1. The SBC Appeals Board will be composed of three (3) Senators.
  2. One (1) Senator from the SBC and two (2) Senators from the General Assembly will sit on the Appeals Board.
  3. These Senators will be appointed through internal elections held during a Senate meeting when an appeal is filed.
  1. Responsibilities of the SBC Appeals Board
  1. To hear appeals made by student groups about their funding decisions
  2. To hold a meeting in which the student group in question presents their case for an appeal
  3. The Senator from the SBC on the Appeals Board is responsible for presenting the SBC perspective on the funding decision when the Board convenes  
  4. To rule on the appeal, and if necessary, plan any further meetings or actions pertaining to the presented case
  5. To write a succinct report that details the reasoning for the Appeals Board’s decision
  6. To send this report on the ruling to the student group, the SBC, and the Leadership Board immediately after the finalization of the decision
  7. To present the ruling at the next Senate meeting as a part of the SBC’s Committee Report
  1. Appeals Process
  1. If a student group wishes to contest a decision made by the SBC pertaining to the group’s funding, then that group may request a hearing with the Appeals Board.
  2. The student group must declare the appeal and notify the Appeals Board and the SBC within the week after the initial SBC decision.
  3. The financial representative(s) from the student group will attend a hearing held by the Appeals Board to present their respective cases.
  1. The Appeals Board will notify both parties of the location and time of the hearing, via email, before the hearing. This email must be sent with at least twenty-four (24) hours notice.
  2. These hearing will not be publicized to the whole University, yet any interested student (such as a member of the appealing student group or the Leadership Board) may attend if they are notified by either the student group or the SBC. However, they will not be able to participate in the hearing.
  1. After the hearing, the Appeals Board has forty-eight (48) hours to deliberate, rule on the case, write a succinct report detailing the reasoning behind the ruling, and then send the report, via email, to the student group, the SBC, and the Leadership Board
  2. The Appeals Board must present this ruling to the Senate at the next Senate meeting. The Appeals Board will then save the report in the WSA Library and make the file public.
  1. Rights of Student Groups During Process
  1. Student groups have the following rights in the appeals process:
  1. To use the SBC bylaws to formulate their case
  2. To approve of the time and location of the hearing
  3. To invite their whole membership to the hearing
  4. To request a mistrial if the Appeals Board fails to adhere to the process stated above
  1. Oversight of the Appeals Process
  1. If a mistrial occurs, the student group has the right to renew the appeals process for the same appeal

Section I.04: Student Life Committee (SLC)

  1. Composition: Twelve (12) Members, One (1) Chair and One (1) Vice-Chair, all of whom are internally elected by the full WSA.
  1. The Chair shall coordinate SLC meetings, sit on the Leadership Board and shall be a student trustee on the trustees’ Campus Affairs Committee. The Chair shall also co-Chair the Undergraduate Residential Life Committee (URLC) and the Student Affairs Advisory Committee (SAAC).
  2. The Vice-Chair shall help the Chair with their responsibilities and co-chair the Community Standards Policy Committee (CSPC).
  1. The senator elected Vice Chair shall serve a full year term on the WSA
  1. Ten (10) other members
  1. Committee Responsibilities:
  1. To oversee and make recommendations regarding university student life issues.
  2. To address issues of student life, including, but not limited to: Residential Life, the Code of Non-Academic Student Conduct, the Student Affairs Office, Public Safety Policy, Alcohol and Other Drug policy, Student Health Policy, Fire Safety and Facilities inspection policy, Greek Life, International Student Affairs, Disability Rights and Services, the Honor Code in coordination with AAC, Residential Life, Campus Environmental Sustainability Policies, and overall campus climate.
  3. To serve as a liaison between the WSA and the office of Finances and Administration, Physical Plant, Residential Life, Dining, the Financial Aid Office, the Investment Office, the Transportation Department, the Freeman Athletic Center, the Sustainability Office, and other offices necessary to the execution of the Committee’s responsibilities.
  4. Student Affairs Advisory Committee
  1. The Chairperson of the SLC shall co-Chair the Student Affairs Advisory Committee (SAAC) with the Vice President for Student Affairs.
  2. All members of the SLC shall serve on the SAAC.
  3. The SAAC shall review any changes to the Code of Non-Academic Conduct (CNAC) and submit those changes to the President of the University for final approval.
  1. Fire Safety & Facilities Appeals Board
  1. The appeals board shall be composed of three members of the SLC, and two administrators, one representing fire safety and one representing facilities.
  2. All students who have received a fine as a result of a fire safety or facilities violation have the right to submit an appeal to the board.
  3. An SLC member shall chair the board. This individual is responsible for sending out emails regarding specific appeals.
  1. Subcommittees
  1. Understanding that members in subcommittees will have multiple roles within their subcommittees and that can expand across other subcommittees in the SLC.
  2. The SLC will consist of three (3) subcommittees:
  1. Environmental Sustainability Subcommittee (4 members)
  2. Social Life Subcommittee (3 members)
  3. Physical and Mental Well-Being Subcommittee (3 members)
  1. Composition and Responsibilities of Subcommittees
  1. Environmental Sustainability Subcommittee:
  1. This committee is comprised of four (4) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC
  2. Two (2) members of the subcommittee will sit on the Sustainability Advisory Group for Environmental Stewardship (SAGES).
  3. One (1) member shall sit on the Major Maintenance Committee, when needed, with voting rights.
  4. One (1) member shall sit on the Green Fund Committee, acting as a full member to the fund with voting rights.
  5. One (1) member shall sit on the Transportation Committee,
    which meets with the Transportation department and a Public Safety representative to maintain, improve, and expand transportation options for students. This includes overseeing the ZipCar program, the Ride, shuttles, maintaining the WSA’s transportation website, and working with Middletown transit in regards to the M-link bus.
  1. Physical and Mental Well-being Subcommittee
  1. This committee is comprised of three (3) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC.
  2. Three (3) members shall serve on the Bon Appétit Dining Committee, which advises Bon Appetit on how to improve dining on campus. The dining committee will also exist as the main hub for individual students and student groups to bring any concerns which relate to  dining.
  3. One member shall serve on the Freeman Facility Advisory Committee, to advise the athletic department on athletic facilities issues relevant to all students.
  1. Student Health Advisory Committee
  1. The Office of Health Services maintains a student advisory board to make recommendations regarding the services offered by Davison Health Center, Counseling and Psychological Services, and WesWell.
  2. This group shall also assist the Director of Davison Health Center in making recommendations regarding this office to the SLC.
  3. One (1) member of the SLC shall sit on this committee. If this member cannot attend a meeting, another member of the SLC shall temporarily fill the role.
  1. Public Safety Advisory Committee (PSAC)
  1. One (1) member from SLC will serve on the PSAC
  1. Campus Social Life Subcommittee
  1. This committee is comprised of three (3) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC
  2. Community Standards Policy Committee (CSPC)
  3. The SLC vice-chair shall co-chair the CSPC with the Assistant Dean of Students.
  4. Membership of this committee shall consist of three (3) SLC members and three (3) CSB members.
  5. The CSPC is responsible for review of procedural aspects of the Community Standards Board and its current process in the aim of improving clarity, efficiency, effectiveness, and approval in the eyes of the College Body and the CSB internally.
  6. The CSPC shall make recommendations to be submitted either to a committee for Code of Non-Academic Conduct (CNAC) review or directly to the CSB.
  7. Two (2) SLC members of CSPC shall have a voice and a vote in the entire selection process for CSB members. All sitting CSB members also have a voice and a vote in the process. The remaining SLC member, the faculty advisors to the CSB, and the administrative advisors to the CSB have a voice in the process only.
  1. Undergraduate Residential Life Committee (URLC)
  1. The Chair of the SLC shall co-chair the URLC with the Director of Residential Life.
  2. In addition, the Chairperson shall designate two (2) SLC representatives to serve on the URLC.
  3. The URLC is responsible for advising the Office of Residential Life on all issues pertaining to residential life on campus, including program housing applications and evaluations, and room selection.
  4. The URLC shall also make recommendations regarding residential life to the SLC.
  5. The Chair of the SLC shall vote on the final approval of new program houses and on the evaluative status of existing program houses along with the Director of Residential Life and the Vice President for Student Affairs.
  1. Alcohol and Other Drugs Committee (AOD)
  1. Subcommittees are created in an ad hoc fashion when an issue is brought to the attention of the WesWell Director and/or other members of the AODC.
  2. The co-chairs of the AOC consist of the Alcohol and Other Drugs Specialist and the WesWell Director. In addition to the co-chairs the AOD will also consist of student representation including AOD intern, the substance-free floor RA, and a member of the SLC.  
  3. The AOD committee will make policy recommendations regarding alcohol and other drugs to the SLC.
  4. Committee is subject to adapt to the needs of the students.

