MISSION STATEMENT

We, the staff of Willamina Elementary School, are committed to providing our students with academic and behavioral skills necessary to become successful, responsible citizens in our society. Our goal is to promote emotional growth, address each student with respect and dignity, and provide appropriate training in communication, reasoning, and life skills.

 

OUR ACADEMIC PROGRAM

Each student is placed with a classroom teacher for instruction in the basic skills of reading, writing, math, science, art, health and social studies.  In addition, students have opportunities for contact with many staff in varied learning situations.  Along with the basic skill areas we offer instruction in physical education, music, library, technology and Native American culture.  We incorporate state and district learning goals for all students.  We provide special education services in the areas of learning disabilities and speech and language.  As a school-wide Title One building we provide additional reading and math instruction for any student identified with a need.  We are also privileged to have been chosen by SMART (Start Making a Reader Today) as one of their Yamhill County school sites.  This program provides us with volunteers from throughout Willamina, Grand Ronde, and the surrounding areas, who read with our young students once a week.

 

REGISTRATION

The Willamina School District provides free education to district residents between the age of five and twenty-one who do not possess a diploma.  Out-of-district students, wishing to enroll, must complete an inter-district transfer agreement through the District Office and their resident district before registering.

An adult must accompany all students registering for the first time.  In order for school staff to prepare properly for the new student, it is our procedure to allow students to attend their first class on the day following their initial registration.

Kindergarten students must be five years old before September 1, and have proof of age and an Oregon Immunization Record in order to enroll.  The immunization record may be completed by either your family physician or the county health department, and should contain a complete history of immunization; doses received, listed and dated.  Student insurance may be purchased, please contact the school for the form.

 

STUDENT EDUCATION RECORDS

The information contained below shall serve as the district’s annual notice to parents of minors, of their rights.  Education records are those records related to a student and maintained by the district.  A student’s education records are confidential and protected from unauthorized inspection or use.  All access and release of education records with and without parent and eligible student notice and consent will comply with state and federal laws.

Records shall be forwarded to other public or private schools, state institutions, private agencies or youth care centers upon notice of student enrollment.  By law, both parents, whether married, separated, or divorced, have access to the records of a student who is under 18 unless the district is provided legal evidence which revokes this right.  Parents of a minor or eligible child (older than 18) may inspect and review education records during regular district hours.

 

ATTENDANCE HOURS/CLOSED CAMPUS

Student walking to school should not arrive on school grounds before 7:40 am.  There is no supervision before that time.  School begins at 8:05 am.  All students, K – 6, are dismissed at 3:05 pm. Students will be expected to remain on school grounds from the time they arrive until school is dismissed.  Exceptions will be made only for students whose parents have made prior arrangements through the office.  All students who leave during the day must sign out and check back in through the office.

 

ATTENDANCE POLICY

The state of Oregon has provided laws governing school attendance because we recognize that attendance in school is of primary importance to academic achievement.  It is the belief of the Willamina School District that absences excused or not, hinder the educational progress of the student.  Families and school must work cooperatively to insure student success by encouraging regular attendance.

        1. Families should make every effort to get their student to school on time.

        2. Students should accept responsibility for proper attendance patterns.

3. We will work cooperatively with families to maintain regular attendance.

If a student is absent from school, excused or unexcused, they must return with a note, explaining the absence, with student’s name, date, and days of absence.  The note must be signed by the parent or guardian and given to the office upon return to school.  Plans must be made to complete all missing work; grades may be affected by the absence if the work is not made up.  It is the student’s responsibility to contact teachers for make up work.

If a student is absent for more than two days, a parent may request homework by contacting the office.  Please allow 24 hours before picking up the work.  Please call early if you want to pick up homework or have it sent home with another child.

**Any student absent more than 10 consecutive days will be dropped from the register, according to Oregon State Law.

Excused Absences according to Oregon State Law, (ORS 339.065) is defined as; illness of student, illness of immediate family member, or family emergencies (where advanced planning cannot be made). If a student is absent for three or more days due to illness, please provide a doctor’s note in order for the absences to be considered excused.  If an absence is due to an appointment during school hours, please provide a doctor’s note or appointment summary in order for the time out of school to be considered excused.  Absences will be unexcused until notes have been seen by office staff.  

