MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

09.18.17 @ 5:00 pm - Children’s House, 1204 E. Empire

BOD Approved on 10.16.17

  1. Work Session
  1. CH Strategic Plan: Objectives and Priorities
  1. We reviewed, commented, and edited the above listed sections of the ‘CH Strategic Plan’ via Google Drive.

Next work session:

  1. Call to Order: Andrew called the meeting to order at 5:31 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD, Susan Lucas, Lead Teacher in Mesa Room (for Staff Comments only)

Community Members: Kathy Clark, E/M S BOD Representative

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia

  1. Article for the Month:  Moving Beyond Anti-Bias Activities: Supporting the Development of Anti-Bias Practices
  2. Also, please visit NAEYC website, describing NAEYC position for Anti-Bias Education.  http://www.naeyc.org/anti-bias-education

Lead for next Montessori Article Discussion - Alexia

  1. Approval of Previous Minutes
  1. 08.21.17 - Regular CH BOD Meeting Minutes

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Tamia moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. Kathy Clark - The Development and Fundraising Committee would like to see both boards get together for a training on how to do “asks” in preparation for our annual appeal; perhaps an evening of socializing and training combined.

  1. Staff Comments
  1. Susan Lucas reported that the start of the school year has been busy, but good.  Normalizing seems to be taking place.  The staff has coordinated several events for families including: orientation, back-to-school night, and Tea with Maria (an afternoon event) - all very successful events.

  1. Consent Agenda - Not Applicable for this Meeting

  1. BOD Task Calendar
  1. September
  1. Academic progress and priorities review including Montessori and state student achievement goals (UIP) - completed via SAC in October
  2. Student evaluation reporting plan for year (policy review once created) test results, portfolios, and projects - completed via SAC in October
  1. October
  1. Financials (revised budget review) - Alexia proposed that this be moved to November, following October counts.
  2. BOD PD - Nominations and Board Development Committee’s Responsibility

  1. Reports:

  1. BOD President
  1. Back to School Night / Potluck
  1. Great attendance and evening.
  2. Andrew and Cayce were able to meet several new families.

  1. Budget & Financial Oversight Committee
  1. Report

  1. Children’s House Director
  1. Report
  1. Update on STAR testing.
  2. CH Staff is trying to engage students and families from Towaoc.
  1. Alexia would like to further develope a relationship with the Ute Mountain Tribal Council and our school community / board.
  1. PO Box for Children’s House
  1. Alexia will move forward with obtaining a locked mailbox on campus.  She has already paid for the shared PO Box for this year, but that cost will need to be covered by E/M S in the future.
  1. Finance Report
  1. Budget vs Actuals 17-18
  2. Financials ending 31 Aug 17

  1. Additional Committee Reports
  1. Nominations and Board Development Committee
  1. Report
  2. Board Matrix
  1. There were a few questions on the board matrix that Tamia will address in the next committee meeting.
  2. Tamia: address questions on the Board Matrix at the next Nominations and Board Development Committee meeting.
  1. Potential Board Members
  1. Tamia compiled a written list of names discussed as potential board members.
  2. Everyone: using the CH Board Matrix determine the best approach for potential board members.  Follow-up as applicable.
  3. Tamia: follow-up with individuals regarding potential board members.
  4. Discussion: our bylaws need to be amended to include coverage of board members should we fall below the minimum number required.
  1. Andrew and Tamia: work on a recommended revision to the bylaws.
  2. Include Bylaws in the next work session.
  1. Recruitment of New Board Members
  1. Gabi: include a message regarding a need for board members in the board report for the school newsletter.
  2. Alexia suggested we advertise via PSAs.
  3. The Nominations and Board Development Committee will follow-up on the individuals listed for the time being and then decide if we need to move forward with a PSA.
  1. Gallup Strengths Finder
  1. Susan Likes said the CH BOD and CHD are welcome to purchase the Gallup Strengths Finder through E/M S at $10 per person.
  2. Using this tool will hopefully help strengthen our board, both in our interactions with each other and in search of new boards members, and also strengthen our relationship with the E/M S BOD and Administration.
  3. CH BOD and CHD support the use of this tool.
  4. Nominations and Board Development Committee: follow-up with CH taking the Gallup Strengths Finder.
  1. Development and Fundraising Committee
  1. Report
  1. As mentioned previously, this committee would like to provide a joint board training on how to do “asks” for the annual appeal.

  1. Unfinished Business
  1. None

  1. New Business
  1. Board Development Series - Durango - 10/10. 10/24 & 11/7  4:00 - 6:00 PM
  1. Unfortunately, no one is available at this time.

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.

  1. Shared Board Information
  1. Children’s House PO Box
  1. Alexia will move forward with obtaining a locked mailbox on campus.  She has already paid for the shared PO Box for this year, but that cost will need to be covered by E/M S in the future.

  1. Items for Future Agenda(s) – BOD President
  1. BOD Task Calendar
  2. Work Session
  1. CH Strategic Plan: Objectives and Priorities
  2. CH BOD Task Calendar
  3. Bylaws
  1. Cayce and Alexia: using the ‘Community Goals and Expectations’ create a survey for the board (complete by September 2017).  Moved to November 2017.

  1. Calendaring – BOD President
  1. Upcoming events
  1. September 21, 2017 - International World Peace Day
  2. October 13th - Third Year Seminar
  3. October 18th - Family Night is being relaunched as Family Visiting Day-Any family member may stop in during the normal course of the day to receive a lesson from their CH student.
  1. Next BOD meeting
  1. October 16, 2017 at 5:00 PM - Children’s House
  1. Work Session (30 minutes)
  1. CH Strategic Plan: Objectives and Priorities (10 minutes)
  2. CH BOD Task Calendar (15 minutes)
  3. Bylaws - Andrew & Tamia (5 minutes)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, requested it be moved to November).
  2. Cayce and Alexia: using the ‘Community Goals and Expectations’ create a survey for the board (complete by September, requested it be moved to November).

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Everyone: review and comment on the following section of the CH Strategic Plan: Objectives and Priorities.
  3. Everyone: Review the CH BOD Task Calendar and be prepared to discuss it at our next work session.
  4. Tamia: address questions on the Board Matrix at the next Nominations and Board Development Committee meeting.
  5. Everyone: using the CH Board Matrix determine the best approach for potential board members.  Follow-up as applicable.
  6. Tamia: follow-up with individuals regarding potential board members.
  7. Andrew and Tamia: work on a recommended revision to the bylaws.
  8. Gabi: include a message regarding a need for board members in the board report for the school newsletter.
  9. Nominations and Board Development Committee: follow-up with CH taking the Gallup Strengths Finder.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:59 pm.

Prepared by Tamia Hurst, BOD Secretary

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