Section I.07: Leadership Board (LB)

  1. Composition: Seven (7) Members; The President And Vice President, The Chief of Staff, The Treasurer (SBC Chair), AAC Chair, and the Coordinators of CoCo and SLC.
  1. The President shall be the Chairperson.
  2. The Vice President shall be the Vice Chair.
  1. Committee Responsibilities
  1. To manage the full operations of the WSA.
  2. To report regularly to the General Assembly.
  3. To meet regularly with the President of the University and other relevant university representatives.
  4. To determine the WSA agenda for distribution by the Chief of Staff
  5. To serve as student representatives to the Board of Trustees.
  6. To ensure student representation on nominating and search committees for University positions.

(The following shall be auxiliary standing committees of the WSA)

Section 1.08: Student Representative to the Board Committee (SRTB)

  1. Composition: Eight (8) members: the Officers of the WSA, Standing Committee Chairperson of AAC, Standing Coordinators of CoCo and SLC, and an Eighth Senator.
  1. The Vice President of the WSA shall chair SRTB meetings.
  2. The Eight Senator shall be appointed through an internal election by the General Assembly.
  1. Committee Responsibilities
  1. To meet regularly prior to all Board meetings.
  2. To prepare a summary report documenting all major WSA activities for each trustee meeting
  3. To engage the College Body in issues to be brought to discussion during trustee meetings, while maintaining the confidentiality set forth by the trustees.
  4. To issue a WSA report from the Board of Trustees meeting to be distributed campus-wide on a semi-annual basis.
  5. To attend Board of Trustee meetings and retreats, sit on assigned committees, and represent the College Body during all functions.

Section I.09 Constitutional Review Committee

  1. Composition:
  1. The Chief of Staff shall be the Chair of the Constitutional Review Committee.
  2. Any member of the Assembly may join the Constitutional Review Committee.
  3. Any member of the Assembly may attend constitutional review meetings if ze chooses.
  1. Committee Responsibilities:
  1. To meet at least once during the spring semester before Spring Break and at least three times after Spring Break to review the WSA Constitution.
  2. To make any necessary revisions or deletions and bring said changes to the Assembly for majority vote.
  3. To draft a letter providing the rationale for the changes made to the Bylaws and Constitution, to be appended to the Governing Documents and stored in the University archives.
  4. To facilitate necessary vote(s) to ratify changes.
  1. Constitutional Review Disclaimer:
  1. The Constitutional Review Committee does not reserve the right to formulate constitutional review legislation. Any member of the College Body may present constitutional review legislation to the General Assembly at any time during the year.

