BOARD MEETING MINUTES Approved November 15, 2023

Wednesday October 18, 2023 Board Meeting   Preston Town-County Library

CALL TO ORDER & ROLL CALL

The October 18, 2023 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:05pm.  Board members Peg Winebrenner, Rube Wrightsman, Matt Pavelich, Nisca Warthen, and M’lin Kendrick were present.  Library Director, Starla Rice, acting as secretary, was also in attendance.  Steven Sheffield was also in attendance.

MINUTES OF PREVIOUS MEETING

Minutes from the September 20, 2023 board meeting were read by the Board members.  

Discussion: Peg entertained a motion that the minutes from the September 20, 2023, meeting be approved.  Matt moved that the minutes from the September 20, 2023 board meeting be approved.  Rube seconded that motion.  All trustees present approved.

BUDGET & CLAIMS

The board was presented with the budget reports for September 2023 and the claims.  Peg entertained a motion to approve the budget reports and claims. Nisca moved that the claims and the budget reports for September 2023 be approved.  M’lin seconded that motion.  All trustees present approved.

The following claims were submitted:

Visa                  $588.37     Office Supplies, Books, Repair and Maintenance Supplies, Tamarack Federation

FVCCLibrary   $32.47

Havre-Hill Library  $24.95

DIRECTOR’S REPORT

Starla presented the October 2023 Director’s Report.  

Discussion: None  

Old Business:

1. Breakdown on fall fundraiser

Deposit # 5              Library Deposit                  Date 10/17/2023          

Deposit sheet revised January 21, 2022

DEPOSIT: $2340.75  for Fall Fundraiser October 14, 2023

330000 Intergovernmental Revenue

334100 Library Grant Funds                         __________

334101 State Aid to Libraries                      __________

340000 Charges for Services

346011 Misc Collections(341010)                 $

346014 Patron Book Revenue(346014)        

360000 Miscellaneous Revenue

360000 Miscellaneous Revenue                        $

365000 Contributions & Donations                $2340.75

365001 Summer Reading Donations                 __________

365010 Private Gifts & Bequests                         __________

Checks:    $232.00

Coins:       $.75

Ones:       $118.00

Fives:       $290.00

Tens:        $190.00

Twenties: $1360.00

Fifties: $50.00

Hundreds:$100.00

Total        $2340.75

Second Home

5 Gallons of Chili  $125

200 9” to go containers returned 70 cartons  $36.05

15lbs shredded cheddar $47.10

1 #10 can sliced black olives $11.21

2 5lb tubs sour cream $19.56

1 sleeve portion cups(250 count)  $6.39

2 sleeves portion cup lids(125)  $5.79

1 large bag of Tortilla chips  $7.38

Total $258.48

Buck’s Grocery

Meat $109.80

Produce $12.25

Produce $46.00

Produce $14.50

Produce $75.00

Jalapeno$12.95

Tomato  $11.92

Total     $282.42

Total Both  $540.90

109 Indian Tacos  $1090

14 Taco Salads     $140

52 Fry Bread        $104

Total Food            $1334

Total Cost          - $540.90

Food Total            $793.10

Rummage              $1547.65

Total                    $2340.75

200 pieces fry bread from Tribal Nutrition Center

The Director will get Peg a list of volunteers to send thank you cards.

New Business:

1. General Administrative Business:  Town Council Meeting Attendance:  Peg will attend.

The November meeting of the Library Board of Trustees was scheduled for:  November 15, 2023 at 5:00pm.

PUBLIC COMMENT:  

ADJOURN

Meeting adjourned at 5:49 pm as per motion by M’lin, seconded by Nisca.  All trustees present approved.