Buncombe County Schools

Media Collection Development Policy

School: Enka High School

Media Specialist: Stuart Annand and John Draughon

Year: 2019-2020

Mission: Enka High is a school where EXCELLENCE is demonstrated in every area;  where teachers, students and staff are VESTED in the school and the success of everyone within our community of influence.

We believe all students can grow academically and personally.

We believe that students, teachers and staff being "vested" in a school is essential to the success of the student.

We believe that a positive culture of a school creates positive outcomes.

We believe that students should be cared for personally and academically.

We believe that relationships are vital to the success of students.

We believe that we ultimately affect the community and our world through education. 


Job of SLMC:  

“In schools where student learning is a top priority, librarians’ roles include teacher, instructional partner, reading motivator, staff developer, information specialist, curator, and program administrator.”  (School Libraries Work, 2016)

Role of the Media Program in Student Achievement:

“Quality school library media programs have maximum impact when they encourage classroom teachers to integrate literature and information skills into the curriculum, offer opportunities for teachers and school librarians to collaborate on projects that help students use a variety of resources, conduct research and present their findings, and are supported fiscally and programmatically by the educational community to achieve the mission of the school.” (School Libraries Work, 2016)


  1. BCS School Board policies
  1. 3140 - Evaluation of Instructional Programs
  2. 3200 - Selection of Instructional Materials
  3. 3210 - Parental Inspection and Objection to Instructional Materials
  4. 3210R - Request for Consideration of Instructional Resources
  5. 3220 - Technology in the Educational Program
  6. 3225 - Technology Responsible Use
  7. 3226 - Internet Safety
  8. 3230 - Copyright Compliance
  9. Exhibit A - Copyright & Fair Use Fundamentals
  10. 645R - Administrative Procedures for Software Installation
  11. 648 - BCS Websites
  12. 648R - BCS Websites
  13. 651 - Prior Approval for Use of Materials

  1. IMPACT Guidelines for North Carolina Media and Technology Programs
  2. Enka High School Improvement Plan
  3. Scheduling
  1. IMPACT fully supports flexible access, defined as students and teachers being able “to use and circulate the resources of the media center and the computer lab throughout the day and to have the services of the school library media coordinator and technology facilitator at point, time and location of need.”  
  2. This flexible access facilitates collaboration in which school library media coordinators and technology facilitators can “work closely with teachers to plan, implement, and evaluate classroom lessons, units, and the overall instructional program.”  
  3. “Flexible access and collaboration impact student achievement by using student data to design focused instructional strategies, allowing for differentiation of student learning, addressing multiple learning styles, allowing for timely individual intervention, and reducing class size.”
  4. According to IMPACT, flexible access looks like:
  1. Students and teachers move freely in and out of the SLMC and computer lab.
  2. Students come to the media center all day long to check out books and other resources.
  3. Students move in and out of the computer lab throughout the day to use electronic resources.
  4. Teachers check with the technology facilitator and media coordinator for available blocks of time to bring their classes to begin work on a collaborative unit--or send a small group of students to work with the school library media coordinator and/or the technology facilitator.
  5. While one class may stay in the computer lab or media center only twenty minutes during a curriculum-related activity, other students may be there for varying amounts of time depending on the activity.
  1. Scheduling the Media Center:
  1. Scheduling is flexible.
  2. Teachers meet with the media coordinator to discuss cooperative lesson planning opportunities and to schedule time for the media coordinator to collaborate in the classroom or media center.
  3. Daily hours of operation are dictated by state and county working hours guidelines, however the administration is open to the possibility of shifting the hours so that the media center can remain.

