Joslin PTA

Board Meeting Minutes  12/13/17

Summer McKinnon called the meeting to order on at 5:05

Quorum was established.  Board members present: Patrick Aziz, Jen Brewerton, Julia de Moraes, Michelle Degon, Natasha Chapman, Tamara Russell, Stephanie Turner, Summer McKinnon, Deb Ambrose

Jen Brewerton motioned to approve minutes from November’s meeting. Michelle Degon seconded.

Treasurer’s Report

Current balance: $ 11,090.26

Debits since last report:

Date

PTA Dues

Insurance

Teacher Appreciation

Mini-Grants

T-Shirts

Fall Fundraiser

Spring Fundraiser

Incentives

Miscellaneous

Donations

Educational Support

Parent Involvement

Operating Supplies

Summary (Notes)

11/03/17

64.50

American Color Labs (maps and booth signs), check #1162

Totals

396.50

0.00

285.00

338.75

0.00

1,530.36

774.40

0.00

0.00

687.64

206.00

200.00

100.79

0.00

Credits since last report:

Date

Membership

Fall Fundraiser

Spring Fundraiser

T-Shirts

Company Sponsorships

Donations & Automatic Deposits

Miscellaneous

Dividends

11/15/17

14.41

11/18/17

19

250.00

272.00

11/30/17

0.44

Totals

1,358.44

3,851.58

10.00

1,156.00

0.00

72.13

762.64

1.16

Outstanding debits:

none

Outstanding credits:

none

McKinnon would like to propose moving from Randolph Brooks FCU to A+ FCU. Summary of A+ FCU checking account offerings:

Basic

Classic

Plus

Minimum to Open

$50

$100

$500

Minimum Balance

None

$1,500

$3,500

Monthly Fee

None

$15

$25

Item Charge

50 items free

$.25/item over 50

150 items free

$.25/item over 150

500 items free

$.25/item over 500

A+ does not offer dividends, but they do allow debit cards. Also, you speak to a real, live person IN PERSON when dealing with them. They have much better customer service, and their location is equally convenient.

A+ does require membership, which is $5.

I believe that if our PTA is a member, we can extend membership to A+ to any of our PTA’s members.

Unanimously approved. Julie Barschow and Summer McKinnon will be authorized signers.

Budget update

 

Start of Year Balance:

$9,169.89

REVENUE

Goal 16-17

Actual 16-17

DIFF

Goal 17-18

Actual 17-18

Membership Dues:

$1,300

$1,997

$697

$2,000

$1,358.44

Fall Fundraiser:

$2,500

$2,448

($52)

$2,500

3851.58

T-Shirt Income:

$500

$644

$144

$500

1156

Company Sponsorships:

$0

$0

$0

$1,000

General Donations & "Automatic" Deposits:

$1,500

$0

($1,500)

$1,500

72.13

Spring Fundraiser:

$2,500

$3,507.01

$1,007

$2,500

Miscellaneous:

$0

$0

$0

762.64

Total Revenue:

$8,300

$8,596

$296

$10,000

$7,200.79

EXPENSES

Budget 16-17

Actual 16-17

DIFF

Budget 17-18

Actual 17-18

TX PTA Fees:

$600

$338

$262

$600

396.5

ACPTA Council Dues:

$50

$50

$0

$50

$50

Operating supplies:

$40

$40

$40

Bank Charges:

$30

$0

$30

$30

Insurance:

$200

$195

$5

$200

285

Teacher Appreciation:

$400

$272

$128

$400

$338.75

Teacher Mini Grants:

$2,500

$1,200

$1,300

$2,500

Parent Involvement

100.79

Joslin T-Shirts:

$1,500

$1,626

($126)

$1,500

1530.36

Fall Fundraiser:

$200

$165

$35

$200

774.4

Spring Fundraiser:

$200

$281.00

($81)

$300

Miscellaneous:

$0

$0

$0

687.64

Membership & Boxtop Incentives

$70

$114

($44)

$100

Incentives for Outside Sponsorship

$0

$0

$0

Board Member Shirts

$160

$156

$4

$160

Donations & Other Organization Supports

$0

0

$0

$200

206

Educational support

$0

0

$0

$200

200

Total Expenses:

$3,983

$4,397

($414)

$6,080

4569.44

Net gain/loss:

$4,317

$4,199

$710

$3,920

$2,631.35

Principal’s Report

Khan Academy - contest - 100 to 100 Math Challenge. Extra curricular math competition thru Joslin and Khan academy.

President’s Report

Training update - reminder for PTA members to complete online training

Appreciation calendar - monthly lunch. PTA to vote on allowing a $50 budget to support the parents who are purchasing items for the monthly lunch, and allow any unspent money to roll over to following month. Summer McKinnon to amend the budget.  All in favor.

We will be moving the Jan 2018 PTA meeting to an offsite event.

PTA to pitch membership enrollment at Winter Performance - push for Jan enrollment.

Committee Reports

Fundraising - Spooktacular post mortem: discuss tickets vs wristbands and snack options. Discuss giving carnival tickets to kids who qualify for free or reduced lunches, or have some activities be free. Shorten hours from 6-8, add more concession stands. Stephanie updated the event worksheet with suggestions. Friday Oct 26th will be the date for the next event.

Summer McKinnon to create a google team drive folder.

New Business

New Business: Spring Fundraiser - we need a volunteer to fill out raffle tickets that are sold online. Process is manual, so we need to look for a more automated process. Start sales on April 9th and drawing on April 23rd.

Mini-grants

Lisa Presswood has requested $100 to purchase wobble seats to help students with sensory processing and focus challenges. All in favor.

Deb Ambrose and Santiago Cotera have asked for $100 each to take a celebration/graduation trip at the end of the year.

All in favor.

Michelle Degon motioned to adjourn.  Summer McKinnon seconded.

The meeting was adjourned at 6:07 p.m.