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Family Handbook


Educating Hearts and Minds for God

1603 North 12th Avenue, Pensacola, FL 32503

Phone: 850-436-6440

Sacred Heart Cathedral School

Family Handbook 2021-2022


“Educating Minds and Hearts for God”





Red, White, Black

Accredited by the Florida Catholic Conference

Member of the National Catholic Education Association

Bishop Wack

Diocese of Pensacola-Tallahassee

Rev. James Valenzuela

Rector of the Cathedral of the Sacred Heart

Sacred Heart Cathedral School Pastor

Mr. Michael Juhas

Superintendent of Catholic Schools

Mrs. Elizabeth Snow


Mr. Nick Lahr

Assistant Principal

Sacred Heart Cathedral School does not discriminate on the basis of race, color, gender, national or ethnic origin in selecting students, faculty or staff.


Mission, Philosophy, Beliefs and Protection of Children        

General Overview of School        

Admission and Registration        

Financial Policies        

Tuition and Fees        

Financial Assistance        

Faith Formation        

Schoology / PowerSchool

Academic Policies and Practices        

Behavior Management Policies        

General Policies        

Volunteer Requirements        

Health Policies        

Catholic Youth Sports League (CYSL)         

Appendix A – Diocese Discipline Guidelines        

Appendix B – Internet Acceptable Use Policy        

Appendix C – Morning Drop-Off/Afternoon Pick-Up        

Appendix D – School Floor Plan        

Appendix E – Extended Care Program        

Appendix F – Tuition Fee Schedule 2020-2021        

Appendix G – Calendar 2020-2021        

Appendix H – Disciplinary Report        

Appendix I – Technology Fine Acknowledgement        


Additional revisions made to this Handbook throughout the course of the school year
will be added as an addendum and distributed to the community.

Mission, Philosophy, Beliefs and Protection of children

Mission Statement

Our mission at Sacred Heart Cathedral School is to educate hearts and minds for God.  As missionaries of the church, we let it be known to all who enter here, that Jesus is the reason for our school.  Living as disciples of Christ, we strive for academic excellence and service to all.


The purpose of Sacred Heart Cathedral School is to form Christian persons according to the Gospel message, community worship and service to neighbors.  We are to nurture the inquiring young Christians who are capable of developing a way of life, based on the ideals and values of our Catholic faith community. We endeavor to enrich the lives of our school community, to be aware of God, Church and neighbor, to show gratitude for God’s gifts, which we cherish and to share His gifts with love.  We achieve this purpose through an ongoing cooperative relationship between students, parents and teachers as role models. Gospel values are blended across all areas of our curriculum in order to guide students to responsible decision-making, life-long learning and conscientious citizenship.

Learning is a process. Teachers recognize and respond to the individual differences of each student. These differences include personality patterns, academic talents, phases of moral and social awareness and varied maturity levels. Teachers are aware of the impact of various family and life situations, which affect student performance. The dignity and self-worth of each individual are respected and supported.


We believe:

The Protection of Children and Vulnerable Adults

The Diocese of Pensacola-Tallahassee is committed to healing the hurting hearts of sexual abuse victims and has established Victims Assistance Coordinators who are experienced and trained counselors available to help persons who have been sexually abused.



This is concerned with the academic program, staff and facilities.  Only certified teachers are hired who instruct a course of study that meets all the requirements of the State of Florida Department of Education and the Diocesan Catholic Department of Education. The administration and faculty adhere to all state and diocesan guidelines and policies. Sacred Heart Cathedral School was re-accredited in April 2014.  The school will once again enter into the seven year accreditation process in the spring of 2022.

Christian Environment

Sacred Heart Cathedral School is committed to the goal of excellence in education. The school prides itself on the quality of its faculty and its academic and physical education programs.

Sacred Heart Cathedral provides the facility, financial support, guidance and spiritual home for the school. The priests provide weekly Mass, seasonal Reconciliation Services and visits to the classrooms.


All families are expected to participate in the fundraisers sponsored and promoted by Sacred Heart Cathedral School.  These include but are not limited to:

        Originated in 1984, our race is one of the top family races held in the Pensacola area.

        Each family is asked to sell ten membership tickets at a value of $20 each. Each raffle ticket will then be available to be randomly chosen 52 times throughout the year! (Way better than the casinos in Biloxi!) The drawing held on the first Monday of the month will generate a $100 prize and subsequent drawings in that month will generate a $50 prize.  As this is a raffle, SHCS PTO abides by the State of Florida Rules and Regulations for raffles.

Our first Trivia Night was held in 2009 and it has grown to be one of our most popular fundraising events.  Participants join together for a night of fun and entertainment. There are costumes, games and food.

Parent Involvement

The parents of our students help to improve the quality of education by serving on the School Advisory Council, as a member of the Parent Teacher Organization (PTO), as a Room Parent, coach, classroom or office volunteer, and/or on committees that involve fundraising or help with community projects. All volunteers must meet the requirements set forth in the Diocese of Pensacola-Tallahassee Charter Requirements for the Protection of Children, Young People and Vulnerable Adults.  Volunteers are required to complete a Level-2 Background Check, which includes fingerprinting.  In addition, volunteers must complete an on-line safety education program through a diocesan program. A packet of information is available in the school office.

Component Language Arts Program

A Component Language Arts Program is utilized in the elementary classrooms (K-5). This encompasses phonics, spelling, English, handwriting, grammar and reading.

Middle School Program

Our middle school program provides our 6th, 7th, and 8th grade students with the opportunity to become independent learners with the ability to live and work cooperatively and collaboratively.  Humanities encompasses the fusion of religion, English and literature and is taught to the middle school. Science, math, social studies, Spanish, technology and fine arts are separate classes.  All middle school students are 1:1 on the MacBook Air.  

Morning Star Program

In addition to the ten classrooms for grades Pre-K – 8th, Sacred Heart Cathedral School oversees one classroom for children who are identified to have developmental and/or educational disabilities.  The Morning Star Program’s goals are to help each student develop a sense of self-worth, respect for others, a recognition of God as One who loves and values them. Morning Star also provides a sound academic foundation, occupational competencies, social skills, cultural appreciation and recreational outlets.


The ultimate goal is the formation of individuals who can serve as valued members of society. The program, which opened in August 1990, has limited enrollment and accepts students regardless of creed, race, gender or national origin.

Instruction in reading, spelling, language arts, mathematics, science and social studies are incorporated into a functional life skill program.

Admission requirements before registration to the school program require that each child have a complete professional evaluation, to be obtained by the parent, which should include:

When the child is accepted into the program, the parent(s) / guardian(s) will complete a questionnaire, as well as cooperation and permission forms. The size of the Morning Star class is dependent on the disability and ability to meet the needs of each student.   Sacred Heart students may be included in the Morning Star Program on a resource basis.


Probationary Admission Status

All newly-enrolled students will be accepted on a probationary basis for one or two nine-week grading period(s). The purpose of this policy is to determine the student’s ability to adjust to the school’s philosophy and curriculum and to ensure that the child is a “fit” for the school and that the school is a “fit” for the child.

General Admission Policy

Sacred Heart Cathedral School does not discriminate on the basis of race, color, gender, national or ethnic origin in selecting students, faculty or staff. Admission is based on the availability of space in each class and adherence to the requirements listed below.

Admission priority to Sacred Heart Cathedral School is based on the following:

  1. Children with a sibling currently enrolled in the school
  2. Children of the Cathedral Parish
  3. Children of Catholic families from other parishes
  4. Children of non-Catholic or non-participating Catholic families

Every effort will be made to limit class size to:

Age entry requirements:

Pre-Kindergarten —Must be 4 years of age on or before September 1st

Kindergarten — Must be 5 years of age on or before September 1st

1st Grade — Must be 6 years of age on or before September 1st (Must have successfully completed a Kindergarten Program).

Parents registering children for the first time must provide the following documentation:

  1. Birth Certificate
  2. Baptismal Certificate
  3. Social Security Card
  4. Florida Immunization Certificate (HRS Form 680)
  5. Florida School Entry Health Exam (HRS Form 3040)
  6. Non-Refundable registration fee per child:    

Current Students—$105.00  

New Lower School Students—$155.00

New Middle School Students—$205.00

Voluntary Pre-Kindergarten Program (VPK)

Parents seeking to enroll their child in the Pre-K Program need to present their Certificate of Eligibility issued by the Early Learning Coalition Office of Escambia County.

As a private school, you are requesting that your child be enrolled. Therefore, if you wish for your child to remain enrolled at our school, you must accept our philosophy and the discipline policies that we have in place. We reserve the right to request that your child continue his/her education elsewhere if our rules and regulations are not supported and adhered to.



Tuition shall be charged for students attending the school to meet the current operating expenses and to provide for the long-term viability of the school.  Special fees are charged to defray the expenses of specific activities. Those who claim to be participating Catholic parishioners must have a signed Parish Participation Form on file to receive the Catholic tuition rates.  Tuition is collected through FACTS. All parents are expected to enroll in this program.

Tuition is non-refundable.  If a student withdraws from school prior to the beginning of the school year, two months of tuition is non-refundable.  If a student withdraws from school once classes have started, tuition up to and including the quarter in which the student withdraws is non-refundable.

Registration Fee

Please see page 7 for the current fee structure. This fee is non-refundable and is due at registration.

Book Fee and Technology Fee

These fees are non-refundable and cover textbooks, workbooks, manipulatives, computer and technology necessities and enhancements including site licenses, hardware and software.

