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2025-11-20 Board Meeting Agenda.docx
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Colorado State Fair Authority Board of Commissioners

Notice of Regular Meeting to Be Held

Thursday, November 20, 2025, (10:00 a.m. – 3:00 p.m.)

Penrose House Conference Center – 1661 Mesa Ave, Colorado Springs, CO 80906

Zoom Link:https://us02web.zoom.us/j/83391455989?pwd=3PVdNaeZWUqpZXFb91OYuaqDjECnDk.1

Meeting ID: 833 9145 5989

Passcode: 869402

Agenda

A.  Call to Order

B.  Attendance

C.  Board Chair's Remarks

D.  Public Comment – Presentations will be limited to 5 minutes maximum

E.  Approval of Minutes 

  1. Minutes of the October 22, 2025, Board of Authority Meeting.

F.  Board Process

  1. Board Committee Assignments (2.8)
  1. Financial Oversight Committee (2.8.2) - At least three members, including a chairperson, appointed by the Board each year in November.
  2. Nominating Committee (2.8.3) – At least two Board members, including a chairperson but not including any current officers, appointed by the Board Chair each year in November.
  3. Competitive Exhibits Committee (2.8.5) – Four Board members, appointed by the Board Chair annually in November.
  1. Chair appoints liaison at Foundation Board at November Board Meeting (2.2.6)
  2. Chair appoints members to the Capital Campaign Committee (2.8.6)
  3. Gold Card Nomination

G.  Board Committee Reports

  1. Governance (Brown, Hybl, Mandarich, Schliep)
  2. Financial Oversight (Mandarich, Cafasso, Brown, and Kim)
  3. Nominating ( Cafasso, Michalski, and Brown)
  4. Community Linkages (Allen, Hale, Suniga, Weathers)  
  5. Competitive Exhibits (Allen, Michalski, Weathers and Schliep)
  6. Capital Campaign (Allen, Brown, Hybl, Michalski, Book, Daurio, DeRose, Graham, Shultz)
  7. 250/150 Committee (Michalski, Suniga, Hale, Kim, Singletary)

H.           Monitoring GM Performance

Board acts to accept/reject the following monitoring reports due/submitted since the last meeting.    

Instructions for these agenda items: It is important that the Board be sure its members are carrying out their out-of-meeting duty to read the GM’s reports. If Board members have specific questions they would like answered, rather than put the GM on the spot in a meeting, they should afford the courtesy of letting the GM know any concerns/questions they would have that might preclude them from concurring that the report demonstrates consistency with the policy.

  1. Ends Monitoring
  1. Policy #1.1 (Annual Fair)
  1. Management Parameters Monitoring
  1. Policy #3.3 (Financial Condition and Activities)
  2. Policy #3.5 (Financial Planning and Budgeting)  

Proposed Motion: “I move that the Board approve that the GM’s monitoring reports on Policy #1.1,  #3.3, #3.5 (Annual Fair, Financial Condition and Activities and Financial Planning and Budgeting) conveys (a) interpretations of the policy provisions that are reasonable, and (b) that the report reasonably substantiates compliance with the policy provisions, consistent with the GM’s interpretations.”

Working Lunch

I.        Staff Reports

a.  Colorado State Fair Foundation and Fiesta Day Committee Reports

b.  2025 State Fair Media Report and Recap of 2025 Marketing Plan

c.  2025 Colorado State Fair Reports

  1. Public Safety
  2. Programming and Partnerships
  1. Food Concessions
  2. Commercial Exhibits
  3. Attractions
  4. Special Events
  5. Sponsorship
  1. Agriculture and Competitive Exhibits
  1. General Entry & Fine Art Show
  2. Horse Show
  3. Livestock Show
  4. Small Animal Show
  1. Financials
  1. 2025 State Fair Financials
  1. General Feedback from the Board

d. Looking forward - 2026 Fair Planning

e. Board Contributions/Staff Holiday Party

f.  Other

J.        Annual Board Training

  1. Department of Agriculture Training and information
  2. Legal training. The Board may enter Executive Session for the purpose of receiving legal advice from the Board’s Attorney on matters related to the Open Meetings Law, the Colorado Open Records Act, and Conflicts of Interest, pursuant to Section 24-6-402(3)(a)(II), C.R.S.
  3. Letter of Commitment (2.6.1)
  4. Conflict Disclosure Form (2.5.4)

K.        Board Schedule

  1. Upcoming Board Meetings:
  1. Board Meeting, December 18, 2025 (Remote)
  2. Board Meeting, January 28, 2025 (Remote)
  1. Other meetings/events to be on Board members’ calendars
  1. Legislative Audit Committee Hearing on December 8, 9:45 a.m. (Denver)
  2. Board Training, February 25, 2025 (TBD)
  1. Summary of Follow-Up Items
  1. N/A

L.   Board Meeting Evaluation

  1. What worked really well at this meeting?
  2. What could we have done to make it more productive?

M.  Adjourn

Pursuant to the Americans with Disabilities Act, individuals who, because of a disability, need special assistance to attend or participate in any Colorado State Fair Authority Board, Committee or any Advisory meetings, or in connection with other Colorado State Fair Authority Board activities, may request assistance by contacting Deniece Armijo at the Colorado State Fair Authority Board Administration Offices in the Palace of Agriculture, 1001 Beulah Avenue, Pueblo, Colorado, or  719-404-2033, during normal business hours.  Requests should be made one week in advance whenever possible.