Bylaws of the Wesleyan Student Assembly

As of the 2019-2020 Assembly of the College Body
Last Amended on May 5, 2019

Article I: Committees and Officers of the WSA

Section I.01: Chief of Staff

        Section I.02: Academic Affairs Committee (AAC)

        Section I.03: Community Committee (CoCo)

        Section I.04: Student Budget Committee (SBC)

        Section I.05: Student Life Committee (SLC)

        Section I.06: Leadership Board (LB)

        Section I.07: Student Representative to the Board Committee (SRBC)

        Section I.08: Constitutional Review Committee

        Section I.09: Committee on Investor Responsibility

        Section I.10: Wesleyan Student Assembly Endowment Committee (WEC)

        Section I.11: WSA Spring Fling Committee

        Section I.12: Concert Committee

        Section I.13: Senior Class Officers (SCOs)

        Section I.14: Green Fund Committee (GFC)

Article II: Procedures

Section II.01: General Assembly

Section II.02: Election Procedures

Section II.03: Appointments Committee

Section II.04: Quorum

Section II.05: Attendance

Section II.06: Student Activities Fee

Section II.07: WSA Code of Conduct

Section II.08: WSA Endowment

Article III: Referenda and Initiatives

Section III.01: Changes to the SAF and Constitution

Section III.02: Non-Budget Referenda and Initiatives

Article IV: Resignation, Impeachment, Removal, and Recall

        Section IV.01: Impeachment and Removal of Individual Assembly Members

        Section IV.02: Recall of President and Vice President

        Section IV.03: Recall of the Entire GA

        Section IV.04: Resignations

Article V: Official Documents

        Section V.01: Reports

        Section V.02: Resolutions

Article VI: WSA Office

        Section VI.01: WSA Office Coordinator

Article VII: Memoranda of Understanding

        Section VII.01: Memoranda of Understanding

Article I: Committees and Officers of the WSA

Section I.01: Chief of Staff

  1. The Chief of Staff is the chair of the GA and shall be responsible for:
  1. Maintaining the GA’s operationality as outlined in sections below.
  2. Maintenance of the WSA Library.
  3. Immediately enacting approved amendments to the Constitution and Bylaws to the existing governing documents in PDF format.
  4. Placing approved resolutions in PDF format in the appropriate archives.
  5. All other responsibilities assigned to the Chief of Staff as listed in sections below.

(The following shall be standing committees of the WSA)

Section I.02: Academic Affairs Committee (AAC)

  1. The AAC shall be composed of seven (7) members, all of whom are internally elected by the GA.
  1. The Chair shall sit on the Leadership Board, serve as a voting member of the faculty Educational Policy Committee (EPC), and shall be a student representative on the Trustees’ Campus Affairs Committee. The Chair shall serve on, or appoint one member to, any other ad hoc committees that arise on which AAC representation is appropriate.
  2. Six (6) other members:
  1. A Vice Chair, who is a voting member of EPC.
  1. The senator elected Vice Chair shall serve a full year term on the WSA
  1. The Chair and Vice Chair shall have a voice and a vote on the faculty EPC. 
  2. The Chair and Vice Chair may attend full faculty meetings. At full faculty meetings, they have a voice but no vote.
  3. Non-voting members shall be permitted to serve on subcommittees and ad hoc committees of the faculty EPC, and shall have full access to the minutes of the EPC.
  1. The Chair shall organize meetings between the Chair of the EPC and all members of the AAC to discuss issues currently before the EPC as necessary.
  1. Committee Responsibilities:
  1. To address issues related to academic resources and, educational policy, including departments and programs, curriculum, admissions, library, WesPortal, course access, academic calendar, academic advising, international studies, and the Honor Code in coordination with the Student Life Committee.
  2. To ensure the implementation of the Textbook Exchange Program at the beginning and end of every semester.
  1. Sub-Committees
  1. The Chair shall serve as or appoint chairs to the following sub-committees by the second committee meeting of the AAC.
  1. Student Library Advisory Committee
  1. Two (2) AAC members shall sit on this committee.
  1. Gordon Career Center Advisory Committee (GCCAC)
  1. One (1) member of AAC shall co-Chair the GCCAC with the Director of the Career Center and be responsible for the selection or election of additional WSA representatives to the GCCAC.
  1. Registrar Advisory Committee
  1. Two (2) AAC members shall sit on this committee.
  1. First Year Matters (FYM) Committee
  1. Two (2) AAC members shall sit on this committee and will assist in nominating the annual FYM book for the incoming class of Wesleyan students and for a collective enrichment experience.
  1. Admissions Advisory Committee (AdACom):
  1. One (1) member of AAC shall Chair the AdAaCom and be responsible for the selection or election of additional AdACom.

Section I.03: Community Committee (CoCo)

  1. The CoCo shall be composed of seven (7) members, all of whom are internally elected by the GA.
  1. The Chair shall sit on the Leadership Board and serve as a student representative on the Trustees’ University Relations Committee. The Chair shall serve on, or appoint one member to any working group committees, or sub-committees that arise on which the CoCo representation is appropriate including but not limited to the OrgSync Intern position.
  2. Six other members:
  1. One of whom is the designated the CoCo–ITC member.
  2. Each CoCo member shall work on building the Wesleyan community through supporting the functions of student groups, community outreach and relations, and also the Wesleyan Student Assembly’s public relations.
  1. Committee Responsibilities:
  1. Recognition of student groups
  1. Groups must be recognized by the CoCo in order to receive allocations from the Student Budget Committee (SBC) and to have access to other services provided by the WSA.
  2. The CoCo recognizes student organizations based on a group’s mission statement and its adherence to the WSA non-discriminatory clause in the Constitution.
  3. A group in seeming violation of the clause may be recognized if the violation is central to the purpose and functioning of the organization, subject to the determination of the CoCo.
  4. The student group must work toward enhancing the greater Wesleyan community, promoting discussion rather than exclusion and antagonism in its events and activities as determined by the Chair of the CoCo.
  5. The CoCo shall propose any changes to criteria and a schedule for group recognition to be approved by a majority of the WSA.
  6. Failure to comply with the stipulated criteria throughout the year may result in a revocation of recognition status.
  7. A member of the Student Budget Committee can be present during student group recognition meetings.
  8. No student group may be approved or activated unless the financial contact or primary contact has attended "Financial Manager Training" as defined by the SBC, the WSA Office, the CoCo, and the Student Activities and Leadership Development (SALD) Office.
  1. To coordinate with the Elections Committee to facilitate and advertise the elections. No CoCo member may serve this function while running in a WSA election.
  2. To communicate the actions and deliberations of the WSA to the student body, and conduct outreach to bring students into collaboration with the WSA. The CoCo shall serve as the public relations arm of the WSA.
  3. WSA website and technology
  1. The CoCo shall be responsible for updating the website and ensuring that the information therein is accurate and current. This includes but is not limited to ensuring that agendas and resolutions are published, minutes and reports are uploaded, and committee information and contacts are accurate.
  2. The CoCo-ITC shall be responsible for establishing a relationship with ITS for maintenance of the website for each academic year.
  3. To manage internal WSA technologies, in cooperation with the Chief of Staff. This responsibility includes maintenance of the infrastructure of the WSA website.
  4. To maintain websites and other technological endeavors of the WSA. All new websites or other projects for which the CoCo shall become responsible must be pre-approved by the committee in advance.  Relevant committees shall work jointly with the CoCo in management of such sites and projects.  
  5. To facilitate the technological endeavors of student groups, including web presence.
  1. Events and opportunities, including upcoming GA meetings and their agendas, are published, in regular, visible, and public locations and on the WSA website.
  1. Publications
  1. The CoCo shall be responsible for the creation and maintenance of a comprehensive group list.
  2. The CoCo shall maintain a comprehensive guide for student groups.
  1. Community Relations
  1. The CoCo shall maintain relations with student groups and the Wesleyan community.
  2. The CoCo shall collaborate with the Student Budget Committee regarding student groups, gather feedback on student events, and submit recommendations to the Student Budget Committee.
  1. The University Organizing Center (UOC) at 190 High Street
  1. The CoCo Chair, alongside the tenants committee, shall be responsible for allocating spaces to student groups, arranging open office spaces, and arranging keys for students responsible for each space. The Chair and the Director of SALD shall facilitate the students’ signing of a contract stating that they are taking responsibility for their space and shall regularly communicate with the WSA Office Coordinator.
  2. The Director of SALD shall call a meeting between representatives of the CoCo and all of the tenants of the building near the beginning of each semester to discuss questions or concerns about the space. At the fall meeting, the tenants shall have the opportunity to provide feedback on the allocation of the other spaces in the building.
  3. The CoCo Chair shall serve as a steward for the space and the CoCo shall assist in these responsibilities. Tenants should communicate with the Chair in a timely matter in regards to any concerns, Physical Plant repairs or maintenance or safety issues.
  4. Concerns about access to the space during open hours should be directed to the Director of Public Safety.
  1. The CoCo shall monitor and report on the New York Times readership program, and is responsible for ensuring that it is used to its fullest potential.

