Published using Google Docs
HVS General Club Policies
Updated automatically every 5 minutes

Hoover-Vestavia Soccer

TABLE OF CONTENTS

TABLE OF CONTENTS        1

COVID-19 POLICIES AND GUIDELINES        1

REFUND POLICY        1

LIGHTNING POLICY        2

LIGHTNING POLICY        2

30/30 RULE        2

SUSPENSION        2

FLASH-TO-BANG        2

BE PROACTIVE        2

SAFE STRUCTURES        2

RESUMPTION        2

HARASSMENT & ABUSE PREVENTION        3

HARASSMENT POLICY        3

REPORTING A COMPLAINT        3

SOCIAL MEDIA & DIGITAL COMMUNICATION POLICY        4

COVID-19 POLICIES AND GUIDELINES

For our COVID-19 Policies and Guidelines, please click the link.

Questions?  Please contact Jason Woodall at jasonwoodallHVS@gmail.com 

REFUND POLICY


LIGHTNING POLICY

LIGHTNING POLICY

Outdoor activity must be suspended when lightning is a maximum of six miles away. This is because lightning can strike up to six miles from the base of the thunderstorm.

30/30 RULE

The “30/30 Rule” should be followed when evaluating lightning danger: if lightning is 30 seconds away, it is too close, and do not resume play for 30 minutes from the last seen flash or last heard thunder.

SUSPENSION

For suspension, follow the 30 second “flashtobang” rule.

FLASH-TO-BANG

To use the flash to bang method, the observer begins counting when a lightning flash is sighted. Counting stops when the bang is heard. Divide this by 5 to determine the distance to the lightning flash (in miles). Example a count of 30 seconds equates to 6 miles. By the time the flash tobang approaches 30 seconds, all should already be inside or should be immediately seeking a safe structure location.

BE PROACTIVE

Be proactive with the flash-to-bang rule. Indecisiveness creates a life-threatening situation. Lightning should be monitored with the first flash of lightning or clap of thunder, no matter how far away the storm is. It is critical to monitor how far away the lightning is occurring and how fast the storm is approaching, relative to the distance of a safe shelter. If play is suspended, all individuals, including athletes, coaches, referees, and spectators, should immediately go indoors or to their cars to wait for the storm to pass.

SAFE STRUCTURES

Safe structure or location is defined as: 1) any building normally occupied or frequently used by people (i.e., a building with plumbing and/or electrical wiring that acts to electrically ground the structure). Avoid using shower facilities for safe shelter during a thunderstorm; and 2) in

the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled up windows can provide a measure of safety. It is not the rubber tires that make a vehicle a safe shelter; rather, it is the hard metal roof that dissipates the lightning strike around the vehicle.

RESUMPTION

All players will return to cars during inclement weather and vacate the field until further notice.  For resumption follow the 30-minute rule: Play should not be resumed until 30 minutes have passed since the last flash of lightning.


HARASSMENT & ABUSE PREVENTION

It is the policy of Hoover-Vestavia Soccer (HVS) to maintain a training and playing environment based on respect, courtesy and sportsmanship. This policy is in effect at all HVS fields, offices and training facilities and at all games and practices or any other HVS sponsored event or activity.

HARASSMENT POLICY

HVS does not tolerate harassment of any kind from our youth players, coaches, adult volunteers, employees, suppliers, or other general public. Any form of harassment that violates federal, state or local law is a violation of this policy and will be treated as a disciplinary matter. This includes but is not limited to harassment related to an individual’s race, religion, creed, color, sex, gender, sexual orientation, national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition, physical or emotional disability, or status with regard to public assistance.

For these purposes the term “harassment” includes slurs and any other offensive remarks, jokes and other verbal, graphic or physical conduct that denigrates or shows hostility or aversion to an individual because of any of these characteristics and that has the purpose or effect of creating an intimidating, hostile or offensive environment or of unreasonably interfering with an individual’s participation in club activities or events. One type of harassment prohibited by this policy is sexual harassment, which includes unwelcome advances, requests for sexual favors and other offensive verbal or physical conduct. The term of harassment also includes bullying and hazing. Bullying is the use of superior strength or influence to intimidate someone, typically to force that person to do what one wants. Hazing is the imposition of strenuous or humiliating tasks or rituals.

REPORTING A COMPLAINT

If you believe you have been harassed or you are aware of harassment of someone else which affects HVS in any way, you are responsible for reporting it immediately to your coach, HVS executive director, or to any other HVS personnel who you believe is appropriate. All can be reached at (205) 978-0182. If feasible, you should tell the person who harassed you what action you consider to be harassment and that it should permanently stop. An accusation of harassment will be investigated by HVS quickly and firmly, and in connection with legal counsel or other appropriate investigators. A substantiated violation of this policy will result in disciplinary action up to and including withdrawal from all HVS activities or events and termination. Reporting harassment will not result in any form of retaliation.

Adopted by HVS 6-1-20


SOCIAL MEDIA & DIGITAL COMMUNICATION POLICY

We recognize that our players, parents, coaches, and employees utilize various social media tools (i.e. TeamSnap, Twitter, Facebook, Snapchat, Instagram) as another way to connect and communicate with each other and share information.

Whether or not you are acting on behalf of HVS, or using your personal social media accounts or devices to talk about soccer or HVS activities always use good judgment and try to follow these guidelines:

Get approval to use HVS logos and branding. We encourage you to share or repost releases, fliers, brochures, or notices that come from HVS. However, in order to ensure consistent content and messaging associated with HVS and to avoid any content which might otherwise diminish or devalue the reputation of HVS, we ask that you check with HVS Executive Directors before including HVS logo or name in any social media posts or blogs. Please contact the HVS office if you have questions.

DO NOT post sensitive, private or confidential information about any particular player or parent. If you are not sure if something is “confidential” or “private,” err on the side of caution and DON’T post it.

Respect privacy. Never give out personal information (e.g., personal addresses, phone numbers or email) of any player, parent, coach or employee of HVS. If this information is requested by a parent, referee, or tournament official, please contact the parent, coach or employee and have them contact the requesting party to provide this information.

Using BYGA to share photos of games and players with other team members and parents is encouraged and acceptable. However, you should avoid posting photos of players on public social media outlets such as Twitter, Facebook, Instagram or Snapchat.

DO NOT make negative comments about other players, coaches, staff, referees, tournaments, or other clubs on TeamSnap, Twitter, Facebook, Instagram, Snapchat or other social media outlets. If you have a complaint or another issue that you would like to discuss please contact HVS executive director, program director, coach or board member to discuss the matter.

DO NOT post comments that could be perceived as harassing, threatening, retaliatory or discriminatory.  You may be legally responsible for the content you post, so respect our club, coaches, volunteers, players, and parents in the content you create.  Follow terms and conditions for social networking sites.  In addition to the guidelines above, the HVS harassment/abuse prevention policy, and the Code of Conduct, you must follow all other HVS guidelines and expectations.

Adopted by HVS 6-13-20

Page  of