Capital Improvement Fee (CIF)

This fee is used to pay for renovations and upgrades to the school building and facilities.

Graduation / Promotion Fee

The 8th grade and Kindergarten Graduation/Promotion fee is used for the programs, gifts and other expenses related to the end-of-program celebrations.

MacBook Air

This fee is used to cover insurance, site licenses, hardware and software for the 6th, 7th and 8th grade MacBooks.

Withdrawal Fee

There will be a $100 withdrawal fee applied to each account for withdrawal of students before the end of the school year for processing the withdrawal.

Returned Check or Late Payment Fee

A fee, per check, will be charged for returned checks. A late fee of $15 will be charged for payments made after the 10th of the month and a $30 charge will be applied to accounts where there is a returned check.

Athletic Fees

These fees are determined by the Athletic Director and Principal, in conjunction with sports seasons. Students will be required to maintain a “C” average to participate in the sports program.  Grades are checked weekly.  If a student has to withdraw from the sport for that season for any reason, there is NO refund of fees.

Extended Care Program 

See Appendix E on pages 43-44.


Tuition and Fees 2021-2022

See Appendix F for current tuition and fee information.

Tuition Payment

The payment of tuition on time is very important since the school depends upon these funds for its financial operation. Tuition is automatically taken out of FACTS.   All families are required to register with FACTS.  Failure to pay tuition by the end of the month will result in notification to the pastor and principal.  You may be asked to remove your child from the school if your payment is in arrears for three months.

As members of a Christian community we are willing to reach out to those members who experience extenuating circumstances.  However, it is your responsibility to contact the bookkeeper or principal to make them aware of your particular situation.

Families requesting financial assistance above and beyond the Parish Participation Grant or Education Foundation Grant must see the principal to request additional help.  Families seeking financial assistance will be required to complete the FACTS Grant and Aid Assessment Application to verify need.  In addition a brief application requesting additional funding will also have to be completed.  Based on the results of the applications and available funding, additional assistance may be granted.

Tuition Payment Plans

Tuition payments will be made over a 12-month payment period.  Tuition payments are due the first of the month beginning in the month of May and are considered late on the 11th of each month.  If the 10th falls on a weekend a small adjustment may be made.  If it falls on a vacation period, an adjustment will be made to the due date before a late fee is applied.

If a student withdraws from school prior to the beginning of the school year, two months of tuition is non-refundable. If a student withdraws from school once classes have started, tuition up to and including the quarter in which the student withdraws is non-refundable.



Sacred Heart Cathedral School has a budget of more than $1.45 million with a per-pupil-cost in excess of $5,000.  Like almost everything, the cost of education continues to rise—increased teacher salaries and benefits, and the cost of textbooks and consumable materials rise yearly.  Sacred Heart offers you an affordable Catholic Tuition Rate to educate your child—the difference is made up from other income including the Lucky Hearts Club, Golf Classic and the Great Pumpkin Race.  Families who have attended SHCS for one full year may apply for tuition assistance depending upon their financial needs.

Catholic Parish Participation Grant

To contribute financial assistance in the operation of schools, local Catholic parishes provide a grant of $800 per child to those parishioners who are registered and participating in that parish.  In addition to living up to some basic Catholic responsibilities, your stewardship (giving of your time, talent and treasure—the support of your parish through reportable income—is seen as participation in the parish.  Review your commitment to, and participation in, your parish.  If you feel as though your family will qualify, complete and submit the Catholic Parish Participation Grant Application to your parish office for your pastor to sign.  Until the signed form is received in the Business Office, you will be charged the Non-Catholic / Non-affiliated Tuition Rate. Once the signed form is received, the rate will be adjusted.  If the grant is not awarded, you are responsible for the Full Tuition Rate.  

George and Mary Kremer Foundation Grant

This is a private foundation for needy children enrolled in elementary Catholic schools. Sacred Heart Cathedral School is notified in March if we will be eligible to participate in this program. Please contact the school office for an application.  The deadline for applying for this grant is usually in May of each year. This grant money is not distributed until after September 1st. You must pay the full, monthly tuition amount until your grant is approved and then the school office will reduce your payments accordingly. Students in Pre-K and Kindergarten are not eligible for these funds.

Black & Indian Grant

This grant may be offered if money becomes available through the Diocese.  

Step Up For Students—Corporate Scholarship    (

This scholarship is one of the Corporate Tax Scholarships available in Florida.  It is based upon income eligibility and the student must be entering Kindergarten or 1st grade or must have attended the entire previous year in a Florida public school to qualify for 2nd thru 8th grades.  The State will determine how much money is to be distributed.   If you were on this scholarship last year, you MUST go online to renew beginning mid-February.  New applications will be available beginning March 1st of each year.  If you need help applying for this scholarship, please call the school office.

McKay Scholarship/Gardiner Scholarship

This scholarship is for special needs students.  They must have attended the entire previous year in a Florida public school and have been eligible for services to get this scholarship.  Scholarship notification comes from the Escambia County School District.  At Sacred Heart, McKay Scholarship students may attend our Morning Star Program but are not eligible to register in the regular classroom setting unless the disability is solely related to speech.  The Diocese will automatically re-new your child if they are currently enrolled in the Morning Star Program or Sacred Heart School and plan to re-enroll next year.

Other Scholarships or Grants

For families showing financial need, or should a change in economic status occur during the year (i.e. business closing due to oil spill, etc.), help with tuition may be available. Please request a Scholarship Application from the Principal.  When completed please return to the school office.


Our school community gathers every Friday for the celebration of the Eucharistic Liturgy. Weekly participation in the Liturgy by every family in the school community is necessary if the spiritual formation of the child is a priority.  Student body liturgies are celebrated every Friday and Holy Days of Obligation at 8:00am. Parents and friends are welcome to attend these liturgies.

Sacramental Preparation

The initial reception of the Sacrament of Reconciliation (Penance) and Holy Eucharist are an integral part of the 2nd grade religion curriculum.  Students will receive these sacraments for the first time in their respective parishes. A list of the students is sent to the pastors who will then be in contact with the parents.

The Sacrament of Confirmation is a one-year program in the Diocese. All preparation for this sacrament is done through the parish religious education program and takes place in high school.

Reconciliation Services

The Sacrament of Reconciliation is made available to students at intervals throughout the year.  It is recommended that parents/guardians encourage their child(ren) to receive the Sacrament of Reconciliation regularly.

Devotion to the Sacred Heart

Devotion to the Sacred Heart has a special place in the spiritual life of the teachers, staff and families of Sacred Heart Cathedral School.  The Enthronement of the Sacred Heart is celebrated each year within a Eucharistic liturgy or within a para-liturgy.

May Crowning

A special May Crowning is celebrated each year honoring the Blessed Mother.

Altar Servers

Students in 3rd through 8th grades can become Altar Servers. These individuals go through a training session at the beginning of the school year.  They are expected to dress and act appropriately in order to have the privilege of serving.

Praying the Rosary

Students in 2nd through 8th lead a full five-decade rosary once a month as a community.  Student Council officers and representatives lead the rosary.


This program is planned by the 8th grade and presented to younger on the second Friday of the month.  The virtue is recognized daily during prayer.


This program is planned by the 7th grade and presented to younger students on one Friday per month.

Ribbon Ceremony

The week prior to graduation, 8th grade students participate in a Ribbon Ceremony, which is a culmination of their faith development at Sacred Heart Cathedral School.

Stations of the Cross

During the Lenten Season students in grades 1--8 attend the Stations of the Cross in the Cathedral with the parish community.  When students are in attendance they lead the prayers and the song between each station.  Toward the end of the Lenten Season, the second graders perform a Living Stations for the school and parish community.

Daily Prayer

Students have the opportunity to pray together as a school community in the morning.  Students will gather in the parking lot every morning as we will begin our day in prayer.  Announcements will be made as needed during the day.  Students will also pray before lunch, after lunch and at the end of each day.  In addition, they are certainly allowed and encouraged to pray at any other time during their day.     In case of inclement weather, the school will assemble as a community in the gym.

PARENTS NOTE FOR TARDY…..If you are tardy, please do not send your child into the school building.  Please join us for Morning Prayer.  The students can receive their tardy slips after morning prayer, but please be respectful of the school community as we pray together in the morning.


Sacred Heart Cathedral School assumes a shared responsibility between faculty and parents/guardians in monitoring student academic progress. In addition to formal notification of student progress via report cards, parents/guardians are expected to review their child’s daily coursework and test results on Schoology. Schoology is an online Learning Management System that works in conjunction with PowerSchool to enable parents to check their child(ren)’s work and attendance on a daily basis. It is the responsibility of the parent to initiate communication with the child’s teacher(s) regarding academic progress or lack thereof. Pre-K thru 4th grades will receive daily, weekly or monthly reports from their teachers.

A Schoology Parent Account gives you access to:

 The classes your child is enrolled in.

 Your child’s upcoming assignments.

 School and class announcements.

Parents will be issued a QR code to assist them in logging into the Schoology App.  Once there, they will be encouraged to check that the email address is correct and to set a password, so that they can log in via web browser.  To log into your school issued Schoology account, please go to:

Please review the various Parent guides and help articles at

Help and how-to information can also be located by logging onto Schoology on a web browser, and clicking the S in the bottom, right hand side of the screen.  

New parents will also be issued a PowerSchool login (associated with an email address that the school has on file for them) and a password.  Passwords should be changed the first time a parent logs in.

