Amtgard International Board of Directors
Meeting Minutes
23 July 2016
The regular meeting of the Amtgard International Board of Directors was called to order at 5pm MST on 23 July 2016 in Mayhill, New Mexico by Brendan Meiners.
Diana Winsor - Director
Ben Helegson - Director
Brendan Meiners - Director
Kent Patton - Director
Devin Reimers - Director
Ben Glicker - Director
J. P. Prentiss – General Counsel
6 of 7 members present; quorum is met.
There is no approved Agenda for the meeting as this is the First.
There is no approved Minutes for the previous meeting as this is the First.
There are no Open Issues as this is the First.
Election of the Board Officers – Resolved
Process of Documentation – Resolved
Fundraising – Tabled
Best Practices – Amtgard Operation Procedures – Tabled
J.P. Prentiss – General Counsel or Retainer – Resolved
Brendan Meiner suggests that we move forward with voting on Board Officers. As this is the first Board of Directors meeting, the Board needs to elect Officers to the positions of President, Treasurer and Secretary.
Ben Glicker nominates Diana Winsor as the President, all in favor.
Brendan Meiners nominates Kent Patton as the Treasurer, all in favor.
Kent Patton nominates Devin Reimers as the Secretary, all in favor.
Diana Winsor is President.
Kent Patton is Treasurer.
Devin Reimers is Secretary.
Topic is resolved.
Devin Reimers asks how we will maintain documents for Amtgard International. The process of how documentation will be handled is discussed. Devin Reimers will handle all documentation and upload them to the Amtgard International BOD Google Docs share drive. Once complete he will also forward all documents to Brendan Meiners.
AIBOD Share Drive: https://drive.google.com/drive/folders/0B0s9iBxZy3vmZkhXVGlQSzBWc1U
Topic is resolved.
Brendan Meiners calls for a plan of action regarding fundraising to be made. Brendan Meiners is donating $1000 via Paypal to the account. Jared Roberts is mentioned as having interest in donating.
Topic is tabled for future discussion.
Ben Glicker gathers the notes from the Circle of Monarchs and suggests a plan to start creating a Best Practices outline. Pictures are taken of the board used for notes during the Circle of Monarchs. Additional notes are made and gathered by Ben Glicker.
Topic is tabled for future discussion.
Brendan Meiners asks J.P Prentiss if he recommends that the Board of Directors make J.P Prentiss our Retainer. J.P. Prentiss says he cannot comment. Brendan Meiners explains to the Board of Directors he understands the difference between a General Counsellor and a Retainer.
Brendan Meiners nominates J.P. Prentiss to become a Retainer - All in favor.
J.P. Prentiss is now a Retainer for Amtgard International.
Topic is resolved.
Fundraising
Best Practices – Amtgard Operations Procedure
Meeting was adjourned at 5:20pm by Diana Winsor. The next meeting has not yet been scheduled.
Minutes Submitted by: Devin Reimers
Approved by: