Greenwich Village Games 2025

Event Handbook

Version 1.31   4 December 2025
Prepared by the Organising Committee

Updates made:

• Scrabble rules updated,  mobile phones etc. are not permitted when teams are on the stage.
• Kubb rules tweaked, adjustment on 29 Nov
• Swim Relay - confirmed those commencing in shallow end must not dive
• Obstacle Relay - replaced blow up balloon with blow party blowouts ten times
• Cornhole - Clarified point scoring
• Slow cycle Relay - clarify rules
• tUG OF wAR

Feedback:        events@gvg.org.au                

Table of Contents

Organising Committee Contacts        4

Team Captains and Contacts        4

Teams and Event Leads        5

Event Schedule        5

Event Matrix        7

Captains’ Roles and Responsibilities        8

Risk Management        12

Tent Placement        28

General Rules        29

GVG Event Summaries        36

Event 01 – Golf            Organised by:   Builders        36

Event 02 – Micro Games Organised by:    Anarchists        39

Event 03 – Canoe Relay Organised by:    Tribe        42

Event 04 – Slow Cycle Race Organised by:    Engineers        47

Event 05 – Puzzler Organised by: Lynne Spencer, OC        50

Event 06 – Goanna Egg Throw Organised by:   Heroes        53

Event 07 – Caber Toss Organised by:    Commerce        57

Event 08 – Basketball Shoot Out Organised by:    Natives        61

Event 09 –  Scrabble Organised by:  Engineers        64

Event 10 – Cornhole           Organised by:   Anarchists        68

Event 11 – Captain Ball Organised by:    Builders        72

Event 12 – Hobby Horse Relay Organised by:    Anarchists        75

Event 13 – Kubb Organised by:   Heroes        80

Event 14 – Circle Ball Organised by:    Guardians        84

Event 15 – Obstacle Relay Organised by:    Commerce        87

Event 16 – Revue   Organised by:    Sarah Tilley        90

Event 17 – Swim Relay     Organised by:    Anarchists        99

Event 18 – Paper Plane Throwing   Organised by:   Guardians        103

Event 19 – Gumboot Throw Organised by: Engineers        110

Event 20 – Walking Relay Organised by:    Natives        114

Event 21 – Micro Running Relay Organised by:    Guardians        118

Event 22 – Running Relay Organised by:    Guardians        121

Event 23 – Tennis Ball Throw   Organised by:    Heroes        125

Event 24 –  Trivia Organised by:  Tribe        128

Event 25 – Football Skills Organised by:    Engineers        132

Event 26 – Water Run Organised by:    Builders        135

Event 27 – Medley Relay Organised by:    Commerce        138

Event 28 – 3 Legged Relay Organised by:    Tribe        142

Event 29 – Micro Tug of War Organised by:    Builders        144

Event 30 – Tug of War Organised by:    Natives        148

Catering         152

Free Shuttle Bus        153

Appendix A: Incident Reporting Form        154

Appendix B: Feedback Form        157

Background

The Greenwich Village Games (GVG) is a non-profit, community event that is held every four years at the end of an Olympic year and will be conducted in 2025 (following postponement of 2020 games to 2022 due to Covid) over the weekend of 5-7 December 2025. The Organising Committee (OC) is a sub-committee of Lane Cove Council (LCC), under s355 of the Local Government Act NSW, 1993.

GVG involves a series of sporting contests and a theatrical revue in which eight teams compete. The structure of the event rules requires that a wide range of age groups compete – from school age to 60+yrs in the standard events, largely with an equal distribution between males and females except for those aged 10 and under and those aged over 60. There are also non-competitive events for pre-school children to 6 years old, known as the Micro Games, Micro Tug of War and Micro Running Relay. All participants in every event are required to wear a coloured wrist band to indicate their age group and the fact that they are registered to compete.

Most of the events occur at Bob Campbell Oval. Golf will be at Lane Cove Country Club. The swimming event will be conducted at Lane Cove Aquatic Centre. The Canoe Relay commences and finishes in the Gore Creek Bay.

It is anticipated that there will be no fewer than 1,000 people in attendance at Bob Campbell Oval during the Saturday and Sunday and closer to 1,500 people during the revue on Saturday evening.

Facilities are provided/organised by the OC including:

• A stage with audio and lighting
• A marquee for each team and one for the OC
• Tables, chairs, BBQs for teams’ use
• Selection of caterers to provide a variety of meals/snacks, hot and cold drinks
• First Aid support from St John’s Ambulance
• Portable toilets (8) to supplement the permanent toilets at the Reserve
• Garbage bins for recyclables and regular garbage
• Control of vehicle traffic into Bob Campbell Oval
• Security overnight on Friday to Sunday night inclusive
• Shuttle bus around Greenwich to Bob Campbell Oval

Any large gathering of people requires planning to ensure the safe movement of crowds and appropriate responses to adverse events. Each event in the program also notes specific risks that are occasioned by the nature of the contest.

The purpose of this document is to describe the planned events within the Games, identify both the general and particular risks associated with their execution and articulate a planned response, should these risks materialise.

Related Documents:

• Charter of Greenwich Village Games, endorsed by Lane Cove Council, July 2004. 
• Lane Cove Council Minutes of Meeting 22nd May 2025 confirming appointment of representatives to the 2025 Organising Committee
  

Thanks to our Sponsors
All donations received for the 2025 Greenwich Village Games will be acknowledged in the Final Report of the Greenwich Village Games 2025 Organising Committee.

Organising Committee (OC)
The staging of the GVG is managed by the General Committee being part of the broader Greenwich Village Games Organising Committee which includes the Captains of each of the eight teams and three East Ward Councillors. The General Committee obtains the infrastructure and equipment necessary to conduct all the events, but each individual sporting event is delegated to a team to administer and staff on the day.  

GVG is a Committee of the Lane Cove Council under S355 of the Local Government Act NSW, 1993

Organising Committee Contacts

Team Captains and Contacts

Contact details for all teams can be found on their team pages on the GVG Website https://www.gvg.org.au/teams/ 

Teams and Event Leads

Event Schedule

Friday 5 to Sunday 7 December

Event Matrix

Captains’ Roles and Responsibilities

Captains should ensure that all the following tasks are completed, either by themselves or a delegated member of their team. Many of these tasks are suitable for delegation, which is a valuable means of team-building. Many team members are very willing to assist if given a specific role.

Do NOT underestimate the goodwill and support of other team captains – competition is usually limited to the sports field.

1. Team Building and Communication

Provide a first point of contact for individuals seeking information or wishing to join the team.  Respond to enquiries promptly and effectively.

Maintain effective and regular communication with existing team members, via email, SMS, social media and/or web page.

Recruit new members if required, aiming for a cross-section of ages (school-age to 60+. See ‘Matrix’).

Keep all team members up to date on developments re the GVG.

Ascertain team members’ interest in undertaking specific roles in the Games as early as possible, in order to involve them in participating, managing events etc.  

Develop database of registered team members, recording age and events each member is participating in (and other details as required).

Ensure all team communications are accurate and that the content of communications to team members is at all times appropriate. Particular care should be taken to ensure that any social media sites such as Facebook pages are properly moderated to ensure that only appropriate material is posted

2. GVG Committee Matters

Attend GVG Organising Committee meetings when scheduled and advocate on behalf of your team.