Unexcused Absences are defined as any absence not prearranged with the school or not meeting the state definition of excused absence. The following are examples of unexcused absences; transportation problems, oversleeping, missing the school bus, shopping, babysitting, family business, needed at home, or vacations not pre-approved.  

        When you need to sign your child out to go to an appointment, etc., we will ask that

parents come into the office and physically sign out their child(ren).  We will no longer be sending students out to parents in their cards via parent request.  The only exceptions to this will be for families who have come in and talked to the office staff about special arrangements, (i.e. physical restrictions).

        When parents/guardians come to school to sign out their child(ren), we ask that you

wait for your child to be called down to the office, instead of going to the classroom.  The arrival of a new, cool person into the classroom can cause more distraction from learning than if the child is requested to leave to go to the office.  We will also not call students down to the office prior to parents/guardians coming in to sign them out.  In the past we have had students waiting for parents for sometimes up to 45 minutes before parents arrive, which has them missing out on more classroom instruction than they need to.

 

DISCIPLINE

In the classroom, students will follow the teacher’s classroom rules.  Each teacher instructs differently and will communicate behavior expectations.  To ensure the best education for each child it is imperative that the teacher maintain an orderly environment.  

All serious infractions will be referred to the principal, illegal activity may involve law enforcement as well.  The school district has a district-wide Student Rights and Responsibilities Handbook in place for determining all short and long term consequences.  

 

THE PARENTS ROLE IN DISCIPLINE

The major role of the parent in school discipline is to continually show interest in their child at school.  The child’s knowledge that parents are actively interested and supportive of the school program almost always reduces discipline problems.

 

CODE OF CONDUCT

The goal of the Code of conduct is to create conditions that foster student self-discipline in a warm, supportive school climate that is conducive to maximum learning for all students.  This is a general guide for behavior, not a mechanism for rigid control.  The individual personalities of students or extenuating circumstances will be considered before corrective measures are prescribed. * The use of video surveillance equipment may be used in the investigation of violations of the code of conduct.

 

1. Serious Misconduct

A violation of any rule may result in disciplinary action including, in-school suspension, out-of-school suspension, expulsion, detention, restitution, assigned work/service, loss of credit for assigned work, or loss of privileges.

 

2. Minor Misconduct

A violation of any rule may result in disciplinary actions including suspension, detention, and loss of privileges, written notice to, or conference with parents, assigned work, or loss of bus privileges.

 

 

Offense

Progressive Sequence of Consequence

Assault, Physical – To intentionally, knowingly, or recklessly cause physical injury and/or cause substantial pain to another person.

• A student who physically assaults another person will not be returned to the classroom until assigned consequence has been completed.

• Contact with parent.

• Suspension for up to 10 school days.

• Restitution.

• Referral to law enforcement.

• Continuing suspension and recommendation for expulsion.

• Evaluation (mental health, counseling) at parent’s expense.

Aggressive Behavior – Physical behaviors directed toward another person, including, but not limited to, kicking, hitting, biting, shoving, tripping, slapping, or attempting to injure.

Threat – To place another person in fear of imminent physical injury by word (written or verbal) or conduct.

• Contact with parent.

• Conflict management meeting.

• In-school suspension with a special project.

• Suspension for up to 10 school days, with a special project.

• Referral to law enforcement.

• Conference with parent prior to return of student to school.

• Continuing suspension with recommendation for expulsion.

• Evaluation at parent’s expense.

• Contact with parent.

• Conflict management meeting.

• In-school suspension with a special project.

• Suspension for up to 10 school days, with a special project.

• Referral to law enforcement.

• Conference with parent prior to return of student to school.

• Continuing suspension with recommendation for expulsion.

• Evaluation at parent’s expense.

Hazing, Harassment, Intimidation, Bullying, Cyberbullying and Menacing; - Acts of hazing, harassment, sexual harassment, intimidation, bullying, cyberbullying and menacing will not be tolerated by student to student, staff to student, or student to staff. Persons knowledgeable of this offense should fill out a “threat of violence” incident report. Students whose behavior is found to be in violation of this policy will be subject to disciplinary actions. Reprisal or retaliation against any person acting in good faith in a complaint process is a violation of district policy. A student found to have falsely accused another as a means of reprisal, retaliation, or a means of hazing, harassment, intimidation, bullying, cyberbullying or menacing, shall be subject to disciplinary actions.

