General Meeting Minutes

5th Meeting

January 16, 2025 at 6:30pm

Hybrid: In-person (Classroom 12) and Zoom

Meeting called to order at 6:33pm

Present: 24 in-person participants and 6 online participants

1. Welcome
2. Review and Approval of November Meeting Minutes

1. Minutes were voted on and approved.

3. Budget Update (P&L)

1. Incoming:

1. We currently have 32%, $26,845, of our projected income.  

1. Our biggest income is from Cougarthon, which is expected to bring in $50,000 or 60%.

2. Outgoing:

1. We have spent 24.5% of our budget, $23,105.

1. Our biggest expenses are grade level experiences at $31,200 and teacher expense funds at $20,975.  This is 74% of the expense budget.  These are spent as requested/needed by the classes/teachers.

4. Principal’s Update

1. Happy New Year
2. Pastries with the Principal

1. The first Pastries with Principal Villaseñor will be tomorrow (1/17) from 8:15am-9:00am in the MPR. This will occur monthly.

3. New 3rd Grade Class with Mrs. Tonsberg.
4. PAWS Reteach for all students.

1. Consistency is key. Click here for more information:

5. Blocksi was installed for 3rd-5th grade computers. Teachers received training on Tuesday.

1. Blocksi does not monitor computers over the summer.

6. DLI presentation to the school board will be held on January 22, 2025.
7. Kelvin Survey will go out to parents of 4th and 5th grade students. Parents can opt out of this survey but must let the principal know.

1. These surveys will help the school gain valuable information about the social-emotional needs of our students and the climate and culture of our school. The results of these surveys help inform both school-based and district-wide initiatives to support social and emotional health of our community.

8. Acadience testing for all students is happening now.

1. This is a series of short tests that measure a students’ reading skills. It’s used to identify who may have trouble reading and to monitor their progress. The assessment is designed for students in K-6.

1. It focuses on phonemic awareness, phonics, vocabulary, fluency and comprehension.

5. Movie Night

1. After many conversations with local theaters, an indoor event is not fitting our budget. We will be planning an outdoor Spring Movie Night on campus and possibly adjusting the budget next year to have an indoor movie theater day.

6. See’s Candies Online Fundraiser

1. Has kicked off and ends on January 31st. Orders are shipped directly to your house.

7. Parents Night Out

1. Has been scheduled for Friday, February 7th at the Doolittle from 7-10pm. Prize raffle at 9pm. Join us for food, games, prizes, music, drinks and lots of fun. Contact Elida Goodman at vannoy2ndvp@gmail.com with questions.

8. Family Dance and Auction Basket Fundraiser

1. Scheduled for Saturday, March 22nd at Redwood High School Multipurpose Room. Save the date and keep an eye out for more information from your room representatives about your classroom basket.
2. Please reach out to vannoyfamilydancefundraiser@gmail.com for questions and volunteer options.

9. Cougarthon

1. Will be on April 11th from 1:45pm-5pm.
2. The first set of forms for t-shirt sizes and sponsorship have been sent out by your room representatives. Please check your email and respond quickly to ensure proper shirt size. Space is also limited for sponsorships and family messages. Forms close on February 14th.
3. The second set of forms for permissions, prizes and pre-sale tickets will be sent out on Monday, March 10th.
4. Many volunteers are needed for this event to happen, please consider helping.

1. Need a lot of 5th grade parent volunteers since the 5th graders receive a portion of the proceeds for their Aqua Adventure Field Trip.

10. Readathon Results

1. We raised $14,620 of our $15,000 goal with only 18% participation.
2. Funds will pay for:

1. Buses for field trips
2. Classroom chromecarts
3. Safety software for online protection (already paid for and installed, teachers trained)
4. Classroom book sets
5. Golf cart for easier gate opening during busy times