Respond to requests from OC for information, feedback etc.

3. Finances

Money is paid by individual team members centrally to the GVG OC, to pay for equipment, insurance, hire of amenities and other contingencies. Each team is allocated a modest amount by the OC to help pay for contingencies (e.g. costumes for the revue, registration for team members in financial hardship).

Set up (if necessary) and maintain a team bank account.  Most banks will waive fees and charges on an account for a community event such as this.

Obtain registration details from the OC GVG and compile for team communication and events.

Ensure that the systems for collecting and disbursing team fees are transparent and accountable (eg proper records are maintained for recording who has contributed funds and what amounts, and of all payments out, with secure banking). In particular, systems should be established to ensure that appropriate controls are in place to mitigate the risk of mis-appropriation of funds and to mitigate the risk of insolvency (being able to pay debts as and when they fall due).

4. Revue Preparation

Identify team members who wish to participate in the Revue.  There is no limit on numbers or ages of Revue team; members can participate in ways other than performing (eg stagehands, musicians, scenic artists, costume designers).

Appoint Revue Captain or Director to take responsibility for the team’s production, develop the script, arrange rehearsals, and to liaise with GVG OC Revue Co-ordinator.

Here are links to examples:

Engineers 2012  https://www.youtube.com/watch?v=J1omaXSJjDM 

Natives 2012 https://www.youtube.com/watch?v=QmpyTVqWmYQ

Heroes 2016 https://www.youtube.com/watch?v=bAufcDm0y90 
Tribe 2016 https://www.youtube.com/watch?v=Z2qMDX5Avfs

We suggest using GVG 2025 as a prefix to any uploads for this year.

5. Sporting Events

There are a wide range of sporting events, from the elite to the frivolous.  

• Read the GVG Manual, especially the Rules for each event. The MATRIX is important to understand the ages and genders specified for competitors in each event. Other team captains will be happy to help explain this.

• Allocate team members to events, ensuring that the age and gender mix of the event team matches the Matrix requirements – and any other considerations (e.g. young children could be allocated to the same event as one of their parents).

• Ensure team members know which events they have been allocated to – and make necessary arrangements for substitutions and changes if team members are not able to participate in their allocated events. Ensure that substituted team members are also consistent with the Matrix.

• Appoint an Event Captain for each event and ensure that they contact all members of event team re event rules, safety issues, training sessions, event timing and location, etc. Event Captain should also allocate individual members to specific legs of event where applicable e.g. who will be in sack race in Medley Relay; which three team members will be in each leg of the Canoe relay.

• Set up appropriate systems with your own team organisers to ensure that: event training sessions are conducted safely for all age groups participating (eg held at appropriate places and times, with equipment, activity and transport risks managed appropriately).

• Keep a Participation Event Grid for each event for spot-checking by the Marshals. Whilst there may need to be some cross age filling to make up for illness, team members not turning up etc, blatant stacking of participation will relegate the team to the last place in the event.

6. Attributes of an ideal Greenwich Games event

The Greenwich Village Games is a unique community experience, the success of which depends on the spirit in which the teams and events come together. The events themselves should express this spirit and the most successful events have been those which:

1. Are events predominantly of skill rather than of chance.
2. Are played between teams which include a cross-section of ages and genders.
3. Are conducted as a relay, with each team member’s achievement contributing to the team’s final result.
4. Accordingly do not directly pit single competitors against other single competitors.
5. Require teams to interact with all or most other teams in the course of the event, either simultaneously or in heats. A team should not do well simply because the one team they played against was weak.
6. Are safe for competitors and spectators alike.

7.        Are accessible to spectators forming a significant proportion of Games’ attendees.

8.        Are unlikely (as a result of criteria 1 to 4) to comprise mainstream sports playable
          under usual rules on any other weekend of the quadrennial.

7. Sample Participation Event Grid

May be used by Team Captains when allocating team participants to each event ... use one grid per event.

Event:   Event Name

Time:    The Day & Time

Place:   Area B, Bob Campbell Oval

Captain:  Jackie Bloggs 0404 040 404

8. GVG Operations

Ensure that all registered team members are issued with a wristband at the start of the games to indicate their age group.

Ideally appoint an Event Lead for each event to ensure all marshals are aware of the event rules, safety requirements, equipment, timing etc, and to liaise with OC official allocated to oversee that event. Provide required number of Marshals for those events that the team is responsible for marshalling.

Allocate a team member to represent the team in any disputes.

Develop a team War Cry (like William Wallace) for the opening ceremony.

9. Team Amenities

The GVG OC provides a marquee for each team, with chairs, tables, and rubbish bins. The Captain to appoint a team member to set up and decorate the marquee, arrange ice and to liaise with OC.

Tent Decorations: No balloons are permitted in line with Lane Cove Council policy.

OC will provide several cool rooms to be shared between teams.

Each team is required to move their rubbish bins to the carpark at the end of the Revue on Saturday night and Sunday night for clearance and move them back to their tents on Sunday morning.

Food stalls will be available throughout the Games, please take advantage of this and encourage your teams to support the stalls.

Risk Management 

(Excerpt from Risk Management Statement, 27 September 2025) 

Background

The management of the various sources of risk associated with the preparation for and the running of the games is the responsibility of the Organising Committee (OC).  In order to carry oversight of the risk management function the OC commissioned a sub-committee, the Risk Committee.

The Greenwich Games OC is a sub-committee of the Lane Cove Council and as such is covered by the various policies and procedures associated with a sub-committee of Council – including insurance coverages

This Risk Management Statement (RMS) outlines the overall approach of the OC to identifying, mitigating and managing risks.  These risks can be approximately divided into:

• Risks associated with pre-games activities;
• General risks over the games weekend;
• Event-specific risks over the games weekend

This document relates to risks emanating from any of these sources.

Risk Management Structure & Responsibilities

The overall responsibilities for risk can be broadly summarised in the following schematic:

Overall Risk Management Framework

There are a number of key personnel outlined in the risk management framework:

• Organising Committee (OC): The organising committee refers to the combination of the General Committee, the team captains and 3 east-ward councillors.  The Organising Committee carries ultimate responsibility for the risk management process.
• Risk Committee:  A sub-committee of the OC charged with the day-to-day design and implementation of the risk management plan.  The Risk Committee is responsible for ensuring that the identification and management of risks is documented, communicated and implemented both before and during the games weekend.
• Risk Officer:  The Risk Officer is the official representative of the Risk Committee.  The Risk Committee has overall responsibility for the development and implementation of the risk management framework and the Risk Officer is a member of the Risk Committee charged with the day-to-day implementation of the risk management process;
• Risk Marshals: There are 2 Risk Marshals who are on duty over the weekend of the games and whom report to the Risk Officer.  The Risk Marshals are responsible for monitoring on-going activities around the site and to be a first point of contact for the escalation of specific risk management procedures;
• Team Captains: Team captains perform important risk management roles both before and during the games.  Apart from general responsibilities for the welfare of their team they are  also responsible for specific events that their team has been allocated – as per the Event Handbook;
• Team Safety Officers: Each team captain is to appoint 2 Safety Officers (SO) from the team.  These persons are responsible for reviewing risk issues within the team, including risks associated with the tent.  These representatives are also required to have reviewed the RMS and be responsible for enacting emergency responses where they are the first responder.  Finally each SO is required to be a member of the Risk Marshal Roster (discussed later in this section)

Insurances

As a sub-committee of Lane Cove council the OC enjoys the protection of council insurance policies relating to property and liability risks.

