BDGA Tour TD Info Pack
The BDGA Tour is a series of events around the country, at which players collect points with which to qualify for the British Championships, to be held in August at the end of the season, where a British Champion will be crowned in each of the following categories: Open, Women, Master, Amateur and Junior.
British Nationals Match Play Championship – a stand-alone two-day singles matchplay event aimed at the top 16 players in the country, scheduled towards the start of the season. Qualification based on PDGA player rating. Additional competitions (sometimes called ‘Not The Top 16’) may be held.
British Open - a major strokeplay tournament held during the year as part of the BDGA Tour.
BDGA Championship – The end of season showcase strokeplay event where qualified players compete to become British Champion.
Planning a Tour Event
Making a start
- Decide on a date - consult with fellow TDs and contact the BDGA Director of Competitions (firstname.lastname@example.org)
- Consider the format of your event - one day or two days? One day events will typically be 2 rounds of 18 holes. Two day events are typically 2 rounds of 18 on the Saturday, followed by either: 2 rounds of 18 on the Sunday, or 1 round of 18 and 9 hole Finals.
- How many players can your course accommodate? How many do you expect or hope for? This is useful in calculating your budget.
- Decide what PDGA Tier your event will be - standards for the tiers can be found here: https://www.pdga.com/pdga-documents/tour-documents/pdga-tour-standards - the usual level would be C Tier, unless you are raising sigificant sponsor cash, in which case you might go for B, or even A Tier.
- What divisions will you be offering? Events may offer MPO, MPM, FPO, MA1, MA2, MA3, MA4 and MJ1 divisions following the boundaries set out by the PDGA. It is down to TD discretion which of these divisions are available. Any eligible player wishing to compete in the available divisions may do so, even if that means at the event they are the only competitor in a division. It is up to the TD’s discretion to award prizes based on divisions at their events. Division-specific events may be requested i.e. MPO only, but this must be specifically disclosed at registration with the DoC.
Make your invite and registration form - Google Forms is good for this, and easy to use. Your registration form can contain all the details required for the tournament, so a separate invite might not be necessary. The registration form can harvest all the information you need from your players. As a suggested minimum:
- Name (asking for first and surname separately makes transferring the data to the PDGA spreadsheet (see later) much easier)
- PDGA Number
- BDGA Number and/or membership status (this is important for knowing entry fees, as BDGA Full Members pay £1 less per day)
- Email address (useful for contacting your field and chasing up people who haven’t paid)
- Food options
- Ace pot
In calculating your entry fees it can be helpful to estimate a budget. Bear in mind the following fees:
- PDGA event registration: $50
- BDGA tournament tax: £10 per day
- BDGA non-member fees: £1 per player per day (e.g. if your entry fee for a one-day tournament is £10, Full Members of the BDGA will only pay £9; each £1 you get from non-members will be paid to the BDGA at the end of the tournament)
Think about other costs such as prizes, trophies, course prep.
Sanctioning the tournament
- With the BDGA this requires a communication with the Director of Competitions (email@example.com) preferably at least 1 month before the tournament, but the earlier the better.
- The Director of Competitions will take into account other events taking place at that time. No tournament will be allowed on the same weekend as any of the BDGA Major events: The Matchplay Nationals, The British Open or The British Championships. Tournaments may be allowed on the same weekend as others, depending on the distance between them: (minimum distance requirements)
- With the PDGA you must fill in the online form at https://www.pdga.com/pdga-event-sanctioning-agreement - you will need to pay a fee (depending on the Tier). If you have not yet passed the rules exam to become a Rules Official, you will need to do that as well, at https://www.pdga.com/rules/exam - this costs $10 and lasts for 3 years. The exam is not difficult as you are allowed to consult the rulebook at any time.
- Once the PDGA sanction your tournament, you will get a password to access the online tournament management system (https://www.pdga.com/apps/tournament/manager/) , where you can upload player and course details in advance of your event. It is a good idea to start filling in the TD Report Form (available at https://www.pdga.com/documents/pdga-international-td-report) with your players’ details, so that it is ready for the tournament.
- Make sure the controlling interest for the course (course owner, council) has given you permission for the event. Councils will probably require you to fill in an event form and provide them with a risk assessment and public liability insurance document. The latter cover is provided by the BDGA, and the details can be obtained from the Treasurer (firstname.lastname@example.org)
Before the tournament
- Try to get a map for your course and ensure that the information is accurate!
- Make sure all OB areas, mandos and drop zones are clearly marked. Brightly coloured string plus pegs is a great way to ensure the OBs are clear-cut! Mandos will require lines on the ‘bad’ side to show whether players have gone the wrong side or not. Drop zones simply need a line and/or a couple of flags to show where players throw from. If you are going to be forcing players to use a drop zone when going OB, you technically require a PDGA waiver. If you are not sure how to obtain this, please contact email@example.com for advice.
- Players really appreciate well-kept tees and greens. If there are impenetrable areas of rough, you might consider making them OB so that players don’t have to find their discs and take a stance in there!
After the tournament
- Use the PDGA TD Report and upload the scores to the online PDGA tournament manager site (https://www.pdga.com/apps/tournament/manager/)
- Complete the PDGA TD Report and email it to firstname.lastname@example.org
- Arrange payment to the BDGA for the tournament tax (£10 per day and £1 per non-member per day) - the BDGA Treasurer should be in touch to request the payment, but the bank details are: account number 42207699, sort code 40-18-17
Registration with BDGA
£10/day event sanctioning.
Registration with PDGA
Cost dependant on tier (A -$100, B - $75, C - $50).
Facebook and BDGA Forum.
BDGA membership - Full members £1 discount
£1 charge per day for any non-Full BDGA members competing.
Completion of online results
PDGA tour manager will email you logins/passwords specific to your event.
Post event and reporting
Complete PDGA tour report online and email spreadsheets to the tour manager accordingly.
Notify the DoC/Treasurer of the number of non-BDGA members so an invoice can be prepared accordingly.
Specific National Events
This will be the showcase event for the BDGA, representing the pinnacle of British Disc Golf.
The British Championship is a two-day major event (minimum B Tier) consisting of 3 18-hole rounds and a final on, or around, the 3rd or 4th weekend of August.
Players will qualify/be invited to attend based on the finishing position within the MPO, FPO, MPM, MA1 and MJ1 Tour points race (division split will be based on % of competitors at BDGA events - 8 places will be ring-fenced for FPO and MJ1) and will be confirmed to the membership at the end of June.
Applications to host the British Championships must be submitted to the DoC by end of March of that year. The host will be selected based on the projected quality of the event and sponsorship secured. No venue will host consecutive British Championships.
National Match-Play Championships (‘Nationals’)
A top-16 knockout style match-play tournament for the top 16 players by PDGA rating from the BDGA Tour.
Can be combined with any other event for players below the top 16.