Conifer Grove School Board Work Plan 2019 (working document)

Year: 2018

Review

Area for Review

Board Meeting Dates 2019

& Review Schedule

Term 1

Week 4

26th Feb

Term 1

Week 4

12th March

Term 1

Week 8

25th (Monday) March

Term 2

Week 3  

14th May

Term 2

Week 8

18th June

Board Induction

Date TBC

Term 3

Week 3  

 6th August

Term 3

Week 8

10th September

Term 4

Week 3  

29th October

Term 4

Week 8

3rd December

Strategic Review

Strategic Aims

Strategic Aim 1

Review

Strategic Aim 1 (Community & Responsiveness)& Aim 2

Review

Strategic Aim 3

Review

Strategic Aim 1

Review

Strategic Aim 2

Review

Strategic Aim 3

Review

Regular

Review

NAG 1:

CURRICULUM

Curriculum Development Report

Lee-Anne Maxwell

Curriculum & Student Achievement

Policy Review

Health Curriculum Consultation

Curriculum Development presentation

Lee-Anne, Lucy & Louise

Education Outside the Classroom Policy

 Policy Review

 

Reading Recovery/ Literacy Support

Assurance

NAG 2:

DOCUMENTATION & SELF REVIEW

Annual Plan

Analysis of Variance and Statement of Variance

Principals Annual Report

School Planning and Reporting

Submit 

NAG 3:

EMPLOYER

RESPONSIBILITY

Police Vetting of non-teaching staff

 Assurance

EEO Policy

Assurance

Performance

Management

Policy Review

Appraisal of Principal

Assurance

Appointment Procedure

Assurance

Appraisal of Staff

Assurance

Teacher Certification & Police Vetting

Assurance

Attestation

Assurance

Provisionally Certified Teachers

Assurance

NAG 4:

FINANCE & PROPERTY MANAGEMENT 

Ratify 2019 Budget

Delegations of Budget

10 Year Property Plan 10YPP

Assurance

SUE (Staff Usage & Expenditure

Assurance

SUE (Staff Usage & Expenditure

Assurance

NAG 5:

HEALTH & SAFETY & WELFARE

Alcohol, Drugs & Other Harmful Substances

Policy Review

Medicines Minor/Moderate Injury or Illness

 Assurance 

Risk Management

Assurance

Digital Technology and Cyber Safety

Assurance

Emergency Planning and Procedures

 Policy Review

Swimming Pool

 Policy Review

Abuse Recognition & Reporting

Assurance

Evacuation Procedure / Emergency Kit  

Policy Review

Risk Management

Assurance

Risk Management

Assurance

Physical Restraint

Assurance

Surrender & Retention of Property & Searches

 Assurance

Swimming Pool

Assurance

Health & Safety and

Welfare   

Policy Review

Risk Management

Assurance

 

Evacuation Procedure / Emergency Kit  

Policy Review

Sun Protection

Policy Review

NAG 6:

LEGISLATION & ADMINISTRATION

Appointment of Board   Chair, Deputy Chair,

Length of the School Year

 Assurance 

Legislation & Administration

Policy Review

Student Attendance

Assurance 

Length of the School Year

 Assurance

Student progress and achievement

Student achievement data Lee-Anne Maxwell

Student Achievement BOT report Team Leaders

Team leader progress report

Team Leader reviews information

Progress & Achievement

Team leader progress report

School-wide Data Analysis

SENCo Reports

SENCo, GATE, attendance and ESOL reports

Student Attendance

Assurance

SENCo, GATE and ESOL report

SENCo, GATE, attendance and ESOL reports

SENCo, GATE, attendance and ESOL reports

ERO’s Six Dimensions of a successful school

Dimension 4

TEACHING

Dimension 2

LEADING & MANAGING

Dimension 1

GOVERNING

Dimension 3

ENGAGING FAMILIES

ERO Indicators

Domain 1

Stewardship

Self Review in February

Domain 2

The leadership of conditions for equity and excellence

Domain 3

Educationally powerful connections

Domain 4

Responsive curriculum, effective teaching and opportunity to learn

Emergent Review

New Govt.     initiatives

New local     initiatives

Board process

Requirements and policy reviews

Ratify Governance Framework 2019

Sign off Principal’s appraisal

Roll return 1st March

Roll return 1 July

Reporting to Parents

Roll return 1 July

Reporting to Parents

Succession Planning 2019

Chairperson’s Role Policy

Policy Review

Meeting checklist – 2019

Meeting checklist – 2019 example

Term 1 2019

26th  February 2019

Notes

Elect board chair

 Olaf Van Daalan

Approve annual budget

 Ratified 

Confirm/sign principal performance agreement

 Reverted to 12th March Meeting

Property regularly audited

 Assurance building warrant of fitness

Sign financial attestation SAAR Report

 Olaf signed  

Review and update the self-review schedule

Reviewed changes required for the next meeting

12th March 2019

Notes 

Teacher registration and Police vetting (non-teaching) report

 Assurance  Reported

Principal’s Annual Report

Appendix 3

Approve annual plan Chater / Strategic Plan

Appendix 1

Review analysis of variance /statement of variance (AoV/SoV)

Appendix 2

Board work plan

Appendix 6

Confirm/sign Principal’s performance agreement

Appendix 5    Presented and

Sign annual health and safety attestation

Appendix 4

Plan board professional development for the year

 Term 2

Confirm school year dates

 Assurance  reported

25th March 2019

Notes 

March roll return

 Principal’s Report

Charter/strategic plan – aim 1 review

 Principal’s Report

Student achievement/progress report

 Lee-Anne data report

Sign off SUE reports (monthly)

 Principal’s Report

Charter/strategic plan

Appendix

Monitor budget

 Budget Adjustment signed

Governance Framework

Appendix

EEO policy report

 Principal’s Report

Management unit report

 Principal’s Report

Use of physical restraint report (as/when required)

 Not needed

Hazard management report (termly)

 Principal’s Report

Notes

Term 2 – 2019 

14th May 2019

Notes

Charter/strategic plan – aim 2 review

 

Monitor budget

 

Curriculum Development Report

Lee-Anne

Principal performance review report

Olaf & Fluer

Review reporting to parents from the previous year

Raj

10YPP

Report Jarrod

Student achievement and progress report

 Lee-Anne

Emergency planning and procedures policy review

 

Charter/strategic plan – aim 1 review

 

18th June 2019

Notes

Governance policy review

Charter/strategic plan – aim 3 review

 

Monitor budget – mid-year review

 

Review concerns and complaints procedure

Plan 10YP

 

Evacuation procedure report

 

Priority groups report:

-         Māori students

-         Pasifika students

-         Students with special education needs

Term 3 – 2019

 

6th  August 2019

Notes

July roll return

 

Charter/strategic plan – aim 1 review

 

Reporting to parents mid-year review

 

Monitor budget

 

Student achievement/progress report

 

Report on internet safety

 

Principal performance review report

 

Employer responsibilities policy review

 

Review planning and reporting processes

 

10th September 2019

Notes

Health curriculum community consultation

 

Charter/strategic plan – aim 2 review

 

Community consultation ahead of planning for next year

 

Monitor budget

 

Student achievement/progress report

 

Evacuation procedure report

 

Term 4 – 2019

29th October 2019

Notes

Charter/strategic plan – aim 2 review

 

Present draft planning for next year

 

Student achievement/progress report

 

Teaching and non-teaching staff performance review report

 

Monitor budget

 

Develop a budget for next year

 

Confirm planning for next year

 

Student achievement/progress report

 

3 December 2019

Notes

Principal performance end of year report

 

Draft AoV/SoV

 

Student achievement/progress report

 

Budget – end of year report and approve a budget for next year

 

Evacuation procedure report