Sexual Harassment - Unwelcome sexual advances, requests for sexual favors, and other verbal, written or physical conduct of a sexual nature that unreasonably interferes with a person’s education and/or a person’s participation in school activities, or that creates an intimidating, hostile or offensive school-related environment.

Discriminatory Harassment - The belief that members of one race are superior to members of another race or ethnic group and the use of words, and/or actions to carry out those beliefs.

Insubordinate Behavior – Behaviors which are defined as insubordinate may include, but are not limited to: disobeying or defying the authority of district personnel; verbal, physical, and/or profane or rude behaviors; disrupting any classroom, school or district-sponsored activity; behavior that constitutes a safety risk to the student or others and/or multiple referrals for insubordinate behaviors.

• Removal from classroom or any district activity. • Contact and conference with parent.

• Detention, in-school suspension.

• Suspension for up to 10 school days, with a special project or in-school suspension with a special project.

• Continuing suspension and a recommendation for expulsion.

Weapons – Possessing, transmitting, selling, or in any way displaying any weapon, device, instrument, material or substance, firearm, illegal explosive, or other implement, which could reasonably be considered or used as a weapon, or attempted to be used as a weapon, or threatened to be used as a weapon, or is readily capable of causing death or serious physical injury and/or which is of no reasonable or educational use to the student.

• Confiscation of item related to offense.

• Contact and conference with parent.

• Referral to law enforcement authority.

• Continuing suspension with recommendation for expulsion.

Look-alike Weapons – Possessing, transmitting, selling, or in any way displaying any device, instrument, material or substance, or other implement which could reasonably be considered a weapon, as defined in policy and/or which is of no reasonable or educational use to the student.

• Confiscation of item related to offense.

• Contact and conference with parent.

• In-school suspension.

• Suspension for up to 10 school days.

• Referral to law enforcement.

• Continuing suspension and recommendation for expulsion.

Alcohol and Other Drugs – Possessing, buying, use of, or being under the influence of an alcoholic beverage or selling, distributing or possession with the intent to sell; inhalants, including solvents and other dangerous substances; or of any other drug as defined by but not necessarily limited to the Uniform Controlled Substance Act, ORS 475.005; possession of paraphernalia, possession of look-alikes being represented as being a controlled substance and/or misuse of prescription or non-prescription drugs.

• Confiscation of item(s) related to offense.

• Contact and conference with parent.

• Referral to law enforcement authority.

• Suspension, in or out of school, for up to 10 school days.

• Continuing suspension and a recommendation for expulsion.

• Possible recommendation for diversion.

 

Tobacco or Tobacco Products – Smoking, possessing, selling, buying, transmitting, distributing, or otherwise using tobacco or tobacco products. This applies to look-alike tobacco and tobacco products and to those substances represented as being tobacco and tobacco products (such as e-cigarettes and their contents).

• Confiscation of any item(s) related to the offense.

• Contact and conference with parent.

• Special project as assigned by administrator.

• In-school suspension for up to three (3) school days.

• Suspension for up to three (3) school days.

• Referral to law enforcement authority

Attendance - Unauthorized absence – Any unauthorized absence from class without prior permission from parent or person in parental role.

• Contact with parent.

• Development of attendance contract to be determined by school administrator.

• Detention or in-school suspension.

• Referral to law enforcement authority.

• Retention/failure to receive credit for course work.

Attendance - Tardiness – Any unauthorized absence from class without prior permission from parent or person in parental role.

• Contact with parent.

• Development of attendance contract to be determined by school administrator.

• Detention or in-school suspension.

• Retention/failure to receive credit for course work.

Fire setting – Any act or attempted act of fire setting.

• Confiscation of item related to offense.

• Contact and conference with parent.

• Referral to law enforcement authority.

• Restitution.

• Removal from participation in school activities until restitution is made.

• Suspension for up to 10 school days.

• Continuing suspension and recommendation for expulsion.