The following table outlines insurances relating to the OC being a sub-committee of Lane Cove Council:

The Risk Committee has the ability to consider other insurance coverages, including cancellation insurance should the entire weekend need to be cancelled due to an unforeseen circumstance.  These insurances should be considered with reference to the financial, operational and reputational risks relating to the potential cancelation of the games.

Security

Over the weekend of the games there is a need for professional security personnel to undertake a range of security services on behalf of the OC.  These include:

Event Security

• Assisting with vehicle and traffic management at the site;
• Undertaking security on participants, spectators or service providers where required under the risk management guidelines;
• Assisting SOs in performing risk identification and management activities.  Security officers will focus primarily on general risks facing the games.

Asset Security

• Providing asset security services at Bob Campbell Oval in the week prior to the games.  Security is required to protect the range of equipment that is located at BCO, subject to the arrangements made for the running of the revue event;
• Asset security over the games weekend – this includes all equipment that is required to remain on-site over the games weekend but does not include personal effects of individual team that remain in a team’s tent or elsewhere on the site.

The proposed schedule of Security Guards for the 2025 games is outlined in the following table:

Team Safety Officers and the Risk Marshal Roster

Each team is to nominate 2 Safety Officers (SO).  In addition to managing risks from a team’s perspective, each SO is required to perform a Risk Marshal role at some stage over the weekend.

The following table outlines the proposed roster for Risk Marshals.

The Risk Marshall roles will be handed over to the following shift at the risk marshalling location in the OC tent at the relevant time indicated in the table.  All risk officers are required to attend a risk briefing in the week prior to the games where specific details of the requirement and procedures are detailed.

Vehicle Access Procedures

There are very limited access points to Bob Campbell Oval over the duration of the games.  Vehicle access is limited to St Vincent’s Road.

During the games (from 8am to 10pm Saturday, 8am to 8pm Sunday) vehicle access will be limited to vehicles whose registrations and driver contact details have been lodged with the Risk Officer who will issue a vehicle parking sticker which must be displayed at all times.  These will include 2 vehicles for each team (1 can park in the carpark and the other will need to park on St Vincents Road) and 2 vehicles for the OC. A space will also be available for the St John’s Ambulance vehicle to park and a space for an emergency vehicle (which must be kept clear at all times).  An area of the carpark must be kept clear to allow the shuttle bus to drop off and pick up passengers and turnaround (chalk and road barriers can be used to mark this out). This area can also be used for quickly dropping off e.g. catering supplies, but vehicles must leave immediately after the items are dropped off.

All vehicles will be required to undergo a search by security when they first present themselves at the access gate at the entrance to the Oval site at the top of the access road.  Transfers of registered vehicles will only be undertaken in special circumstances and will involve the transfer of registrations, vehicle stickers and include a vehicle search performed by security.

All Security personnel and risk officials will be responsible for the monitoring of the carpark for vehicles that have not complied with the vehicle access procedures contained in this document.  Any offending vehicles will be notified to the Carpark Supervisor and Risk Officer and appropriate action to mitigate risk should be undertaken.

Searches

Security personnel will be positioned and key access points during the games to perform targeted and random searches of bags or other equipment being brought to Bob Campbell Oval by participants, spectators or service providers.

Searches will focus on participants without registration identification, spectators and service providers who seek to bring bags or other equipment of such a size or type that could conceal contraband that has been identified as a risk in the games risk matrices.

Risk Identification & Mitigation

For the purposes of identifying various risks we have divided the sources of risk into 3 specific areas; Pre-game risks, general games risks and event-specific risks.

Sources of Risk

Risks associated with the overall operation of the Games and the provision of infrastructure and equipment are to be addressed by the central committee, whilst risks associated with the safe conduct of an event are to be addressed by the team responsible for running that event.

Apart from the specific events, there are on-going site supervision roles at Bob Campbell Oval. These supervisors are required to keep a general eye on the smooth operation of their site and take action to eliminate hazards that may arise. The site supervisors should be the first people informed if a problem arises or an incident occurs on their site.

Pre-Games Risks

For a more detailed description of risks and mitigation strategies please refer to the relevant risk matrix

Financial Risks

There are a number of financial risks that face the OC in the preparation for the games weekend. These include insolvency of the OC or individual teams, misappropriation of funds, insufficient insurance coverage, booking agencies not having a banking licence amongst others.

Equipment Risks

Equipment risks relate to the provision and safe working order of any equipment required to undertake the games or associated activities.

Legal Risks

Legal risks are present both prior to and during the games weekend.  They include the legal risk of negligence of OC personnel, injury arising from equipment use or malfunction and general criminal activity such as fraud or violent assault.

General Games Risks

For a more detailed description of risks and mitigation strategies please refer to the relevant risk matrix

There are a range of general risk management issues that have been identified.

Non-registered event participants

For insurance purposes, all competitors must complete and sign a Participant Entry form.

Personal Injury

At any stage, for any reason, participants or audience members may sustain an injury.

Trip Hazards around Stage

The stage and associated lighting and sound equipment must be either secured to eliminate trip hazards, or cordoned off from general access.

Hazards around Tents

Belongings accumulate during the course of the weekend that could cause trip hazards. Unmanaged garbage, particularly broken glass could cause Injury.

Adverse Weather Conditions

There is no capacity for postponement of the Games, so it is intended that they will proceed if the weather is unfavourable. All events may be modified to fit conditions. High winds may cause the cancellation or modification of the Canoe Relay. Extreme heat will be countered by the provision of tents, chairs and water supplies.  If wet weather renders the operation of sound equipment unsafe, the Games will be suspended until safe conditions return.

Any decision to cancel or stop an event will be made by the Risk Officer and Event Manager.

Adequate Maintenance of Bob Campbell Oval

The renovation of Bob Campbell Oval will be completed in mid 2025 and it is not known how the new surface of the oval will be maintained and used between completion and the Games. Based on previous Games, there is a risk that the ground creating trip hazards and resulting in injuries, and/or excessive dust which could lead to difficulty breathing or allergic reactions. It will be important to liaise closely with LCC to ensure adequate maintenance is undertaken on Bob Campbell Oval so it provides safe conditions to hold the Games.

Crowd Control

Most events take place in a specified site within Bob Campbell Oval and the crowd will re-position themselves to gain the best spectator positions. It is necessary that each event description includes spectator control lines and resources to instigate and police these control lines. Emergency access lanes must be accessible at all times.

Dogs

In the interest of competitor and spectator safety, the 2025 GVG will have a No-Dog Policy.  Therefore no Dogs will be permitted at Bob Campbell Oval for the duration of the Games.

Electricity Supply

Power Availability

Light Pole A - south-east corner.

2 x 10-amp 230-volt single phase outlets = 4.6kW of power available

Light Pole B – north-east cornet

1 x 15-amp 230-volt single phase outlet plus 1 x 20-amp 415-volt three phase outlet = combined 11.75kW power available.  The 20-amp three phase outlet will be converted into 6 x 10-amp single phase outlets.  Buzz Speaker Hire to supply.