Section I.10 Committee on Investor Responsibility

  1. Purpose
  1. The Committee for Investor Responsibility shall:
  1. Consider issues of ethical, moral, and social responsibility in the investment policies of Wesleyan University;
  2. Vote on proxy resolutions on behalf of the University. The Chief Investment Officer must officially submit all votes in accordance with the decisions of the CIR;
  3. Engage in other forms of shareholder advocacy when deemed appropriate, including but not limited to corporate letter writing and the filing of shareholder resolutions;
  4. Consider proposals from members of the Wesleyan community regarding specific investment concerns, including but not limited to those pertaining to divestment from a specific security;
  5. Obtain and provide information to interested parties in the Wesleyan community only available to shareholders through direct contact with corporations;
  6. Make its actions transparent to the Wesleyan community.
  1. Membership and Organization
  1. The CIR shall be composed of up to 11 voting members:
  1. Up to two Faculty members, appointed by the chair of the faculty; faculty members shall serve two-year terms.
  2. Up to two Staff members, appointed by the Vice President for Finance and Administration; staff members shall serve two-year terms.
  3. Two Alumni, appointed by the Vice President for University Relations; alumni shall serve two-year terms.
  4. Seven Undergraduate Students
  1. Two student chairs
  1. A majority vote of the entire CIR is required for the committee to engage in shareholder advocacy.
  2. Initial terms shall be staggered to ensure continuity.
  3. The CIR shall be co-chaired by the FiFaC chair and another non-undergraduate member of the committee, to be elected at the first committee meeting of the academic year. The FiFaC chair may cede the co-chair position to another undergraduate CIR member.
  4. All votes of the CIR require a quorum of 2/3 of the committee’s membership.
  5. The CIR shall convene at least three times each academic year:
  1. The first meeting shall occur at the beginning of the Fall semester; the purpose of this meeting shall be to set the year’s agenda.
  2. A meeting shall occur at the end of the Fall semester; the purpose of this meeting shall be to finalize any shareholder advocacy that the committee has undertaken during the Fall semester.
  3. At least one meeting shall occur during the Spring semester; the purpose of this meeting or meetings shall be to vote on the University’s proxy statements.
  4. Additional meetings may be proposed by any committee member and shall be convened with a majority vote of the committee.
  5. Students and other interested committee members may meet more frequently to perform preparation work for committee meetings; official actions of the CIR cannot be conducted at these meetings.
  1. Committee members may attend CIR meetings via conference call or video conference.
  2. The CIR may choose to create official subcommittees to work on specific issues or projects.
  3. The CIR shall prepare summaries of its activities to be given to the Vice President and Chief Investment Officer, who shall communicate committee information at each meeting of the Portfolio Subcommittee of the Board of Trustees’ Finance Committee.
  1. Transparency and Community Engagement
  1. The CIR shall actively engage the Wesleyan community in issues of responsible investment and shall work to make its activities transparent. It shall accomplish this in numerous ways, including but not limited to:
  1. The publishing of an annual report of its activities, made available to all members of the Wesleyan community. The report shall include a discussion of how the CIR has voted on specific proxy resolutions and any other forms of shareholder advocacy in which the committee has engaged. A copy of the report shall be sent to the Portfolio Subcommittee of the Board of Trustees’ Finance Committee.
  2. The creation and maintenance of a website that:
  1. Describes the CIR’s purpose;
  2. Describes Wesleyan’s investment policy;
  3. Lists the CIR’s current membership;
  4. Provides a way for members of the Wesleyan community to contact the CIR;
  5. Lists relevant committees and individuals with purposes related to the activities of the CIR;
  6. Lists Wesleyan’s most current securities and provides a way for community members to express their opinion on these securities;
  7. Records the CIR’s proxy votes.
  1. Communicating information to relevant Wesleyan publications, including the Argus.
  2. Holding annual town hall meetings at which the Wesleyan community may express opinions and concerns regarding the University’s investments. At these meetings the CIR shall solicit community feedback on relevant issues. Minutes of these meetings must be made public on the CIR’s website.
  1. Charter Review
  1. The CIR will conduct a charter review on a biennial basis, beginning in its first year;
  2. Charter changes require a supermajority of 4/5 of the committee;
  3. The CIR will host an open meeting prior to voting on charter changes in order to solicit commentary and suggestions for charter changes.
  1. Appendix A: Divestment
  1. A recommendation for divestment from a security owned by the University may occur when a company’s activities or policies cause substantial social injury, and:
  1. A desired change in the company’s activities would directly alleviate the injury;
  2. The CIR has exhausted its shareholder rights in seeking to modify the company’s activities to eliminate or reduce the social injury;
  3. The company has been afforded the maximum reasonable opportunity to alter its activities;
  4. No alleviation of the substantial social injury by the company is likely within a reasonable time;
  5. There is significant support in the Wesleyan community for divestment, to be determined through open meetings and referenda;
  1. The results of these referenda must be made public in a timely fashion;
  2. The CIR’s recommendation is not bound by the results of the referenda, but any significant divergence from community sentiment should be justified accordingly.
  1. The CIR may do its own research in regard to divestment proposals to educate itself and the community. This fact-finding should be distinguished from advocacy on behalf of interest groups.
  2. The CIR shall present their recommendation to the Portfolio Subcommittee of the Board of Trustees’ Finance Committee, which will in turn present it to the full Board. The Board will then vote for or against divestment by a majority vote. The CIR shall be responsible for communicating the Board’s decision to the Wesleyan community.
  3. If the Board of Trustees decides that Wesleyan will divest from a company or group of companies, it will communicate this decision to Wesleyan’s Vice President and Chief Investment Officer, who shall sell the securities in question within a reasonable period of time.
  4. If the Investment Office or the Portfolio Subcommittee wish to reinvest in a company from which Wesleyan has previously divested, it shall present its reasons for reinvestment to the CIR. The CIR may present its recommendation to the full Board. The Board will then vote for or against reinvestment by a majority vote.
  5. It is the responsibility of the CIR to make all public information about the campaign for divestment or reinvestment accessible to the Wesleyan community.
  6. The CIR may make divestment recommendations, but fiduciary responsibility rests with the Board of Trustees.

Section I.11 Wesleyan Student Assembly Endowment Committee

  1. Composition:
  1. Four WSA members shall constitute the authorized officers:
  1. The Chair of the SBC, who shall serve as the Chair of the WEC
  2. The President of the WSA
  3. The Vice President of the WSA
  4. The SLC Chair
  1. Three members of the administration shall serve on the committee in an advisory role:
  1. The Vice President for Finance and Administration of the University
  2. The Vice President and Chief Investment Officer of the University
  3. The Associate Vice President for Finance of the University
  1. The Chair of the Leadership Board may consult and include other students, administrators, or individuals to serve in an advisory role.
  1. Committee Responsibilities
  1. To serve as a decision-making body regarding the WSA endowment.
  2. To meet at least three times each academic year.
  3. To monitor and report on the performance and investment of the WSA

endowment once at the end of each fiscal quarter.

  1. To make formal recommendations to the WSA for the investment and expenditure of the WSA endowment.
  2. To facilitate necessary General Assembly votes to ratify investments and expenditures.
  3. To invest the money in the WSA endowment upon approval by the WSA.

Section I.12 WSA Spring Fling Committee

  1. Composition:
  1. A Chairperson, who shall be appointed at the end of each academic year by a WSA appointments committee, to serve a term lasting for one academic year.
  2. Ten (10) other Spring Fling Committee members,
  1. Six (6) who are appointed at the end of each academic year by a WSA appointments committee, to serve a term lasting one academic year. These members shall support the Spring Fling Committee Chair with their responsibilities during the summer, and serve for the following academic year.
  2. Four (4) who are appointed at the beginning of the fall semester by a WSA appointments committee, to serve for the academic year in which they were appointed.
  3. Each of whom, in addition to the Chair, shall have one vote in committee decisions.
  4. None of whom shall serve concurrently as a member of the Concert Committee, be a Senior Class Officer, or serve on the WSA
  1. One SFC member shall serve as the liaison to the SBC and the Director of Student Activities and Leadership Development. This SFC member shall send a meeting summary after every SFC meeting to the SBC liaison and to the Director of Student Activities and Leadership Development.
  2. The SBC and the Director of Student Activities and Leadership Development shall oversee the SFC.
  1. Committee Responsibilities:
  1. To be an external standing committee of the WSA.
  2. To organize Spring Fling.
  3. To begin the responsibilities of organizing Spring Fling during the summer months and communicate their progress to both the SBC Chair and the Director of Student Activities and Leadership Development on a regular basis.
  4. The SFC’s summer responsibilities include:
  1. To organize most or all of the auxiliary arrangements for Spring Fling and obtaining appropriate cost estimates for such equipment.
  2. To compile a large, generalized list of potential acts based upon an estimated budget conferred by the SBC Chair. This list will then be narrowed down once the full SFC is formed in the fall.
  3. To begin discussions (in cooperation with the Director for Student Activities and Leadership Development) with the appropriate agents, vendors and/or artists to gauge potential acts’ pre-existing show dates.
  1. To provide monthly updates to the SBC Chair and WSA President, starting at the beginning of the academic year.