Section I.04: Student Budget Committee (SBC)

  1. The SBC shall be composed of seven (7) members, all of whom are internally elected by the GA.
  1. The Chair shall sit on the Leadership Board, sit on the Budget Priorities Committee, and serve as a student representative to the Board of Trustees Finance Committee.
  1. They will have regular contact with the office of SALD and the WSA Office Managers.
  1. Six (6) other members
  1. The SBC may elect a Vice Chair to assist the Committee Chair in their duties as Committee Chair.
  1. If a senator is elected Vice Chair, they shall serve a full year term on the WSA.
  1. The SBC shall keep liaison positions to external WSA funding committees. These liaisons are responsible for keeping in continual contact with their respective groups via email, attending group meetings, and other forms of communication, and are tasked with updating the SBC with funding decisions, and progress reports throughout the semester.
  1. One (1) member shall act as a liaison to the Spring Fling Committee.
  2. One (1) member shall act as a liaison to Concert Committee.
  3. One (1) member shall act as the SBC Sustainability Liaison.
  1. This member is the liaison for coordinating shared funding with the Green Fund Committee and promoting environmental sustainability as part of the SBC’s funding process.  
  2. This individual will attend monthly Sustainability Advisory Group for Environmental Stewardship (SAGES) meetings and keep in contact with the Sustainability Director, as needed.
  1. Committee Responsibilities
  1. To use funding to support an inclusive, collaborative, vibrant, active, extracurricular community on campus.
  1. Preference is given to groups that contribute to campus life by hosting events or meetings on campus rather than off campus.
  2. Based on this vision, the SBC considers, but is not limited to:
  1. Number of participants and student demand
  2. Cost per participant in relation to the Student Activities Fee
  3. Amount of funding previously allocated within the same academic year
  4. Accessibility for new members, beginners, and underclassmen
  5. Necessity of funding for group to function
  6. Degree of impact the event or club has on the campus community
  7. Whether the club or event is free, open, and inclusive
  8. Whether the event promotes historically underprivileged communities
  9. Relevance of event or activity to the student group's mission
  10. The student group’s historical responsibility in managing funding
  1. To file reports on the SBC budget in the summer, mid-year, and annual reports, decide allocations, make recommendations on the Student Activities Fee, and advise groups on funding.
  2. To oversee the Concert Committee and the Spring Fling Committee.
  1. Committee Funding and Guidelines
  1. Groups must be recognized by the CoCo in order to receive allocations from the SBC.
  2. Groups or students, not recognized by the CoCo and looking to accomplish short-term goals or projects for the benefit of the Wesleyan community, may submit budget requests through Independent Projects. Such groups and students may only submit one request; exceptions shall only be made for extenuating circumstances (e.g. sudden price increases, additional necessary items, etc.).
  3. Student groups funded by the SBC should be accessible to all students on campus.
  4. Student groups may only submit budget requests if the person submitting requests has been properly trained by the WSA Office, unless the Chair makes an exception.
  5. Budget requests may only be submitted by undergraduate students.
  6. There will be no retroactive funding unless the SBC believes the cost was unpredictable or unforeseeable. In these instances, the student group must provide timely notice to the SBC and show good cause for not requesting funding in advance. Exceptions shall also be made for requests that are retroactive at the fault of the SBC.
  7. Each identity month will be guaranteed $2000 of funding so long as that funding does not violate other SBC bylaws. The SBC is strongly inclined to provide additional funding beyond that amount. Requests should note if the event/activity will be an identity month program.
  8. The SBC may only fund food or food supplies if the food has cultural significance. The SBC may not fund more than $300 for food or food supplies per student group, per academic year; exceptions to this cap may be made for identity months.
  9. The SBC may allow a group to earn a profit from an SBC-funded event only if that profit is returned to the SBC after the event, the profit is deposited in the group’s income account, or if the profit is donated to charity. In any case, the

SBC must approve the plan at the time of the budget request approval.

  1. The SBC may allocate slate budgets no greater than $3,000.00 and at latest during the second meeting of the spring semester
  1. A slate budget is defined as sums of money that are designated for a general purpose, but do not include an itemized breakdown.
  2. If a group requests or is allocated a slate budget, they are still allowed to make further budget requests, including other slate budget requests.
  3. To be eligible for a slate budget, student groups must
  1. Have requested SBC funding for the past three consecutive academic years
  2. Remain in good standing with WSA standards
  3. Submit a proposal to the SBC based on funding data from at least the past three academic years
  1. To submit a proposal for a slate budget during the summer, the person submitting the proposal must be the group’s Financial Manager for the upcoming fall semester. This person must have met with both the CoCo and SBC Chairs during the spring semester immediately preceding the summer during which the proposal is submitted.
  2. At the end of the academic year during which a slate budget was allocated, the SBC must review how each allocated slate budget was spent to ensure that the group did not violate any SBC bylaws. In the event that the group did violate SBC bylaws, that group may not request another slate budget for the following academic year.
  1. The SBC will not fund attendance at events that are primarily career-focused.
  2. The SBC is disinclined to fund attendance at off-campus events, especially conferences. In order to be eligible for funding, a conference must present substantial benefit to the Wesleyan or Middletown communities, not just the student(s) attending.
  3. The SBC will not fund student workers.
  4. If an SBC member is part of a student group that requests money from the SBC, that member must recuse themself from the vote on that group’s budget request. In the case where at least five members of the committee must recuse themselves from the vote, the budget request must then go to the LB for a vote to be made under the same bylaws.
  5. The SBC will not fund events or activities that occur during summer break. The SBC may fund events occurring during winter and mid-semester breaks only when the scheduling of the event is out of the group’s control.
  6. The SBC will not fund individual dues to a Greek Society.
  7. The SBC will not fund leisure activities for groups, but it may fund orientation or team-building activities that occur before Fall Break in the fall semester or before Spring Break in the spring semester.
  8. The SBC will not fund anything that individuals keep (i.e. t-shirts, uniforms, costumes, prizes, or equipment for personal use), with an exception for materials contributing to the outcome of creative work.
  9. The SBC shall not fund guests that hold a personal, more-than-business relationship with the student group facilitating their honorarium. 
  10. The SBC and Green Fund will cooperate to ensure all campus publications will be printed sustainably.
  11. If a student group misses important deadlines (e.g. the CoCo student group registration deadline or ones related to their budget request), overspends, or otherwise violates WSA rules or the CoCo mission, the SBC may reduce its funding.
  1. Allocations
  1. The SBC shall allocate money to student groups based on voting process. In any given meeting, a majority vote by the members present is required to approve, deny, or defer a budget request. If only three members are present, all three members must agree on the allocation decision. Two or fewer members may not hold an official SBC meeting or make a funding decision.
  2. The SBC may suspend the Bylaws to make a funding decision with a unanimous vote of all members present. This vote must precede and is separate from the vote to make a funding decision; this vote is only necessary if a majority of the present voting members believe the request violates the Bylaws. 
  3. If the vote results in a tie, the Chair’s vote will be the deciding vote.
  4. From the beginning of Wesleyan’s fiscal year until the formation of the SBC in the beginning of the fall semester, the SBC Chair is empowered to make funding decisions unilaterally.
  5. The SBC shall inform all funded groups of their allocations.
  1. Funding
  1. The SBC shall allocate funds according to their bylaws.
  2. Each committee or organization receiving Student Activities Fee money shall make such rules and regulations as may be necessary for the execution of its duties. These rules and regulations shall be available to the SBC, which shall have no veto power over any of these regulations.
  3. The SBC may require any committee or organization receiving funds to report at any time. All money allocated to student groups by the SBC or the Concert Committee remaining in that group’s account at the end of the year shall automatically revert to the SBC at a date, no earlier than April 1st of the school year in which said funds are allocated, to be determined by the SBC.
  4. Any group in debt at the end of either semester shall have their account frozen until that debt is paid in full. Groups with a frozen account cannot request or be allocated money. The SBC shall be empowered to impound or freeze any or all student group accounts when organizations or committees receiving said allocations are deemed insolvent by this committee.
  1. Failure to comply with the regulations of this article or the allocation contract shall result in the immediate stoppage of payment of debts incurred by the noncompliant committee or organization. The members of such a committee or organization shall then be considered independently responsible for the payment of said debts.
  1. The SBC reserves the right to reassume any funding allocated to a group before the end of the school year.
  2. Any group whose funding is reassumed may appeal to the members of the Appeals Board, who may overturn the SBC’s reassumption by a unanimous vote.
  1. SBC Appeals Board
  1. Composition of the SBC Appeals Board
  1. The SBC Appeals Board will be composed of three (3) Senators.
  2. One (1) Senator from the SBC and two (2) Senators from the General Assembly will sit on the Appeals Board.
  3. These Senators will be appointed through internal elections held during a Senate meeting when an appeal is filed.
  1. Responsibilities of the SBC Appeals Board
  1. To hear appeals made by student groups about their funding decisions
  2. To hold a meeting in which the student group in question presents their case for an appeal
  3. The Senator from the SBC on the Appeals Board is responsible for presenting the SBC perspective on the funding decision when the Board convenes  
  4. To rule on the appeal, and if necessary, plan any further meetings or actions pertaining to the presented case
  5. To write a succinct report that details the reasoning for the Appeals Board’s decision
  6. To send this report on the ruling to the student group, the SBC, and the Leadership Board immediately after the finalization of the decision
  7. To present the ruling at the next Senate meeting as a part of the SBC’s Committee Report
  1. Powers of the Appeals Board
  1. The Appeals Board shall investigate allegations of procedural errors in a student group’s attempt to obtain funding from the SBC.
  1. The Appeals Board will also hear appeals challenging funding reassumptions.
  1. In the event that the Appeals Board finds such allegations credible, it must notify the General Assembly and the SBC must repeat the budget process correcting any violations; otherwise, the SBC is not required to reconsider the request.
  1. Specifically, if the Appeals Board finds that the SBC applied a bylaw too broadly, the SBC cannot use that same reasoning to deny a request.
  1. The Appeals Board does not have the authority to overturn SBC decisions or to make funding decisions.
  1. Criteria for Procedural Errors
  1. The SBC violated a bylaw without a unanimous vote to suspend said bylaw.
  2. The SBC did not hold a formal vote.
  3. A member of the SBC defied the decision of a vote and reversed a budget decision.
  4. The SBC made a decision on faulty information.
  5. The SBC applied a bylaw too broadly or too narrowly without adequate reasoning.
  1. Appeals Process
  1. If a student group wishes to contest a decision made by the SBC person to the group’s funding, then that group may request a hearing with the Appeals Board.
  2. The student group must declare the appeal and notify the Appeals Board and the SBC within the week after the initial SBC decision.
  3. The financial representative(s) from the student group will attend a hearing held by the Appeals Board to present their respective cases.
  1. The Appeals Board will notify both parties of the location and time of the hearing, via email, before the hearing. This email must be sent with at least twenty-four (24) hours notice.
  2. These hearing will not be publicized to the whole University, yet any interested student (such as a member of the appealing student group or the Leadership Board) may attend if they are notified by either the student group or the SBC. However, they will not be able to participate in the hearing unless they are a member of the SBC or Leadership Board who can provide additional information.
  3. Student groups may take their own written notes of the meetings.
  4. If any party would like to take an audio recording or a visual recording of the meeting, they must get the consent of all parties present in accordance with all relevant laws.
  5. After the hearing, the Appeals Board has forty-eight (48) hours to deliberate, rule on the case, write a succinct report detailing the reasoning behind the ruling, and then send the report, via email, to the student group, the SBC, and the Leadership Board
  1. The Appeals Board must present this ruling to the Senate at the next Senate meeting. The Appeals Board will then save the report in the WSA Library and make the file public.
  1. Rights of Student Groups During Process
  1. Student groups have the following rights in the appeals process:
  1. To use the SBC Bylaws to formulate their case
  2. To approve of the time and location of the hearing
  3. To invite their whole membership to the hearing
  4. To request a mistrial if the Appeals Board fails to adhere to the process stated above
  1. Oversight of the Appeals Process
  1. If a mistrial occurs, the student group has the right to renew the appeals process for the same appeal