3. Top classes (each class will receive a pizza party for their wonderful efforts):

1. Ms. Pang’s class raised the most money
2. Ms. Esquivel’s class read the most minutes  

4. Student who read and logged the most minutes schoolwide:

1. Oliver H. (Rm 15) will receive a gift certificate for the Spring book fair.

5. Student who read and logged the most minutes by class (each will go on a scavenger hunt):

1. Rm 1 Vincent J.        
2. Rm 2 am Savannah L        
3. Rm 2 pm Khang P        
4. Rm 4 Miles B.        
5. Rm 5 Reese H.
6. Rm 6 Skye E.         
7. Rm 7 Eleni L.                 
8. Rm 8 Jeevan P.          
9. Rm 10 Evan D.          
10. Rm 11 Axel A.          
11. Rm 13 Noelle O.          
12. Rm 14 Elias L.                  
13. Rm 15 Oliver H.          
14. Room 17 Calvin L.          
15. Rm 18 Evan & Erik O.  
16. Rm 19 Anna F.          
17. Rm 24 Jacob H.                  
18. Rm 26 Noah L.          
19. Rm 27 Oliver L.

11. Chromebook Cart and Golf Cart Quotes

1. 6 chromebook carts are needed. Teachers brought in 3 different quotes of Chromebook carts. Ranged from $400-$750.

1. District has confirmed they have no extra chromebook carts that they can give us. Would be ideal to have the district pay for the chromebook carts. Stacey will raise this to Parvin at the next Parent Leadership Council Meeting. In the meantime, it was voted to get the chromebooks now as they have a 2–5-week lead time.

2. Mr. Staffont sent four different quotes for used golf carts. They ranged from $7,500 to $16,000.

1. A parent informed us that the high school and middle school have had the district pay for their golf carts in the past. As this is a nice to have, the principal thinks this would be hard to justify getting from the district. Our immediate needs are bathrooms, water fountains, more custodial staff, more librarian hours, more cafeteria staff, etc. All of these will be discussed with facilities at the end of this month.
2. It was decided to table this topic for now until more information is gathered.

12. Battle of the Books

1. Is an optional Fun Reading Incentive Program for 3rd, 4th and 5th graders.
2. Students can participate by reading half of the books. They have until the end of April to read books. Grade Level Battles will happen in May. Book lists, summaries and more can be found here:

1. https://sites.google.com/cv.k12.ca.us/vannoybob

3. Our cougars have already written 146 book summaries!!
4. For questions please email:  VannoyBOTB@gmail.com or reach out to Nikki Lark

13. Castro Valley Outreach

1. On December 19, 2024, the Courageous Cougars handed out holiday cards (made by the 4th and 5th graders) during a holiday party at the Morningstar Senior Living in Hayward. The remainder of the cards were given to bed-bound seniors.

14. Upcoming VPC Events

1. January

1. See’s Fundraiser – ends January 31st 
2. Talent Show (Subject to change)

2. February

1. 2/7 – Parents Night Out
2. 2/27- VPC Meeting

3. March

1. 3/20- VPC Meeting
2. 3/22 -Spring Family Dance and Basket Fundraiser

4. April

1. 4/11- Cougarthon
2. 4/17- VPC Meeting
3. 4/19- Spring Campus Clean-Up (subject to change. Will align with Earth Day with CV San)

5. May

1. 5/15- VPC Meeting and Board Elections

15. Open Forum

1. Bethany will share the VPC Meeting Slide deck after each meeting.
2. It was asked when the new gate near the 4th grade classes will open. As there is no supervision there and since it may create traffic at pick-up/drop-off it will likely not open. Facilities also made it clear that it should be for emergencies only.
3. As our school expands, more custodial support is needed. During our campus clean-up in the spring, we should consider adding cleaning of the classrooms.

1. We do get additional funding for the new classrooms.

4. The tree has been removed from the garden and we have a new shed. A grant was received, and we will be installing a sprinkler/drip system. Will schedule the garden/campus clean-up in the Spring once the weather improves.  
5. PlayCV is under district and police investigation. Please contact Amy Ramos at PlayCV directly with any questions.
6. Bike mobile this last week was held to fix gears, wheels and more. They will come out again next year!

16. Vannoy School Events and Dates to Remember

17. Next VPC General Meeting

1. February 27th at 6:30pm (via Zoom).

Meeting adjourned at 7:57pm.

Respectfully submitted by Dora Lambros