Section I.13 Concert Committee

  1. Purpose
  1. The Concert Committee (CC) shall serve as the controlling body for the funds the SBC has allocated to its control. It shall be responsible for funding all musical performances it deems deserving so long as such requests comply with SBC funding guidelines. The SBC retains sole funding authority over Spring Fling.
  1. Composition:
  1. One (1) Chairperson, appointed through the WSA appointments process and ratified by a majority of the voting College Body shall:
  1. Serve for one year.
  2. Vote on concert requests and cast a tie-breaking vote as they may occur.
  3. Report after each meeting of the Concert Committee to the WSA Treasurer.
  4. Report weekly to the WSA on the Committee’s expenditures and remaining funds.
  5. File triennial reports to the WSA President or their designee detailing the committee’s allocations and budget position at a time of the President or their designee’s choosing.
  6. Meet regularly with the Director of Student Activities and Leadership Development or appoint a member to do the same.
  1. Four (4) other members
  1. To be appointed by a committee chaired by the Treasurer, with the Concert Committee Chair and the President or their WSA designee with participation by a representative from Student Activities and Leadership Development at the Chair’s discretion, who shall have voice but no vote.
  2. Who shall vote on requests made to the committee for concerts to be held on the University campus.
  3. Members who serve during the spring shall serve until the appointment of a new committee in the fall.
  1. Committee Responsibilities
  1. To serve as the controlling body for the funds the SBC has allocated to its control.
  2. To hold responsibility for funding all musical performances it deems deserving so long as such requests comply with SBC funding guidelines.
  1. The SBC retains sole funding authority over Spring Fling.
  2. The CC shall not fund a request submitted by a Concert Committee member unless that member recuses themselfself.
  3. To make allocations only with the affirmative vote of at least three members.
  1. To meet regularly at a well-advertised place and time.
  2. To maintain a record of honorariums and fees on on the CC website.
  3. The CC may have its decisions overruled by a five- sevenths vote of the SBC.
  4. The CC may have its funds revoked at any time by a five-sevenths vote of the SBC or a majority vote of the WSA.
  5. Allocations for the funding of events taking place in the first month of the fall semester can occur at any time of the spring semester and over summer break under particular circumstances.
  1. The student proposing the show must present adequate proof that funding for the event is necessary at the time in order for the show to succeed.
  2. The student proposing the show must demonstrate interest in planning the show and experience planning concerts to the CC’s satisfaction by the end of the spring semester.
  3. Preference will always be given to an event of similar significance and/or magnitude taking place in the present fiscal year.
  4. The Concert Committee may allocate for the following fiscal year no more than the Concert Committee’s projected budget surplus for the current fiscal year, and an additional summer booking budget equal to 12.5% of the CC’s annual budget.
  1. In the fourth quarter of the current fiscal year the Concert Committee shall publish an application inviting student groups to request the ability to propose a show during summer break for the first month of the following semester.
  1. Under no circumstances should the CC intentionally attempt to keep a surplus for this purpose.
  2. Funding requests over summer break shall exist in the form of detailed emails sent to committee members.
  1. Funds allocated for cross-fiscal year events shall be initially placed into the student group's SBC smart key account, and then shall be transferred into the income smartkey account so that it may be retained into the new fiscal year.
  2. Funds allocated during summer break for shows in the fall semester shall be transferred once the group’s smartkey account is active for the fall semester.
  3. The CC shall hold regular mid-week office hours during which one committee member shall be available to support students in designing their concert proposals and offer advice for any aspect of the show-planning process.
  4. For proposals from experienced student concert planners, the CC shall consider and vote on proposals for honorarium offers promptly over email, if a detailed email explaining the necessity for an immediate proposal is sent to the CC by the student proposing the honorarium offer. In this case, the student proposing the concert must attend the next CC meeting.
  5. The organizers of any concert receiving CC funding must attend a CC meeting to discuss the specifics of the entire funding proposal for the concert, and each proposal must be subject to an official vote before being approved.
  6. The CC shall hold a student forum at the beginning of each semester to educate interested students on the process of planning concerts at Wesleyan and submitting funding proposals.
  7. The CC shall maintain a well-publicized website with information about how to plan a concert, contact information for each committee member, and accessible finance information for each concert funded, and remaining CC funds.
  8. The CC Chair shall meet with the SBC Chair at the beginning of the fiscal year and discuss the budgeting techniques used by the SBC for the use of the CC to aid in their decision-making.

Section I.14 Senior Social Committee

  1. Composition
  1. Four (4) members shall be elected to the SSC during the spring elections held prior to their senior year. There shall be 4 positions:
  1. The Senior Class President
  2. The Senior Class Vice-President
  3. The Senior Class Secretary
  4. The Senior Class Treasurer
  1. Responsibilities
  1. To organize and coordinate events for the senior class. The SSC shall work with the Director or Assistant Director of SALD to facilitate in the organization of senior events.
  2. To assist the University Relations office in raising funds for the senior class gift.

Section I.15 Green Fund Committee

  1. Mission Statement
  1. The GFC shall act as the conduit through which environmentally sustainable projects from the Wesleyan community are supported financially, comprehensively strategized, and regularly expanded in number and nature.
  1. Structure
  1. The Green Fund Committee (GFC) acts independent from the Wesleyan Student Assembly, however the WSA does have a liaison to the Green Fund because of the $15 opt-out fee, which is tied to students’ tuition.
  2. The Student Budgetary Committee (SBC) has one liaison to the Green Fund to coordinate sustainable allocation methods.
  3. The member does not sit on the Green Fund, but acts in an advisory capacity.
  4. One member from the Environmental Sustainability Sub-Committee of the Student Life Committee will act as liaison to the Green Fund, attend all meetings, participate as a full member of the GFC, and regularly report back to the General Assembly with any concerns, updates on current projects, and or funding allocations.
  5. The liaison has the responsibility to bring to the General Assembly any concerns regarding financial allocations or financial practices.
  6. Financial Responsibilities
  1. The GFC shall serve as the controlling body of funds raised by either the $15 opt-out fee, which was passed by supermajority vote of the student body, WSA, and board of trustees, or other sources of revenue that it attains.
  2. The GFC shall maintain in-depth financial records of projects funded and responsibly allocate the dollars.
  3. The Green Fund will be allowed up to 0.5% of its annual budget for institutional use (i.e. website, marketing, supplies)
  4. All transfer of money needs to be approved by the Director of Sustainability.
  5. The Fund has an obligation to provide adequate information about funding processes to the public.
  6. Funds may roll over from one semester to the next.
  1. Bylaws
  1. The GFC forms and enforces their own bylaws, which are iterated during the spring semester during their bylaw review.
  2. Such bylaw changes, at the end of constitutional review, will be brought to the General Assembly for a full vote (with ⅔ majority in order for the bylaw resolution to pass).