To log into PowerSchool, please visit

If you wish to install the PowerSchool app, the District ID is LFPN

If you forgot your PowerSchool Password:

The system will verify your information and send you a Security Token with instructions on how to reset your Password to the E-Mail address listed. It is important to note that the Security Token sent is only good for 30 minutes. If the Parent/Guardian fails to reset the password in that allotted time, you will need to repeat the process.

If you forgot your User Name:


Report Cards

The dates of Report Card distribution are listed in the school calendar and are noted in the “E-Red Envelope”. Parents will receive the report cards either by attending a required meeting, US mail or hand-carried by their child(ren).  The principal will determine which method is appropriate for each marking period.

All financial obligations must be satisfied for the release of the report card, student records or to access PowerSchool for viewing.

The following grading scale is used for Kindergarten:

NY         NOT YET (Information has not been introduced/assessed this nine weeks)

E                EMERGING

D                DEVELOPING

M                MASTERY

The following grading scale is used for Grade 1:

E        Excellent

G+ / G        Good

S+ / S          Satisfactory

N        Needs improvement

P        Poor

The following grading scale is used for Grades 2 through 8

100-90 – A

89-80- B

79-70 – C

69-60 – D

59 and Below - F

Grades are not merely an average of test scores.  They reflect the student’s daily work, class participation, test scores and independent work.

Conduct Grades

1        Above Average

2        Satisfactory

3        Needs Improvement

4        Unsatisfactory

Honor Roll

To recognize academic achievement in Grades 5 – 8, the Honor Roll will contain the names of those students who attain academic excellence. All subjects will be included in the calculation of the Honor Roll. Students on the Honor Roll receive a certificate each quarter.

Principal’s List        As        High Honor Roll        As & Bs

Students must have earned 1s or 2s in conduct. 3s or 4s disqualify students from the Principal's List and Honor Roll.  Academic dishonesty immediately disqualifies students from the Principal’s List and Honor Roll for that Quarter.

National Junior Honor Society

The National Junior Honor Society of Sacred Heart Cathedral School is a duly affiliated chapter of this prestigious organization.  Membership is open to those students who meet the required standards in five areas of evaluation:  scholarship, leadership, citizenship and character.  The national office of NJHS selects the standards for evaluation.  The local school may raise the standard but may not lower the standard.  Final candidates are selected by a five-member council, which bestows this honor upon the qualified students of Sacred Heart.  

Students in the second semester of 7th and 8th grades are eligible for membership.  The student must have a 90% or higher average in all core subjects and a combination of all enrichment courses.  The members who meet these criteria are invited to complete a student activity form.  This provides the faculty council with information regarding the candidate’s leadership and service abilities.  

In order to evaluate the student’s character, the faculty uses two forms of input.  First, the school disciplinary records are reviewed.  Second, the members of the faculty who teach the student are solicited for input regarding their professional reflections on the candidate’s service, activities, character, citizenship and leadership.  Faculty carefully reviews this information and the student’s activity information forms to determine membership.  A majority vote is necessary for selection.  Once this process is completed, candidates are notified regarding selection.


Students in grades 2-8 take the Terra Nova as required by the Diocese of Pensacola-Tallahassee. The results of these tests are placed in the student’s cumulative file and a copy is given to the parents.  These tests denote specific skills mastered by students, which should aid teachers in setting up individual programs for students. These tests are also used to evaluate the strengths and weaknesses of the curriculum.  MAP testing is also done for elementary students.  MAP testing follows the progress of the students as they move through the year.  This allows the teachers to develop personal programs for your child.

Homework Guidelines

Homework is a valuable extension of the teaching program. It can serve to reinforce concepts taught in a given lesson, or extend the lesson through creative thought or expression. To train students in necessary study skills, teachers will clarify the use of the agenda book, as well as check their use.

Homework is assigned for the purpose of extending classroom lessons, to extend the curriculum beyond school hours, and to foster and promote habits of independent study. Homework is usually given on weeknights. Weekend homework may be given for enrichment purposes, for the purpose of making up work missed through absence or to reinforce concepts. The AVERAGE time spent per day on homework may vary according to the academic abilities of each child.  Some need less time and some need more time.  The following gives an approximate average time:

Grades 1 & 2:        20 – 45 min        Grade 5:        60 – 90 min

Grades 3 & 4:        45 – 60 min        Middle School:        90 – 150 min

Late Assignments

In 4th through 8th grades and 3rd grade during the second semester, all assignments that are not turned in on time (day and hour) will earn a zero. If the student turns in the late assignment the following day, he/she will earn 50% of the potential grade earned. However, if the student fails to turn in the late assignment the day after the assignment was due, he/she will retain the zero—no exceptions.

Requests For Homework Assignments

Refer to your student’s homeroom website for specific information concerning homework. All of the teachers are using Schoology to display assignments and use it as their official webpage.  Middle school is using Haiku to submit most assignments.  Middle school is using Haiku to submit most assignments.  If you need to request homework the old-fashioned way, please call the school office before 9:30am.  A message will be placed in the homeroom teacher’s mailbox and the parent or guardian may pick-up the work at the front office between 3:00–3:15pm that same day.  If you know in advance that you will be out of town, please send a note to your child’s teachers at least one week in advance. This will give them a chance to gather class work and homework that may be picked up prior to your trip. The teacher will work out an agreeable due date. If your child has an extended illness, keep in contact with the teacher in order to pick up class work and homework as necessary.  Absences of one day do not require a request for homework, as the student will have one day for each day of absence to make up missed work.  Please remember, if you request homework to be left in the office, please remember to pick it up.


Textbooks are the property of the school, not the student. They must be covered at all times. (Covers for hardcover books must be removable ie: not contact paper.)  Each student must have his/her name written inside each textbook.  Payment will be required for books that are damaged or destroyed.  Students are required to have textbooks in class every day. Consistent failure to have the textbook in class will result in disciplinary action.  Textbooks are provided for the current school year only.  Parents who would like their children to work ahead over the summer months may request the ISBN numbers and publisher names for the textbooks needed and may purchase them through outside sources.  The school will not provide the actual textbooks for work-ahead.

P.A.T.S. Program

This is an enrichment program for which students have to be tested. It is the parents’ responsibility to see that children are brought to and from the P.A.T.S. Center each week. These students are responsible for all material taught and all homework from their regular class.  Students involved in the PATS program must maintain a B grade in each class and fulfill the expectations of their teachers.

Extra-Curricular Activities


Basketball        Safety Patrol                         Science Olympiad

Cheerleading        Scouts                        

Community Art Contests        Student Council                         History Fair        

Community Speech and Writing Contests        National Junior Honor Society

Football        Track and Field                         Soccer                

Geography Bee        Volleyball        


Any club or organization sponsoring activities and wanting to us the Parish Hall must contact the Parish Office at  438-3131, ext. 11.

For use of the school gym, contact the School Office at 436-6440.  There are no exceptions to this rule and it is expected that requests for use be made a minimum of 7 - 14 days before the activity.

When using either venue, it is expected that the venue will be returned to its original condition upon the conclusion of the event(s).  If the venue is not returned to its original expected condition, the organization will be called to send a representative to the facility to bring it to the expected condition.  Diocesan, church and school organizations are not usually charged for the use of facilities.


Realizing each child’s individuality, the initial consideration in deciding pupil retention is what will be in the best interest of the student.  The basis for retention should include: teacher judgment, attendance, academic progress, standardized test results, successful and timely completion of class assignments and daily observations. The final decision regarding retention rests with the Principal. A student who earns more than one final F in a core subject will automatically be retained.  A student who earns one F in a core subject must attend summer school and retake a final exam to be promoted to the next grade.

A recommendation may be made for tutoring by a certified teacher in place of a formal summer school program. A student who fails one or more core subjects, or accumulates more than 10 absences in a semester, or 20 absences during the academic year, may be retained.  A conference will take place between the teacher and parents when performance indicates the possibility of retention.  The possibility of retention for academic reasons should be made known to the parents in writing after the issuance of the third report card.  Students who accumulate more than the allowed number of absences and are in danger of repeating due to this reason will be notified during the last quarter.

Summer Reading

Summer reading information will be sent home, and posted on the school website, each year in late May or the beginning of June. Students will be required to read a minimum number of books and complete a book report or project as set by the individual teacher.


See Appendix A for the current Diocesan Discipline Policy.

See Appendix I for the Technology Fine Acknowledgement.

Discipline in a Catholic school is another aspect of moral guidance. The purpose of discipline is to promote character formation and a school climate conducive to learning. The goal is to produce self-disciplined young men and women.  Educational theory has proven that reinforcement of positive behavior is much more effective than the punishment of negative behavior. Thus, approaching behavior problems from a positive viewpoint and allowing the students to assume responsibility for their own actions are the methods of discipline most effective in achieving this goal.  

School Philosophy

Treat others as you would like to be treated.

Keep your hands, feet and all other objects to yourself.

At the discretion of the teacher, consequences for the violation of any school and/or classroom rules shall be given the same day.  Typical consequences include a warning, detention, work detail and/or loss of certain privileges.

Harassment / Sexual Harassment

Any form of harassment will not be tolerated at Sacred Heart Cathedral School.  Harassment is defined as communication or conduct designed to reduce the dignity of the individual in the form of requests for favors, unwelcome teasing and other verbal or physical contact (can be written, physical, visual or verbal).  Sexual harassment is any unwelcome advances, requests for sexual favors and other verbal, visual or physical conduct of a sexual nature.

