Colorado State Fair Authority Board of Commissioners

Notice of Regular Meeting to Be Held

Wednesday, July 24, 2024, 10:15 AM

Colorado State Fairgrounds - 1001 Beulah Avenue, Pueblo, Colorado 81004

Call-in Option (Zoom)     +1 719 359 4580    Meeting ID: 899 8121 4040     Passcode: 431741

Agenda

A.  Call to Order/Attendance

B.  Board Chair's Remarks

C.  Public Comment – Presentations will be limited to 5 minutes maximum

D.  Approval of Minutes 

1. Minutes of the June 26, 2024 Board of Authority Meeting

E.  Board Process

1. Consideration and discussion of July 24, 2024, rule-making hearing regarding amendments to the “Colorado State Fair Authority Rules,” 8 CCR 1208-1

Proposed Motion: “I move that the Board adopt the amendments to 8 CCR 1208-1 as presented during the July 24, 2024, rule-making hearing.”

2. General Manager Transition
3. Governance Committee recommends GM performance evaluation for Board consideration and submission to Commissioner of Agriculture. (2.3.5)

1. The board may, upon the request of the General Manager, enter executive session, pursuant to 24-6-402(3)(b)(I), C.R.S., to provide its evaluation to the Commissioner of Agriculture or her designee.

4. Contributions towards purchase at the Junior Livestock Sale and Colorado State Fair Foundation
5. Gate 5 Capital Construction Project

F.  Board Committee Reports

1. Governance (Brown, Hybl, Mandarich, Schliep)
2. Financial Oversight (Brown, Cafasso, Kim, Mandarich)
3. Nominating (Cafasso, Michalski)
4. Community Linkages (Allen, Halle, Suniga, Weathers)  
5. Competitive Exhibits (Allen, Michalski, Schliep, Weathers)
6. Capital Campaign (Allen, Brown, Hybl, Michalski, Book, Daurio, DeRose, Wiseman)

G.  Monitoring GM Performance

Board acts to accept/reject the following monitoring reports due/submitted since the last meeting.    

Instructions for these agenda items: It is important that the Board be sure its members are carrying out their out-of-meeting duty to read the GM’s reports. If Board members have specific questions they would like answered, rather than put the GM on the spot in a meeting, they should afford the courtesy of letting the GM know any concerns/questions they would have that might preclude them from concurring that the report demonstrates consistency with the policy.

1. Ends Monitoring

1. Policy #1.3 (Pueblo/Southern Colorado “Gathering Place”)

2. Management Parameters Monitoring

1. Policy #3.9 (Fairgrounds Management)

Proposed Motion: “I move that the Board approve that the GM’s monitoring reports on Policy #1.3 and 3.9 (Pueblo/Southern Colorado “Gathering Place” and Fairgrounds Management) conveys (a) interpretations of the policy provisions that are reasonable, and (b) that the report reasonably substantiates compliance with the policy provisions, consistent with the GM’s interpretations.”

H.  GM/Staff Updates

1. Ground Tour of Facility Improvements
2. Updated Fair Time Emergency Plan
3. Sponsorship Update
4. Commissioner’s Fair Time Schedule
5. Other

I.  Board Schedule

1. Upcoming Board Meetings:

1. Board Meeting, August 22, 2024 (Pueblo)
2. Board Meeting, August 24, 2024 (Pueblo)

2. Other meetings/events to be on Board members’ calendars

1. N/A

3. Summary of Follow-Up Items

1. N/A

J.  Board Meeting Evaluation

1. What worked really well at this meeting?
2. What we could have done to make it more productive?

K.  Adjourn

Pursuant to the Americans with Disabilities Act, individuals who, because of a disability, need special assistance to attend or participate in any Colorado State Fair Authority Board, Committee or any Advisory meetings, or in connection with other Colorado State Fair Authority Board activities, may request assistance by contacting Deniece Armijo at the  Colorado State Fair Authority Board Administration Offices in the Palace of Agriculture, 1001 Beulah Avenue, Pueblo, Colorado, or  719-404-2033, during normal business hours.  Requests should be made one week in advance whenever possible.