Section I.16 Admissions Committee

  1. Composition:
  1. The Committee shall be chaired by the Vice President of the WSA.
  2. The remaining four (4) members shall be selected through an internal WSA appointments process.
  1. One (1) position shall be reserved for an SLC member.
  2. One (1) position shall be reserved for a CoCo member.
  3. One (1) position shall be reserved for an AAC member.

Article II: Procedures

Section II.01: General Assembly

  1. Schedule And Notice Of Meetings
  1. After completion of internal elections in the fall, the General Assembly (Assembly) shall regularly meet every week while classes are in session.
  1. Regular meetings may be rescheduled by a majority vote of the Assembly.
  1. If the time, location, or duration of a single meeting is changed, that meeting will be a special, not regular, meeting and the Chief of Staff may make it optional.
  1. The Assembly shall establish a regular meeting time and place at its first meeting of each semester.
  1. All meetings of the Assembly shall be announced to the Wesleyan community and are open to the public. When classes are in session, the Chief of Staff and CoCo must publicize weekly announcements that include: the agenda and a summary of WSA activity.
  2. Regular Assembly meetings shall be limited to a duration of three hours, but this duration may be extended by a two-thirds majority vote of present members.
  3. Special meetings of the Assembly may be held at the discretion of the Chief of Staff or by a majority vote of the Assembly. The location, time, and duration of the special meeting must be set at this time.
  4. Closed Meetings
  1. The Assembly may close a meeting, or any portion of a meeting, with a two-thirds vote to all non-Assembly members. All proceedings of a closed meeting, or closed portion of a meeting, are confidential and minutes will not be taken. The disclosure of said proceedings may result in impeachment of those responsible.
  1. Rules of Order
  1. The rules of parliamentary procedure, as generally understood by the Assembly, shall govern the Assembly in all cases in which they are applicable and for which they are consistent with special rules and orders of the WSA. The Chief of Staff shall distribute this version of the rules of order to the General Assembly prior to the first meeting of each semester. The rules may be amended or suspended a two-thirds majority vote of the Assembly.
  2. Non-Assembly members may speak at Assembly meetings.
  3. “Battle Cry”
  1. Every meeting of the General Assembly of the WSA shall open with the singing of “Battle Cry,” the Wesleyan fight song.
  1. Committee Reports
  1. Every standing committee of the WSA, except auxiliary standing committees, shall report at each regular meeting of the WSA.
  2. All ad hoc committees and auxiliary standing committees of the WSA and all other committees whose members are appointed by any part of the WSA shall report, when necessary, to the Assembly.
  3. Members of the administration, the faculty, and the Board of Trustees may be invited to address the Assembly on matters of concern to the College Body.
  4. The Chief of Staff shall either act as the parliamentarian or appoint a designated parliamentarian to act in their stead.
  5. The Chief of Staff may temporarily yield their right to run an Assembly meeting to another member of the WSA.
  1. Accountability
  1. WSA members are responsible for knowing the views, actions, and procedures of the WSA.
  2. If representatives of the WSA do not agree with the WSA’s position on a certain issue, they may advocate their own views, so long as they articulate that they are advocating their own views and not those of the WSA as a body.

Section II.02: Election Procedures

  1. Elections Committee
  1. The Elections Committee shall oversee all elections mandated by the Constitution and its Bylaws.
  2. Composition: the Chief of Staff (Election Coordinator) shall Chair the Elections Committee, and they shall appoint two other members to sit on the Committee. No member of the Elections Committee may be a candidate in said election; any Elections Committee member who is a candidate in said election must recuse themselves from the Committee.
  1. In the event that the Chief of Staff is running in the election, an Election Coordinator shall be approved internally by the General Assembly, with election candidates having voice but no vote.
  2. The Election Coordinator is responsible for supervising fair and unbiased election procedures and abiding by all provisions of the Wesleyan Student Assembly Constitution.
  1. Responsibilities
  1. The Election Coordinator is responsible for drafting an election timeline and presenting it to the undergraduate student body. The timeline must include but is not limited to: information sessions, petition deadline, Presidential debate for the Presidential election, voting procedures, and announcement of voting results.
  2. The Election Coordinator, in consultation with the Elections Committee, shall determine the subsequent course of action to resolve all disputes regarding election or campaign procedures.
  3. Only members of the Elections Committee and the WSA President and Vice President shall have administrative access to election materials or the election homepage. No candidate shall be granted administrative access. Upon completion of the election, the results shall be viewed by the entire Elections Committee and publicized.
  4. All elections shall be publicized by the Elections Committee. Candidates’ statements shall be published as long as said statements are turned in by the committee’s prescribed deadline.
  5. Voting shall take place over a five- (5-) day period.
  6. The Elections Committee shall not disperse voting information to any non-Elections Committee individual during the course of the voting period.
  7. The Elections Committee is responsible for informing the College Body of the opportunity to seek office and shall hold an information session to explain procedures and distribute a copy of election rules before the election begins. Each candidate must sign a document, or have a proxy sign for them if they are abroad, stating that they understand the campaigning rules and will comply with them. Each candidate must also attend the information session, or send a proxy if unable to attend.
  1. Any member of the College Body shall be eligible to seek an office open to their respective class year. No member of the College Body may hold two generally elected WSA positions concurrently, including positions on external standing committees of the WSA. Any eligible student, upon completion of a petition drafted by the Elections Committee, shall be placed on the ballot. Students who are abroad may select a proxy to complete a petition on their behalf.
  2. The method of election shall be online voting unless the Elections Committee deems this method insecure or impossible, in which case the Elections Committee shall hold paper ballot elections and shall draft procedures in writing that aim to ensure open, fair and unbiased elections.
  3. Campaigning is permitted and encouraged.
  1. Physical campaigning, which includes any form of written or oral communication containing a candidate’s name or likeness, is prohibited within public campus computer labs, the WSA Office, and within readable proximity to any public campus computer.
  1. No one may send emails advocating the election of a particular candidate or group of candidates to WSA-operated lists.
  2. A candidate shall be responsible for acts in violation of the Governing Documents that they commit or of which theyis aware. Immediately after becoming aware of a violation, the candidate is responsible for notifying the Elections Committee.
    The Elections Committee shall draft a set of elections rules including repercussions, as
  3. they deem appropriate, and distribute them to all candidates. The Elections Committee shall use a document of elections guidelines composed by the previous year’s Coordinator as an advisory document in conducting elections.
  1. Repercussions for illegal campaigning
  1. If the Elections Committee determines that illegal campaigning has occurred, the candidate(s) in question shall be removed from the ballot and disqualified from the election. The Elections Committee shall bring this issue to the Assembly, and the Assembly has the right to nullify the election with a two-thirds vote at any time.
  2. A removed candidate may run in any subsequent election or participate in any following appointment, with the exception of a retrial of the election in which their candidacy was terminated
  3. An entire election may be deemed invalid by a two-thirds vote of the entire pre- election WSA on the grounds of improper methods of balloting or campaigning, including but not limited to bribery, coercion, breaches of security which violate the anonymity of voters, improper tampering by the Elections Committee or failure to abide by any provisions of this article. If necessary, the election shall be repeated within two academic weeks.
  1. No write-in candidate shall be considered to be elected except upon receipt of at least as many votes as signatures required to be listed on the ballot.

Section II.03: Appointments Committee

  1. The Vice President shall organize and run the appointments of students from the community at large for various WSA positions that arise throughout the year.
  1. The Vice President may delegate this responsibility to the Chief of Staff if necessary.
  1. Appointments Committee:
  1. Appointments shall be open to all enrolled undergraduate students on campus.
  2. The Vice President and the Chair of the committee which includes the vacated seat shall constitute the Appointments Committee. Any meeting of the Appointments Committee must include the Chair of the committee with the vacated seat and the Vice President. The Vice President shall Chair Appointments Committee meetings.
  1. The Vice President may appoint additional members to the Appointments Committee.
  1. The Appointments Committee shall review applications and interview when necessary to ascertain which candidate is best suited to fill the aforementioned vacancy.
  2. After all interviews are completed, the Appointments Committee shall discuss its findings, and vote to appoint one candidate by a majority vote.
  1. If the Appointments Committee cannot come to a majority decision, they shall re-interview all candidates they deem pertinent. This does not indicate that appointments must be reopened to all initial candidates, or to any students who express interest after the first round of interviews.

Section II.04 Quorum

  1. Two-thirds of WSA members shall constitute a quorum.

Section II.05 Attendance

  1. Any member who accumulates three total absences in General Assembly meetings that are not excused by the Chief of Staff during one semester shall be subject to impeachment (see Article IV, Section 4.01).
  2. It is the role of the Chief of Staff to notify members of their absences and risk of impeachment.
  3. Members shall be considered present if they arrive within a fifteen- (15-) minute window of the start of the meeting. If a member arrives after the fifteen-minute window, they shall be designated as late, which constitutes half an absence.
  4. An absence may be excused for any of the following reasons: unavoidable academic conflicts (this does not include TA sessions), religious holidays, illness, or death or illness in the family. Members must give the Chief of Staff sufficient notice for an unexcused absence. Twenty-four (24) hours is considered sufficient notice, except when determined otherwise by the Chief of Staff.
  5. If any members leave the meeting without notifying the Chief of Staff, they shall be given an absence. Should they provide the Chief of Staff with sufficient notice, and have attended the meeting for at least two hours, they shall be given a late.
  6. Attendance at individual committee meetings counts towards a separate absence total at the discretion of the respective standing committee chairs. It is the responsibility of the chair to take attendance at the committee meetings and communicate the attendance with the Coordinator. These absences can contribute towards impeachment.

Section II.06 Student Activities Fee

  1. The WSA shall be responsible for allocating, making changes to, and reviewing the level of the Student Activities Fee (SAF) to be levied on each student.
  2. The SBC budget:
  3. The WSA Office budget
  1. After money is designated for use by the SBC, the remainder of the SAF shall comprise the WSA Office budget.
  2. The WSA Office budget is to be managed by the President of the WSA.
  1. The WSA Office Coordinator is responsible for regularly informing the WSA President, or designee, of the state of each section of the WSA Office budget.
  2. The WSA President is responsible for determining the use of any office budget surpluses. Office budget surpluses may be added to the WSA endowment, the following year’s projects budget, or a combination of the two.
  1. The WSA Office budget is divided into five distinct parts:
  1. the WSA Office Coordinator salary and benefits budget, which funds the WSA Office Coordinator’s annual salary and benefits
  2. the office operations budget, which funds all expenditures related to the operations of the WSA Office, including WSA Office student worker wages
  3. Student Groups Fair budget, which funds the annual Student Groups Fair
  4. the New York Times readership program budget, which covers the costs of the New York Times readership program
  5. the Projects budget, which funds all of the WSA’s special projects and initiatives. This budget is composed of the remainder of the WSA Office budget after all other budgets are set. All expenditures from the Projects budget must be approved by the WSA President, Vice President, and Treasurer. No expenditures on food shall be permitted throughout the year with the exception the fall retreat of the Leadership Board. All expenditures made via the projects fund must be made publicly available to the campus at large through publication on the WSA website.
  1. Following the annual election of the WSA President, the outgoing and incoming WSA leadership must work with the WSA Office Coordinator and the Finance Office to set the following year’s office budget.
  2. Increases or decreases in the SAF shall be put to a referendum of the College Body.
  3. Approval of two-thirds of those voting shall be required to change the fee.
  4. Changes in the fee are subject to the approval of the Board of Trustees before their inclusion on the Student Accounts bill.
  5. The SBC budget shall be allocated per policies outlined by the SBC.

Section II.07: Funding Procedures

  1. Allocations
  1. The SBC shall allocate money to student groups based on voting process. In any given meeting, a majority vote by the members present is required to approve, deny, or defer a budget request. If only three members are present, all three members must agree on the allocation decision. Two or fewer members may not hold an official SBC meeting or make a funding decision.
  2. If some members are not present and the vote results in a tie, the Chair’s vote will be the deciding vote.
  3. From the beginning of Wesleyan’s fiscal year through the formation of a complete 7-member SBC in the beginning of the fall semester, the SBC Chair is empowered to make funding decisions unilaterally.
  4. The SBC shall inform all funded groups of their allocations.
  1. Funding
  1. The Student Budget Committee shall allocate funds according to their bylaws
  2. Each committee or organization receiving SAF money shall make such rules and regulations as may be necessary for the execution of its duties. These rules and regulations shall be available to the SBC, which shall have no veto power over any of these regulations.
  3. The SBC may require any committee or organization receiving funds to report at any time.
  4. All money allocated to student groups by the SBC or the CC remaining in that group’s account at the end of the year shall automatically revert to the SBC at a date, no earlier than April 1st of the school year in which said funds are allocated, to be determined by the SBC. Any funds not allocated by the SBC or the CC but deposited into that group’s account shall remain in the account indefinitely.

