EVCS Days Park Community Association

2023-2024 Monthly Meeting Minutes

General Contact:  daysparkca@elmwoodvillageschool.org

UPCOMING MEETINGS

Meeting Minutes (Click the Date to Jump to Minutes for that meeting)

Wednesday, October 4, 2023 - 6:00 PM - In Person @ Hertel Campus

Wednesday, September 13, 2023 - 7:00 PM - Via Zoom

Wednesday, October 4, 2023 - 6:00 PM - In Person @ Hertel Campus

1. Agenda Items

1. Trunk or Treat

• We discussed the Trunk or Treat that is being held on Saturday, October 28, 2023 at the Hertel campus.  

• We are seeking families/teacher to volunteer to host a trunk
• We are seeking 8th grade students to volunteer to run the face painting station
• There will be face painting, temporary tattoos, a bounce house, lawn games and cider.

2. Meat Raffle

• We confirmed the meat raffle will take place on March 15 at the Hertel Campus
• Nakia will be seeking volunteers to assist with planning

3. Upcoming Days Park Events

• We are hosting a roller skating night at Canalside on October 26, it is a free event the first 150 EVCS Days Park students
• The Hertel CA is hosting the annual poinsettia sale in late November/early December and we will share profits
• We are hosting a can drive in late November to raise money for the CA

2.  Thoughts, Suggestions and Concerns
3.  Suggestions for Next Month’s Agenda
4. Adjournment

1. Our next meeting is November 1, 2023

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Wednesday, September 13, 2023 - 7:00 PM - Via Zoom

1.       Welcome / Introductions

2.       Agenda Items

a.       Meat Raffle – Nakia Franklin

·         The tentative date is scheduled for March 8, 2024 at the Hertel Campus.  We will be using Fun Meat Raffles to coordinate.  Doors open at 6:00 PM.  Her fee is $400, plus the cost of the meat.  Tickets will be $10 admission, $15 for admission & 1 drink ticket, or $80 for a table of 1, includes one drink ticket per person at the table.

·         There will be 12 auction rounds, each round there will be 3-5 spins and a grand raffle.  Each round is $2 or $30, the finale is 1/$5 or $3/10.

·         They can add a seafood round, or offer non meat items, such as frozen pizza logs, mozzarella sticks, etc.

·         There will be a “bank” so runners are not handling cash, people would exchange their cash for a “EVCS buck” which will be used to purchase raffle tickets.

·         In addition to the meat raffle we will also host a basket raffle.  We will request basket donations from each grade from each school.

·         We will need 1 volunteer per table, 2 people to run the bank, 2 for drinks, 1 for snacks, and 2 for the basket raffle.

·         Proceeds from the meat/basket raffle will be split between the Days Park & Hertel CA to be used for future programming and activities.

·         Trunk or Treat at EVCS-Hertel

·         This event is planned for October 28 at EVCS Hertel Campus.

·         We will need volunteers to help with the actual event as well as people to host a trunk.

·         More details will be discussed during the joint CA meeting on October 4.

b.      Can Drive last year raised ~$300

·         We plan to do this again in the mid fall, proceeds will go to the Days Park CA for programming & activities.   More details to follow.

c.       Becker Farms pies

·         We are looking into the possibility of hosting a pie sale around Thanksgiving time.

·         Jourdan reached out to Becker Farms to inquire about pricing and is waiting to hear back.

·         We will need to consider where we will store the frozen pies prior to delivery to purchasers.

·         More details will be discussed over email or at our next meeting.

d.      To do - Roadmap for all planned fundraisers/events/activities/ideas for this school year 2023-2024

·         Poinsettia Sale - Winter 2023 - We will host/take the lead on the poinsettia & wreath sale this year and will share proceeds with Hertal.

·         Chocolate Sale - Spring 2024 - Hertel will host/take the lead on the chocolate sale this year and will share proceeds with Days Park.

·         Art Sale - we will work with the Days Park art teacher to coordinate square one art in which families can purchase their children’s artwork on items such as keychains, mugs, etc.

·         Teacher Appreciation Breakfast around the holidays

·         Winter themed activity such as reindeer visits or ice carving demonstration

e.       Treasurer Reports- Nakia Franklin                

·         It was suggested that we have a way for parents to give a monetary donation directly to the CA - venmo, paypal, check?

2.       Thoughts, Suggestions and Concerns

a.       The following activities were suggested:

·         Roller Skating Night at Canalside

·         Ice Skating Night at Canalside

·         Community/Family Night Out at Riverworks

·         Family Bowling Night

·         Book Bingo

·         Diversity Night

3.       Suggestions for Next Month’s Agenda

4.       Adjournment

a.       Our next meeting is scheduled for October 4 at 6 PM in person at the Hertel Campus.