Published using Google Docs
The Birchtree Center COVID Policy

The Birchtree Center Coronavirus Disease 2019 (COVID-19) Organization Policy


Working Draft as of September 15, 2021

This policy is current with guidance that has been provided up to this date but is subject to change as additional official guidance is provided.

For information about recent updates made to this document, click here.

Table of Contents

Introduction        2

Our Collective Responsibility        2

Birchtree Employee Responsibility        4

Health Policies and Practices        4

Entering Student Homes        8

Building Safety Requirements        9

Physical Organization        9

Building Cleaning, Sanitation & Ventilation        10

Direct Instruction Service Policy        10

Physical Contact with Students        10

Spacing and Limiting Group Sizes and Group Interactions        11

Drop Off and Pick Up Requirements        11

Outdoor and Community Activities        11

Meal and Snack Time        12

Health Policy for Students        12

Remote Instruction Service Policy        15

Instructional Contact with Center-Based Students         15

Contact with Center-Based Parents        15

Attendance        16

Evidence of Participation        16

Progress toward IEP Goals        16

We Are In This Together        17

Sources        17

Document History        17

Introduction

Given the unique circumstances and requirements for additional detailed practices to maintain the safety and health of all Birchtree center-based and Outreach students, families, and staff members, a Birchtree Center Coronavirus Disease 2019 (COVID-19) Organization Policy has been created and communicated to the Birchtree community. This policy is based on recommendations for similar populations and facilities from the CDC, the Governor’s reopening guidance, the Department of Education, and the Department of Labor. This plan is revised as new information and best practices continue to emerge. Important components of this policy include the following: our collective responsibility as a community educating students with autism; Birchtree employee responsibility, including health policies and practices and requirements for entering the center to work with students and for entering student homes; building safety requirements, including the physical organization of the building and building cleaning and sanitation requirements; and student program responsibility, including guidance for contact with students, spacing and limiting group sizes and group interactions, drop off and pick up requirements, outdoor and community activities, meal and snack time, and the health policy for students. We reassure all that here at The Birchtree Center, we are educating and caring for potentially vulnerable students with underlying health conditions and disabilities resulting in our taking the recommended guidance extremely seriously.

Our Collective Responsibility

All Birchtree employees are responsible for participating in the required training prior to interacting with students in the center and in student homes. In addition, all employees are responsible for complying with the presented training procedures when interacting with each other and students immediately after the training is delivered. Key responsibilities and requirements of staff are primarily informed by:

Starting June 21, 2021, two service delivery models are being offered for Center-based students:

  1. Full-time in-person instruction in our school building.
  2. Continued remote instruction with no-in person contact with staff. Instruction is delivered virtually and with updated educational materials delivered to the student as needed. Instruction is provided to each participating student for 5 days a week according to our current school calendar. This option is only available to students who have a documented medical need to remain in a distance learning status.

For students receiving services through our Outreach department, we are delivering services either in their homes or in the school setting. The exact session length and frequency of sessions is determined on a case by case basis per agreement with each student’s sending school district or insurance carrier.  

Birchtree Employee Responsibility

Health Policies and Practices

Entering Student Homes

Building Safety Requirements

Physical Organization

Building Cleaning, Sanitation & Ventilation

Direct Instruction Service Policy

Physical Contact with Students

Spacing and Limiting Group Sizes and Group Interactions

Drop Off and Pick Up Requirements

Outdoor and Community Activities

Meal and Snack Time

Health Policy for Students

Remote Instruction Service Policy

Instructional Contact with Center-Based Students 

Contact with Center-Based Parents

Attendance

Evidence of Participation

Progress toward IEP Goals

We Are In This Together

Working with our students in person again requires every member of our Birchtree community to make this new learning experience valuable, fun, and safe.  It is extremely important, especially during this time, that everyone abides by all of the guidelines set forth above in order to protect each other and our students, who are some of the most vulnerable to COVID-19 and other health risks. We will continue to inform all stakeholders of any guideline changes to this policy as we continue to acquire new information.

Sources

Document History

Page  of


[1] This 10-day quarantine requirement does not apply to staff members or students who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose.

[2] This 10-day quarantine and testing requirement does not apply to staff members who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose.

[3] This 10-day quarantine requirement does not apply to staff members who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose.

[4] Only a face mask is required for staff members who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose. However, fully vaccinated staff members may continue to wear full PPE if they wish to do so. Birchtree provides full PPE to all staff who are required or who wish to wear it.

[5] This 10-day quarantine and testing requirement does not apply to students who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose.

[6] This 10-day quarantine requirement does not apply to students who have been fully vaccinated for COVID-19, as long as it has been at least two weeks since their final vaccination dose.