Failure to comply with the regulations of this article or the allocation contract shall result in the immediate stoppage of payment of debts incurred by the noncompliant committee or organization. The members of such a committee or organization shall then be considered independently responsible for the payment of said debts.

  1. Any group in debt at the end of either semester shall have their account frozen until that debt is paid in full. Groups with a frozen account cannot request or be allocated money. The SBC shall be empowered to impound or freeze any or all student group accounts when organizations or committees receiving said allocations are deemed insolvent by this committee.
  2. The SBC reserves the right to reassume any funding allocated to a group before the end of the school year.
  3. Any group whose funding is reassumed may appeal to the members of the Leadership Board, who may overturn the SBC’s reassumption by a majority vote.
  1. Criteria For Funding
  1. The SBC shall propose an SBC contract stipulating rules and regulations for the spending of allocated funds at the end of each year to the Assembly. This SBC contract must be approved by a two-thirds vote of the Assembly and will apply during the following academic year.
  2. At any time the SBC may propose new criteria to be included in the SBC contract, which must be passed by a two-thirds majority of the WSA.
  3. The SBC shall be responsible for publicizing its criteria for funding.

Section II.08: WSA Endowment

  1. Structure
  1. End-of-the-year surplus funds from the SBC and CC shall be placed in the WSA endowment in the following manner:
  1. For any cumulative, end-of-year surplus less than or equal to 2% of the SBC’s original budget, the entirety of the funds shall be placed into the endowment.
  2. For any cumulative, end-of-year surplus greater than 2% of the SBC’s original budget, a minimum of that 2% of the original budget and maximum of 4% shall be placed into the endowment. The remainder of the funds may be used during that fiscal year to support current student activities, with the unanimous approval of the Leadership Board and a two-thirds approval by the General Assembly, or be placed into the endowment.
  1. The WSA endowment shall be overseen by the WEC.
  1. Procedures
  1. The Leadership Board shall meet and make recommendations on investment to the WSA. Recommendations will pass and go into effect with a majority vote of the WSA.
  1. If approved, all or part of the WSA endowment may be paired with the university endowment with the consent of the Vice President and Chief Investment Officer of the University. The WSA endowment must exceed $50,000 in order to do so.
  1. Money shall be drawn from the WSA endowment and placed in the active funds of the SBC before the beginning of the spring term.
  1. The SBC shall not draw from the WSA endowment until it exceeds $100,000.
  1. The SBC may begin to draw from the WSA endowment at a rate of no more than 2% when the endowment exceeds $100,000.
  1. The SBC may draw from the endowment at a rate of no more than 3% when the endowment exceeds $150,000.
  2. The SBC may draw from the endowment at a rate of no more than 4% when the endowment exceeds $200,000.
  3. The SBC may draw from the endowment at a rate of no more than 6% when the endowment meets or exceeds $500,000.
  1. Any attempt to access the WSA endowment in excess of these amounts shall require a 75% vote by the WSA and the unanimous consent of the authorized officers as defined in Article I, Section 1.11.
  2. Reports on the performance of the WSA endowment shall be given by the Leadership Board least three times in each academic year.
  3. The long-term mission of the WSA endowment is to stabilize and reduce the Student Activities Fee and to increase the overall capacity of the SBC budget.
  4. The WSA endowment investment policy and guidelines shall serve as the official investment policy of the WEC.

Article III: Referenda and Initiatives

Section III.01: Changes to the SAF and Constitution

  1. When campaigning for changes to the Student Activities Fee or amendments to the WSA Constitution, the WSA must abide by all rules set out by the Elections Committee.

Section III.02: Non-Budget Referenda and Initiatives

  1. Non-budget issues may be brought to referendum or initiative either by at least one-third of the entire Assembly membership or by a petition of at least ten percent of the College Body.
  2. Non-budget referenda or initiatives shall be passed by a majority of the College Body voting.

Article IV: Resignation, Impeachment, and Recall

Section IV.01: Impeachment and Recall of Individual Assembly Members

  1. Members of the Assembly may be subject to impeachment and possible recall for failure to fulfill their responsibilities to their constituents, the College Body, and/or the Assembly.
  1. “Impeachment” signifies the process of investigation and presentation to the Assembly of a member’s violation(s) of the constitution and its bylaws. “Recall” signifies the dismissal of a member as per the Assembly’s vote after an impeachment hearing.
  2. The Assembly shall begin impeachment proceedings against any Assembly member upon receipt by the Chief of Staff of a petition for impeachment, or impeachment brought forth by the Chief of Staff based relevant confidential or public information.
  3. A petition of impeachment may be submitted by any member of the College Body. It must contain the signatures of either one-sixth of the College Body or one-third of the members of the Assembly.
  4. Within three (3) academic days of receipt of the petition, the Chief of Staff shall notify the defendant of the charges being brought against them and provide a written copy of the articles of impeachment.
  5. At the meeting of the General Assembly immediately following the notification of the defendant of the charges being brought against them, the Chief of Staff shall conduct impeachment proceedings. The impeachment proceedings will be at an open meeting.
  6. At the conclusion of the impeachment proceeding, the Assembly shall vote on the petition of impeachment. A two-thirds vote of the present voting WSA body is needed for a member’s recall.
  7. Persons under the jurisdiction and purview of the WSA, including members of all auxiliary standing committees, are also subject to the same impeachment procedures as WSA members.
  1. The President, Vice President, Chief of Staff, or Treasurer may be subject to impeachment from their position for failure to fulfill their responsibilities.
  1. One-third of the members of the Wesleyan Student Assembly or one-sixth of the College Body may petition to impeach the President, Vice President, Chief of Staff, or Treasurer.
  1. If a petition for the impeachment of the Chief of Staff is generated, it should include a designee member of the Assembly to act in the Chief of Staff’s stead for impeachment proceedings.
  1. The President, Vice President, Chief of Staff, or Treasurer shall have the opportunity to address the Assembly on the impeachment proceedings at the following meeting of the Assembly.
  2. The recall voting procedure shall take place at the next meeting of the Assembly following the President, Vice President, Chief of Staff, or Treasurer’s address. A vote by two-thirds of the members of the Wesleyan Student Assembly is needed to approve the recall of the President, Vice President, Chief of Staff or Treasurer. If the recall attempt is successful, the President, Vice President, Chief of Staff, or Treasurer shall be removed from their position as an officer and as a member of the Assembly.
  3. Following the successful recall of the President, the Vice President shall assume the role of President. The Chief of Staff shall then facilitate a special campus-wide election to fill the vacancy for Vice President as soon as possible. The Chief of Staff shall act as the interim Vice President until a replacement is elected.
  4. Following the successful recall of the Chief of Staff or Treasurer, the WSA shall internally select a new Chief of Staff or Treasurer from its membership.
  5. If the Assembly does not approve an impeachment motion vote on a recall within seven (7) days of the Assembly’s vote of impeachment, the undergraduate student body may vote to recall the representative in question. Two-thirds of the entire undergraduate student body voting in the recall voting procedure shall be necessary to recall the representative.
  1. The procedure for impeachment shall be as follows:
  1. All impeachments proceedings shall occur in a closed meeting.
  2. The Coordinator (or Chair of the meeting) shall present the case to the Assembly.
  3. The impeached member may then defend themself regarding the impeachment.
  4. The Assembly shall have the opportunity to discuss the impeachment and ask questions of the impeached member.
  5. The impeached member shall leave the room; the Assembly then has the opportunity to discuss the impeachment.
  6. The impeached member shall return to the room; the Assembly shall once again have the opportunity to discuss the impeachment and ask questions of the impeached member.
  7. All members (including the impeached member) shall vote by secret ballot to determine if the impeached member should be recalled.