Light Pole C – north-west corner

2 x 10-amp 230-volt single phase outlets = 4.6kW of power available

Light Pole D - south-west corner

1 x 10-amp 230-volt single phase outlet + 1 x 20-amp 415-volt three phase outlet = combined 10.6kW

Amenities Building

1 x 32-amp 415-volt three phase outlet + multiple 10-amp single phase outlets.

Power Consumptions

Main power consuming items at the GVG are:

·         Stage lighting and sound system.

·         3 cool rooms

o   Cool room A to be located between Tribe and Builders

o   Cool room B to be located between Engineers and Heros

o   Cool room C to be located between Guardians & Commerce.

Each cool room can be run off a single 230-volt x 10-amp single phase outlet, but the outlets should not be shared with any other power drawing device.

·         Lighting: Each team tent and the OC tent will have 2 “ceiling mounted” LED lights to be supplied and installed by Pillingers.  The lights will plug into a standard 3 pin, 10-amp single phase socket.

Power Distribution

Stage lighting and sound system will be supplied from the 1 x 32-amp, 415-volt three phase outlet on the change room.  Connection to be organized by the lighting and sound system supplier – Buzz Speaker Hire (Buzz).

OC Tent and GoodSam will be supplied from either the stage or from the change room.  Buzz to organize the connection.

Cool rooms A and B to be supplied from the 3phase to 6 x single phase board from Pole B

Cool room C to be supplied from the 15-amp outlet on Pole B.

Anarchists and Tribe to be supplied from Light Pole A.  One 10-amp power cord each.

Builders, Engineers, Heros and Guardians to be supplied from the 3phase to 6 x single phase board from Pole B.  One 10-amp power cord each.

Commerce and Natives to the supplied from Light Pole C.  One 10-amp power cord each.

Each team will need to supply their own power board and extension leads for distribution within their tents. Power boards must have a protection circuit that trips out if draw exceeds 10 amps. Please ensure they are clearly named .

Note the lighting for each tent will need to share your power board.

Cords in areas of pedestrian traffic will be housed within trip hazard protection covers.  Buzz will supply and run extension cords and the protection covers.

Power restrictions

Each team only has access to maximum current draw of 10 amps.  This is ample for laptops, phone chargers, small sound systems and fairy lights.  There is not enough power available to run devises that involve creating heat or refrigeration such as portable fridges, kettles, toasters, microwaves, slushy machines, coffee makers, sandwich presses, steam irons etc.  It is requested that all teams refrain from using such devices.

Amps multiplied by volts equals watts, which is a measure of power. The amps used by your powered items can be calculated by dividing the rating in Watts by the voltage (240V). The sum of current for all power items used by each team must be less than 10amp.  

Watts = Amps × Volts

There is a zippy boiler available in the Kiosk so if teams need access to boiling water for tea or coffee making it is recommended they bring a thermos.  If teams wish to iron or steam any revue costumes at BCO, this can be done in the change rooms.  There are multiple 10-amp outlets available.  Teams to supply their own irons and ironing boards

Where the distance from the light pole to the tents/stage etc is in excess of 30m, external cable trays and distribution boards will be used. No power lines are allowed from Gore Street. 

Fire

All efforts are to be made to avoid the possibility of starting a fire with Games equipment. If a fire commences it should be reported immediately to the supervisor of the area and to the Overall Site Supervisor.

Theft / Vandalism of Equipment

The stage is to be erected on Thursday December 4 with sound and lights setup the following day. The tents will also be erected on Thursday, December 4.  Arrangements have been made for professional overnight security on the nights of December 4, 5, 6 and 7.  Additionally, police and LCC Rangers will be asked to monitor the area with surveillance cars.

Traffic Management

Bob Campbell Oval is a dead-end with limited parking spaces and turning circle. Access will be restricted to cars with authorised parking stickers (8 team captains and 2 vehicles from OC) plus one space for St John’s Ambulance and one space for emergency access vehicle whilst maintaining an area for the shuttle bus to turn. Drop offs of substantial equipment by cars without stickers will be carefully policed. Gore Street neighbours will be warned of traffic problems.

Note: Coloured boxes in the image indicate a parking spot for each team. White boxes indicate space for OC truck and car, St John’s Ambulance & space for emergency vehicle. Remainder of carpark to be Area F which is used for the Basketball Shoot-out event. Barriers will be in place between the parked car area and Area F.

Risks to the Environment

Bob Campbell Oval is surrounded by natural bushland and Gore Creek which runs into Sydney Harbour. Team decorations like glitter bombs, confetti and balloons could pollute the surrounding environment and are not permitted.

Drones

No drones are to be used unless authorised by the GVG Committee

Event Specific Risks

See Appendix A and individual event listings in the Event Handbook for event-specific.

BCO Cliff Face
No climbing on the cliffs. Children must not be allowed to climb the cliff face adjacent to the oval. If this rule is broken, team points will be deducted. The whole family may be asked to leave the Games if numerous warnings are issued. 

Emergency Procedures

Emergency Incidents

Whilst unlikely, there are a number of serious circumstances that could arise that would require the cessation of the Games and the evacuation of the site.  These circumstances would include situations such as:

• A bushfire or flood event that impacted the Bob Campbell Oval (BCO);
• A bomb threat or a terrorism related incident;
• An explosion at the Bob Campbell Oval;

This section of the RMS outlines a general approach to dealing with emergency situation that arise over the weekend of the games.  Whilst there are specialist personnel responsible for a range of risk management activities it is the responsibility of the entire OC to uphold the procedures contained in this section – including team captains and their appointed risk marshals.

Notification

To facilitate required actions in the case of an emergency the OC should formally notify police and other emergency services of the timing, size and scope of the games, ideally more than a month prior to the games weekend.

This information should be updated in the week prior to the games in order to ensure that relevant details on participant numbers and timing are up to date.  

Site Access

Access to Bob Campbell Oval is relatively limited when compared with the overall scale of the games weekend.  There are three exit sites from BCO:

• The St Vincents Road exit via the Car Park. This is the primary access to the BCO.
• A bush track at the rear of the dogpark which leads to a large stormwater drain passage under River Road and through to bushwalks that emerges at Valley View, Innes and Ronald Avenues;
• The bush-track from the south-eastern corner of the carpark which leads up to Ford Street.

At all times direct access to the carpark must be maintained for the use of emergency services or other first responders.  The carpark will have a dedicated Emergency Vehicle Space which is to be cordoned off or in some other way ensured to be free and available over the entirety of the weekend.

Access to the site is required to be maintained during events, including those events that require parts of the access path for the undertaking of the event.  Event captains are responsible to ensure that marshals are briefed in regard to the response during the event if access to the site is required in an emergency situation.

General Safety Procedures

The general safety procedures are in place to provide a clear and concise process to be followed by risk officers, In the case of any emergency that would require the attendance of emergency services and the possible evacuation of the site, the Risk Officer and/or Site Supervisor will liaise with emergency services and direct the other risk management personnel appropriately.

The emergency response procedures have been divided into 2 classes: Accident Emergency response and ‘Event’ Emergency response.  Accident Emergency Response (AER)

The Accident Emergency Response is for those incidents relating to bodily injury that are relatively contained and unlikely to become systemic.  This would include local incidents of bodily injury during events or across the site.

