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Interlibrary Loan Policy
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Interlibrary Loan Policy

Purpose of Interlibrary Loan

To obtain for BTML patrons materials not owned by the BTML system.

Eligibility and Limits on Interlibrary Loan Borrowing

Because Interlibrary Loan involves items owned by institutions other than BTML, and because of the labor the service requires, certain restrictions and limits apply to Interlibrary Loan borrowing. BTML reserves the right to limit the number of requests any patron can make at one time. Interlibrary Loan service is available to BTML cardholders as long as they are in good standing with the Library-i.e. have no pending fines, no overdue items, no more than three claimed-returned items, and have a permanent, verifiable address and phone. Patrons who repeatedly ignore Interlibrary Loan rules-for instance, return ILL items late, return ILL items in book drops, or return ILL items damaged-will not be eligible for ILL borrowing.


BTML may requires patrons to pay return postage for items requested. While BTML staff will attempt to obtain items without charge, fees, which are determined by institutions that have a requested item and are willing to lend it out, cannot be predicted. Some items, including photocopies, genealogical materials, and information obtained from medical libraries, routinely incur charges. Patrons must indicate a maximum amount they will be willing to pay for an item. If no amount is named, a zero amount will be assumed. Once charges have been incurred on a patron's behalf, the patron is responsible for charges up to the amount he or she has agreed to even if the item is not picked up. Patron is required to pay the refundable request-initiation fee ($3.00) at initiation of request. Delivery if available through the KCMLIN Courier service is available at no charge.


BTML does not loan new release, reserved or best seller books, genealogy, audio books or movies. BTML reserves the right to lend at our own discretion.

Requesting ILL: Patrons may initiate an ILL by filling out a ILL Request Form at the Circulation Desk. Information such as book title, author, copyright date, and call number are helpful.

Overdue Fines and Replacement Costs: Fines for overdue Interlibrary Loan items are $1.25 per day, per item. The maximum overdue fine is $5.00. Replacement costs for damaged or lost items are determined by the lending institution, and may amount to many times the actual value of the item.

Loan Periods, Renewal of Items, and Restrictions on Use: Loan periods and the lending institution determine renewal options. Moreover, a lender may recall an item at any time. Some libraries do not allow renewals, or require that items be used within the library. Renewals, which are solely at the discretion of the lending institution (not BTML), cannot be guaranteed. Requests for renewal must be made prior to five days before an item's due date.

Notification of Patrons: Information regarding the arrival of items, approval or disapproval of renewal requests, overdues and recalls, unfilled requests, and any other pertinent matters will be communicated to the patron by phone, email, or surface mail because they are timelier. Phone and email are preferred.