Section IV.02: Recall of the Entire Student Assembly

  1. The membership of the Wesleyan Student Assembly may be recalled by a vote of no confidence from the undergraduate student body.
  1. One-half of the members of the undergraduate student body may petition to initiate recall procedures against the membership of the WSA.
  2. Within seven (7) academic days of the receipt of the recall petition, the Assembly shall conduct an open and public hearing on the question of recall.
  3. Within seven (7) academic days of the hearing, the Assembly shall facilitate a campus-wide vote of Assembly recall. Two-thirds of students voting are necessary to recall the entire Assembly membership.
  4. Members of the Assembly shall serve until new representatives are selected. After a positive vote of recall, Assembly members shall organize elections consistent with the structural and committee guidelines for the Assembly.
  1. These elections may not be nullified except where egregious fraud has occurred, including the subversion of the will of the electorate.
  1. After recall, former Assembly members may continue to serve on faculty, student, or trustee subcommittees with the consent of two-thirds of the newly elected WSA.

Section IV.03: Resignations

  1. In order to resign from the Assembly the senator must notify their committee chair and the Chief of Staff in writing three full weeks before their resignation will take effect.
  1. Immediate resignation may be permitted due to personal emergencies.
  1. If any member of the Assembly resigns or is recalled during a semester:
  1. The Appointments Committee shall be immediately formed and shall decide whether to fill the vacancy by internal election or appointment.
  2. Upon the Appointments Committee’s decision to fill the seat by appointment, a message will be sent out to the entire student body informing them of a vacancy on the WSA and the committee for which there is an open seat.
  3. Members of the Assembly may run in an internal election if they wish to join the committee that now has an open seat.
  4. If the resignation is within three weeks preceding an already scheduled election, the Coordinator may at their discretion add the vacant seat to the election as a half-year term.

Article V: Official Documents

Section V.01: Reports

  1. At the last WSA meeting of each academic year, the President shall submit an annual report to the WSA. The report shall include mention of all major matters with which the WSA dealt during the year. The report shall also include numerical results of all issues voted on by the College Body and all resolutions and amendments voted on by the WSA.
  2. At the last WSA meeting of each academic year, each committee Chair shall submit an annual report to the WSA for review. Each report shall include mention of all major matters with which the committee dealt during the year.
  3. Each academic year’s annual report of the WSA and all annual committee reports shall be kept on file at the WSA Office.
  4. These annual reports shall be made easily accessible on the WSA’s website.
  5. At the first meeting of the spring semester the Leadership Board shall submit a mid-year report to the WSA. The report shall include mention of all major matters with which the WSA dealt during the fall semester. The report shall also include numerical results of all issues voted on by the College Body and all resolutions and amendments voted on by the WSA.

Section V.02: Amending the Constitution

  1. The WSA may, by a vote of at least one-third of the entire Assembly, move to amend the Constitution.
  2. Ten percent of the College Body may petition to amend the Constitution.
  3. The constitution, after a successful motion to amend, shall be amended by a two-thirds vote of the College Body voting.

Section V.03: Amending the Bylaws

  1. These bylaws shall be amendable by a two-thirds vote of the entire WSA or by referendum of the College Body.
  2. Any vote by the WSA to amend the bylaws must be voted on at the meeting following the motion of the amendment. This clause may be overridden by a unanimous vote of the WSA.

Section V.04 Official Constitution

  1. An official copy of the College Body constitution shall be kept in the WSA Office. A copy of the constitution as it stands at the completion of each academic year shall be submitted by the Chief of Staff to the University archives and made available on the WSA website.

Section V.05 Resolutions

  1. Any Senator, and any member of the College Body through a petition process, may present a resolution to the Assembly.
  1. Members of the College Body who do not serve as Senators may present petitions as long as:
  1. The number of signatures equals the lowest number of votes received by a serving Senator
  2. The petition is in the format of a WSA resolution.
  1. The Chief of Staff is responsible for helping students translate their petitions into the resolution format.
  1. Petition-based resolutions may be introduced at any time during House meetings and in open forum periods during Senate meetings.
  1. Resolutions must be introduced one meeting prior to voting upon a resolution. This may be waived with a three-quarters majority of voting members.
  2. A resolution may include any member of the College Body as a sponsor.

Article VI: WSA Office

Section VI.01: WSA Office Coordinator

  1. The WSA Office Coordinator will be overseen by and report to the following members of the Leadership Board: President, Vice President, Treasurer, Chief of Staff, and CoCo Coordinator.
  2. The WSA Office Coordinator and the five (5) officers named above shall at the beginning of the academic year determine the goals of and set expectations for the Office Coordinator. Those officers shall also perform an assessment of the Office Coordinator at the end of the academic year.
  3. The officers are responsible for hiring the Office Coordinator.
  4. The WSA Office Coordinator shall report on a regular basis throughout the year to Finance and Administration.

Section VI.02: Memoranda of Understanding

  1. It is understood that the phrase, “a majority of the Wesleyan Student Assembly” as it is used in this document means a majority of those Assembly members present and voting at a given meeting, unless otherwise specified.
  2. It is understood that seat allocations for subcommittees of the seven (7) standing committees of the WSA function as guidelines, and may be adjusted under unusual circumstances by the respective Chair, in consultation with the Leadership Board.