Accident Emergency Response (AER)

The general procedures for an accident emergency are:

1. Notification of incident to the Risk Officer, Site Supervisor, Risk Marshals or a team Safety Officer:

1. If the accident is during an event then notification to the Event Leader should be prioritised and a decision as to the suspension of the event can be made.

2. Notification of event to OC tent

1. SMS txt sent to all risk officials – if required risk officials to report to emergency meeting point in OC tent.

3. Risk Officer, Site Supervisor or other most senior risk official to decide on emergency response reaction

1. Is the danger still present?  
2. Is the immediate cancellation of the event required?
3. Are there injured persons requiring immediate medical assistance?

1. First-aid to be applied by a suitable person – a loud speaker ‘call-out’ for medical practitioners available.
2. Risk Officer and/or Site Supervisor to notify relevant emergency services.

4. Site Supervisor to secure site access where emergency services required.
5. Risk Officer to consider enhanced management procedures to assist with further mitigation of associated risks.  Complete an incident report.

 ‘Event’ Emergency Response (EER)

The Event Emergency Response is to be enacted incidents such as fires, floods or terrorist attacks that would likely affect a large number of the game’s participants or spectators.

The general procedures for an ‘event’ emergency are:

1. Notification of incident to the Risk Officer, Site Supervisor, Risk Marshals or a team Safety Officer;
2. Notification of event to OC tent – SMS txt sent to all risk officials and/or loud speaker announcement; An Emergency response meeting point should be established within the OC tent where all available risk officers are to gather if not instructed otherwise.
3. Risk Officer, Site Supervisor or other most senior risk official to decide on emergency response reaction

1. Communication or advice to participants and spectators.  Achieved via loud speaker announcement and SMS messages by the team RRs.
2. The notification of relevant emergency services.

4. Site Supervisor to initiate crowd control procedures and secure site access where necessary;
5. Formal briefing of all risk officials by the Risk Officer regarding next steps and communication to participants and spectators.

Emergency Contacts

The following table outlines key contact information for groups or individuals charged with risk management responsibilities.  

Tent Placement

The tent placement for 2025

General Rules

Age Matrix rules

With the exception of Golf, Puzzler, Scrabble, Cornhole, Kubb, Trivia and the Revue in which there are no gender or substitution restrictions, all events to aim to be split evenly between male and female, i.e. if the matrix indicates two competitors from a given age group, one must be male and one female. If there is an odd number, the Team Captain has discretion over that entrant. However, for age group 7-8 and 60+ there is no gender split requirement.

Age criteria is based on the age of the individual on 5TH December 2025.

The Participant Age Matrix

The 20-39 age group is fixed. No-one in this age group can play in the age groups above or the age groups below.

Anyone in an age group below 20-39 (i.e. between the ages of 7 and 19) can be substituted to play in an event older than their age group, up to and including 20-39 age group. i.e. a 12 year old can be substituted into the 15-19 age group or the 20-39 age group but they cannot be substituted into the age groups above 20-39 age group, such as the 40-49 age group.

Anyone in an age group above the 20-39 age group (ie. 40 or older) can be substituted to play an event younger than their age group, down to and including the 20-39 age group i.e. a 53 year old can be substituted into the 40-49 age group or the 20-39 age group, but they cannot be substituted into the age groups below the 20-39 age group, such as the 15-19 age group.

As noted earlier, team event leaders need to keep a Participation Event Grid for each event for spot-checking by the Marshals. The Organisers will allow a degree of flexibility eg teams lacking a particular age group, cross age filling to make up for illness, team members not turning up etc, however the principle of diverse participation should be observed and the spirit of the Games upheld. Blatant stacking of participation will relegate the offending team to the last place in the event.

Exemptions to the Matrix

It is understood that in rare instances, something may occur over the weekend (or in the immediate lead up to) in which a team may need to make a substitution to their submitted matrix. For example, where a participant has injured themselves. In these cases, it is expected that the team will first replace this participant within the matrix rules for that event. Where this is unable to be achieved, teams are able to apply to the event lead to substitute a participant via a matrix exemption.

1. Matrix Exemptions Penalties:

The following scoring penalties will apply for exemptions that are required by a team due to extenuating circumstances:

• For a team’s first 3 exemptions (which would attract a penalty and in aggregate over the games), a 1 position penalty will apply per exemption.
• For each subsequent exemption, a 2 position penalty will apply per exemption.

These penalties are applied for each age-group that the exemption needs to move. When a position penalty is applied, other team’s positions will be adjusted as required. For example, if a team with a 1 position penalty came 2nd in an event, they would take 3rd place and the team who came 3rd would take 2nd place. Penalties will be applied by the event lead after the event, and reviewed by OC, prior to event results being finalised.

2. Gender-Based Exemptions:

The overarching responsibility of captains is to attempt to provide an even gender representation where possible. This means an allocation of 50%/50% for those events that aren’t specifically genderless.

Often teams will have significant gender imbalances at particular age-groups, making it difficult to provide some team members with a meaningful games experience and leaving others overloaded. Therefore, we look to provide for some flexibility where teams have acute imbalances.

Whilst events are expected to be allocated evenly between genders (where they aren’t otherwise specified), a gender-exemption penalty will not apply where:

• It relates to an event apart from those listed in the table below.
• It matches a genuine, significant gender imbalance in a team’s membership for a particular age group (or age groups).
• Team captains have already attempted to resolve imbalances by playing team members ‘up’ in age (or down in age for over 40s).

For gender-exemptions that do not meet each of these criteria, a penalty will apply. In these instances, the OC will assess the extent to which a genuine imbalance exists by referencing a team’s membership mix as well as other context where appropriate. This is an additional position penalty to any age-based penalty.

Events attracting a gender-exemption penalty:

• Canoe Relay
• Caber Toss
• Basketball Shoot-out
• Obstacle Relay
• Swim Relay
• Gumboot Throw
• Running Relay
• Medley Relay
• 3-Legged Relay
• Tug of War

Participant Eligibility Rules

Captains are to ensure that the spirit of the Games is protected. Teams are strongly discouraged from targeting an elite sports person with no connection to the area.

1. Any person who works, resides, attends school, church or a social/sporting activity (sailing, soccer, etc) in Greenwich or Northwood.
2. The immediate family (siblings, parents and grandparents of any person in 1).
3. Any member of LCC Social Club and the member’s immediate family.
4. Boyfriends, girlfriends and partners of any person in 1-3, but not the families of boyfriends, etc.
5. Any previous participant in the Games, regardless of their present residence or workplace.
6. Any resident of Lane Cove who has a special affinity with Greenwich.

Marshalling Grid
OC shall provide each Event lead with a Marshalling Grid appropriate to their game.

EL and Marshalls to check participants’ wrist bands to monitor compliance with the event matrix.

Examples:  

Event Scoring

• OC shall provide each Event Leader (EL) with a score sheet appropriate to their game. EL to distribute to Marshals with clipboard and pen.
• Marshals to observe the game, record scores and confer with EL to establish places. EL records the places achieved by each team on the score sheet.
• EL hands the score sheet to OC who will allocate points.
• Standard scoring is:

1st         8 points

2nd         7 points

3rd         6 points

4th         5 points

5th         4 points

6th         3 points

7th         2 points

8th         1 point

In the event of a tie for 1st place, both teams will receive 8 points, the next team shall receive points for 3rd place etc.

• Scrabble and Puzzler have different scoring rules and the Revue falls outside the point score.
• OC to update the GVG Master Board for all to see.