Section I.05: Student Life Committee (SLC)

  1. The SLC shall be composed of twelve (12) members, all of whom are internally elected by the GA.
  1. The Chair shall coordinate the SLC meetings, sit on the Leadership Board, and shall be a student trustee on the trustees’ Campus Affairs Committee. The Chair shall also co-Chair the Undergraduate Residential Life Committee (URLC) and the Student Affairs Advisory Committee (SAAC).
  2. The Vice Chair shall help the Chair with their responsibilities and co-chair the Community Standards Policy Committee (CSPC).
  1. The senator elected Vice Chair shall serve a full year term on the WSA
  1. Ten (10) other members
  1. Committee Responsibilities:
  1. To oversee and make recommendations regarding university student life issues.
  2. To address issues of student life, including, but not limited to: Residential Life, the Code of Non-Academic Student Conduct, the Student Affairs Office, Public Safety Policy, Alcohol and Other Drug Policy, Student Health Policy, Fire Safety and Facilities Inspection Policy, Greek Life, International Student Affairs, Disability Rights and Services, the Honor Code in coordination with the AAC, Campus Environmental Sustainability Policies, and overall campus climate.
  3. To serve as a liaison between the WSA and the Office of Finances and Administration, Physical Plant, Residential Life, Dining, the Financial Aid Office, the Investment Office, the Transportation Department, the Freeman Athletic Center, the Sustainability Office, the Inter-Greek Council, and other offices necessary to the execution of the Committee’s responsibilities.
  4. Student Affairs Advisory Committee
  1. The Chairperson of the SLC shall co-Chair the Student Affairs Advisory Committee (SAAC) with the Vice President for Student Affairs.
  2. All members of the SLC shall serve on the SAAC.
  3. The SAAC shall review any changes to the Code of Non-Academic Conduct (CNAC) and submit those changes to the President of the University for final approval.
  1. An SLC member shall chair the board. This individual is responsible for sending out emails regarding specific appeals.
  1. Internal Subcommittees Roles and Responsibilities
  1. Understanding that members in subcommittees will have multiple roles within their subcommittees and that can expand across other subcommittees in the SLC.
  2. The SLC will consist of three (3) subcommittees:
  1. Environmental Sustainability Subcommittee (3 members)
  2. Social Life Subcommittee (4 members)
  3. Physical and Mental Well-Being Subcommittee (3 members)
  1. Composition and Responsibilities of Internal Subcommittees
  1. Environmental Sustainability Subcommittee:
  1. This committee is comprised of three (3) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC.
  2. Two (2) members of the subcommittee will sit on the SAGES.
  3. One (1) member shall sit on the Major Maintenance Committee, when needed, with voting rights.
  4. One (1) member shall sit on the Green Fund Committee, acting as a full member to the fund with voting rights.
  5. One (1) member shall sit on the Transportation Committee,
    which meets with the Transportation department and a Public Safety representative to maintain, improve, and expand transportation options for students. This includes overseeing the ZipCar program, the Ride, shuttles, maintaining the WSA’s transportation website, and working with Middletown transit in regards to the M-link bus.
  1. Physical and Mental Well-being Subcommittee
  1. This committee is comprised of three (3) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC.
  2. Three (3) members shall serve on the Bon Appétit Dining Committee, which advises Bon Appetit on how to improve dining on campus. The dining committee will also exist as the main hub for individual students and student groups to bring any concerns which relate to  dining.
  3. One member shall serve on the Freeman Facility Advisory Committee, to advise the athletic department on athletic facilities issues relevant to all students.
  1. Campus Social Life Subcommittee
  1. This committee is comprised of four (4) members and the duties will be distributed in coordination with the Chair and Vice-Chair of SLC
  2. Community Standards Policy Committee (CSPC)
  1. The SLC vice-chair shall co-chair the CSPC with the Assistant Dean of Students.
  2. Membership of this committee shall consist of three (3) SLC members and three (3) CSB members.
  3. The CSPC is responsible for review of procedural aspects of the Community Standards Board and its current process in the aim of improving clarity, efficiency, effectiveness, and approval in the eyes of the College Body and the CSB internally.
  4. The CSPC shall make recommendations to be submitted either to a committee for Code of Non-Academic Conduct (CNAC) review or directly to the CSB.
  5. Two (2) SLC members of CSPC shall have a voice and a vote in the entire selection process for CSB members. All sitting CSB members also have a voice and a vote in the process. The remaining SLC member, the faculty advisors to the CSB, and the administrative advisors to the CSB have a voice in the process only.
  1. Composition and Responsibilities of External Subcommittees
  1. Fire Safety & Facilities Appeals Board
  1. The appeals board shall be composed of three members of the SLC, and two administrators, one representing fire safety and one representing facilities.
  2. All students who have received a fine as a result of a fire safety or facilities violation have the right to submit an appeal to the board.
  3. An SLC member shall chair the board. This individual is responsible for sending out emails regarding specific appeals.
  1. Student Health Advisory Committee
  1. The Office of Health Services maintains a student advisory board to make recommendations regarding the services offered by Davison Health Center, Counseling and Psychological Services, and WesWell.
  2. This group shall also assist the Director of Davison Health Center in making recommendations regarding this office to the SLC.
  3. One (1) member of the SLC shall sit on this committee. If this member cannot attend a meeting, another member of the SLC shall temporarily fill the role.
  1. Public Safety Advisory Committee (PSAC)
  1. One (1) member from SLC will serve on the PSAC
  1. Undergraduate Residential Life Committee (URLC)
  1. The Chair of the SLC shall co-chair the URLC with the Director of Residential Life.
  2. In addition, the Chairperson shall designate two (2) SLC representatives to serve on the URLC.
  3. The URLC is responsible for advising the Office of Residential Life on all issues pertaining to residential life on campus, including program housing applications and evaluations, and room selection.
  4. The URLC shall also make recommendations regarding residential life to the SLC.
  5. The Chair of the SLC shall vote on the final approval of new program houses and on the evaluative status of existing program houses along with the Director of Residential Life and the Vice President for Student Affairs.
  1. Alcohol and Other Drugs Committee (AODC)
  1. Subcommittees are created in an ad hoc fashion when an issue is brought to the attention of the WesWell Director and/or other members of the AODC.
  2. The co-chairs of the AODC consist of the Alcohol and Other Drugs Specialist and the WesWell Director. In addition to the co-chairs the AODC will also consist of student representation including an AOD intern, the substance-free floor RA, and a member of the SLC.  
  3. The AODC will make policy recommendations regarding alcohol and other drugs to the SLC.
  4. The AODC is subject to adapt to the needs of the students.

