MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Regular Meeting

03.18.19 at 5:30 pm - Children’s House, 1204 E Empire

BOD Approved on 04.22.19

 

  1. Work Session
  1. Finance Director
  1. Discussion of position, clean up, next steps, etc.
  2. Jordan: report back to RE-1 Re: February 20, 2019 Letter by 03.31.19.
  3. Reviewed Finance Director Job Description.
  4. Reviewed “work session 3/18/19 talking points” and “Summary of our meeting and next step” from Carol Mehesy.
  1. Benchmarks Prior to Spring Break - tabled

  1. Call to Order - Regular Meeting at 7 pm
  1. Jordan called the meeting to order at 7:11 pm.

  1. Roll Call: Jordan Meyers, President; Stacey Weyand, Vice President; Tamia Hurst, Secretary; Cayce Hamerschlag, Treasurer; Melissa Gould, Member

Absent from BOD: None

Staff: Jon Orris, IHOS

Community Members: None present.

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

Montessori Moment – Cayce

Volunteer for next Montessori Moment (TBD at meeting) – Tamia

  1. Approval of the Previous Minutes
  1. 02.25.19 - Regular Meeting
  2. 03.04.19 - Special Meeting
  3. 03.11.19 - Special Meeting
  4. 03.12.19 - Special Meeting

Cayce moved to approve the minutes as written.  Motion seconded.  Discussion: Stacey is abstaining from voting.  No further discussion.  Motion approved unanimously.  Motion carried.

  1. Approval of Agenda: Cayce moved to approve the agenda as presented.  Motion seconded.  No discussion.  All in favor of the motion.  Motion carried.

  1. Community Member Forum
  1. None present.

  1. Staff Comments
  1. No additional staff in attendance.

  1. Reports / Discussions:

  1. Update on Mildred - Stacey
  1. Verbal update.

  1. Enrollment Committee - Jordan
  1. Enrollment Committee Minutes 3.13.19

  1. Benchmarks Prior to Spring Break, if not covered in Work Session
  1. Discussed and updated.

  1. Benchmarks for continuation
  1. Set realistic dates and benchmarks to determine if we will need to surrender or have the ability to continue our program beyond this year.  Measurements to consider:
  1. Financially solvent
  2. Staff
  3. Building
  4. Enrollment
  1. Each committee and Jon will continue to work on the benchmarks, we will re-evaluate at our regular board meeting on April 22, 2019.

  1. IHOS
  1. Report
  1. Testing preparations are going well.
  2. Ebony has worked with Manaugh to ensure our meals will be divided for the two campus.
  1. Concern regarding students signing up for lunches and then not eating them.
  1. Insurance 2019-2020
  1. Stacey is working with Jon and will get the application submitted.

  1. Finance Committee
  1. Finance Committee BOD Report 03.18.19
  1. There was not a Finance Meeting, but the report has been updated.
  1. 990
  1. Cayce moved to approve the form 990 as drafted for 2017.  Motion seconded.  No discussion.  All in favor of the motion.  Motion carried.
  1. Revised 2018-19 Budget
  1. Stacey moved to approve the 18-19 Revised Budget with Uniform Budget Summary.  Motion seconded.  No discussion.  All in favor of the motion. Motion carried.
  2. Jordan: upload 18-19 Revised Budget with Uniform Budget Summary to the website.
  1. Proposed 2019-20 Budget
  1. Moved to future agenda items.

  1. Board Development Committee
  1. Website design
  1. Cheyenne Baber is willing to discuss our website redesign, but will not have time prior to the beginning of April at the earliest.
  1. Tabled for the time being.
  1. Stacey has reached out to an acquaintance and will report back to Tamia.
  2. Jon said that Jenny might be willing to help with the website if we need to do something with it sooner than April.

  1. SAC
  1. Report

  1. BOD Report to Kiva Konnect Newsletter or Community
  1. Stacey: provide a Building Update on Mildred to Kiva Konnect.
  2. Melissa: moving announcement to Kiva Konnect.

  1. Shared Board Information

  1. Master Calendar
  1. March
  1. Governance Training
  2. Final Budget to BOD
  1. April
  1. RE-1 PSA
  2. Calendar Presentation for Next School Year
  3. PARCC CMAS
  4. Health Fair
  1. May
  1. Review Bylaws
  2. Finalize Calendar
  3. Graduation Ceremony
  4. Determine Additional Appropriations
  5. Star Testing Review

  1. Community Member Forum
  1. None present.

  1. New Business
  1. Stacey: email signed leases (parking lot, 25 N Beech, 215 N Linden) to Tamia.
  2. Tamia: email signed leases (parking lot, 25 N Beech, 215 N Linden) to RE-1.

  1. Items for Future Agenda(s) – BOD President
  1. Next work session - TBD
  2. Master Calendar
  1. April
  2. May
  3. June
  1. Tabled Items from the Board Retreat
  1. Succession Plan
  1. Board of Directors
  2. HOS
  3. FD
  1. Discussion of Mission
  2. 2019 CKMS Board Self Evaluation
  3. Outline for Goals for strategic Plan to be tasked out
  4. Master Calendar / Work Session Calendar
  1. 19-20 Adopted Budget with Uniform Budget Summary

  1. Calendaring
  1. Upcoming Events
  1. Gallery Night - March 19th from 3:30 to 6 pm
  2. Spring Break - March 25th - 29th
  1. Next BOD meeting(s)
  1. Children’s House Board meeting - April 15, 2019 at 5 pm (Work Session), 5:30 pm (Regular Meeting) at Children’s House
  2. E/M S Regular Board Meeting - April 22, 2019 at 5:30 pm (Work Session), 7 pm (Regular Meeting) at Children’s House

  1. Status of previous meeting action items - Tamia
  1. Cayce: draft a letter to reach out to former families. (10.05.18)
  2. Jordan: follow-up concerning funding regarding Priority Improvement Plan. (01.26.19)
  3. Finance Committee: set up internal controls and general accounting practices to present to the Board. Ongoing
  4. Executive Committee: provide committee goals to Tamia by February 25, 2019.
  5. All: review the bylaws and provide trackable edits and comments concerning committees, ongoing.
  6. Finance Committee: provide committee goals to Tamia by February 25, 2019.
  7. Fundraising Committee: provide committee goals to Tamia by February 25, 2019.
  8. Finance Committee: review READ Act Funds, specially regarding Kindergarten students. (01.28.19)
  9. Finance Committee: figure out how to invoice out for school lunches and material fees. (01.28.19)  In process
  10. Cayce and Jon: present findings on calendar regarding snow days in the next Kiva Konnect. (02.25.19)
  11. Jordan: update Finance Manual to include ACH Origination Contract and use of CDE approved programs. (02.25.19)
  12. Stacey: prepare leases for signatures. (03.12.19)
  13. Stacey: assist Jon with the insurance renewal. (03.12.19)

  1. Review all current action items – Tamia
  1. Jordan: report back to RE-1 Re: February 20, 2019 Letter by 03.31.19.
  2. Jordan: upload 18-19 Revised Budget with Uniform Budget Summary to the website.
  3. Stacey: provide a Building Update on Mildred to Kiva Konnect.
  4. Melissa: moving announcement to Kiva Konnect.
  5. Stacey: email signed leases (parking lot, 25 N Beech, 215 N Linden) to Tamia.
  6. Tamia: email signed leases (parking lot, 25 N Beech, 215 N Linden) to RE-1.

  1. Adjournment: Jordan moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 9:41 pm.

Prepared for publishing by Tamia Hurst, BOD Secretary

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