Example

Dispute Resolution

A team may lodge a protest with the presiding member of the OC no later than five minutes after an event has concluded, i.e. placings announced.

As soon as practicable thereafter:

• An informal hearing shall be convened to be presided over by three OC members (Event Manager, Chairman and one other).
• The protesting team and any potentially directly affected other team may have no more than three members present; one person per team shall be the nominated spokesperson.
• The protesting team’s spokesperson may address the hearing for no more than five minutes; OC members only have the right to question that spokesperson.
• Then each other affected team spokesperson may similarly address the hearing; further questioning by OC members may take place during that period, including further questioning of the protesting team.
• Thereafter, the protesting team may have a two minute right of reply.

The OC members shall then deliberate and announce their decision, by majority if necessary.

In the event of a protesting team losing a second protest, that team shall be relegated to last in the second event in which it protested.

All decisions are final.

Event Map

Note: Two events are held off-site (i) Golf which is at the Lane Cove Country Club and (ii) the Swim Relay which is at the Lane Cove Pool. Puzzler is collected and returned to the OC tent.

GVG Event Summaries

Event 01 – Golf                                          Organised by:   Builders

Logistics

Participant Matrix

Roles

Rules

Number of participants: 8 per team, divided into 2 separate groups of 4. This event assumes participants will know the general rules of golf and how to play safely.

Any local rules will also apply and be advised at the briefing.

 
Event Format

9 hole event; shotgun start off 8 holes at 5pm Friday (second group follows first 5 mins later). All players are to meet at 4.30 pm near the first tee for a briefing.

Each team split into two 4 ball Ambrose teams; males to tee off male members’ tees; females off red tees.

Handicaps: official Australian Golf Union (AGU) to be used. If a competitor does not have a current AGU, then the lower of his / her last AGU handicap or, to the competitor’s reasonable estimation of current handicap (with a maximum of 18 for males and 36 for females) will be used. No slope factor will be applied.

Each team must submit the Handicap for each player to the Event Lead prior to the Event commencement.

Standard Ambrose, but each player may only carry a maximum of two clubs, with sharing amongst team members permitted, provided that left-handers may bring up to 4 clubs each; no golf bags permitted; unlimited number of balls permitted amongst teams.

All players drive, then best shot is selected, and the ball position is marked; each player then places ball within one club length of that spot (but no nearer hole) and plays second shot; that process continues until hole completed.

A team may NOT use the one club length rule to improve their position OUT of a marked hazard or change the ground condition (ie fringe to green, rough to fairway etc). Once on the green, the selected ball is marked and each putt is taken from within 10cms of that spot/ no closer to the hole.

Each player must have their tee shot selected “as best” at least twice.

Handicaps are aggregated per group then divided by 8 (for groups of 4) or, in the case of an absence, divided by 6 (for groups of 3) to reach group handicap. Net team score equals net group score minus group handicap.

At the end of the round, one scorecard per group of 4 is handed to the event lead.

Point scoring

Lowest net team aggregate score achieves most points. Points split for ties.

Scoring and Score Card

Every group score card must have the full name of each golfer followed by their handicap.

e.g. John Citizen (19)

A score is to be registered against each hole on the completion of that hole. The initials of the golfer whose tee shot was selected should be marked next to the score.

So, in the case of John Citizen;

Hole 1 Score 5 JC

It is the responsibility of the 4 ball team captain to submit a score card to the Event Lead that is complete, correct and legible. Failure to do so will result in disqualification.

The Event Lead is responsible for completing the Event Score Sheet and submitting it to the OC by Saturday morning.

Draw:                Sequence designed so 8 holes are played each by 2 teams (previously Hole 5 excluded due to distance from other Holes).

                Hole 1A – Builders 2                Hole 1B – Tribe 2

                Hole 2A – Commerce 1        Hole 2B –Heroes 1

                Hole 3A – Natives 1                Hole 3B –Anarchists 1

                Hole 4A – Commerce 2        Hole 4B – Engineers 2

                Hole 6A – Engineers 1        Hole 6B – Guardians 2

                Hole 7A – Builders 1                Hole 7B – Anarchists 2

                Hole 8A – Guardians 1        Hole 8B – Natives 2

Hole 9A – Tribe 1                Hole 9B – Heroes 2

Risks & Treatments

No specific risks identified.

Event Venue: Lane Cove Country Club, River Rd

Meeting location for briefing at temporary clubhouse on Gamma Rd. Golfers to arrive and register.

Event 02 – Micro Games                        Organised by:           Anarchists

Logistics  

Participant Matrix

As there are limited events for the 6 and under age groups to participate in during the games, 7 year olds are not permitted to join the Micro Games as they have other opportunities to compete in events in the 7-8 age group category

Roles

Rules

The Micro Games is not part of the main competition. It is an opportunity for younger children (6 years old and under) to run in a few races and novelty events and feel part of the fun and excitement of the Games.

The children will be grouped roughly according to age and physical size.

There will be running races and novelty events and a fun space to play in.

There are ribbons and prizes awarded for each child who participates.

Children will be encouraged to wear their team t-shirt if they have one or a t-shirt in the colour of their team. Shoes must be worn by ALL children at ALL times.

Each child should have a parent or guardian throughout the event. The event is not a “drop and go” situation. Parents are encouraged to watch and support their children from behind the cordons to help the smooth running of the event. This does not preclude younger children being accompanied by a parent if necessary.

Risks & Treatments

Event Venue

Event 03 – Canoe Relay                                Organised by:           Tribe

Logistics

Participant Matrix

Participants are asked to arrive at the game area 30 minutes prior to event to confirm matrix.

 Roles

Rules

Competitors to meet at steps down to the water in the playground for briefing 30 minutes before the event starts. All competitors to wear closed footwear (no Crocs). Each team to provide 3 lifejackets.

Timing of the race is scheduled at High tide to avoid crews having to cover excessive distance over mudflats and minimise exposure to obstacles.

The event will run as a standard relay with each team being allocated one 3 man canoe and 3 paddles. There are 6 crews of 3 paddlers per team. The canoe acts as a baton between crews. Each team member must take a turn in a canoe, no member may paddle twice. Lane allocation for starting position provided below.

The composition of each canoe is at the discretion of the team, within the confines of the age group requirements. However, it is recommended that younger ages are paired with older ages.

A Marshall shall be assigned to each team and wear that team’s colour for ease of identification. Marshalls to stand in the water holding the stern (back end) of the canoe whilst Competitors board the canoe and until the starter gun is fired.

All 8 canoes will commence racing at the same moment. The canoes will start at Gore Creek and proceed into the bay where each canoe is required to proceed around each of the buoys, returning to the rock wall area. When a canoe passes the buoy closest to the finish line, the Marshall shall raise their hand to indicate that the next crew may leave the Crew Muster area and approach the stairs. The incoming crew leaves their paddles in the canoe, exits via the stairs keeping to their left. The outgoing crew walks down the stairs, keeping to their left and moves to their canoe. The changeover can occur in the water. The Marshall will be holding the canoe parallel to the shore so the outgoing crew can get in and commence paddling (no need to turn canoe around).

The team that crosses the finish line and takes the team flag out of the bin and raises it above their head first wins 1st place and so on to 2nd, 3rd and down to 8th place. The bin will be located to the left of the gate (as the crew are walking up the stairs out of the water).

