AGENDA

NORTH HUNTERDON-VOORHEES REGIONAL HIGH SCHOOL DISTRICT

BOARD OF EDUCATION

HUNTERDON COUNTY, NJ

Meeting Location - District Administration Office

1445 Route 31, Annandale, NJ 08801

 June 19, 2018

7:00 p.m. Regular Meeting


Mission Statement

The North Hunterdon-Voorhees Regional High School District, a district committed to innovation, personal excellence, high achievement, and community partnership, provides all students with personalized opportunities through a broad spectrum of exemplary educational experiences to develop their fullest potential, to foster lifelong learning, and to become responsible citizens in a continually changing society


  1. Call to Order
  2. Open Public Meeting Act Statement
  1. In accordance with the requirements of the Open Public Meeting Act, N.J.S.A. 10:4-6 et seq., adequate notice of the meeting has been provided by posting of notice at North Hunterdon High School and Voorhees High School, delivery by facsimile to the Hunterdon County Democrat, Star- Ledger, to the municipal clerks of Bethlehem Township, Califon Borough, Town of Clinton, Clinton Township, Franklin Township, Glen Gardner Borough, Hampton Borough, High Bridge Borough, Lebanon Borough, Lebanon Township, Tewksbury Township and Union Township as well as other interested parties.
  1. Fire Code Announcement
  1. In compliance with the NJ Fire Code, fire exits are located in the direction indicated.  In case of fire, you will be signaled by bell and / or public address system.  If so alerted to fire, please move in a calm and orderly fashion to the nearest smoke-free exit.  At this time, please silence all cell phones.
  1. Roll Call

Cheryl Allen-Munley

Califon Borough / Tewksbury Township

Lisa Approvato

Clinton Township / Lebanon Borough

Shelley Crisologo

Town of Clinton / Franklin Township / Glen Gardner Borough

Francis Goger

Bethlehem Township / Hampton Borough

Robert Kirchberger

Clinton Township / Lebanon Borough

Amy Masters

Union Township

John Melick

Califon Borough / Tewksbury Township

Heather Richards

Clinton Township / Lebanon Borough

Thomas Roll

High Bridge Borough / Lebanon Township

John Roncoroni

High Bridge Borough / Lebanon Township

Roger Straight

Clinton Township / Lebanon Borough

Jessica Viotto

Town of Clinton / Franklin Township / Glen Gardner Borough

  1. Flag Salute
  2. Approval of Minutes May 8, 2018
  3. Superintendent’s Report
  1. Report on Harassment, Intimidation & Bullying (HIB)
  2. Call for a motion and a second to affirm the Superintendent’s determinations on the HIB incidents reported at the May 8, 2018 board meeting
  3. New Jersey Department of Education School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights District and School Grade Final Report for 2016-2017
  4. Call for a motion and a second to adopt the 2018-2023 Strategic Plan
  5. Call for a motion and a second to adopt the 2018-2019 Professional Development Plan 
  1. President’s Report
  1. July 30, 2018 - NEW nominating petitions for annual school election due in the Hunterdon County Clerk’s office no later than 4:00 p.m.  Follow this link for general information about school board membership https://www.njsba.org/about/membership/membership-school-board-members/school-board-candidacy/ 
  2. August 14, 2018 - regular board meeting - 7:00 p.m. - District Administration Office
  3. August 14, 2018 - last date to obtain board approval to attend the New Jersey School Boards Association Annual Fall Workshop - October 22 - 25, 2018
  4. September 7, 2018 – 4:30 p.m. - New Jersey School Boards Association deadline for submission of nominations for 2018 New Jersey Board of

Education Member of the Year

https://www.njsba.org/awards-programs/board-member-year/

  1. Call for motion to approve the 2019 Board meeting calendar
  2. Call for motion to approve the 2018-2019 Board goals
  1. Committee Reports
  2. Monthly Reports
  3. Old Business
  1. Review student handbook regarding athletics
  2. Review policy and regulation related to staff and conflict of interest / financial gain
  1. Opportunity for Public Comment
  1. During this portion of the meeting, the public is invited to address the Board with questions or comments.
  2. The public is requested to sign the register provided for this purpose and to state their name, address, and direct their comments to the Board President.
  3. While all comments will be considered and a response will be forthcoming if and when appropriate, the Board will not respond to the speakers at the time of their appearance.
  4. The public comment period will be a maximum of thirty minutes in length unless there are unusual circumstances.
  5. Those appearing will be allocated three minutes to speak and no one will be permitted to speak twice until those wishing to speak have had a turn.
  1. Call for motion to approve new textbook purchases (requires roll call majority vote)
  2. Board President calls for a motion and a second to approve action items 15.1 - 19.29 (including hand carries if provided)
  3. Annual Activities
  1. Appointment of School Officials
  2. Report of awarded contracts P.L. 2015 Chapter 47
  3. Resolution B61918-1 professional services
  4. Resolution B61918-2 authorizing the Chief School Administrator to notify candidates of recommendation for employment pending board approval
  5. Authorize the School Business Administrator to pay all bills properly presented for payment through June 30, 2018
  6. Authorize the School Business Administrator to transfer funds within the General Fund Budget for the 2017-2018 school year to balance overdrawn accounts, if any and to transfer funds to an accounts payable account for outstanding orders for the 2017-2018 school year
  7. Renewal of Bonds for School Business Administrator / Board Secretary, Comptroller, and Treasurer of School Monies in the amounts required by statute
  8. Resolution B61918-3 establishing the bid threshold and authorizing the School Business Administrator / Qualified Purchasing Agent to award contracts
  9. Resolution B61918-4 authorizing a year-end transfer to the capital reserve account
  10. Resolution B61918-5 authorizing a year-end transfer to the maintenance reserve account
  11. Resolution B61918-6 A5 Insurance
  12. Resolution B61918-7 naming official newspapers
  13. Re-adoption of bylaws and policies with revisions of legal citations
  14. Re-adoption of existing school curriculum as found in the North Hunterdon High School and Voorhees High School curriculum guides
  15. Organizational chart 2018-2019
  16. Participation in cooperative pricing systems
  17. Naming of bank depositories
  18. Authorization to sign checks by account
  1. Curriculum, Instruction and Technology
  1. Home instruction
  2. Out-of-District Placement Extended School Year 2018-2019 (ESY)
  3. Commission for the Blind and Visually Impaired service contracts for the 2018-2019 school year
  4. Somerset County Vocational and Technical Schools tuition rates for the 2018-2019 school year
  5. Agreement with Educational Services Commission of Morris County of Morristown, NJ for professional support / non-public services for the 2018-2019 school year 192-193 addendum-support documents
  6. Overnight field trips
  1. Student Activities
  1. North Hunterdon High School and Voorhees High School booster clubs and parent organizations for the 2018-2019 school year pursuant to Policy 9210 and its regulations
  1. Policy
  1. Second reading board policies
  2. First reading board policies
  3. First and only reading board regulations
  1. Finance,  Facilities and Transportation
  1. Accept the NJ Department of Education Other Capital Project Determination letter for the security entrance at Voorhees High School - state project #3660-060-18-3000
  2. Accept the NJ Department of Education Other Capital Project Determination letter for the security entrance at North Hunterdon High School - state project #3660-050-18-4000
  3. Accept the NJ Department of Education Other Capital Project Determination letter for the interior renovations at North Hunterdon High School - state project #3660-050-18-5000
  4. Accept the NJ Department of Education Final Determination of Educational Adequacy for the computer science lab at Voorhees High School - state project #330-060-18-2000
  5. Accept the NJ Department of Education Final Determination of Educational Adequacy for the interior renovations at North Hunterdon High School - state project #3660-050-18-5000
  6. Allowance deduction - change order 002 in the amount of $4,095 - Girls Gymnasium at North Hunterdon High School - state project #3660-050-18-3000 
  7. Allowance deduction - change order 004 in the amount of $5,770.59 - for the library renovations at North Hunterdon High School and Voorhees High School - state project #3660-050-16-6000 (NHHS) and 3660-060-16-3000 (VHS)
  8. Allowance deduction - change order 006 in the amount of $20,923.42 - team locker rooms and offices at North Hunterdon High School - state project #3660-050-16-5000
  9. Acknowledge the transfer of funds from the general fund account to the capital reserve account in the amount of $936,373.38, representing unexpended funds from capital projects funded by capital reserve and NJ SDA grants
  10. Annual Temporary Facility Approvals for the 2018-2019 school year
  11. School Bus Emergency Evacuation Drill Report - North Hunterdon High School and Voorhees High School
  12. Acceptance of a donation from the North Hunterdon High School Athletic Football / Baseball Booster Club with an estimated value of $5,000 for new artwork for the team locker room
  13. Authorize the School Business Administrator to execute the required documentation and take all actions to designate New York Life of Horsham, PA, as a voluntary supplemental benefit plan provider.  All plans will be offered, in addition to all existing supplemental benefit plans, at no cost to the school district, with premiums remitted through payroll deduction
  14. Authorize the School Business Administrator to execute the required documentation and take all actions to designate Colonial Life of Marlton, NJ, as a voluntary supplemental benefit plan provider offering their Voluntary Educator’s Disability Insurance Program.  All plans will be offered, in addition to all existing supplemental benefit plans, at no cost to the school district with premiums remitted through payroll deduction
  15. Food Service Management Company Addendum and Management Fee and Guarantee Language, for the 2018-19 school year, with The Pomptonian, Inc. of Fairfield, NJ
  16. Renewal agreement, in the amount of $9,350 with Educational Data Services, Inc. of Saddle Brook, NJ, for the licensing and maintenance fees associated with the New Jersey Cooperative Bid Maintenance Program for the 2018-2019 school year
  17. Renewal agreement in the amount of $2,495 with Strauss Esmay Associates, LLP of Toms River, NJ to provide policy alert and support services for the 2018-2019 school year
  18. Renewal in the amount of $14,808 with Computer Solutions, Inc. to provide software support for the 2018-2019 school year
  19. Agreement with St. Luke’s University Health Network of Bethlehem, PA in the amount of $9,400 for the provision of Sports Medicine and Athletic Training Services
  20. Authorize application and submission of the fiscal year 2018-2019 Elementary & Secondary Education Act - No Child Left Behind (ESEA-NCLB)
  21. Authorize application and submission of the of the fiscal year 2018-2019 Individuals with Disabilities Education Improvement Act (IDEIA) Part B
  22. Declare district property as damaged and / or obsolete and grant authorization for disposal
  23. Check journals
  24. Treasurer and Board Secretary Report April 2018
  25. Treasurer and Board Secretary Report May 2018
  26. Transfer report April 2018
  27. Transfer report May 2018
  28. State contract purchases pursuant to N.J.A.C. 18A:18A
  29. Staff training / travel requests
  1. Board President calls for a motion and a second to adopt the following resolution as read by the Board President:

Whereas Section 7 of the Open Public Meetings Act, N.J.S.A. 10:4-12, authorizes a public body to exclude the public from that portion of a meeting at which the Board discusses topics falling within certain specified exceptions to the requirement for open public meetings, and Whereas the matters to be discussed fall within one or more of those exceptions, now therefore be it Resolved that the Board of Education of the North Hunterdon-Voorhees Regional High School District now adjourns from public session to executive session for the purpose of discussing the following:

  1. Personnel - recommendations for appointments, separations, changes in assignment and leaves of absence
  2. Pending and threatened litigation and matters falling within the attorney-client privilege
  3. Negotiations
  4. Executive session minutes May 8, 2018
  1. Board President calls for a motion and a second to reconvene Public Session.
  2. New Business
  3. Board President calls for a motion and a second to approve action items 23.1 -23.2 (including hand carries if provided)
  1. Personnel agenda P06192018
  2. Executive session minutes May 8, 2018
  1. Board President calls for a motion and a second to adjourn

North Hunterdon-Voorhees Regional High School District

Annandale, NJ

June 19, 2018

Hand Carry F61918-01

Motion to approve the following action items:

  1. Authorize an agreement with Hunterdon Central High School to receive a tuition student to attend the Voorhees High School multiple disabilities program, for the 2018-19 school year and including the extended school year program.  Tuition to be determined.
  2. Authorize an agreement with Middletown Township School District to receive a tuition student to attend the Voorhees High School multiple disabilities program, for the 2018-19 school year and including the extended school year program.  Tuition to be determined.
  3. Authorize a withdrawal from capital reserve, in the amount of $1,153,600 to fund security enhancements at North Hunterdon High School and Voorhees High School, state project #3660-050-18-4000 (NHHS) and state project #3660-060-18-3000 (VHS).
  4. Pursuant to a bid opening on June 15, 2018, award a contract, in the amount of   $1,153,600 to Tri-Form Construction of Metuchen, NJ for security enhancements at North Hunterdon High School and Voorhees High School, state project #3660-050-18-4000 (NHHS) and state project #3660-060-18-3000 (VHS).
  5. Pursuant to Educational Data Services, Inc. bid opening on June 14, 2018, award a contract, in the amount of $46,382.61, to BFA Foodservice Equipment and Supplies of Boonton, NJ.  This project is funded by proceeds from the food service program and will provide new and replacement equipment at North Hunterdon High School.
  6. Authorize an additional staff training and travel request.
  7. Acknowledge the transfer of funds from the general fund account to the maintenance reserve account in the amount of $5110.92, representing unexpended funds from the Voorhees High School gymnasium floor replacement project authorized at the April 24, 2018 Board meeting.

Board Correspondence