Section I.06: Leadership Board (LB)

  1. The LB shall be composed of seven (7) members: the President and Vice President, the Chief of Staff, the Treasurer and the Chairs of the CoCo, the AAC, and the SLC.
  1. The President shall be the Chair.
  2. The Vice President shall be the Vice Chair.
  1. Committee Responsibilities
  1. To manage the full operations of the WSA.
  2. To report regularly to the GA.
  3. To meet regularly with the President of the University and other relevant university representatives.
  4. To determine the WSA agenda for distribution by the Chief of Staff
  5. To serve as student representatives to the Board of Trustees.
  6. To ensure student representation on nominating and search committees for University positions.

(The following shall be auxiliary standing committees of the WSA)

Section I.07: Student Representative to the Board Committee (SRBC)

  1. The SRBC shall be composed of eight (8) members: the Officers of the WSA, the Standing Committee Chairs of the AAC, the CoCo and the SLC, and an eighth member of the College Body.
  1. The Vice President of the WSA shall chair the SRBC meetings.
  2. The eighth student representative shall be appointed through the following process:
  1. The LB will distribute applications for the Eighth Student Representative to the Board of Trustees in the spring semester. The application may include a statement of interest, additional relevant questions, and an interview process, as determined necessary by the LB.
  2. The LB will conduct an initial screening process according to criteria made known to the GA and select at least two (2) candidates, if there is more than one candidate, to move forward for a vote by the GA.
  3. The shortlisted Eighth Student Representative to the Board of Trustees candidates will attend a GA meeting in which Senators will pose further questions to the candidates. The final Representative will be decided upon by the full GA at a closed internal election at a Regular meeting.
  1. Committee Responsibilities
  1. To meet regularly prior to all Board meetings.
  2. To prepare a summary report documenting all major WSA activities for each Trustee meeting.
  3. To engage the College Body in issues to be brought to discussion during Trustee meetings, while maintaining the confidentiality set forth by the Trustees.
  4. To issue a WSA report from the Board of Trustees meeting to be distributed campus-wide on a semi-annual basis.
  5. To attend Board of Trustee meetings and retreats, sit on assigned committees, and represent the College Body during all functions.
  1. Meetings of the Board of Trustees conducted during Senior Week shall be attended by the SRBC members of the previous WSA session, even if those members are no longer part of the SRBC.

Section I.08: Constitutional Review Committee

  1. Composition:
  1. The Chief of Staff shall be the Chair of the Constitutional Review Committee.
  2. Any member of the GA may join the Constitutional Review Committee.
  3. Any member of the GA may attend constitutional review meetings if they choose.
  1. Committee Responsibilities:
  1. To carry out constitutional review, referring to such changes to the Constitution that bring it up to present operating standards, but not to formulate any changes that alter present operating standards.
  2. To meet at least once during the spring semester before Spring Break and at least once after Spring Break to review the WSA Governing Documents.
  3. To draft a resolution providing the rationale for and including the changes made to the Bylaws and Constitution, to be appended to the Governing Documents and stored in the University archives.
  1. Constitutional Review Disclaimer:
  1. Any member of the College Body or WSA may propose constitutional review legislation to the Constitutional Review Committee at any time during the year.

Section I.09: Committee on Investor Responsibility

  1. Purpose
  1. The Committee for Investor Responsibility shall:
  1. Consider issues of ethical, moral, and social responsibility in the investment policies of Wesleyan University;
  2. Vote on proxy resolutions on behalf of the University. The Chief Investment Officer must officially submit all votes in accordance with the decisions of the CIR;
  3. Engage in other forms of shareholder advocacy when deemed appropriate, including but not limited to corporate letter writing and the filing of shareholder resolutions;
  4. Consider proposals from members of the Wesleyan community regarding specific investment concerns, including but not limited to those pertaining to divestment from a specific security;
  5. Obtain and provide information to interested parties in the Wesleyan community only available to shareholders through direct contact with corporations;
  6. Make its actions transparent to the Wesleyan community.
  1. Membership and Organization
  1. The CIR shall be composed of up to 11 voting members:
  1. Up to two Faculty members, appointed by the chair of the faculty; faculty members shall serve two-year terms.
  2. Up to two Staff members, appointed by the Vice President for Finance and Administration; staff members shall serve two-year terms.
  3. Two Alumni, appointed by the Vice President for University Relations; alumni shall serve two-year terms.
  4. Seven Undergraduate Students
  1. Two student chairs
  1. A majority vote of the entire CIR is required for the committee to engage in shareholder advocacy.
  2. Initial terms shall be staggered to ensure continuity.
  3. The CIR shall be co-chaired by the FiFaC chair and another non-undergraduate member of the committee, to be elected at the first committee meeting of the academic year. The FiFaC chair may cede the co-chair position to another undergraduate CIR member.
  4. All votes of the CIR require a quorum of 2/3 of the committee’s membership.
  5. The CIR shall convene at least three times each academic year:
  1. The first meeting shall occur at the beginning of the Fall semester; the purpose of this meeting shall be to set the year’s agenda.
  2. A meeting shall occur at the end of the Fall semester; the purpose of this meeting shall be to finalize any shareholder advocacy that the committee has undertaken during the Fall semester.
  3. At least one meeting shall occur during the Spring semester; the purpose of this meeting or meetings shall be to vote on the University’s proxy statements.
  4. Additional meetings may be proposed by any committee member and shall be convened with a majority vote of the committee.
  5. Students and other interested committee members may meet more frequently to perform preparation work for committee meetings; official actions of the CIR cannot be conducted at these meetings.
  1. Committee members may attend CIR meetings via conference call or video conference.
  2. The CIR may choose to create official subcommittees to work on specific issues or projects.
  3. The CIR shall prepare summaries of its activities to be given to the Vice President and Chief Investment Officer, who shall communicate committee information at each meeting of the Portfolio Subcommittee of the Board of Trustees’ Finance Committee.
  1. Transparency and Community Engagement
  1. The CIR shall actively engage the Wesleyan community in issues of responsible investment and shall work to make its activities transparent. It shall accomplish this in numerous ways, including but not limited to:
  1. The publishing of an annual report of its activities, made available to all members of the Wesleyan community. The report shall include a discussion of how the CIR has voted on specific proxy resolutions and any other forms of shareholder advocacy in which the committee has engaged. A copy of the report shall be sent to the Portfolio Subcommittee of the Board of Trustees’ Finance Committee.
  2. The creation and maintenance of a website that:
  1. Describes the CIR’s purpose;
  2. Describes Wesleyan’s investment policy;
  3. Lists the CIR’s current membership;
  4. Provides a way for members of the Wesleyan community to contact the CIR;
  5. Lists relevant committees and individuals with purposes related to the activities of the CIR;
  6. Lists Wesleyan’s most current securities and provides a way for community members to express their opinion on these securities;
  7. Records the CIR’s proxy votes.
  1. Communicating information to relevant Wesleyan publications, including the Argus.
  2. Holding annual town hall meetings at which the Wesleyan community may express opinions and concerns regarding the University’s investments. At these meetings the CIR shall solicit community feedback on relevant issues. Minutes of these meetings must be made public on the CIR’s website.
  1. Charter Review
  1. The CIR will conduct a charter review on a biennial basis, beginning in its first year;
  2. Charter changes require a supermajority of 4/5 of the committee;
  3. The CIR will host an open meeting prior to voting on charter changes in order to solicit commentary and suggestions for charter changes.
  1. Divestment
  1. A recommendation for divestment from a security owned by the University may occur when a company’s activities or policies cause substantial social injury, and:
  1. A desired change in the company’s activities would directly alleviate the injury;
  2. The CIR has exhausted its shareholder rights in seeking to modify the company’s activities to eliminate or reduce the social injury;
  3. The company has been afforded the maximum reasonable opportunity to alter its activities;
  4. No alleviation of the substantial social injury by the company is likely within a reasonable time;
  5. There is significant support in the Wesleyan community for divestment, to be determined through open meetings and referenda;
  1. The results of these referenda must be made public in a timely fashion;
  2. The CIR’s recommendation is not bound by the results of the referenda, but any significant divergence from community sentiment should be justified accordingly.
  1. The CIR may do its own research in regard to divestment proposals to educate itself and the community. This fact-finding should be distinguished from advocacy on behalf of interest groups.
  2. The CIR shall present their recommendation to the Portfolio Subcommittee of the Board of Trustees’ Finance Committee, which will in turn present it to the full Board. The Board will then vote for or against divestment by a majority vote. The CIR shall be responsible for communicating the Board’s decision to the Wesleyan community.
  3. If the Board of Trustees decides that Wesleyan will divest from a company or group of companies, it will communicate this decision to Wesleyan’s Vice President and Chief Investment Officer, who shall sell the securities in question within a reasonable period of time.
  4. If the Investment Office or the Portfolio Subcommittee wish to reinvest in a company from which Wesleyan has previously divested, it shall present its reasons for reinvestment to the CIR. The CIR may present its recommendation to the full Board. The Board will then vote for or against reinvestment by a majority vote.
  5. It is the responsibility of the CIR to make all public information about the campaign for divestment or reinvestment accessible to the Wesleyan community.
  6. The CIR may make divestment recommendations, but fiduciary responsibility rests with the Board of Trustees.