Disciplinary Report (DR)

See Appendix H on page 49.

A Conversation Report (CR) will be sent home for conduct violations. These must be signed by a parent/guardian and the student and returned to the office the next school day.  A detention report (DR) will be send for more serious violations or failure to return a CR report.    

Detention        Assigned at the discretion of the administrative team/Lunch or after school detention.

Step 1        Disciplinary Report indicating detention is sent home with the student.

Step 2        Student to serve the next available detention after school.

Step 3        If the student fails to bring the DR back signed, or if the student fails to serve his or her detention, a 2nd detention will be given, which could result in a Suspension.  If a student has a recurring detention for the same infraction, the Principal is notified.

Detention takes priority over other after school activities. Parents must rearrange after school activities for another time to allow the student to serve his or her Detention. Students not picked up at 4:00pm will be checked into the Extended Care Program.

Students earning a Detention may not participate in any school-sponsored events (ie: sports, cheerleading, chorus or dances) during the week the DR was issued.


Probation Policy

All first year and new, transferring students will be accepted on a probationary basis for a nine-week period.  The purpose of this policy is to determine the student’s ability to adjust to the school’s philosophy and curriculum.  All currently enrolled, returning students may be placed on probation for relatively serious or continued misconduct, or for academic reasons.

A student may be placed on probation for continued and/or relatively serious misconduct and/or for academic reasons.  Probation gives a student a specified period of time in which to demonstrate that he/she can and will obey the school’s disciplinary and academic policies.  Probation is a trial period in which a student’s behavior and/or academic progress is closely monitored.  Behavior and/or academic progress will be monitored weekly.

If a student’s behavior has not shown noticeable improvement during the Probation period, then a conference will be called to determine what course of action is in the best interest of the child(ren).


Arrival/Dismissal Procedures/Maps

See Appendix C on pages 40-41


If a student will be absent or tardy, the parent or guardian must call or e-mail the school office before 9:00am.  Please note that a student may never leave the campus alone during the school day, they must be checked out at the office by an adult indicated on the authorized pick-up list.


By 9:00am




Medical Appointment

Excused Tardy



After 9:00am

Half Day



By 11:00am

Remain Absent


Check Out

By 11:00am



Check Out

Before 1:30pm

Half Day


Upon returning to school after being absent, the absentee must provide the teacher with a written excuse. The excuse should include the following: student’s name, date of absence, reason for absence, date excuse was written and parent signature.  Absences in excess of ten (10) days per semester or twenty (20) days per year may lead to retention in that grade. The Principal will make the final decision.

Parents/guardians are urged to schedule routine appointments (e.g., medical and dental) for their children AFTER SCHOOL HOURS or during the summer months so as not to disrupt the instructional program. Extended vacations are strongly discouraged. If vacations are taken during school, tests and missed assignments are the STUDENT’S responsibility.  Teachers should not be expected to provide tutorial help for the time missed. Teachers will provide assignments if requested in a timely manner (at least five school days before the absence will begin).


Students are to walk, never ride, their bikes on school property.  Students are required to adhere to all state laws relating to bike riding.  All bikes must be locked individually inside the bike rack. The school is not responsible for bicycles that are damaged or stolen from the school grounds.

Birthday Invitations and Treats

Birthday invitations may not be given out at school.  If a parent wishes to celebrate a child’s birthday with a treat for the class, please contact the teacher. Treats should be simple, and there should be an individual item for each child. Since some of our students have allergies, you may bake treats, but PLEASE check with the teacher concerning students with food allergies.  Please keep it healthy and address all the needs in the class.


See Appendix G on pages 47-48

The School Calendar, issued at the beginning of each school year, gives the schedule of minimum days, special activities, holidays, and vacations for the entire year. Notification of any necessary changes will appear in the weekly e-mail and/or E-Red Envelope.

Child Abuse and Neglect

Any teacher, school official or personnel who knows, or has reasonable cause to suspect, that a child is abused, abandoned or neglected by a parent, legal custodian, caregiver, or other person responsible for the child’s welfare shall report such knowledge or suspicion to the Department of Children and Family Service’s pursuant to Florida Statutes 39.201 – 39.206 (2001) as well as to the diocese.


A parent newsletter (e-red envelope) is e-mailed weekly. This newsletter contains calendar information, classroom information, and other important announcements.  Your e-mail address is needed for you to receive our school newsletter and other school news. Teachers are encouraged and, in many cases, required to send all communications to their classes by email.  This will conserve resources and ensure that the items reach the families quickly and efficiently.

Daily Schedule

7:00 am or later        Students may be dropped off at school by the office door

7:30 am        Students to classrooms

7:45 am        Tardy Bell / School Begins/ Homeroom

7:50 am        Morning Prayer and Pledge of Allegiance

7:55 am        Instruction Begins

11:00 – 11:35 am        Lunch—3rd, 4th, 5th

11:45 – 12:15 pm        Lunch—Pre-K, Kindergarten, 1st, 2nd

12:25 – 12:55 pm        LunchMiddle School (6th - 8th)

2:35 pm        Announcements

2:50 pm        Dismissal Begins

3:10 pm        Students not picked up are checked into Extended Care

Dismissal Procedures

All students are expected to be picked-up through the car-line.

On a regular dismissal day, all students must be picked up no later than 3:10pm. Please place your Family Name Card in the driver’s window of your vehicle.  If someone else is picking up your child, please make sure he/she is aware of the pick-up procedures.  No children are to wait at the city park or any other place outside of school property. Students not picked up by 3:10pm will be placed in the Extended Care Program and parents will be charged accordingly for use.

At the end of the day all students will return to their homeroom to pack their book bag and finish writing homework assignments in their agenda book. During homeroom the students will also participate in afternoon prayer and listen to the afternoon announcements. At 2:45pm the dismissal bell will ring and students will be called to the parking lot for dismissal. All students must enter their car on the passenger side—no student should walk in front of any car in the car-line.  Once students are dismissed to the carline, they ARE NOT allowed to re-enter the building for items they “forgot”.  This creates a dangerous situation with students attempting to cross traffic and enter the building while vehicles are moving and students are exiting.  Train your child(ren) to exit prepared with all of their belongings for the evening.

Students are never allowed to be removed from the dismissal area—it is dangerous for both you and your child.  To avoid confusion and maintain safety, parent(s)/guardian(s) are not allowed to go past the security doors at dismissal.  

Occasionally a situation occurs (medical appointment) when the student must be picked-up early.  In those cases, the student MUST be picked up before 2:20pm for early dismissal or the child(ren) will not be called until regular dismissal.

WALKERS – All walkers will be called to the gym at the end of the day.  They will be checked in and escorted across the street.  For safety reasons, please do not park on 12th Avenue if you are picking up your child.  

Dress Code

General rules are presented so that there will be consistency with all students. Please monitor your child(ren) so that uniform violations don’t become an issue.

Label All Clothing—All clothing and personal items MUST be labeled with your child's name. Unclaimed items will be given away, sold or discarded if not claimed by the end of the quarter.

Grooming—Good grooming contributes significantly to a person's physical health, to the realization of his/her dignity as a person and the general atmosphere of the school.  It is important that students be appropriately dressed for each school day.  Cleanliness of person and dress is expected at all times. Parents have the responsibility to see that their children wear only the regulation uniform purchased through our uniform vendor. The school reserves the right to determine whether a student's dress and appearance satisfy the school's policy.

Fads and fashions—Dress which disturbs or distracts from the learning atmosphere, is unacceptable and not permitted. If the uniform dress code is violated, the student will automatically receive a warning, three warnings will result in a DETENTION.  The student may be required to call the parent to have the proper uniform item brought to school.

PE Uniform—Only the approved PE uniform is to be worn by middle school students at every PE class no matter what the uniform is for the day.  This includes dress-out and casual dress days. Failure to have the proper PE uniform will result in a WARNING.  Three warnings will result in a DETENTION.

Shoes—Athletic shoes only—no leather or dress shoes.  Shoes must be solid white (no gray or silver) or solid black. A small, inconspicuous logo (quarter size) is allowed. Use a permanent black marker to mark over other colors. The athletic shoe should be secured firmly and not allowed to “flop”—tie the strings or pull the velcro tightly. No lights or character designs are allowed. No skateboard, Heelys or wheeled shoes are allowed. Shoelaces must match the color of the shoe (i.e. black shoes must have black shoelaces).

Uniform Shirts and Blouses—Shirts and blouses are to be tucked in as long as the student is on campus—this includes time before and after school.

Pants—Uniform pants, PE shorts and jeans are to be worn at the waist at all times. No baggy-style pants are allowed.  No low-rise or hip-hugger jeans, pants or shorts may be worn.

Socks—Plain white crew socks (single fold) that cover the ankle.

T-shirts—Only a plain white t-shirt may be worn under the uniform shirt or blouse. The undershirt should not be visible at the sleeves. 

Belts—A proper-size, plain, black or brown belt must be worn by both male and female students wearing the uniform walking shorts or pants. The belt must be through the belt loops.  

Outerwear for Cool Weather—Approved outerwear includes the SHCS ash gray sweatshirt, red cardigan sweater or the red fleece jacket.  Approved outerwear may be worn in class over the school shirt or blouse. No other coats, jackets or sweaters may be worn to school. Heavyweight outerwear needed for very cold days (45 degrees or lower) may be worn to school, but must be removed once the student is at school.  They may be worn at recess.

Hair Color and Style—Girls hair must be their natural color, combed neatly, styled appropriately and kept out of the eyes. Boys hair must be their natural color, properly groomed and is not to touch their shirt collar or eyebrows (when combed straight down), and should be neatly cut around the ear.  Severe hair styles, lines cut into the hair, tails, spiked hair, shaved areas or hair styles associated with values contrary to the philosophy of the school are not permitted. At no time during the school year should a student dye his/her hair.

Length of Girls Uniform—The jumper, skirt and walking shorts should be no shorter than two inches above the knee (top of the knee cap). Girls PE shorts must be worn modestly—they cannot be tight or short.

Make-up—Only light foundation, used to cover blemishes, is allowed.

Nail polish—No nail polish, French manicures, false nails, tips or acrylic overlay.

Tattoos—Students are not permitted to have a tattoo (real or wash-off) or any other visible markings.

Jewelry and Accessories—Jewelry is not to be worn with the uniform. Exceptions and specific notations include:  One ring and one wristwatch may be worn. A gold or silver chain with a religious cross or medal may be worn. An ID bracelet for medical purposes may be worn. Girls may wear a small, matching pair of pierced earrings, worn at the earlobe (one earring per ear).  These should be stud or post style—no hoop or dangling earrings are allowed. No visible piercings on boys at all.  No ball-caps or hats (except when part of a dress out day).  Bows worn in the girls’ hair must be modest and contain only red, white, navy or black colors or combination of those four colors (i.e. red & white plaid).  

Dress Out Days

Use good judgment when selecting clothing for Dress Out Days. Sometimes good judgment is not used, therefore it is necessary to make a list of the “Do Not Wear” items.  If your child dresses in an item that you feel is questionable then simply tell him/her to change.  Better to be safe then to have to come back to school to bring a change of clothes.

Pre-K thru 4th - May wear denim jeans (blue, black or white) or other school-appropriate outfit.

5th thru 8th - May wear denim jeans (blue, black or white ONLY) with coordinating top—no shorts allowed.

Pants/jeans should not be skin tight, they should fit modestly without being too tight—If necessary, purchase jeans just for wear at SHCS.

Do Not Wear:

Please remember Dress-Out Days are a privilege!

The principal or designee will make the final decision when a question arises
concerning the appropriateness of articles of clothing.


  2021-2022  Requirements

To maintain consistency in color and style, all uniform pieces MUST be purchased through Zoghby’s Uniforms.

                      LOWER SCHOOL

Shoes, Socks and Outerwear


PK - 5th

  • White Peter Pan Collar Blouse—short or
    long sleeve
    (worn with jumper)
  • Plaid Uniform Jumper
  • White Polo with SHCS Logo—short or long sleeve (wear with plaid short or navy blue pants)
  • Plaid Uniform Walking Shorts
  • Navy, Flat-Front Uniform Pants (must be worn with a plain black or brown belt)


Approved SHCS Outerwear with Logo:

  • Ash Gray Sweatshirt
  • Red Cardigan Sweater (button front)
  • Red Fleece Sports Jacket

Classroom Wear—Only SHCS approved outerwear (sweatshirt, fleece jacket or cardigan sweater) may be worn in the school building.

Athletic Shoes—Solid Black or Solid White (no gray or silver) cross-trainers, running or walking shoes. No colors, colored logos or flashing lights. Shoelaces must match the color of the shoe (i.e. black shoes must have black shoelaces).

  • No skateboard shoes
  • No dress shoes
  • No leather Mary Janes
  • No Converse
  • No mid-top or high-top shoes

White Socks—Plain Crew Sock or Girls Bobbie Socks (single fold-over cuff).

  • No low cut, mid cut or no show socks.

Winter Weather Exception—Heavyweight outerwear needed for very cold days may be worn to school but must be removed once the student is inside the school building.

Other Winter Options for Girls—White, Black or Navy Blue Opaque Tights.

Plain White, Black or Navy Blue Leggings worn with crew or bobby socks.

  • No jeggings, yoga pants or colored sweat pants.

PE Uniform—Grades 6-8:  

  • SHCS Red Nylon Mesh Shorts
  • Girls PE shorts must be worn modestly—shorts may not be too tight or too short.  
  • SHCS Gray T-Shirt with School Logo

During cold weather, sweatshirts and sweatpants with school logo may be worn to PE.


PK - 5th

  • Navy, Flat-Front Uniform Shorts or Pants (must be worn with a plain black or brown belt)
  • White Polo with SHCS Logo—short or long sleeve



6th - 8th

  • Plaid Uniform Skirt
  • Navy Polo with SHCS Logo—short or long sleeve

8th grade leadership uniform will be worn on Fridays and other days as specified  in the calendar


6th - 8th

  • Khaki, Flat-Front Uniform Shorts or Pants

(must be worn with a plain black or brown belt)

  • Navy Polo with SHCS Logo—short or long sleeve

8th grade leadership uniform will be worn on Friday and other days as specified in the calendar

8th grade leadership uniform  includes a navy blazer with the SHCS emblem, white or blue oxford shirt with a red tie for girls and a stripe tie for boys,  uniform skirt for girls, khaki pants for boys, white socks and Sperry  topsider shoes

All uniform pieces, including PE uniforms, MUST
be purchased from our official uniform provider:

Zoghby’s Uniforms

905 Daphne Avenue |  Daphne, AL 36526


Drivers/Chaperone Guidelines

Volunteer drivers are to be at least 21 years old and must be fingerprinted within the State of Florida / Diocese of Pensacola-Tallahassee.  In addition, a Volunteer Driver Form, available in the school office, is to be submitted to the Diocese. The Diocese will research the prospective volunteer’s driving record with the Florida Department of Motor Vehicles prior to giving a person clearance to drive on a field trip.

During a field trip the drivers must go directly to and from the stated location of the field trip. No additional stops are authorized by the school or Diocese.

The driver and all passengers must use a seatbelt while being transported during field trips. Any volunteer driving on a field trip MUST HAVE, according to diocesan policy, and for his/her protection, as well as the schools, the following minimum insurance coverage:

Liability limit: per person

$ 100,000

Liability limit: per occurrence

$ 300,000

Early Dismissal of Individual Students

Parents are urged to make children’s doctor and dentist appointments outside school hours and on school holidays.  If it is necessary for any student to be dismissed earlier than the regular dismissal time for an appointment, a note of explanation must be sent to the teacher and cleared through the school office the morning of the early dismissal. Parents/guardians must sign out the student in the school office no later then 2:20PM or the child will not be able to be released until regular dismissal.

Emergency Closings

The Catholic Schools will follow the lead of Escambia County School announcements regarding an emergency closing.  Announcements will be made on the radio (WCOA 1370 AM) and TV stations (Channel 3).  For special announcements, parents will be notified through School Reach (automated phone call).  Sacred Heart Cathedral School may return to school before other schools, announcements will be made via the media and School Reach.

Family Name Card

Please place your official Family Name Card in the driver’s window of your vehicle. If someone else is picking up your child, please make him or her aware of the pick-up procedures and provide him/her with an official pick-up card.  As a safety factor, parents may not make their own Family Name Cards.  They MUST use the ones provided by the school.  

Field Trips

Throughout the year, students may be offered the privilege of field trips. Field trips are arranged as part of the instructional program and will be scheduled at the discretion of the teacher and principal.

Parent volunteers who assist on field trips are needed to help supervise and assist classroom students.  Volunteers usually provide transportation for field trips.  Occasionally the school may use the mini-bus for transporting students to and from an event.  Every student must wear a seatbelt.

No student has an absolute right to a field trip. Students can be denied participation if they fail to meet academic or behavioral requirements. students are expected to behave in a way that is a credit to the school. Students who do not participate in the scheduled field trip must report to school and will complete alternate assignments for the school day.

Each field trip requires an official permission slip in order for a child to participate in the field trip. Telephone calls are not acceptable in lieu of the permission slip. A Permission For Emergency Treatment Form must also be on file in case an emergency occurs during the field trip.

 Any expenses involved are the responsibility of the participant.  


For security reasons, the security doors will be locked at 7:45 am. All visitors, volunteers and parents must enter school through the door by the office and sign-in at the office. Visitors are never to go directly to a classroom without permission. Parents may only visit a classroom if prior arrangements have been made and the teacher has agreed to the visitation. Parents and visitors should never enter school through the Library or Middle School outside doors.  Anyone who is walking on the campus without a visitor, volunteer or substitute lanyard will be questioned and escorted to the front office.  

Following insurance regulations, a SECURITY DOOR was added in the hallway outside the office. No one will be allowed through the security door without permission from the office.

Internet Use

See Appendix B on pages 37-39.

Library Books

Library books are the property of the school, not the student. A fee will be charged for lost or damaged library books.  Parents will be asked to pay the cost of the book plus a shipping, handling and processing fee.  Students may earn points by reading a book and taking a computerized test via the Accelerated Reader Program.

Lost and Found

Lost and found articles are stored in the gym.  Parents and students are encouraged to check the box weekly when looking for missing items. All school items (clothing, lunch boxes, etc.) should be clearly labeled with the child’s name.  Unclaimed items may be given away, sold or discarded if not claimed by the end of the month.


This year we will again utilize the services of “Campus Cuisine”. They will organize the delivery of lunch from local restaurants in the Pensacola area and collect all monies associated with lunch orders. Campus Cuisine’s on-line ordering process provides many flexible options. Choose to order from one to five days per week.  You may place orders weekly, monthly or by session.

You must place the on-line order or cancel your order before 11:00 am the day before your child needs lunch.  

Visit the Campus Cuisine web-site at to view the menus and to place your orders for the 2014-2015 school year. Please click on the HELP button for an overview of how to use the system or follow the steps below. If you need further assistance, call at 404-876-6496 or email Please do not call the school.

  1. New customers should click on “Register” and “Customer Sign-up” to create your family profile, user name and password. The ACCESS CODE is: lunch101
  2. “Log in” and add a student profile for each child. These must be recreated at the beginning of each school year.
  3. Click “Place Order” and select a child to begin ordering. Orders and changes must be placed by 11:00am the school day before.  YOU MAY VIEW AND PRINT THE MENU AFTER SELECTING THE CHILD.
  4. Start with Monday and proceed through the weekdays by clicking “next”. If you choose to order weekly, the best time is Thursday afternoon or Friday morning, when you only see the following week’s dates.
  5. Payment options include VISA, MC or AMEX.  All credits expire at the end of the school year.  Therefore, when ordering for session 2, please check your school calendar for field trips and leave May open so that you may use your credits.
  6. Return to the login screen and click on the student’s name to confirm and print your orders. Current orders can be seen anytime by clicking on the student’s name.

Milk and juice will be available for purchase directly from the school.  The school will charge $65 for the entire school year.  Soda is not an option for liquid refreshments.

No sugar soda drinks (including soda) or high energy drinks are allowed to be consumed during lunch.

Students will respect the volunteers who give their time to help at lunch.


All communications and deliveries for students and teachers must be made through the school office. Messages for students and teachers will be announced at the end of the day or delivered at a time that does not disrupt classroom activity.  Messages for students should be called into the school office before 1:30 pm.

PE Uniforms, homework, papers, projects, etc. will not be delivered to the classroom. It is your child’s responsibility to check with the office if you are bringing in forgotten items.

If a parent/guardian wishes to contact a teacher, they may write to the teacher directly, e-mail the teacher via PowerSchool or call the office requesting that the teacher return the call. Parents, guardians and students are not to contact teachers at their homes.

On the rare occasion that you would be dropping off your child’s lunch, please make sure their name is written clearly on the lunch box and leave it at the office window.

Student-Led Conferences (SLC)

All students will participate in student-led conferences this year.  These conferences will be held at the end of the 1st and 3rd quarter. Student-Led Conferences replace the traditional parent/teacher conference. SLCs are attended by the student, parent/guardian and moderator. The moderator facilitates the meeting, but the student is responsible for presenting what he/she has learned.

During the conference, students explain their progress toward, and mastery of, both academic (content/skill) and character (habits of work) learning targets. Students justify their progress by leading their families through a portfolio of assignments. Students reference specific assignments, projects, and/or tests/quizzes that show their mastery of learning targets. Students also complete reflections about their performance in each class and share them with their families. Students are held accountable for their progress when they explain areas of strength and areas in need of improvement. The tone of the conference is positive with a strength-based focus on what can be done to ensure success.


Both individual and class pictures are taken each year.  Specific dates will be noted in the school calendar/newsletter. Although the school provides this service, payment and retakes are the responsibility of the company and parent.

Rainy Day Dismissal

All students will be picked up under the canopy at the main entrance—the door by the office. If the Pensacola area is experiencing torrential rain with flooding, you may check your child out early by coming into the office and signing them out.

Stormy Weather Pick-up (Wind, Thunder, Lightning, Rain)

For the safety of everyone involved in the dismissal process, if we have not started dismissal when the thunder and lightning approaches, dismissal will go into a code red and be delayed.  Parents are then welcome to park and come into the building and pick their child(ren) up through the office.  If dismissal is underway and stormy weather approaches, Safety Patrol will be dismissed back into the building and dismissal will go into a code red and stop or be delayed until the thunder and lightning ends.  Parents then have three options:

  1. Remain in their vehicle and wait until the carline continues.
  2. Get out of their vehicle, leaving the vehicle in the carline and come to the office to pick up their child(ren)
  3. Move their car to a parking space and come into the office to collect their child(ren).

We realize that this may be an inconvenience to all involved but for the protection of everyone, it is the best way to insure the safety of all who are involved in dismissal.  Stormy Weather Pick-up procedures require that parents picking up their children will experience a little longer wait time because children are being released individually to their parents.    

Safety Drills

Fire drills are held once a month.  Hurricane, severe weather, lockdown drills and emergency evacuation drills will be held as needed.  All students and any adults on the campus must participate.  Students must strictly follow the directions of the teachers during these drills.

Safety Patrol

Students in the 5th grade are invited to become a part of the Safety Patrol Program. Students who demonstrate the qualities necessary to insure the safety of the school children may apply to the School Safety Patrol Moderator.

School Ground Supervision

Students may be dropped off beginning at 7:00 am.  These students will be supervised in a designated area until 7:30 am when all students report to their homeroom.  Students are NOT to be on the school grounds before 7:00am or after 3:00pm unless directly involved in a supervised program or activity that is school sponsored/approved.  

Students on the grounds after 3:00pm will be placed in the Extended Care Program, which is provided by the school at the parents’ expense.

More specific information regarding our Extended Care Program can be found in Appendix E on pages 43-44 of this handbook.

Social Activities

Holiday parties are permitted for Fall Festival and Christmas (all grades), Valentine’s Day (Pre-K – 5th grade only), Big Buddy/Little Buddy celebrations and at the end of the year. It is the teacher’s responsibility to contact the Room Parent well in advance and to set the parameters of the celebration. These parties should be simple, appropriate and within an acceptable time frame. The principal must be informed as to the day and time of the party.  Treats for special occasions may be sent to school with the student and will be distributed by the teacher.  Treats should be appropriate for the age and situation, and should be as healthy as possible. PLEASE CHECK FOR STUDENT ALLERGIES BEFORE deciding upon a treat.

Any social activities occurring after school hours are the responsibility of the parents. Party invitations must never be given out at school because this may cause a liability for the school.  Use the directory and mail or e-mail the invitations to the children being invited to the party.    


Students not in their homeroom before the 7:45am bell are considered tardy and should report to the office to obtain a tardy slip in order to gain admittance into class. If the gates are already closed, parents must come into school to sign-in their tardy child. Parents may not escort the child to the classroom.  

Excused Tardy for Medical Purposes—Bring in a doctor’s note for your child’s medical appointment to be considered an excused tardy.

Note—For every five (5) unexcused, tardy arrivals per marking period:

Telephone Usage

Students are not allowed to make telephone calls during the school day.  The only exception would be an emergency situation and this requires the approval of the principal. Students may be asked to contact their parents for uniform violations or disciplinary reasons.  Calls will not be made for forgotten items (PE clothes, homework, lunches, etc.). Phone calls will not be made to arrange after school activities. Arrangements for these events are to be made prior to the school day.

We wish to support you in your efforts to make your children responsible for their own belongings and activity schedules.  If a student must make a telephone call, it will be done before school begins, during their lunch period or at the end of the day.

Testing Services

As a result of Public Law 94-142, private schools are entitled to testing services provided by Escambia County. Students with learning difficulties, as well as those who are gifted, are eligible for testing.  Referral for testing must come from the teacher, principal, and the school guidance counselor, with the consent of the parents.  Testing is available for academic, behavioral, gifted and speech therapy.

Transfers and Withdrawals

If a child transfers to another school during the course of the school year, the parent/guardian is to inform the principal at least one week before the transfer.  This allows the necessary time to complete the office work needed for the transfer.  All records will be forwarded to the new school upon the request of the new school. All tuition and fees need to be paid in full prior to the transfer and release of academic records. At the end of the year, records will be mailed after school is out for the summer and teachers have had time to mark the permanent record.

Volunteer Requirements

Before any parent or adult volunteers to work in the school or to be a chaperone, he/she must meet requirements as set forth by the Diocese of Pensacola-Tallahassee.  Volunteers and Parents are strongly encouraged to complete the requirements early in the year to allow time for processing.

The cost to initiate the volunteer process is currently $55 and is good for five years.  A packet of information is available in the school office.  

Complete the on-line Safe Environment Education Program through “Shield the Vulnerable”, .  The two required courses are “Recognize, Report and Prevent Child Abuse” and “Detecting Predators”.

Complete a Level-2 Background Check, which includes fingerprinting.

In addition, if you will be driving on behalf of the school or Diocese a Motor Vehicle Report (MVR) will be requested and the volunteer driver must be approved.  Individuals must meet all volunteer requirements including:

Health Policies

One of the objectives of Sacred Heart Cathedral School is to promote the physical well-being and fitness of the students so as to have a safe and healthy school environment. All students enrolled in Sacred Heart Cathedral School must have a Florida School Entry Health Exam and Florida Certificate of Immunization on file in the school office.  Students are out of compliance until such time.


Should it be necessary for a child to receive prescription or non-prescription medicines during the school day, the following regulations shall apply:

Health Screening Tests

Students in Kindergarten, 1st, 3rd and 6th grades participate in the following screening tests during the year: hearing, vision, height and weight.  6th grade is screened for scoliosis.


If necessary, scalp/hair checks are completed to check for lice.

Illness and Injury

Parents/guardians will be contacted immediately for information and instructions. If the parents/guardians are not available, the Emergency Form shall be consulted for directions. If no responsible person can be reached, and the illness or injury is believed to be serious enough to require medical attention, the person in charge will arrange for the student to receive treatment from a doctor, hospital or emergency care personnel.

For the protection of your child, other students, faculty, and staff, your child will not be allowed to remain in school is he/she displays any of the following symptoms:

All students must be fever-free for 24 hours prior to returning to school.


See Admission Requirements on page 7

All students must present proof of having had the immunizations as required by Florida state law before being admitted to classes.


Eligibility 2017

The Catholic Youth Sports League is intended to provide students in our schools and parish religious education programs with the opportunity to participate in an elementary and middle school sports program that promotes values, which are the foundation of our Catholic faith.  The following guidelines have been reviewed and adopted for the 2014-2015 school year:


A student is eligible to play in the Catholic Youth Sports League on a school team or a Parish team if he or she meets one of the following criteria:

  1. Is enrolled as a full-time student at Little Flower Catholic School, Sacred Heart Cathedral School, St. John the Evangelist Catholic School or St. Paul Catholic School.
  2. Is enrolled as a full-time student of a school, which has been invited to participate in the Catholic Youth Sports League, by 2/3 approval of the Administrative Council. For the 2016-2017 school year, this includes Redeemer Lutheran School, Creative Learning Academy, Episcopal Day School and DT Preparatory Academy.


A student is eligible to play in the Catholic Youth Sports League if he or she meets the following criteria:

  1. Is passing all courses for which the student is enrolled with an overall average of “C” and no F’s.
  2. The student grade card or academic record is checked on Monday of the week to determine eligibility for the following weekend. A student who is not enrolled in either a member school or an invited school (A.1 and A.2 above) is responsible to make arrangements for the grade card or computer generated grade progress report to be turned into the Coach or the Athletic Director each week.
  3. To be eligible at the start of the football, volleyball or cheerleading season in August, the student must provide the Athletic Director a copy of their final grade card from the end of the previous academic year with an overall average of C’s and no “F’s” in all enrolled classes.


A student is eligible to play in the Catholic Youth Sports League if he or she meets the following criteria:

  1. If the student is enrolled in a member or invited school, the student will not have any discipline violation as per their school’s policy. It is the responsibility of the principal or the athletic director to communicate a student’s disciplinary action to the head coach.
  2. If the student is enrolled in an accredited school by the FCC, or the Florida Department of Education, it is the responsibility of the student athlete and/or his or her parents to report any detention, suspension or expulsion to the coach immediately.  Any one of these actions will result in a period of ineligibility. If a student athlete does not report the occurrence of a disciplinary action at school immediately, the student will become ineligible for the remainder of the season.

Special Note:

Any exceptions must be presented in writing to the Administrative Council and must be passed by 2/3 of the Council.

Any violation of any rule, determined by the Administrative Council, may result in the forfeit of some or all games and will be eliminated from participating in all tournament play.




Since discipline is the regulation of one's conduct in accord with Christian principles, it is a primary concern that teachers and students work together to maintain a suitable climate for learning. Mutual respect and consideration of the needs of each individual person foster this climate.

General Guidelines

Corporal punishment (paddling or spanking) of any kind is forbidden. Other physical, punitive actions may be considered child abuse and are also prohibited. For all forms of punishment:

  1. Special care should be taken to ensure that the punishment is consistent and fair.
  2. In all cases, attempts should be made to get at the root of the problem, and a remedy should be sought out.
  3. The punishment should be humane and reasonable.
  4. The punishment should be meaningful and should bring about positive behavior.
  5. At no time should the student be ridiculed or caused to suffer undue embarrassment.
  6. Caution and prudence must guide its use.

It is never legally permissible to leave students unsupervised in a classroom. If it becomes necessary for a teacher to leave a class, the teacher is responsible to make certain that another teacher or aide will supervise the students.

A student is not to be sent outside the classroom as a form of discipline unless the student, accompanied by another student, is sent to the principal or person designated to deal with discipline. The following disciplinary actions are unacceptable:

As a general rule, teachers should manage their own disciplinary problems.  Minor offenses have consequences, which are detailed in the rules of each school.  Only exceptional cases involving a serious offense or insubordination should be referred to the principal.

Serious Offenses

The following are considered serious violations of the accepted code of conduct:

1.         Anything that seriously jeopardizes the safety of another's or one's own safety.

2.         Seriously impeding the learning of others.

3.        Serious and continued insubordination.

4.         Bullying.

Level One Offenses

These are minor offenses and consequences, which are detailed in the rules of each school.  

Level Two Offenses

1.        Foul and/or abusive language or gestures.

2.        Destruction of school property (reimbursement is required).

3.        Dishonesty of a serious nature.

Level Two Consequences

APPENDIX  A Continued

Level Three Offenses

1.  Serious and/or repeated disrespect to persons in authority (i.e. faculty, staff, volunteers).

2.  Disruptive, immoral or indecent behavior.

3.  Any actions dealing with drugs, alcohol or weapons.

4.  Bullying.

5.  Any other infractions deemed serious by the principal.

Level Three Consequences

After a conference with the parents, the student will be placed on probation with possible suspension or expulsion.   The punishment will be determined by the gravity of the offense and the decision of the principal.



Policy for Acceptable Use of the School Network and the Internet

Description of a LAN

A LAN or Local Area Network is a group of computers that are connected in such a way that files and other resources (printers, scanners, Internet access, etc.) can be shared between them. Sacred Heart School has a LAN that allows computers inside the main school building to share information and resources.

Description of the Internet

The Internet is a global network of networks.  Educators, businesses, the government, the military, organizations and private individuals use it. In schools and libraries the Internet can be used to educate, inform, communicate and entertain.

Content of the Internet

Users and parents of students must understand that Sacred Heart Cathedral School, the Diocese of Pensacola-Tallahassee, and employees of the school or diocese do not control the content or the information found on the Internet.  Some of the information may be controversial or even offensive to some individuals.

CIPA (Children’s Internet Protection Act)

The Children’s Internet Protection Act was signed into law in December 2000. This law states that any school or library that receives e-rate funding must maintain an Internet Safety Policy that includes the use of filtering or blocking technology to prevent children from being exposed to obscene content. Sacred Heart Cathedral School does use a hardware device in conjunction with filtering software in an effort to protect our students from inappropriate content. However no solution is perfect and there exists a slight chance that our students could access objectionable material.

Appropriate Use of Networks and Internet

Teachers and school personnel will endeavor to educate children about responsible, efficient, ethical and legal use of the Internet.  Sacred Heart School encourages parents to provide guidance on appropriate use of the Internet at home, just as they would for other types of media.  Use by students should be in support of education and research consistent with the educational objectives of Sacred Heart Cathedral School.

Access is a privilege—not a right, and it entails responsibility. Students are responsible for good behavior on the school computer network and the Internet just as they are in a classroom or school hallway. Access to network services is provided for students who agree to act in a considerate and responsible manner in compliance with the Acceptable Use Policy. Parental permission is required for a student to be granted Internet access and must be renewed every year.

Student Responsibilities

APPENDIX B Continued

Obscene Material

Courteous Behavior and Privacy

Illegal or Destructive Activity

Cyber Bullying and At-Home Use

Accessing or participating in any social networking website (i.e. Facebook, Twitter, Pinterest, TikTok,Tumblr) which maligns our school, faculty, families or students will result in consequences which may include Suspension or Expulsion. If a slanderous posting is brought to the attention of the school, whether this posting was made on campus or on an off-campus computer, then Sacred Heart Cathedral School has a right to take disciplinary action. Cyber bullying will be dealt with and mean or libelous postings will not be tolerated.

APPENDIX B Continued



The use of the Internet is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges.  The system administrator and principal will deem what is inappropriate use.  This policy is a contract between the student and Sacred Heart Cathedral School (SHCS).  A more comprehensive version of the Acceptable Use Policy is provided to middle school students before receipt of their MacBooks.  Students will review the policy in class and sign the additional form.

Individual Access —The Internet is used in grades K5-8 in school for information purposes or research projects.  In addition, students in grades 4-8 will be assigned filtered e-mail accounts for use at school.  Correspondence from these accounts may be monitored for inappropriate language and content.  Student Internet access is supervised and filtered by our firewall (Lightspeed), which uses a subscription list of inappropriate sites.

Students will be issued a confidential login name and password.  They will be held accountable for all actions that occur under this login and password.  If a student shares their password or login with a friend and their friend uses the computer in an unacceptable manner, then both students will face the consequences of that action.  If the student requests a password change, it is the student’s responsibility to report the new password to their computer teacher.  If inappropriate language or content is discovered, disciplinary action will take place.

Network Etiquette—Your child is expected to abide by the generally accepted rules of network etiquette.  These include (but are not limited to) the following:

  1. Use appropriate language.  Do not swear, use vulgarities or any inappropriate language.  Illegal activities are strictly forbidden.
  2. Do not reveal your age or the school you attend.  Do not reveal the personal address or phone number of students, teachers, administrators or yourself.
  3. Do not post pictures of yourself for any reason at any time.
  4. Be polite.  Do not be abusive in any postings on the Internet.
  5. Transmission of any material in violation of any US or state regulation is prohibited.  This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secret.        