Computer Network and Internet – Any misuse or use of any network and/or internet system as describe in “user agreement” or to threaten damage to district property or personnel or in any way sabotages or modifies district programs, the district’s computer networks and/or internet system.

• Contact with parent.

• Suspension or revocation of system privileges for minimum of 30 calendar days.

• In-school suspension.

• Suspension for up to 10 school days.

• Permanent revocation of system privileges.

• Referral to law enforcement.

• Continuing suspension and recommendation for expulsion.

Property Damage and Theft – Deliberate or intentional damage to any district facility and property and/or theft of property belonging to the district or to another individual, including, but not limited to, improper care of books, locker and lock.

• Contact with parent.

• Restitution.

• In-school suspension

• Suspension for up to 10 days.

• Removal from participation in school activities until restitution is made.

• Continuing suspension and recommendation for expulsion.

• Referral to law enforcement authority.

• Evaluation at parent’s expense.

Nonpayment of fees, fines, and/or restitution for damaged or lost property.

• Contact with parent.

• Referral to collection agency and/or law enforcement.

 

 

DRESS and GROOMING

Dress and grooming has an important effect on the way in which our children see themselves.  The responsibility for dress and grooming of a student rests primarily with the student and family.   We ask for support from parents in encouraging your children to dress so that distractions in our classrooms are minimized.  If students arrive with inappropriate dress or appearance, it may be necessary to have parents come and assist a student in changing.  We do not adhere to a formal dress code.  However, we do expect certain standards of appropriate dress.

 

Dress Standards:

1. Dress and appearance shall be clean and in keeping with health, sanitary, safety practices and should not disrupt the teaching/learning process.

2. Appropriate clothing and shoes should be worn on PE and Music movement days, (tennis shoes).  Shoes must be worn at all times and safe for elementary activities.  No flip flops at anytime, sandals with back straps are allowed when weather permits.

3. Clothing and jewelry may not advertise tobacco, alcohol, drugs, or be imprinted with an implied or expressed obscenity or socially offensive symbol.

4. Short, and skirt lengths should be appropriate for elementary school activities.  Short shorts, spandex, half shirts, or tank tops with spaghetti straps are not allowed.

5. Bandanas, hats, or hoods attached to clothing may not be worn inside the building.

6. Chains, whether they hang from wallets, or belts are not allowed.

7. Make-up and artificial hair coloring (costume spray) is not appropriate at school.

8. Outerwear is required at recess during cold weather. Please write your student’s name in outerwear so it may be returned if lost.

Thank you for your cooperation in seeing that your child comes to school appropriately dressed for work and play.  Cleanliness of the clothing helps students develop respect for themselves.  

 

TRANSPORTATION

 Our transportation services for students are contracted through First Student Inc. The bus is considered an extension of our school and classrooms.  Students are expected to follow First Student safety and behavior guidelines at all times while on the bus.   All students will participate in a bus evacuation drill at the beginning of the year as well as be made aware of safety and behavior expectations.  All students are to understand that the bus driver is in charge of the bus at all times.  First Student handles all behavior concerns regarding busing issues and follows their own policy for addressing unwanted behavior/safety issues.  To contact First Student, please call: (503) 434-5631.

Any changes made to a student’s transportation plan by phone, must occur before 1:00pm.

Students are expected to be at their assigned stop 5 minutes prior to scheduled pick-up time.  Please allow at least 5 minutes after scheduled time before calling.  

 

Bus Passes

A request in writing is required from a parent/guardian in order for your child to ride a different bus or get off at a different stop.  If there is not a pass, the student will not be allowed to get off at a different stop and will be dropped off at their usual stop.  The request must be turned into the office in the morning with the physical address of where the child will be going, along with the resident’s name.  The office staff will issue the pass.  If a student does not have a bus pass, they must ride their assigned bus and get off at their usual stop.  

 

EMERGENCY CLOSURE

In case of inclement weather, please listen to the following radio/TV stations for school closure or snow route information.

KCYL 1260   McMinnville                KWIP 1460 Dallas                KEX 1190 Portland

KATU Channel 2 Portland                KUPL 98.5 FM Portland

 

When the school district calls for SNOW ROUTES in the morning it will be in effect for the afternoon route as well.  All children will be dropped off at the designated snow routes.  Please remember… it is the parent or guardian’s responsibility to have children dropped off and picked up at the designated snow stops.