Section I.10 Wesleyan Student Assembly Endowment Committee (WEC)

  1. Composition:
  1. Four WSA members shall constitute the authorized officers:
  1. The Chair of the SBC, who shall serve as the Chair of the WEC
  2. The President of the WSA
  3. The Vice President of the WSA
  4. The SLC Chair
  1. Three members of the administration shall serve on the committee in an advisory role:
  1. The Vice President for Finance and Administration of the University
  2. The Vice President and Chief Investment Officer of the University
  3. The Associate Vice President for Finance of the University
  1. The Chair of the Leadership Board may consult and include other students, administrators, or individuals to serve in an advisory role.
  1. Committee Responsibilities
  1. To serve as a decision-making body regarding the WSA endowment.
  2. To meet at least three times each academic year.
  3. To monitor and report on the performance and investment of the WSA

endowment once at the end of each fiscal quarter.

  1. To make formal recommendations to the WSA for the investment and expenditure of the WSA endowment.
  2. To facilitate necessary General Assembly votes to ratify investments and expenditures.
  3. To invest the money in the WSA endowment upon approval by the WSA.

Section I.11: WSA Spring Fling Committee

  1. Composition:
  1. The SBC and the Director of SALD shall oversee the SFC.
  2. At the end of each academic year, this committee must appoint a Chair to serve a term lasting for one academic year. They will have regular contact with the office of SALD and the SBC.
  3. At the start of the academic year, the Chair and the SALD director must appoint at least six (6) additional members
  1. Each of whom, in addition to the Chair, shall have one vote in committee decisions.
  2. None of whom shall serve concurrently as a member of the Concert Committee, be a Senior Class Officer, or serve on the GA
  1. If any vote results in a tie, the Chair’s vote will be the deciding vote
  1. Committee Responsibilities:
  1. To be an external standing committee of the WSA.
  2. To organize Spring Fling.
  3. To begin the responsibilities of organizing Spring Fling during the summer months and communicate their progress to both the SBC Chair and the Director of SALD on a regular basis.
  4. The SFC’s summer responsibilities include:
  1. To organize most or all of the auxiliary arrangements for Spring Fling and obtaining appropriate cost estimates for such equipment.
  2. To compile a large, generalized list of potential acts based upon an estimated budget conferred by the SBC Chair. This list will then be narrowed down once the full SFC is formed in the fall.
  3. To begin discussions (in cooperation with the Director for Student Activities and Leadership Development) with the appropriate agents, vendors and/or artists to gauge potential acts’ pre-existing show dates.
  1. To provide monthly updates to the SBC Chair and WSA President, starting at the beginning of the academic year.

Section I.12: Concert Committee

  1. Purpose
  1. The Concert Committee (CC) shall serve as the controlling body for the funds the SBC has allocated to its control. It shall be responsible for funding all musical performances it deems deserving so long as such requests comply with SBC funding guidelines. The SBC retains sole funding authority over Spring Fling.
  1. Composition:
  1. One (1) Chairperson, appointed through the WSA appointments process and ratified by a majority of the voting College Body shall:
  1. Serve for one year.
  2. Vote on concert requests and cast a tie-breaking vote as they may occur.
  3. Report after each meeting of the Concert Committee to the WSA Treasurer.
  4. Report weekly to the WSA on the Committee’s expenditures and remaining funds.
  5. File triennial reports to the WSA President or their designee detailing the committee’s allocations and budget position at a time of the President or their designee’s choosing.
  6. Meet regularly with the Director of Student Activities and Leadership Development or appoint a member to do the same.
  1. Four (4) other members
  1. To be appointed by a committee chaired by the Treasurer, with the Concert Committee Chair and the President or their WSA designee with participation by a representative from Student Activities and Leadership Development at the Chair’s discretion, who shall have voice but no vote.
  2. Who shall vote on requests made to the committee for concerts to be held on the University campus.
  3. Members who serve during the spring shall serve until the appointment of a new committee in the fall.
  1. Committee Responsibilities
  1. To serve as the controlling body for the funds the SBC has allocated to its control.
  2. To hold responsibility for funding all musical performances it deems deserving so long as such requests comply with SBC funding guidelines.
  1. The SBC retains sole funding authority over Spring Fling.
  2. The CC shall not fund a request submitted by a Concert Committee member unless that member recuses themself.
  3. To make allocations only with the affirmative vote of at least three members.
  1. To meet regularly at a well-advertised place and time.
  2. To maintain a record of honorariums and fees on on the CC website.
  3. The CC may have its decisions overruled by a five- sevenths vote of the SBC.
  4. The CC may have its funds revoked at any time by a five-sevenths vote of the SBC or a majority vote of the WSA.
  5. Allocations for the funding of events taking place in the first month of the fall semester can occur at any time of the spring semester and over summer break under particular circumstances.
  1. The student proposing the show must present adequate proof that funding for the event is necessary at the time in order for the show to succeed.
  2. The student proposing the show must demonstrate interest in planning the show and experience planning concerts to the CC’s satisfaction by the end of the spring semester.
  3. Preference will always be given to an event of similar significance and/or magnitude taking place in the present fiscal year.
  4. The Concert Committee may allocate for the following fiscal year no more than the Concert Committee’s projected budget surplus for the current fiscal year, and an additional summer booking budget equal to 12.5% of the CC’s annual budget.
  1. In the fourth quarter of the current fiscal year the Concert Committee shall publish an application inviting student groups to request the ability to propose a show during summer break for the first month of the following semester.
  1. Under no circumstances should the CC intentionally attempt to keep a surplus for this purpose.
  2. Funding requests over summer break shall exist in the form of detailed emails sent to committee members.
  1. Funds allocated for cross-fiscal year events shall be initially placed into the student group's SBC smart key account, and then shall be transferred into the income smartkey account so that it may be retained into the new fiscal year.
  2. Funds allocated during summer break for shows in the fall semester shall be transferred once the group’s smartkey account is active for the fall semester.
  3. The CC shall hold regular mid-week office hours during which one committee member shall be available to support students in designing their concert proposals and offer advice for any aspect of the show-planning process.
  4. For proposals from experienced student concert planners, the CC shall consider and vote on proposals for honorarium offers promptly over email, if a detailed email explaining the necessity for an immediate proposal is sent to the CC by the student proposing the honorarium offer. In this case, the student proposing the concert must attend the next CC meeting.
  5. The organizers of any concert receiving CC funding must attend a CC meeting to discuss the specifics of the entire funding proposal for the concert, and each proposal must be subject to an official vote before being approved.
  6. The CC shall hold a student forum at the beginning of each semester to educate interested students on the process of planning concerts at Wesleyan and submitting funding proposals.
  7. The CC shall maintain a well-publicized website with information about how to plan a concert, contact information for each committee member, and accessible finance information for each concert funded, and remaining CC funds.
  8. The CC Chair shall meet with the SBC Chair at the beginning of the fiscal year and discuss the budgeting techniques used by the SBC for the use of the CC to aid in their decision-making.

