Friends of North Elmham School (F.O.N.E.S)
Registered Charity No: 1113450
24th May 2018
How we respect privacy when we deal with personal information collected by our organisation
If you have any comments or questions about this notice, feel free to contact us in writing at North Elmham School, Holt Road, North Elmham, NR20 5JS
1. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
Data (key elements)
Pupil Information- Events
Name, Parents Name/s, Emergency Contact Details, Dietary and Medical Requirements
Vital Interests- Information obtained for the welfare and safeguarding of Pupils
Names, Contact Details
Consent- To enable communication and organisation of the Charity and its events
Legal Obligation- To maintain statutory records
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
Contact you in an emergency
Ensure that your child’s dietary and medical needs are upheld
3. When we share your data
We will only pass your data to third parties in the following circumstances:
you have provided your explicit consent for us to pass data to a named third party;
we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
Where data processing is based on consent, you may revoke this consent at any time.
You have the right to ask for rectification and/or deletion of your information.
You have the right of access to your information.
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
6. Cookies & usage tracking
END OF POLICY
24th May 2018- V.1