 

ADDRESS and TELEPHONE CHANGES

It is extremely important that the office be notified immediately with telephone and/or address changes.  Our ability to contact a family member depends on the accuracy of this information.  This applies to the people on your emergency contact list as well.

 

COUNSELING

Our school district contracts with Yamhill County Mental Health to provide school counselors to assist students with a wide range of personal concerns.  At the elementary level the counselor is also involved in supporting the Positive Behavior Plan and providing small group instruction in areas of social and emotional health.

 

INTERVENTION TEAM

Referrals to the Intervention Team may be made by parents or school staff.  Concerns about academic performance and emotional, social, or behavior problems will be discussed by a group of teachers, counselor, administrator and other appropriate school personnel in an attempt to resolve any problem.  All referrals for Special Education must be made through the Intervention Team.

 

LUNCH/BREAKFAST PROGRAM

Breakfast and lunch will be provided FREE OF CHARGE to all students.  We are participating in “Breakfast in the Classroom,” which is federally funded and provides a healthy morning snack for all elementary students.  We have also qualified for Community Eligibility Provision (CEP) which provides lunch to all students enrolled.  Parents are welcome to join us for lunch and purchase an adult lunch if desired.  A menu is posted in each classroom and a copy of the menu is sent home with each student.  

Cafeteria Rules

1. Treat everyone with respect

2. Do not take food/drink outside of the cafeteria except with staff permission.

3. Speak quietly at all times.

4. Pick up all trash and put it in the proper container

5. Ask permission to leave your seat or to leave the cafeteria.

6.Sharing food is not allowed.

 

TEXTBOOKS

District 30J furnishes textbooks, which will be issued to students of grades K-6.  The student is expected to care for the books throughout the year and return them at the close of the school year.  Students will be charged a fee for lost or damaged books.

 

LIBRARY AND INSTRUCTIONAL CENTER

The library is provided for all students to use.  Children are instructed in the basic care of books at the primary level and allowed to check out appropriate level books.  Instruction about library facilities, book location, reference tools and available materials are provided for the intermediate level students.  In addition, stories and projects augment the students’ reading.

Students with overdue or lost books will lose their check out privilege until books are returned or paid for.  Students who do not return or pay for lost books by the end of the school year will have their report card/documents held until fees are paid.

 

REPORT CARDS/PROGRESS REPORTS

Report cards will be sent home following the close of the 2nd and 4th quarters.  Progress reports will be sent home following the close of the 1st and 3rd quarters.  Teachers will send home information mid quarter and periodically if there is a major decline in academic or behavior performance.  Willamina Elementary uses standards-based grading and assessment.  Information on this system will be provided at parent teacher conferences or as requested by the parent/guardian.  

 

STUDENT EDUCATION RECORDS

The information contained below shall serve as the district’s annual notice to parents of minors, of their rights.  Education records are those records related to a student and maintained by the district.  A student’s education records are confidential and protected from unauthorized inspection or use.  All access and release of education records with and without parent and eligible student notice and consent will comply with state and federal laws.

 

Records shall be forwarded to other public or private schools, state institutions, private agencies or youth care centers upon notice of student enrollment.  By law, both parents, whether married, separated, or divorced, have access to the records of a student who is under 18 unless the district is provided legal evidence which revokes that right.  Parents of a minor or eligible child (older than 18) may inspect and review education records during regular district hours.

 

CONFERENCES

Conferences are scheduled at the beginning of school, in the fall, and in the spring to review student progress and share important information.  Teachers may request additional conferences:  1. When the student is not maintaining the expected level of performance.  2. If the student is not maintaining behavioral expectations.  3.  In any other case the teacher considers necessary.

 

HOMEWORK

Homework provides an opportunity for parents to become partners in their student’s learning process.  Teachers give homework to strengthen children’s skills in specific areas.

The amount of homework should increase as a child moves through the elementary grades.  Since the needs of each child are different, homework assignments may vary from child to child within each class and from teacher to teacher.  

 

RECESS

Recess is a daily routine because we believe children need fresh air and physical activity everyday.  If it is raining heavily or the temperature is well below freezing, we will move the recess indoors.  If your child is unable to partake in recess please contact the school/or send a written notice with your child. Students are only allowed to remain in the office during recess with a doctor’s note.