Section I.13: Senior Class Officers (SCOs)

  1. Composition
  1. Four (4) members shall be elected as SCOs during the spring elections held prior to their senior year. There shall be 4 positions:
  1. The Senior Class President
  2. The Senior Class Vice President
  3. The Senior Class Secretary
  4. The Senior Class Treasurer
  1. The purpose of the SCOs is to:
  1. Organize and coordinate events for the senior class. The SCOs shall work with the Director or Assistant Director of SALD to facilitate in the organization of senior events.
  2. Senior class officers-elect must assist in organizing and staffing events during the senior week immediately following their election.

Section I.14: Green Fund Committee (GFC)

  1. Mission Statement
  1. The GFC shall act as the conduit through which environmentally sustainable projects from the Wesleyan community are supported financially, comprehensively strategized, and regularly expanded in number and nature.
  1. Structure
  1. The Green Fund Committee (GFC) acts independent from the Wesleyan Student Assembly, however the WSA does have a liaison to the Green Fund because of the $15 opt-out fee, which is tied to students’ tuition.
  2. The Student Budgetary Committee (SBC) has one liaison to the Green Fund to coordinate sustainable allocation methods.
  3. The member does not sit on the Green Fund, but acts in an advisory capacity.
  4. One member from the Environmental Sustainability Sub-Committee of the Student Life Committee will act as liaison to the Green Fund, attend all meetings, participate as a full member of the GFC, and regularly report back to the General Assembly with any concerns, updates on current projects, and or funding allocations.
  5. The liaison has the responsibility to bring to the General Assembly any concerns regarding financial allocations or financial practices.
  6. Financial Responsibilities
  1. The GFC shall serve as the controlling body of funds raised by either the $15 opt-out fee, which was passed by supermajority vote of the student body, WSA, and board of trustees, or other sources of revenue that it attains.
  2. The GFC shall maintain in-depth financial records of projects funded and responsibly allocate the dollars.
  3. The Green Fund will be allowed up to 0.5% of its annual budget for institutional use (i.e. website, marketing, supplies)
  4. All transfer of money needs to be approved by the Director of Sustainability.
  5. The Fund has an obligation to provide adequate information about funding processes to the public.
  6. Funds may roll over from one semester to the next.
  1. Bylaws
  1. The GFC forms and enforces their own bylaws, which are iterated during the spring semester during their bylaw review.
  2. Such bylaw changes, at the end of constitutional review, will be brought to the General Assembly for a full vote (with a two-thirds majority needed in order for the bylaw resolution to pass).

Article II: Procedures

Section II.01: General Assembly

  1. Schedule And Notice Of Meetings
  1. After completion of internal elections in the fall, the GA shall regularly meet every week while classes are in session.
  1. Regular meetings may be rescheduled by a majority vote of the GA
  1. If the time, location, or duration of a single meeting is changed, that meeting will be a special, not regular, meeting which will be optional.
  1. Committee reports are distributed to all WSA representatives at least 24 hours before GA meetings.
  1. The GA shall meet from 6 to 9 P.M. every Sunday night while classes are in session.
  1. All meetings of the GA shall be announced to the Wesleyan community and are open to the public. When classes are in session, the Chief of Staff must publicize weekly announcements that include: the agenda and a summary of WSA activity.
  2. Regular GA meetings shall be limited to a duration of three hours, but this duration may be extended by a majority vote of present senators. 
  3. Special meetings of the GA may be held at the discretion of the Chief of Staff or by a majority vote of the GA. The location, time, and duration of the special meeting must be set at this time.
  4. Closed Meetings
  1. The GA may close a meeting, or any portion of a meeting, with a two-thirds vote, to all non-GA members. All proceedings of a closed meeting, or closed portion of a meeting, are confidential and minutes will not be taken. The disclosure of said proceedings may result in impeachment of those responsible.
  1. Rules of Order
  1. The rules of order shall be the most recent edition of Robert’s Rules of Order.
  2. The rules of parliamentary procedure, as generally understood by the GA, shall govern the GA in all cases in which they are applicable and for which they are consistent with special rules and orders of the WSA. The Chief of Staff shall distribute this version of the rules of order to the GA prior to the first meeting of each semester. The rules may be amended or suspended a two-thirds majority vote of the GA. Any ambiguity may be resolved by referring to Robert’s Rules of Order.
  3. Non-Assembly members may speak at GA meetings.
  4. “Battle Cry”
  1. Every meeting of the GA of the WSA shall open with the singing of “Battle Cry,” the Wesleyan fight song.
  1. Committee Reports
  1. Every standing committee of the WSA, except auxiliary standing committees, shall report at each regular meeting of the WSA.
  2. All ad hoc committees and auxiliary standing committees of the WSA and all other committees whose members are appointed by any part of the WSA shall report, when necessary, to the GA.
  3. Members of the administration, the faculty, and the Board of Trustees may be invited to address the GA on matters of concern to the College Body.
  4. The Chief of Staff shall either act as the parliamentarian or appoint a designated parliamentarian to act in their stead.
  5. The Chief of Staff may temporarily yield their right to run a GA meeting to another member of the WSA.
  1. Minutes
  1. The Committee of the Week (CoW), a standing committee of the WSA as selected by the Chief of Staff, shall be responsible for taking minutes at the meeting, and for the following:
  1. Arriving fifteen (15) minutes prior to the start of the official meeting.
  2. Reviewing minutes from the prior week for approval.
  3. Taking minutes at the meeting for which they are selected. Minutes shall be defined as permanent, formal, and detailed record of dialogue at an open meeting.
  1. There will be a majority vote to approve the minutes at the next regular meeting of the GA.
  2. All regular meetings are audio recorded and made available to the student body.
  1. All senators and speakers, by being present at the regular meeting of the GA, consent to being recorded.
  2. All speakers should be alerted that they will be recorded.
  1. Accountability        
  1. Senators are responsible for knowing the views, actions, and procedures of the WSA.
  2. If senators do not agree with the WSA’s position on a certain issue, they may advocate their own views, so long as they articulate that they are advocating their own views and not those of the WSA as a body.

Section II.02: Election Procedures

  1. Elections Committee
  1. The Elections Committee shall oversee all elections mandated by the Constitution and its Bylaws.
  2. Composition: the Chief of Staff (Election Coordinator) shall Chair the Elections Committee, and they shall, if needed, appoint two other members to sit on the Committee. No member of the Elections Committee may be a candidate in said election; any Elections Committee member who is a candidate in said election must recuse themselves from the Committee.
  1. In the event that the Chief of Staff is running in the election, they shall name an Election Coordinator by a vote of unanimous affirmation.
  2. The Election Coordinator is responsible for supervising fair and unbiased election procedures and abiding by all provisions of the Wesleyan Student Assembly Constitution.
  1. Responsibilities
  1. The Election Coordinator is responsible for drafting an election timeline and presenting it to the undergraduate student body. The timeline must include but is not limited to: candidates’ meeting, petition deadline, Presidential debate (or a town hall if the election is uncompetitive) Presidential elections, voting procedures, and announcement of voting results.
  2. The Election Coordinator, in consultation with the Elections Committee, shall determine the subsequent course of action to resolve all disputes regarding election or campaign procedures.
  3. Only members of the Elections Committee and the WSA President and Vice President shall have administrative access to election materials or the election homepage. No candidate shall be granted administrative access. Upon completion of the election, the results shall be viewed by the entire Elections Committee and publicized.
  4. All elections shall be publicized by the Elections Committee. Candidates’ statements shall be published as long as said statements are turned in by the committee’s prescribed deadline.
  5. Voting shall take place over a five (5) day period.
  6. The Elections Committee shall not disperse voting information to any non-Elections Committee individual during the course of the voting period.
  7. The Elections Committee is responsible for informing the College Body of the opportunity to seek office and shall hold an information session to explain procedures and distribute a copy of election rules before the election begins. Each candidate must sign a document, or have a proxy sign for them if they are abroad, stating that they understand the campaigning rules and will comply with them. Each candidate must also attend the candidates’ meeting
  8. Any member of the College Body shall be eligible to seek an office open to their respective class year. No member of the College Body may hold more than one generally elected GA positions concurrently, including positions on external standing committees of the WSA. Any eligible student, upon completion of a petition drafted by the Elections Committee, shall be placed on the ballot. Students who are abroad may select a proxy to complete a petition on their behalf.
  1. The method of election shall be online voting unless the Elections Committee deems this method insecure or impossible, in which case the Elections Committee shall hold paper ballot elections and shall draft procedures in writing that aim to ensure open, fair and unbiased elections.
  2. Campaigning is permitted and encouraged.
  1. Physical campaigning, which includes any form of written or oral communication containing a candidate’s name or likeness, is prohibited within public campus computer labs, the WSA Office, and within readable proximity to any public campus computer.
  1. No one may send emails advocating the election of a particular candidate or group of candidates to WSA-operated lists.
  2. A candidate shall be responsible for acts in violation of the Governing Documents that they commit or of which they are aware. Immediately after becoming aware of a violation, the candidate is responsible for notifying the Elections Committee.
  3. The Elections Committee shall draft a set of elections rules including repercussions, as

they deem appropriate, and distribute them to all candidates. The Elections Committee shall use a document of elections guidelines composed by the previous year’s Coordinator as an advisory document in conducting elections.

