Macedon Public Library Board of Trustees

Minutes of the March 26, 2018 Meeting

Youth Section of the Macedon Public Library

Macedon New York



Present: Stacey Wicksall (Director), Helen Darrow (President), Steve Hanrahan (Vice President), Halin Perera, Debbi Napolitano, Tara Longyear, Georgia Learn, Chris Harris (Treasurer) Bruce Babcock (Liaison) and Kathy Koehler (Scribe).

Absent: Gary Crane (Finance Officer), Jim Hoteling,


H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 6:34 p.m.


APPROVAL OF AGENDA, FEBRUARY’S MINUTES, DIRECTOR’S REPORT (pre-read) and any additions to agenda: RESOLVED, on motion by S. Hanrahan to approve the agenda with a second from H. Perera.  Motion carried.



C. Harris reported that the Balance Sheet reflects that all the “due to” lines have all been paid.  The expense column is a little higher than budgeted because of the retirement payment, which usually is paid later in the year.  Other than that, all is as expected.


RESOLVED:  on motion of D. Napolitano, seconded by G. Learn, that the Amended 2018 Budget be approved.  Motion carried.





RESOLVED, that payment be made of claims #33-46 inclusive for February 27, 2018 to March 26, 2018, in the amount of $6,719.76.  Motion made by D. Napolitano and seconded by S. Hanrahan.  Motion carried.



DIRECTOR’S REPORT:  The Director’s report was sent to all Trustees prior to the meeting for review and included attending training about the upgrade to Evergreen (our computer system for loaning materials), the writing of programming grant to Friends of the Macedon Public Library, and attending Library Advocacy Day in Albany with Helen Darrow and Jim Hoteling.

At the meeting the S. Wicksall told the Board that the Library is no longer keeping a Facebook page.  She feels it is in stark contrast to what the Library stands for.  Patrons’ privacy is our concern.  The Library is keeping Instagram, but will continue to review this decision.



TOWN LIAISON:  The Board introduced themselves the  Town Liason, Bruce Babcock.


RESOLVED:  on motion of T. Longyear and seconded by H. Perera, that the Board approve the resignation of Trustee Suzanne Gears.  Motion carried.


RESOLVED:  on motion of S. Hanrahan and seconded by H. Perera, that the Board approve the proposed By-Laws, with the changes recommended at the February 26, 2018 Board meeting.  Motion carried.




CAUSEWAVE MEETING DATES:  The Board proposed the following dates to meet with Causewave to discuss helping the Library obtain sustainable funding:

              Monday, April 16 at 6:00 pm

              Wednesday, April 18 at 6:00 pm

              Wednesday, April 25 at 6:00 pm



DISCUSSION OF CONSTRUCTION GRANT:  S. Wicksall researched the construction grant through the NYS Department of Education and found that the Library cannot apply for the grant for the new flooring alone.  The grant must be for either improvements to the library, such as additional meeting space, making the library more ADA compliant, or making the library more energy efficient.  The following suggestions were discussed:

1.   Getting a storage unit for the Bullis books that will make them easily accessible and will make more room in the Bullis Room for meetings, and also make the Bullis Room more ADA compliant.

2.   Getting a moveable divider for the Community Room.

3.   Making the current study rooms more sound-proof

4.   Build a free standing storage unit to be shared with the Town that the Friends can use to store their booksale books.

5.   Move the circulation desk further from the front entrance, which would make more room for wheelchairs when there is a line at the desk.

S. Wicksall is to write up a proposal incorporating #1, 2 and 3 and present it at the Town Board meeting on April 12, 2018.



NEW TRUSTEE:  H. Darrow read a letter from Denise Munson stating she would like to become a Trustee on the Library Board.  Ms. Munson is a local attorney who has presented at the library in the past, and she is also the former Walworth Town Attorney.

RESOLVED:  on motion of S. Hanrahan and seconded by G. Learn, that Denise Munson’s application for Library Board Trustee be approved.  Motion carried.




RESOLVED:  on motion by S. Hanrahan and seconded by D. Napolitano, that S. Wicksall pay $79.00 to ALA for access to Short Takes for Trustees and the United for Libraries webinar series for Trustee training.  Motion carried.


Finance:  H. Darrow will email G. Crane and ask him to set a date to meet with the Rochester Area Community Foundation.


Advertising and Publicity:

1.   The Committee will advertise the 3 classes that will be presented in June and July through the NEH grant.  S. Wicksall will email T. Longyear the dates.

2.   In June the Library will present JOSIAH, a documentary about the man who inspired Uncle Tom’s Cabin by Harriet Beecher Stowe.  S. Wicksall has made arrangements to show this movie at Canaltown Cinema.  This can also be promoted in conjunction with the new book coming out in May, The Road to Dawn.

3.   The Committee is asked to find ways to encourage people to write Google reviews about the Library.


Building and Maintenance:  H. Perera is to work with S. Wicksall in the presentation of her construction grant proposal to the Town of Macedon.




G. Learn and H. Perera will review the Abstract in April.




RESOLVED:  on motion by G. Learn and seconded by S. Hanrahan, that the meeting adjourn at 7:44 pm.  Motion carried.  The next meeting will be April 23, 2018 at 6:30 p.m. at the Macedon Public Library.



Kathy Koehler




Following the meeting, the Board celebrated with cake Stacey Wicksall’s hard work in receiving the Revisiting the Founding Era grant which was supported by the National Endowment for the Humanities in collaboration with the American Library Association, the National Constitution Center and the Gilder Lehrman Institute of American History,.  The grant will fund a series of programs that will spark conversations connecting the Founding Era to the present time.  Participants will work with primary source documents and Dr. Laura Free from Hobart and William Smith Colleges to examine the content of the materials with a critical eye for making relevant connections.

We were chosen to launch our programs this summer.  The grant was competitive and only 100 libraries nationwide will receive the award.