Lane Allocation

Team                        Lane

Guardians                1
Commerce                2
Heroes                        3
Anarchists                4
Builders                5

Natives                6
Tribe                        7
Engineers                8

Risks & Treatments

• High Winds
• Capsizing of a canoe
• Other vessels (non GVG) interrupt route and create possible hazard to canoes
• Oyster cuts: St John’s First Aid may wish to have a person stationed near the event.

Event Venue

1. Photo of 2016 Bushranger canoes

2. Diagram of Canoe race muster area

3. Diagram of canoe race route

Event 04 – Slow Cycle Race                Organised by:           Engineers

Logistics

Participant Matrix

Participants are asked to arrive at the game area 20 minutes prior to event to confirm the matrix.

Roles

Rules

The event will run in one race using the 8 lanes in relay style. The racetrack is 20m long. The aim is to cycle as slowly as possible along the allocated distance. The team is divided into two, with riders at opposite ends of the lanes.

One Marshall is allocated to each team and will confirm their arrival and confirmation with the matrix prior to the event commencing, and then mark off each player as they participate in their leg of the relay (e.g. tick against the age group and ensure the correct number of people per age group have participated).

Riders must always maintain a forward motion (no standing still), ride within their allocated lane (no touching of black line to avoid collisions with neighbouring lanes) and no part of their body can touch the ground. The front wheel crossing the line completes each rider’s turn. One error is allowed per rider (for enjoyment and fairness) before bikes have to be given to the next participant. If they make a second error, the Marshall will take the bicycle as quickly as possible and walk it briskly to the next rider.

For clarity, to monitor the forward momentum, the Marshall will watch a mark on the rear wheel and ensure it is moving. If the Marshall observes the mark on the rear wheel not moving, they will notify the participant of their error. If the participant does this a 2nd time the bicycle will be taken off the participant and progressed to the next participant.

Teams can adjust the bike seat prior to the start of the event. Riders must not adjust their bike (e.g. seat, chain etc.) unless it is within the 5 seconds (i.e. no deliberate wasting of time), and must commence the ride immediately when they receive the bike from the incoming rider on their team. There is a maximum of 5 seconds for change over between riders (stopwatches will be provided).

If riders breach any of the conditions, the Marshal will take the bicycle as quickly as possible and walk it briskly to the next rider.

Examples of errors:

• Being stationery
• Putting foot on ground
• Adjusting the seat outside the 5 second changeover period
• Adjusting the chain outside the 5 second changeover period
• Riding outside their lane, including the bike wheel touching the black line between lanes
• Deliberately dawdling or wasting time during changeover (i.e. more than 5 seconds) or when bike being walked to the next rider

Team captains are to ensure their team participate in the spirit of the games, focusing on skill to stay on the bike rather than ways to slow down their progress whilst their feet are on the ground. Marshals and team captains are to discourage heckling or negative commentary from the spectators.

The competition is over when the last team rider’s front wheel crosses the line. The team that finishes last is 1st and so on with the team that finishes first being in 8th position for scoring.

Lane Allocation

Team                         Lane

Engineers                1
Guardians                2

Heroes                        3

Natives                4

Tribe                        5

Anarchists                6

Builders                7

Commerce                8

Risks & Treatments

Event Venue

Event 05 – Puzzler                        Organised by: Lynne Spencer, OC

Logistics

Participant Matrix – Open to All

Roles

Rules

The Puzzler event consists of 6 individual puzzles to be completed sequentially by any number of participants from each team. The event kicks off at the OC tent at 10:30am on Saturday and the final component is to be returned to the OC tent no later than 2pm on Sunday.

Puzzles will not be given out prior to the scheduled time, and the preceding puzzle must be surrendered in order to obtain the next one. For clarity, the Crossword must be returned to be given the Cryptic Crossword and the Cryptic Crossword must be returned to be given the Code Breaker, but the Treasure Hunt can be collected at 1:30 even if other puzzles are outstanding.  

The second Jigsaw Puzzle must be returned no later than 2pm on Sunday. .

Scoring

100 puzzle points will be awarded for each puzzle, a total of 600 puzzle points. At the end of the event, the team with the most puzzle points will win the event and receive the 8 GVG points, the team coming second will receive 7 GVG points etc. Ties will receive split points.
If writing is illegible, points will be lost.

Jigsaw Puzzle

Each team will send a representative to the OC tent to pick up the first jigsaw puzzle and board.

Completed jigsaw puzzles on boards must be returned to the OC tent for the second jigsaw to be issued. It may be returned at any time as long as a relevant OC member is there to receive and document. If the completed puzzles are not returned at 2pm Sunday, there will be a penalty of 20 points for each 30 minutes late. Puzzles not returned by 4.00pm Sunday will forfeit 100 points per puzzle.

Crossword

Each correct word will be of equal value such that the total puzzle points available is 100.

Cryptic crossword

Each correct word will be of equal value such that the total puzzle points available is 100.

Treasure Hunt

25 items with 4 puzzle points per correct item.

Codebreaker

50 questions with 2 puzzle points per correct answer.

 
Use of Internet and Phone Apps

The idea behind the Puzzler is inclusion of all participants, particularly those who don’t have other events, or are waiting for their events.

The committee is aware that there are applications available for use by phone, iPad and laptop that can be used to assist in some of these puzzle events. The OC has decided not to restrict the use of such applications.  The Master Puzzler, however, suspects that using these tools in the time available, if a team wants to maximize that time, may not provide as much advantage and certainly not as much fun as it may seem.

Event 06 – Goanna Egg Throw                        Organised by:   Heroes

Logistics

Participant Matrix

Participants are asked to arrive at the game area 20 minutes prior to event to confirm matrix.

Roles

Set Up

• Eggs are divided equally into the baskets (12 per team), which are then placed 25m from the baseline
• Extra 17th Marshall holds spare eggs, to be used only if an egg breaks when collected from the basket and stands at 25m line with the baskets
• Cones are placed on the 4m line; one Marshal to start at this point with one for each team
• The other 8 Marshalls stand near the baseline with the team they are monitoring to  ensure all participants have a turn and use correct foot positioning when catching.
• Sashes are worn by the first participant of the team
• Crowd cordon is set up around the playing area.

Rules

Each team stands on the baseline at the end nearest to the stage. The first team member of each team puts on the sash and all other members line up behind them. Teams can line up in any order.

At the start, the first team member (wearing the sash) runs to the egg basket, collects an egg and runs back to the first marked line (the 4m line marked by the cone). They throw the egg to the next member in the team who is standing on the baseline. The catcher then runs to the marked line and throws the egg to the next member in the team who is standing on the baseline. The thrower runs to the back of the line of team members.

The activity is repeated until all team members have had a turn in throwing the egg from the marked line. At this point the team member wearing the sash should be at the front of the line, ready to catch the egg from the last thrower of the team.

The Marshall with the team shall monitor the orderly progression of team members and verify that all team members have had a go at throwing/catching the egg. The other Marshall is monitoring the thrower’s positioning and moving the cones to the next marked line once all participants have had a throw at that distance i.e. from 4m to 6m.  

When this has been done, the first team member runs to the new marked line, throws the egg to the next team member standing on the baseline, and the activity is repeated for all team members. Once the team member wearing the sash arrives at the front again, the cone is moved to the marked line at 8m, and the activity repeated … and again for the 10m and 12m lines.