  1. Repercussions for illegal campaigning
  1. If the Elections Committee determines that illegal campaigning has occurred, the candidate(s) in question shall be removed from the ballot and disqualified from the election. The Elections Committee shall bring this issue to the GA, and the GA has the right to nullify the election with a two-thirds vote at any time.
  2. A removed candidate may run in any subsequent election or participate in any following appointment, with the exception of a retrial of the election in which their candidacy was terminated
  3. An entire election may be deemed invalid by a two-thirds vote of the entire pre- election WSA on the grounds of improper methods of balloting or campaigning, including but not limited to vote tampering, bribery, coercion, breaches of security which violate the anonymity of voters, improper tampering by the Elections Committee or failure to abide by any provisions of this article. If necessary, the election shall be repeated within two academic weeks.
  1. No write-in candidate shall be considered to be elected except upon receipt of at least as many votes as signatures required to be listed on the ballot.

Section II.03: Appointments Committee

  1. The Vice President shall organize and run the appointments of students from the community at large for various WSA positions that arise throughout the year.
  1. The Vice President may delegate this responsibility to the Chief of Staff if necessary.
  1. Appointments Committee:
  1. Appointments shall be open to all members of the College Body.
  2. The Vice President and the Chair of the committee which includes the vacated seat shall constitute the Appointments Committee. Any meeting of the Appointments Committee must include the Chair of the committee with the vacated seat and the Vice President. The Vice President shall Chair Appointments Committee meetings.
  1. The Vice President may appoint additional senators to the Appointments Committee.
  1. The Appointments Committee shall review applications and interview when necessary to ascertain which candidate is best suited to fill the aforementioned vacancy.
  2. After all interviews are completed, the Appointments Committee shall discuss its findings, and vote to appoint one candidate by a majority vote.
  1. If the Appointments Committee cannot come to a majority decision, they shall re-interview all candidates they deem pertinent. This does not indicate that appointments must be reopened to all initial candidates, or to any students who express interest after the first round of interviews.

Section II.04: Quorum

  1. Two-thirds of all GA senators shall constitute a quorum.

Section II.05: Attendance

  1. Any member who accumulates three total absences in GA meetings that are not excused by the Chief of Staff during one semester shall be subject to impeachment (see Article IV, Section 4.01).
  2. It is the role of the Chief of Staff to notify members of their absences and risk of impeachment.
  3. Members shall be considered present if they arrive within a fifteen (15) minute window of the start of the meeting. If a member arrives after the fifteen-minute window, they shall be designated as late, which constitutes half an absence.
  1. If students are a member of the committee designated as Committee of the Week, they are required to arrive fifteen-minutes prior to the start of the meeting, and are not granted the fifteen-minute window to be late.
  1. An absence may be excused for any of the following reasons: unavoidable academic conflicts, religious holidays, illness, or death or illness in the family. Members must give the Chief of Staff sufficient notice for an unexcused absence. Twenty-four (24) hours is considered sufficient notice, except when determined otherwise by the Chief of Staff.
  2. If any members leave the meeting without notifying the Chief of Staff, they shall be given an absence. The Chief of Staff may mark someone late instead of absent at their discretion.
  3. Attendance at individual committee meetings counts towards a separate absence total at the discretion of the respective standing committee chairs. It is the responsibility of the chair to take attendance at the committee meetings and communicate the attendance with the Chief of Staff. These absences can contribute towards impeachment.

Section II.06: Student Activities Fee

  1. The WSA shall be responsible for allocating, making changes to, and reviewing the level of the Student Activities Fee (SAF) to be levied on each student.
  2. The WSA Office budget
  1. After money is designated for use by the SBC, the remainder of the SAF shall comprise the WSA Office budget.
  2. The WSA Office budget is to be managed by the President of the WSA.
  1. The WSA Office Coordinator is responsible for regularly informing the WSA President, or designee, of the state of each section of the WSA Office budget.
  2. The WSA President is responsible for determining the use of any office budget surpluses. Office budget surpluses may be added to the WSA endowment, the following year’s projects budget, or a combination of the two.
  1. The WSA Office budget is divided into five distinct parts:
  1. The WSA Office Coordinator salary and benefits budget, which funds the WSA Office Coordinator’s annual salary and benefits
  2. The office operations budget, which funds all expenditures related to the operations of the WSA Office, including WSA Office student worker wages
  3. The Student Groups Fair budget, which funds the annual Student Groups Fair
  4. The New York Times readership program budget, which covers the costs of the New York Times readership program
  5. The Projects budget, which funds all of the WSA’s special projects and initiatives. This budget is composed of the remainder of the WSA Office budget after all other budgets are set. All expenditures from the Projects budget must be approved by the WSA President, Vice President, and Treasurer. No expenditures on food shall be permitted throughout the year with the exception the fall retreat of the Leadership Board. All expenditures made via the projects fund must be made publicly available to the campus at large through publication on the WSA website.
  1. Following the annual election of the WSA President, the outgoing and incoming WSA leadership must work with the WSA Office Coordinator and the Finance Office to set the following year’s office budget.
  2. Increases or decreases in the SAF shall be put to a referendum of the College Body.
  1. Approval of two-thirds of those voting shall be required to change the fee.
  2. Changes in the fee are subject to the approval of the Board of Trustees before their inclusion on the Student Accounts bill.
  1. The SBC budget shall be allocated per policies outlined by the SBC.

Section II.07: WSA Code of Conduct

  1. The WSA is committed to ensuring that each of its members has the opportunity to participate fully within the GA without having to compromise their safety.  Furthermore, the WSA recognizes that its members are charged with representing the interests of the greater student body.  As such, the WSA expects that its members hold themselves accountable to the following Code of Conduct:
  1. Members of the WSA are expected to refrain from the following actions:
  1. Sexual misconduct including:
  1. Sexual assault.
  2. Sexual harassment.
  3. Sexual exploitation.
  4. Intimate partner violence.
  5. Stalking.
  1. The public harassment of or marginalization of one’s race, color, religion, national or ethnic origin, age, disability, veteran status, sex, appearance, marital status, sexual orientation, gender identity, gender expression, socioeconomic standing, or any other identity.
  2. Other actions deemed as compromising the safety of members of the WSA and/or the greater Wesleyan community.

Section II.08: WSA Endowment

  1. Structure
  1. End-of-the-year surplus funds from the SBC and CC shall be placed in the WSA endowment in the following manner:
  1. For any cumulative, end-of-year surplus less than or equal to 2% of the SBC’s original budget, the entirety of the funds shall be placed into the endowment.
  2. For any cumulative, end-of-year surplus greater than 2% of the SBC’s original budget, a minimum of that 2% of the original budget and maximum of 4% shall be placed into the endowment. The remainder of the funds may be used during that fiscal year to support current student activities, with the unanimous approval of the Leadership Board and a two-thirds approval by the General Assembly, or be placed into the endowment.
  1. The WSA endowment shall be overseen by the WEC.
  1. Procedures
  1. The Leadership Board shall meet and make recommendations on investment to the WSA. Recommendations will pass and go into effect with a majority vote of the WSA.
  1. If approved, all or part of the WSA endowment may be paired with the university endowment with the consent of the Vice President and Chief Investment Officer of the University. The WSA endowment must exceed $50,000 in order to do so.
  1. Money shall be drawn from the WSA endowment and placed in the active funds of the SBC before the beginning of the spring term.
  1. The SBC shall not draw from the WSA endowment until it exceeds $100,000.
  1. The SBC may begin to draw from the WSA endowment at a rate of no more than 2% when the endowment exceeds $100,000.
  1. The SBC may draw from the endowment at a rate of no more than 3% when the endowment exceeds $150,000.
  2. The SBC may draw from the endowment at a rate of no more than 4% when the endowment exceeds $200,000.
  3. The SBC may draw from the endowment at a rate of no more than 6% when the endowment meets or exceeds $500,000.
  1. Any attempt to access the WSA endowment in excess of these amounts shall require a 75% vote by the WSA and the unanimous consent of the authorized officers as defined in Article I, Section 1.11.
  2. Reports on the performance of the WSA endowment shall be given by the Leadership Board least three times in each academic year.
  3. The long-term mission of the WSA endowment is to stabilize and reduce the Student Activities Fee and to increase the overall capacity of the SBC budget.
  4. The WSA endowment investment policy and guidelines shall serve as the official investment policy of the WEC.

Article III: Referenda and Initiatives

Section III.01: Changes to the SAF and Constitution

  1. When campaigning for changes to the Student Activities Fee or amendments to the WSA Constitution, the WSA must abide by all rules set out by the Elections Committee.