Social Networking Sites / E-Mail—Accessing or participating in any e-mail conversations or social networking websites (i.e. Facebook, Twitter, Pinterest, Tumblr) which maligns our school, faculty, families or students will result in consequences which may include Detention, Suspension or Expulsion.  If a slanderous posting is brought to the attention of the school, whether this posting was made on campus or on an off-campus computer, then Sacred Heart Cathedral School reserves the right to take disciplinary action. Cyber bullying and mean or libelous postings will not be tolerated.

For the student  (Grades 3rd - 8th):

I understand and will abide by the SHCS Internet Acceptable Use Policy.  I further understand that any violation of the policy is unethical and may constitute a criminal offense.  Should I commit any violation, my access privileges may be revoked and school disciplinary actions, and/or appropriate legal action may be taken.

Student Signature                 _____________________________________________        Grade:  ____________

For the parent or guardian:        

As the parent or guardian of the student listed above, I have read the Internet Acceptable Use Policy.  I understand that although the Internet in general provides a vast resource of material that serves educational purposes, it is possible to access material that may be considered inappropriate.  I also understand that the Internet is an open network that is not self-regulated, and that student access will be supervised by teachers.  However, I also recognize it is impossible for SHCS to restrict access to all controversial sites.  These sites will be blocked as soon as they are brought to the attention of the system administrator.

I hereby acknowledge that any use of telecommunications services for cyber bullying, or for illegal, inappropriate, or obscene purposes, or in support of such activities, is prohibited and that violators will be held accountable and be subject to disciplinary measures.  I understand that the Diocese of Pensacola-Tallahassee assumes no liability for the content of any advice or information acquired over the Internet, or any cost or charges incurred from this advice or information.

Permission for School Internet Access and E-Mail Account:

If no selection is indicated, it will be interpreted as YES and your child will be allowed to access the Internet.

[    ] YES    [    ] NO      I hereby grant permission for my child to be allowed to participate in classroom activities and research  which involve accessing the Internet.

Parent or Guardian Name (please print)        ________________________________ / __________________________________

Parent or Guardian Signature                 ________________________________ / __________________________________                                                                                                                                                   


APPENDIX C Continued


School Floor Plan



2021-2022 School Year

The mission and goal of the Extended Care Program is to provide quality supervision in an environment suitable for child development.  This program is available to any child enrolled in Pre-K thru 8th grade at Sacred Heart Cathedral School.

The program is offered at Sacred Heart Cathedral School during the school year from dismissal until 5:30pm. Our program provides the students with the opportunity to meet after school in a restricted environment for study and play.  The program will be supervised by a director and two assistants.


Parents must complete the Extended Care Program Enrollment Form and a Permission For Emergency Treatment Form. Children will not be admitted until these two forms have been completed and returned to the school office.


Immediately after dismissal, teachers will escort students to the lunchroom where attendance will be taken and a snack will be served.  After snack, students will work on homework and/or play outside.

All students in grades 3-8 will spend 45 minutes in quiet working on homework or reading.  As we achieve academic excellence, we will support these students as they are expected to quietly study, read or work on academic activities. Although individualized attention and assistance are available from program personnel this is not to be construed as formal tutoring.  Personnel do not take responsibility for a student’s completion of assignments.

Students not doing homework will be given an opportunity to play inside or outside, as weather permits.  Supervised activities include the use of sports equipment, playground equipment, video programs, educational television programs, computer usage, arts and crafts, etc.

Rates (per day) and Registration Fee

$7.00 per day for one child; $6.00 for the second child;  $5.00 for each additional child

After 5:30pm, a $1 per minute per child fee will be charged until your child(ren) is/are picked up.

Each year we will collect a Registration Fee of $20 for those families who use the Extended Care Program. This will be billed the first time you use Extended Care.

Noon Dismissal Days

On days when school is dismissed at Noon, an additional fee will be charged of $3.00 for the first child, $2.00 for the second child, and $1.00 per each additional child.

Billing Procedure

Students are signed into Extended Care immediately after dismissal. Parents are required to sign students out when picking up their children. Parents are billed at the end of each month via e-mail and payment should be made on or before the 15th of the month.  A $15 Late Fee will be charged after the 15th of the month. Please make sure the Extended Care Director has your correct e-mail address.

Collection of Fees

The Extended Care Director e-mails bills at the first of the month. Payment is due upon receipt of the bill.  A late fee of $15 will be charged after the 15th of the month.

APPENDIX E Continued

Pick-up/Sign Out

Students must be picked up and signed out from the Pre-K classroom. Students will only be released to those persons indicated on the enrollment form as having permission to pick up the child.  If the person is not listed on the Enrollment Form, a written communication by the parent to the school will be acceptable.  Persons not listed but with written permission from the parent/guardian will have to show proof of identification (driver’s license or other photo id) before the child(ren) will be released to their care.

Daily Sign-in

Students who are not picked up by 3:00pm will be enrolled in Extended Care and will be charged according to the fee schedule. You are responsible for payment for any days your child is enrolled. The only students who will be admitted to Extended Care later than 3:00pm are those who have attended a school-sponsored program after school hours.

Sickness Policy

A parent or guardian will be called to pick up a child who is sick or injured.

Disciplinary Action

The school’s philosophy is fundamental to this program and is stated in the school handbook. A verbal warning is issued for inappropriate behavior.  A second warning is issued if the behavior continues, followed by a “time-out” for counseling the student and discussing the consequences. Parents are notified on the third offense and, if serious enough, the Extended Care Director will consult the principal for proper action. Children who experience repeated discipline problems will not be allowed to participate in the Extended Care Program.


The students are expected to adhere to the following list of rules.  Failure to comply with these rules could result in a phone call to the parent/guardian and then removal from the program.

  1. Students may not leave the playground.  They must stay within the fenced area.
  2. Students must have the permission of the staff person to re-enter the school once they are outside.
  3. The staff needs to know where the children are at all times.
  4. The Extended Care Program is not responsible for students who do not report after school.
  5. The students will be expected to respect the staff and each other as well as the material and environment provided. Students who hit, push, call names, etc., will be given time out. Time out may include sitting, writing or cleaning up.  The discipline will depend upon the student’s age and behavior.
  6. If unacceptable behavior is repeated, the student must write a paper about the offense, have it signed by the parents and returned to the Extended Care staff.  If this behavior continues the child will be dismissed from the After Care Program.

Electronic Devices

Electronic devices of any type are not allowed in Extended Care with the exception of the school issued MacBooks.  If a student violates this policy, brings an electronic device and the device is damaged or stolen, the student is fully responsible and the school WILL NOT compensate the child or family for the damage or loss.  




APPENDIX G Continued






Student Name:  ____________________________________________

Student Grade:  _____________

Date: _____________________

□ MacBook Uncharged ($5.00)

□ MacBook Charger Brought to School ($5.00)

I acknowledge the infraction noted above and understand that my parent(s)/guardian(s) will be billed in accordance with the provisions promulgated in the SHCS Expanded Acceptable Use Policy.

Student Signature: ________________________________________

For office use only

Amount Billed         __________________

Date Billed         __________________




Accreditation        5

Admission        6, 7, 33

Arrival/Dismissal        22, 23, 28, 30, 40, 41
(Appendix C)

Attendance        12, 14, 19, 43


Bicycles        22

Birthday        22


Calendar        22, 47, 48
(Appendix G)

Campus Cuisine        28

Catholic Youth Sports League (CYSL)        34

Child Abuse        23, 32

Christian Environment        5

Communication        12, 20, 44

Componant Language Arts Program        6

Conferences, Student-Led        29


Daily Schedule        23

Detention        21, 24

Diocesan Discipline Guidelines        35, 36
(Appendix A)

Disciplinary Report        21, 49
(Appendix H)

Discipline        3, 20, 34

Discipline Policies        7

Dismissal        22, 23, 27, 29, 43

Dress Code        24, 25

Drivers/Chaperone Guidelines        27


Early Dismissal        23, 27

Emergency Closings        27

Extended Care        8, 21, 23, 30, 43, 44
(Appendix E)

Extra-Curricular Activities        18


Faith Formation        11

Family Name Card        23, 27, 29

Field Trips        27, 28

Financial Assistance        9, 10

Financial Policies        8

Fundraisers        5


Grading Scale        16

Guests/Visitors        28


Harassment        20

Health Policies        33

Health Screening Tests        33

Homework Guidelines        17

Honor Roll        16


Illness and Injury        33

Immunizations        33

Internet Use        12, 20, 28, 37, 38, 39
(Appendix B)


Library Books        28

Lost and Found        28

Lunch        23, 28


Medication        32, 33

Messages/Deliveries        29

Middle School Program        6

Mission Statement        4

Morning Star Program        6, 10


National Junior Honor Society        17, 18

Neglect        23


P.A.T.S. Program        18

Parent Involvement        5

Payment Options        28

Pictures        29

Powerschool        12

Probation        21, 36

Probationary Admission        7


Report Cards        8

Retention        19


Safety Drills        30

Safety Patrol        18, 29, 30

School Floor Plan        42
(Appendix D)

School Philosophy        20

Sexual Harassment        20

Social Activities        30

Sports        26, 34

Stormy Weather Dismissal        29

Summer Reading        19

Supervision        30


Tardiness        30

Technology Fine        20, 50

        (Appendix I)

Telephone Usage        30

Testing        17, 31

Testing Services        31

Textbooks        18

Transfer Students        31

Tuition and Fees        31, 45, 46
(Appendix F)

Tuition Payment Plans        9


Uniform Requirements        26


Volunteer Requirements         27, 32


Withdrawals        31

Workshop Way        5