 

Playground Rules

Common sense and safety are the general rule regarding student behavior on the playground.

1. Show respect to the adult on duty at all times.

2. Students must walk when entering or leaving the building, to and from recess.

3. The throwing of stones, snowballs, dirt, etc. is never permitted.

4. There is to be no fighting or rough games that include tackling, pushing, or shoving.

5. Swings and slides will be used in a safe manner; no standing, lying down or doubling up is permitted.

6. Students must request permission to retrieve balls or other items that go outside the playground area.

7. Students shall respect other student games and not interfere by running through or causing purposeful disruption.

8. Jumping from any playground equipment is never permitted.

9. Students must request permission from the adult on duty to re-enter the building or leave the playground for any reason.

 

PERSONAL PROPERTY AT SCHOOL

Playground equipment is provided at school and students are encouraged to leave personal property at home. We realize some students have long bus rides and may want music devices to listen to; these items need to be put away upon arrival.  Cell phones are not to be used during school hours and need to be turned off and stored in the student’s backpack or with teacher; students may use classroom phones in the classroom or office phone if necessary.

 

LOST AND FOUND

Found items are kept near the front entry near the cafeteria.  Items that are identified with the child’s name will be returned.  With this in mind, please remember to label your child’s clothing.  Parents are encouraged to check the Lost and Found for missing items.  Items not claimed will be given to charitable organizations periodically.

 

PARTIES

Parties for special occasions and holidays are usually held the last hour of the day.  Room parents should plan with teachers in order to make these times a learning experience. Due to health laws home-baked items are not allowed at school.  Birthdays and other student recognition will take place as part of the regular classroom activities. If you wish to recognize your child’s birthday in the classroom, please speak with your child’s teacher.  Invitations to private parties may not be distributed at school unless the whole class is invited.  

 

TITLE ONE

Under the Elementary and Secondary Schools Act, passed by Congress in 1965, federal money is available to targeted schools.  We are fortunate to be a school-wide Title One building.  The funds are used to supplement reading and math instruction to those students whose levels are below their peers.  The Title One Program in our district provides materials and full and/or partial funding of certified instructors and assistants who work in the areas of reading and math.

 

VOLUNTEERS: Parents and community members are encouraged to volunteer their time and individual expertise at elementary schools.  Adult volunteers are used in many varied activities.  A partial list would include: opening school activities, health screenings, classroom helpers, SMART reading partner, guest speakers, special activity assistance, field trip supervisors, etc.

All volunteers are required to complete a background check with the district office prior to volunteering in the building.  Allow 4-6 weeks for processing, this only has to be completed one time, not every year.  We do require all volunteers and visitors to check into the office upon arrival and wear a volunteer badge while in the building.

 

VISITING SCHOOL—All visitors must first check in through the office, sign the visitor register and get a visitor badge. Student visitors may join us for lunch and recess only.

 

ADULT VISITORS: Please come and visit your school and your student’s classroom.  Such attention gives your child the assurance that you feel their education is important.  A note or call to the teacher prior to a visit is appreciated. Please remember to get a visitor badge in the office.  

 

STUDENT VISITORS: Student from other schools and family friends are welcome to join us for lunch and recess.  We do require pre-authorization for all student visitors as well as a visiotr badge.

 

The safety of our students is of utmost importance.  Visitor check in through the office will be strictly enforced.  Please sign in at the office and get a visitor badge.  Please help us in our efforts to make school safe at all times.

 

TITLE SIX INDIAN EDUCATION

Native American students can receive tutoring individually or in small groups from Instructional Assistants through the Title 6 federally funded program.  Cultural enrichment is provided to all students in the school through the same program.  Staff funded through a federal grant in conjunction with the Confederated Tribes of Grand Ronde also provides tutoring and small group instruction to Native American students.

 

TALENTED AND GIFTED (TAG)

TAG means students who perform or show potential for performing at remarkably high levels of accomplishment when compared to others of their age, experience or environment.  The district uses the Weschler Intelligence Scale for Children, WISC IV, to identify TAG students.  The district will ensure equal opportunity for all district students identified as “gifted” to receive any services offered by the district.