When the first team member wearing the sash reaches the baseline for the 12m throw stage, they catch the egg and run to the finishing line, which is just beyond the egg baskets (ie at the 25m line).  The finishing order of the teams is determined by the order in which teams cross the finishing line. Any teams that fail to complete the 12m distance due to all eggs being broken will be ranked by the distance at which the last cone is located when the last egg was broken. If more than one team is eliminated at the same distance, scoring will be based on the number of participants in the team that have successfully thrown/caught the egg at that distance (with reference to the position of the first participant with the sash in the line).

If an egg breaks, regardless of whether it has crossed the baseline, the team member who is the catcher must run to the egg basket to get a new egg and return to the marked line to throw to the next team member.

If all eggs are broken, the team stops, and their game is over. The distance line for that team is recorded and how many participants in their team have caught the egg successfully at that distance (i.e. with reference to the position of the first participant wearing the sash) to determine the final scoring.

The event will run for a maximum of 30 minutes. If teams still have eggs and have not completed the course at that time, they will receive scores based on their progression through the course at the 30 minute mark. Where two teams have both reached the same distance (e.g. 10m), then reference will be made to the number of participants in the team that have successfully caught an egg at that distance (i.e. with reference to the position of the first participant wearing the sash) to determine the scoring.

The thrower must ensure their feet are behind the marked line when they throw the egg. The catcher’s feet must be behind the baseline when the egg is thrown, but the catcher can then move forward/back/sideways to catch the egg. No other team members are allowed to touch the egg, other than the thrower and the catcher. If any of these rules are broken, then the Marshal declares a foul throw, and the throw must be repeated with the same catcher/thrower.

Lane allocation

Team                         Lane

Tribe                        1
Anarchists                2

Builders                3

Commerce                4

Engineers                5

Guardians                6

Heroes                        7

Natives                8

Risks & Treatments

Event Venue

Event 07 – Caber Toss                Organised by:           Commerce

Logistics

Event Matrix:

Participants are asked to arrive at the game area 20 minutes prior to event to confirm matrix.

Roles

Rules 

This will be run as a single event with all 8 teams competing at once. The aim is for the 12 participants in each team to toss the caber the longest combined distance. *(A caber is a small ‘telegraph pole’ about 2.5m long and weighing about 20kg). Females will toss a lighter caber.

Each team will start per the order below and the starting point will be the southern end of Area A (closest to the stage). The first male and female age pair competitors from each team will take their turn completing their tosses in ‘relay’ order, with the second competitor from that team tossing from the finish point of the first toss. The finish point will be marked with a team flag, before the next pair from the next team commence, and so on, until all teams have had a turn. The Marshals will then measure the distance of each team’s flag from the starting line and record it. The distances for each round will be updated on the white board.

• For the second round, all teams will move to the second marked line (12.5m from the original starting line) and repeat the process
• For the third round, all teams will move to the fourth marked line (i.e. 25m from the original starting line) and repeat the process.
• For the fourth round, all teams will move to the opposite end of Area A (furthest from the stage) and start from the boundary line throwing the caber back towards the direction they started and the process is repeated.
• For the fifth round, all teams will move to the second line from that boundary (12.5m from the starting line for the fourth round) and repeat the process.
• For the sixth round, all teams will move to the fourth line from that boundary (i.e. 25m from the starting line of the fourth round.

Each team can select the order of their age group pairs. To toss the caber correctly, each competitor takes a short run with caber supported by both hands at ‘sporran’ level and the caber over one shoulder. At the launch point, marked by a timber strip, the caber is tossed upwards and outwards so that it cartwheels forwards, with the upper end striking the ground first somewhat over the caber’s length from the competitor, and the lower end continuing upwards and forwards so that it strikes the ground further away from the launch point. In an ideal throw, the lower end of the caber ends up 180 degrees from the launch point, ie without falling backwards or sideways. This is seldom exactly achieved.

The throw is measured to the furthest end of the caber and marked with a timber strip. The strip marks the launch point for the second thrower in the pair.

Note: competitors should not step on or over the launch point (timber strip) before or after releasing the caber. 1 metre penalties will be applied for minor (but significant) overstepping and 2 metre penalties applied for gross violations. If required to reduce risk of injury, competitors can use a team partner to assist them when lifting the caber and placing it into position on the shoulder.

There is no option for a second or re-throw.

Adjustments will be made back to the centre line (marked by cones) should a toss result in the caber landing too close to the cordon on either side. This will be achieved by looking at where the furthest end of the caber lands and placing the team’s flag on the centre line that is perpendicular to this point.

NB: To minimise risk of back injury, competitors are recommended to practise lifting similar weights, and to lift with the knees, keeping the back as straight as possible. Cabers will made available for training prior to the Games (noting the practice cabers will not be exactly the same as those used during the Games).

Team Order

Natives                1
Tribe                        2
Anarchists                3

Builders                4

Commerce                5

Engineers                6
Guardians                7

Heroes                        8

Risks & Treatments

• Person being hit by moving caber
• Competitors injuring themselves through improper lifting

Event Venue

Event 08 – Basketball Shoot Out                        Organised by:           Natives

Logistics

Participant Matrix

Participants are asked to arrive at the game area 20 minutes prior to event to confirm matrix.

Roles

Rules

The event will run in 4 heats with 2 teams competing in each heat. The aim is for the team to score the most number of baskets in a 10 minute period.

The teams playing in the heat will be in the carpark and the other 6 teams will be waiting in the Muster Area in the playground area which will have a cordon around it. Barriers will be placed in the carpark at the edge of the playing area to stop cars driving in and non-participants entering the playing area. A cordon will be placed to stop any non-participants entering the playing area from the playground.

The start line is located 5 metres from the hoop and will be marked in chalk. No. 1 thrower wears a sash to identify the progress of the team. Players must take their turn in sequence – no queue jumping.

Each shooter can either shoot from behind the starting line or, after receiving the ball behind the line, they can move in front of the line if the ball is bounced at least once prior to shooting. If a player ‘travels’ without bouncing the ball at least once and scores a basket, that basket will not count. The shooter cannot touch the rim when shooting i.e. no dunking.

For the 1st shot, the retriever is the No. 24 shooter. No. 1 then becomes the retriever, No. 2 takes a shot while No. 24 joins the end of the queue and so on. The retriever may stand where they choose and must pass it to the next shooter at the starting line.

There is no limit to the number of shots a team can make in the 10 minutes. The team that scores the most baskets in the time wins. Tied teams will average the points won.

There will be a Marshal at the front of each of the teams when they are playing and a Marshal keeping track of the score for each team (i.e. 4 in total in the playing area). There will be two Marshals in the Muster Area who will direct the teams to move in and out of the Muster Area/Playing Area, when it is their turn to play in a heat. To minimise interruptions to the play by non-participants, one Marshals will be stationed at the carpark barrier and one will be stationed at the cordon blocking the playing area.

Heats

Heat 1        :        Anarchists        &        Tribe

Heat 2        :        Commerce         &        Engineers

Heat 3        :        Guardians         &        Builders

Heat 4:         Heroes                    &        Natives

Risks & Treatments

Event Venue

Event 09 –  Scrabble                                Organised by:  Engineers

Logistics