Section III.02: Non-Budget Referenda and Initiatives

  1. Non-budget issues may be brought to referendum or initiative either by at least one-third of the entire Assembly membership or by a petition of at least ten percent of the College Body.
  2. Non-budget referenda or initiatives shall be passed by a majority of the College Body voting.

Article IV: Resignation, Impeachment, Removal, and Recall

Section IV.01: Impeachment and Removal of Individual Assembly Members

  1. Senators of the GA may be subject to impeachment and possible removal from office for failure to fulfill their duties to the College Body and/or the GA.
  1. “Impeachment” is the process of investigation and presentation to the GA of a senator’s violation(s) of the Constitution and/or the Bylaws.
  2. “Removal” is the dismissal of an impeached senator from the GA.
  3. Persons under the jurisdiction and purview of the WSA, including members of all auxiliary standing committees, are also subject to the same impeachment procedures as senators.
  1. Impeachment proceedings shall be initiated by any of the following proceedings:
  1. The presentation of articles of impeachment by the Chief of Staff.
  2. Petition for the presentation of articles of impeachment signed by at least one-third (⅓) of the senators of the GA and delivered to the Chief of Staff
  3. Petition for the presentation of article of impeachment signed by at least twenty-five (25) members (or one-hundred-and-fifty [150], if there is a petition to impeach the President or Vice President) of the College Body and delivered to the Chief of Staff.
  1. The procedure for impeachment shall be as follows:
  1. Upon receipt of articles of impeachment by the Chief of Staff, the senator in question shall be notified within no more than three (3) days and shall be considered impeached.
  2. The Chief of Staff shall preside over impeachment proceedings following a vote of unanimous affirmation.
  1. In the event that the Chief of Staff is not confirmed to preside over the impeachment procedure, or should the Chief of Staff choose not to preside, another senator shall be nominated by any senator to preside.
  2. The nominated senator, after a majority vote, shall oversee the proceedings.
  1. At the first meeting of the GA following the notification of the impeached senator, the presiding officer shall present the articles of impeachment to the GA.
  2. The impeached senator shall then present their testimony to the GA.
  3. If any other persons have information concerning the impeachment, they may then give testimony to the GA.
  1. Should the person(s) giving testimony wish to remain anonymous, they may give a statement to the presiding officer to be presented to the GA.
  2. Should the person(s) giving testimony wish to speak under anonymity or without the impeached senator in the room, they shall do so during the later closed portion of the meeting.
  1. The GA shall then have the opportunity to ask questions of the impeached senator and those giving relevant testimony.
  2. The meeting shall then be closed, and the GA shall discuss the impeachment without the impeached senator in the room.
  1. Any senator of the GA may invite other persons to any parts of the closed portion of the meeting. The GA must approve any invitations with a majority vote.
  1. All persons who accept the invitation must agree to keep the proceedings of the closed meeting confidential.
  1. The GA shall vote by secret ballot to determine if the impeached member should be removed.
  2. If two-thirds of the entire GA vote in favor of removed, the impeached member shall be removed.
  1. In the event that the President is removed, the Vice President shall assume the office of the presidency, and the Chief of Staff shall then facilitate a special election to fill the office of the Vice President as soon as possible. The Chief of Staff shall act as the interim Vice President until a replacement is elected.
  2. In the event that the Vice President is removed, the Chief of Staff shall facilitate a special election to fill the office of the Vice President as soon as possible. The Chief of Staff shall act as the interim Vice President until a replacement is elected.
  1. In the event that the Chief of Staff; Treasurer; the Chair of the CoCo, the SLC, or the AAC are removed, the GA shall internally elect a replacement from its membership as soon as possible.

Section IV.02: Recall of President and Vice President

  1. The President or Vice President can be recalled by a referendum of the entire College Body.
  2. The procedure for recall shall be as follows:
  1. A petition signed by one-sixth (⅙) of the College Body shall be delivered to the Chief of Staff
  2. The Chief of Staff will then conduct a referendum, the method of which shall be online voting unless the Chief of Staff deems this method insecure or impossible, in which case the Chief of Staff shall hold paper ballot voting and shall draft procedures in writing that aim to ensure the recall voting is open, fair and unbiased
  3. The referendum shall pass by a two-thirds (⅔) majority of those voting
  1. In the event the President is recalled, the Vice President shall assume the office of the presidency, and the Chief of Staff shall then facilitate a special election to fill the office of the Vice President as soon as possible. The Chief of Staff shall act as the interim Vice President until a replacement is elected.
  2. In the event that the Vice President is recalled, the Chief of Staff shall facilitate a special election to fill the office of the Vice President as soon as possible. The Chief of Staff shall act as the interim Vice President until a replacement is elected.

Section IV.03: Recall of the Entire GA

  1. The membership of the GA may be recalled by a vote of no confidence from the undergraduate student body.
  1. One-half of the members of the College Body may petition to initiate recall procedures against the membership of the GA.
  2. Within seven (7) academic days of the receipt of the recall petition, the GA shall conduct an open and public hearing on the question of recall.
  3. Within seven (7) academic days of the hearing, the GA shall facilitate a campus-wide vote of GA recall. Two-thirds of students voting are necessary to recall the entire GA membership.
  4. Members of the GA shall serve until new senators are selected. After a positive vote of recall, GA senators shall organize elections consistent with the structural and committee guidelines for the GA.
  1. These elections may not be nullified except where egregious fraud has occurred, including the subversion of the will of the electorate.
  1. After recall, former GA senators may continue to serve on faculty, student, or trustee subcommittees with the consent of two-thirds of the newly elected WSA.

Section IV.04: Resignations

  1. In order to resign from the GA the senator must notify their committee chair and the Chief of Staff in writing three full weeks before their resignation will take effect.
  1. Immediate resignation may be permitted due to personal emergencies.
  1. If any member of the GA resigns or is recalled during a semester:
  1. The Appointments Committee shall be immediately formed and shall decide whether to fill the vacancy by internal election or appointment.
  2. Upon the Appointments Committee’s decision to fill the seat by appointment, a message will be sent out to the entire student body informing them of a vacancy on the WSA and the committee for which there is an open seat.
  3. Members of the GA may run in an internal election if they wish to join the committee or fill other position that now has an open seat.
  4. The Chief of Staff may, at their discretion, add the vacant seat to the next scheduled election.

Article V: Official Documents

Section V.01: Reports

  1. At the last GA meeting of each academic year, the President shall submit an annual report to the GA. The report shall include mention of all major matters with which the WSA dealt during the year. The report shall also include numerical results of all issues voted on by the College Body and all resolutions and amendments voted on by the GA.
  2. At the last WSA meeting of each academic year, each committee Chair shall submit an annual report to the WSA for review. Each report shall include mention of all major matters with which the committee dealt during the year.
  3. Each academic year’s annual report of the WSA and all annual committee reports shall be kept on file at the WSA Office.
  4. These annual reports shall be made easily accessible on the WSA’s website.
  5. At the first meeting of the spring semester the Leadership Board shall submit a mid-year report to the GA. The report shall include mention of all major matters with which the WSA dealt during the fall semester. The report shall also include numerical results of all issues voted on by the College Body and all resolutions and amendments voted on by the GA.

Section V.02: Resolutions

  1. Any Senator, and any member of the College Body through a petition process, may present a resolution to the GA.
  1. Members of the College Body who do not serve as Senators may present petitions as long as:
  1. They acquire 25 signatures from members of the College Body.
  2. The petition is in the format of a WSA resolution.
  1. The Chief of Staff is responsible for helping students translate their petitions into the resolution format.
  1. Petition-based resolutions may be introduced during open forum periods of GA meetings.
  1. Resolutions that do not include amendments to the Constitution or Bylaws must be introduced one meeting prior to voting upon a resolution. This may be waived with a three-quarters majority of those present.
  2. A resolution may include any member of the College Body as a sponsor.

Article VI: WSA Office

Section VI.01: WSA Office Coordinator

  1. The WSA Office Coordinator will be overseen by and report to the following members of the Leadership Board: President, Vice President, Treasurer, Chief of Staff, and the CoCo Chair.
  2. The WSA Office Coordinator, the four (4) officers named above, and the CoCo Chair, shall at the beginning of the academic year, determine the goals of and set expectations for the Office Coordinator. Those officers shall also perform an assessment of the Office Coordinator at the end of the academic year.
  3. The officers are responsible for hiring the Office Coordinator.
  4. The WSA Office Coordinator shall report on a regular basis throughout the year to the University’s Office of Finance & Administration.

Article VII: Memoranda of Understanding

Section VII.01: Memoranda of Understanding

  1. It is understood that the phrase, “a majority of the Wesleyan Student Assembly” as it is used in this document means a majority of those Assembly members present and voting at a given meeting, unless otherwise specified.
  2. It is understood that seat allocations for subcommittees of the five (5) standing committees of the WSA function as guidelines, and may be adjusted under unusual circumstances by the respective Chair, in consultation with the Leadership Board.