 

SMILE

Science and Math Investigative Learning Experience (SMILE) is a before/after school club that meets once a week to investigate learning opportunities in science and math.  They also participate in field trips and the annual outdoor camp in May.  The program is targeted at minority and low-income students in grades 4 - 6.  Students may apply for membership in SMILE at the beginning of the school year.

 

SPECIAL DRILLS

Fire drills are held on a monthly basis.  Earthquake and lockdown drills are reviewed annually.  These drills are held to practice procedures necessary in emergency situations.

 

FIELD TRIPS

Field trips may be scheduled for educational, cultural, or other extracurricular purposes.  All students are considered to be “in school” while participating in district-sponsored field trips.  This means students are subject to the school’s student responsibility rules, applicable to School Board policy, and such other rules deemed appropriate by the field trip supervisor.  

Students are required to come to school in the morning and ride on the bus with the class (unless pre-arranged with the teacher).  Students will also be expected to return to school after the field trip.  If a parent chooses to take their child out of school early, they need to sign out in the office and it will affect the child’s attendance.  

 

TELEPHONES

Arrangements for non-school related activities should be made prior to arrival at school.  Phones are available in the classroom and office for emergency local calling.  We understand the need for communication between families, and that students may have cell phones.  We ask that they be turned off at school and remain in their backpack or with the teacher during the school day.  Students are not to use their cell phones during the day to contact families.  

 

MEDICINE AT SCHOOL

All requests for the school to administer medication to a student shall be made by the parent, in writing.  Requests shall include the written instruction of the parent for the administration of a nonprescription medication to a student. A prescription label will meet the requirements for physician instructions.  Medication will remain in the office at all times.  Students will not be allowed to self-medicate at the elementary school.

 

HEALTH REGULATIONS

Your child must meet county and state health regulations for entrance to school.  Reminders of required immunizations will be sent by the county health department.  Students may be excluded from school if the immunization schedule is not completed within fourteen calendar days after notification.

Occasionally it may be necessary for school staff to send a child home from school due to the possibility of a communicable disease.  The child may return when the condition has cleared, or a physician authorizes the return to school.

 

RESOLUTION OF PARENT/TEACHER CONFLICT

Complaints about school personnel will be investigated fully and fairly.  Anonymous complaints will be disregarded.  Whenever a complaint is made directly to the School Board as a whole or to an individual board member, it will be referred to the superintendent for study and possible solution.  An employee who is the object of a complaint will be informed promptly.

 

Step 1. – Direct Conversation

If a complainant has a disagreement with a teacher, the first step is to address the concern with the specific teacher.  The teacher will meet with them as soon as possible.

 

Step 2. – Fact and Possible Resolution

If the complainant or the teacher is not satisfied with the outcome of Step 1, or the parties are unwilling to meet independent of an administrator, a meeting will be arranged at a mutually convenient time.  This step is to be informal and verbal.

 

Step 3. – Formal Process

If a complainant’s concern is not satisfactorily resolved at either the first or second level, the complainant should then refer this concern to the superintendent in writing.  A meeting will be arranged at the convenience of the complainant and the staff member.  The staff member has the right to be at all meetings, with or without representation as they determine.  Copies of the disposition will be made available to the board.

 

TECHNOLOGY POLICIES, PROCEDURES AND INFORMATION

1.   ACCEPTABLE USE 

The use of the Willamina School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by Willamina School District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in Willamina School District. The district has the right to monitor and place restrictions on the material and services that is accessed or posted through our system and accounts set up on the students’ behalf.  Filtering software is used to block or filter access to visual depictions that are obscene and pornographic in accordance with the Children's Internet Protection Act (CIPA).  This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources.

 

1.1 Staff/Teacher Responsibilities

● Talk to students about values and standards that will be followed in the class on the use of all media information sources. Teachers should establish ground rules for iPad use during their class.

●  Aid students in doing research and help assure student compliance of the acceptable use policy.

 

1.2 School’s Responsibilities

● Provide filtered internet and email access.

● Technology devices using the school’s network will be filtered; however, devices logged on to different networks (home) will only be filtered based on that network’s capabilities.