  1. Funding
  1. Three recommended formulas from IMPACT
  1. 60% of per pupil allotment x ADM = budget
  2. One book, per child per year=ADM x $20 (or average price of book) = budget
  3. Replace all weeded books (300 weeded books x $20 = budget)
  1. Media Center Funding
  1. The media center receives a yearly allotment of instructional money from the principal, and a yearly technology fund from the county office.  The two funds total around $12,000 annually.
  2. $7,500.00 = Instructional money used for collection development.
  3. County allotment that varies from year to year to be used exclusively on technology updates and innovation.
  1. What are your fundraising policies?
  1. Barnes and Noble hosts a book fair for us every spring.  During this time we make a $2,500 purchase and receive an educational discount, and a portion of the total sales during the week.
  1. What other purchasing are you responsible for?  
  1. We are responsible for all technology and technology related purchases.
  1. Checkout/reservation policies
  1. Books -10 Day checkout period with no fines for late returns
  2. Equipment
  1. Students
  1. Daily Checkout
  1. Teachers
  1. Yearly checkout
  1. Space reservations
  1. Calendar maintained
  1. PLC/curriculum participation and Instructional Framework support
  1. PLC and Collaborations
  1. Media Specialists work directly with individual teachers and with PLC collectives to create lesson plans, integrate technology, and during monthly professional learning opportunities.
  1. BCS Instructional Framework
  1. All collaborative lesson planning includes standards and learning targets.
  2. Media Specialists work with teachers to integrate technology into formative assessment.
  3. As members of the school literacy team, we encourage the implementation of professional development and learning activities that ask students to read, write, think, speak, listen, and move.
  1. Stakeholder input
  1. Faculty are encouraged to make resource recommendations to MTAC through a digital form.
  2. Each year we conduct a field trip to Barnes and Noble with our student media assistants. These students create lists of books they want to be included in the media center collection and then are allowed to select them for purchase at the bookstore.
  3. The Faculty Book Club alternates reading one adult title with one young adult title and has the express goal of promoting the young adult book selections with the student body. The adult titles are then recommended to other staff members for enrichment and pleasure reading.
  4. Students are encouraged to recommend titles to the media center staff, and these requests are reviewed by the SLMCs for purchase.
  1. Global learning/cultural diversity/student diversity plan
  1. Global learning, cultural diversity, and student diversity are each integral considerations in our daily purchasing and programming.  As to purchasing, we are currently expanding our World Language section to include new titles in Spanish and Chinese.  As to programming, we host international Skype presentations, present to teachers on the benefits of addressing a global audience using social media, and this year we hosted a Spanish language presentation that was a collaboration between the Spanish and ESL teachers.
  2. Our contributions to students with special needs include procuring testing materials for all students with accommodations, providing accessible corridors for students with mobility constraints, working with inclusion and Occupational Studies teachers to purchase class sets that meet their curricular needs, and hosting the annual portfolio review for students with special needs.
  1. MTAC participation
  1. The Media and Technology Advisory Committee is comprised of one faculty member per department, one chair, and one representative from school administration. MTAC meets once a month in the Media Center PLC area.
  2. MTAC Committee Members
  1. Chair - School Library Media Coordinator - John Draughon
  2. Members - One faculty member per department
  1. Math - Sherrie Gosnell
  2. Science - Kacy Fair
  3. English - Megan Morgan
  4. Fine Arts - Susan Stanley
  5. CTE - Kim Butler
  6. EC - Rich Caisse
  7. Foreign Language - Diane Williamson
  8. Social Studies - Doug Jones
  2. Members: principal, technology facilitator, school library media coordinator, representative from each grade level or department, representative from special areas, parent representative, student representative (at the middle and high school levels)
  3. Responsibilities:
  1. Set goals and priorities
  2. Promote initiatives
  3. Communicate expectations
  4. Evaluate program effectiveness
  5. Solve problems
  6. Handle challenges to instructional materials
  7. Advocate for the media and technology program
  8. Identify and recommend resources, hardware, and infrastructure
  1. Flexible space plan
  1. The media center provides flexible space availability on a first come, first serve basis. Faculty and staff sign-up for blocks with a SLMC or assistant via a shared Google calendar. We can accommodate up to 90 students (3 classes) and can provide up to 60 laptops for student use in the space.
  2. Plan for growth: Future plans for use of the space include a greater focus on STEM and Make, especially when the school is 1:1 starting in the fall of 2017.
  1. Makerspace/Learning Resource Center/STEM plan
  1. The EHS Media Center Makerspace consists of two 3d printers, four iMacs, a tool wall, several Raspberry Pi’s, a green screen room, several digital cameras, and a soldering gun.
  1. SLMCs collaborate with teachers to create curriculum aligned lessons that focus on Science, Technology, Engineering, the Arts, and Mathematics.
  2. A student’s first 3D print is free. Students can print all self-created projects on the 3D printer for free. Prints that are not original cost 1 dollar per hour.
  1. Future plans:
  1. Purchase of at least one more 3D printer
  2. Remodeling of library space to accommodate a self-contained MAKE area so it can be scheduled with classes
  3. Creation of MAKE course
  1. Electronic presence
  1. Open eBook
  2. eBooks
  3. Overdrive
  4. Website resources such as Discovery and NCWiseowl
  5. Access to the public library resources
  1. Student leadership plan
  1. Creation of student help desks - with 1:1 on the horizon, we plan to use traditional media assistants to staff student and faculty technology help desks in the media center
  2. Student assistants/Library Science/Tech Teams
  1. Community resources
  1. The Biltmore Lake Foundation provides us with much needed financial support, including funding the purchasing of our new furniture.  That said, outside of their assistance and support we do not have any regular community participation in our Media Center.  I can imagine this changing by offering encouraging local business owners, artists, and volunteer organizations to come donate their time and expertise in the library.
  1. Marketing
  1. Media Center services are marketed through the school website, school Facebook page, Media Center Twitter account, traditional poster advertising throughout the school, and school wide announcements.
  2. Plan for improvement: We plan to implement school wide video announcements before the end of the 2017-2018 school year.
  1. Other programming in the media center
  1. Currently, our most successful programming is Library Time.  Library Time is offered during SMART Period to all students not requiring remediation in their core classes.  Students can come to the Media Center during this time and read, relax with friends, or work on their other assignments.
  2. We are also launching a Student Book Club new this year, and hope to grow it into a monthly afternoon activity for students to read good books and enjoy the Media Center.

Weeding and Collection Development Tables

Five Year Plan:


Fiction, Graphic Novels, 100’s, 200’s, 600’s, 5-10% Digital Book Collection


Fiction, 400’s, 800’s, 20-25% Digital Book Collection


Fiction, Graphic Novel, 900’s, Digital Book Collection


Fiction, 500’s, Digital Book Collection


Fiction, 300’s, 700’s, Digital Book Collection