● Provide user accounts for free information storage in cloud-based applications.

● Monitor pictures, video, and audio recordings of any student or staff member and ensure they are being utilized in an appropriate manner.

 

1.3 Students Responsibilities

● Obeying general school rules concerning behavior and communication.

● Using all technology resources in an appropriate manner so as to not damage school equipment.

● Helping WSD protect our computer system/device by contacting an administrator about any security problems they may encounter.

● Monitoring all activity on their accounts.

● Notifying a school employee in the event they receive correspondence containing inappropriate or abusive language or if the subject matter is questionable.

 

1.4 Student Activities Strictly Prohibited

● Bypassing districts internet filter.

● Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials.

● Inappropriately utilizing photos, video, and/or audio recordings of any person.

● Spamming or sending inappropriate emails.

● Gaining access to other student’s accounts, files, and/or data.

● Sharing personal identification information (home address, phone etc, names) for themselves or others while using the services.

 

1.5 Legal Propriety

● Students must comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unaware, ask a teacher or parent.

● Plagiarism is not allowed.  Give credit to all sources used, whether quoted or summarized.

● Violation of applicable state or federal law will result in criminal prosecution and/or disciplinary action by the District.

 

1.6 Student Discipline

 

 

2.   INTERNET ACCOUNTS 

In attending Willamina School District  accounts need to be set up for student to have access to services which will be used in the classroom as well as at home.  The accounts will be managed by WSD.  In order to use these services both student and parent/guardian must agree with the terms and conditions listed below and the parent/guardian must submit a completed Technology Use & iPad Agreement form.

 

2.1 Google

Willamina School District utilizes Google for Education that provides email, calendar, and document services  within the school’s domain to create and save school work as well as email to turn in work and communicate.  Any student information used is used within Google to access their services.  Their privacy policy can be viewed at http://www.google.com/policies/privacy/ and their terms of use can be viewed at http://www.google.com/policies/terms/ as well as copies kept in the school and district offices.

 

2.3  Other Accounts

Other accounts may be used and a complete list of services and their Terms of Use and Privacy Policies are available in the office and online at www.willamina.k12.or.us / Technology.  The accounts will be managed by Willamina School District.

 

2.4 Usernames

For each service students may only use their assigned WSD username.  The assigned usernames, passwords, and group codes should be protected and not shared with anyone besides parents/guardians and WSD staff.  

 

2.5 Behavior

Students are expected to behave in online activities as you they would behave in school.  You must adhere to the outlines set forth within this student handbook.  Inappropriate use can result in termination of accounts and may lead to disciplinary action.

 

3.  MOBILE DEVICES

The iPads and Chromebooks are school property and all users must follow this policy for it’s proper use.  The devices are intended for use at school each day in a responsible and ethical manner.  The apps and operating system originally installed by WSD must remain on the device in usable condition and be easily accessible at all times. From time to time the district may add additional apps and upgrades. Willamina School District will also restrict legally purchased content that can be put on the device.   Report any damage, malfunction or loss of the device to the office immediately.

3.1 General Precautions

        3.2 Strictly Prohibited

        

        3.3 Saving Documents and Submitting Work

        3.4. Cost

There is no cost associated with using devices whether checked out or used in class, as long as the device and it’s accessories are returned in working condition.  When a device is damaged and it is determined that the device is damaged beyond normal use and in need of repair beyond manufacturer's warranty or in need of replacement the Parent/Guardian will be responsible for those costs.

TELEPHONE CONTACT

In compliance with the Telephone Consumer Protection Act (TCPA – 47 USC § 22,  47 CFR § 64.1200) Willamina School District will use automatic dialing equipment to call the cell phone number provided to us for emergency situations as defined by the TCPA and Oregon State Department of Education (Oregon HB 3197).  Examples of “emergency” situations are, but not limited to: lockdown, lockout, evacuation, unexpected school closure or delay and the attendance of your student.  

We also use automatic dailing equipment for event announcements throughout the year.  

If you sign up to receive announcements with your cell phone number you are giving the school permission to call that number with automatic dialing equipment.  If at any time you no longer want to receive the announcements please contact the school and let them know to remove your number from the announcement call list.

WES Student Handbook         of         Revised 8/22/2017