Hagbourne CE Primary School


Policy agreed by Governing Body on: 11-2-2020

Review Date: Feb 2021

At Hagbourne CE Primary School we believe that high quality teaching that is differentiated and personalised will meet the individual needs of the majority of children. Some children need educational provision that is additional and different to this. This is special educational provision under Section 21 of the Children and Families Act 2014.

A child has special educational needs if he or she has a learning difficulty or disability which calls for special educational provision to be made for him or her.

A child of compulsory school age has a learning difficulty or disability if she or he:

Aims and objectives:

The Governors and staff at Hagbourne CE School recognise that all children have a right to a broad, balanced, relevant and differentiated curriculum. We aim to create a happy, educationally exciting and positive environment in which all pupils can develop to their full potential and become confident, independent individuals.

We aim to:

  1. Roles and responsibilities

Provision for pupils with SEND is a matter for the school as a whole. We believe that it is each teacher’s responsibility to provide for pupils with SEND in his/her class and to be aware that these needs may be present in different learning situations.


The Governors of the school, together with the Headteacher, have a legal responsibility for overseeing all aspects of the school, including provision for children with special educational needs, and for doing their best to ensure that the necessary provision is made for any pupil who has special educational needs. The

should determine the school’s policy and approach to provision for children with special educational needs and establish the appropriate staffing and funding arrangements.

An appointed representative from the governing body is actively involved in self-review, with the Headteacher and SENCo, of the provision for children with special needs and implementation of the policy within the school.


The Special Educational Needs Coordinator is Mrs Hudson. She works closely with all staff, the Headteacher, parents and outside agencies ensuring the best possible provision for children with special educational needs.

She is responsible for:


The Headteacher has overall responsibility for the management of provision for children with special educational needs and keeps the governing body fully informed and works closely with the SENCo.

Teaching Staff and Teaching Assistants

Class teachers are involved in the development of the school’s SEND policy and implement the procedures for identifying, assessing and making provision for pupils with SEND, including planning for differentiation. The identification of SEND is built into the overall approach to monitoring the progress and development of pupils. Class teachers are responsible for working with children on a daily basis and closely monitor children involved in interventions, ensuring that their progress is tracked through Provision Mapping. Teachers work closely with teaching assistants to plan and assess the impact of support and interventions and how they can be linked to classroom teaching.

  1. Co-ordinating and managing provision

The Headteacher and SENCo meet frequently to discuss SEND issues.

The SENCo meets with class teachers to give support and advice. SEND policy and provision are discussed regularly at both staff and key stage meetings in order to raise the achievement of children with SEND.

Special needs provision is an integral part of School Improvement with a yearly Action Plan that is created from data analysis and  review of the previous year. The SENCo oversees the provision using provision mapping. The SENCo meets regularly with the Teaching Assistants to review progress and give advice, and monitors the placement of TA support throughout the school. This is dependent on the Special Needs requirements and this placement may change as the needs of the children change. There is opportunity for informal daily contact between staff to discuss concerns.

Parents/guardians are kept informed by class teachers and are encouraged to be involved in the support of their child whenever possible. The SENCo also liaises with parents and pupils with statements or Education, Health and Care Plans and leads the Annual reviews.

The SENCo, where necessary, can support families through the Early Help Assessment Framework (EHA) process and through Team Around the Family meetings (TAF). Through this we identify areas for change and engage support from other professionals.

Hagbourne CE School strives to be a fully inclusive school. It acknowledges the range of issues to be taken account of in the process of development. All pupils are welcome, including those with special educational needs, in accordance with the LA Admissions Policy which means that according to the Education Act 1996, (Section 316), the school will admit a child with a statement of Education, Health and Care Plan subject to the wishes of their parent unless this is incompatible with the efficient education of other children, and there are no reasonable steps that can be taken to prevent the incompatibility.

  1. Specialisms and special facilities

Children’s specific needs are discussed with parents/guardians when admission to school is requested. The previous school and support agencies are contacted should this be appropriate. All staff have responsibility for teaching children with learning difficulties/disabilities and should any specialist advice be required, this will be arranged.

The school has access for wheelchairs. Suitable toilet facilities are available. Where a child has a disability the SENCo and class teachers make sure that all adults are informed about effective management strategies and that other children are made aware as appropriate. Advice is sought from outside agencies on how best to provide for the child’s needs and this advice is accessible to the adults working with the child. Arrangements are made to allow as much independence as possible, but with support available as and when necessary.

The SENCo and Governor with responsibility for Special Needs liaise regularly to discuss provision within the school for all children with SEND.

Staff training is undertaken in various aspects of SEND according to the needs of the children to ensure that the provision made and support given to pupils is appropriate and effective. The training needs of the staff including TAs are reviewed as part of the CPD process in school.

  1. Allocation of resources

All schools in Oxfordshire receive funding for pupils with SEND in three main ways:

Hagbourne CE School , as part of normal budget planning, has a strategic approach to using resources to support the progress of pupils with SEND. Hagbourne CE School provides additional support up to the nationally prescribed threshold per pupil per year. Where the cost of special educational provision required to meet the needs of an individual pupil exceeds this threshold, schools are not expected to meet the full costs of more expensive special educational provision from their core funding. The Local Authority may provide top-up funding.

5. Identification, assessment and review

The progress of the children is assessed at regular intervals by staff as part of the school’s tracking process. Where progress is slow, the first response is high quality targeted teaching. Slow progress and low attainment do not necessarily mean that a child has any Special Educational Needs.

All those working with children are alert to emerging difficulties and respond early.

In deciding whether to make special educational provision, the Headteacher and SENCo consider all the information gathered from within the school about the pupil’s progress, alongside national data and expectations of progress.

Where more specific assessment is deemed to be necessary, this will be carried out by the SENCo, who may then involve other professionals from outside the school. The information gathering will include an early discussion with the pupils and their parents. Hagbourne CE Primary School recognises that parents know their children best and we ensure we listen to and understand when parents express concerns about their child’s development. Consideration of whether special educational provision is required starts with the desired outcomes, including the expected progress and attainment and the views and wishes of their parents.

When a child is identified as needing SEND support, school employs a graduated approach of Assess-Plan-Do-Review adopting the recommended model for Special Educational Needs as set out in the Code of Practice (DfE 2014). The Oxfordshire SEND Guidance is used as a guide for the identification, assessment and provision for SEND, and the forms provided are used for record-keeping. A register of pupils with SEND is kept as a legal requirement.

Criteria for identifying SEND may include:

The SENCo and the class teacher, together with specialists, and involving the pupils, parents, consider a range of teaching approaches, appropriate equipment, strategies and interventions in order to support the child’s progress. Outcomes are agreed and progress reviewed regularly.

Where, despite the school providing SEND support, a child has not made expected progress, school and parents may consider requesting an Education, Health and Care assessment by the local authority. The LA will expect to see evidence of the action taken by the school as part of SEND support.

Reviews of children with SEND support are held three times a year and led by the class teacher and SENCo. They provide an opportunity for parents to share their concerns and, together with the child and teacher, agree aspirations for the pupil.

  1. Provision

Provision for children with SEND is additional to or different from those provided as part of the school’s usual differentiated curriculum and strategies. It is a graduated response to children’s individual needs. Such provision is recorded on the SEND Pupil Profile.

7. Categories of Special Educational Need

Children’s needs and requirements fall into four broad areas, but individual pupils may well have needs which span two or more areas. For example, a pupil with general learning difficulties may also have communication difficulties or a sensory impairment.

Communication and interaction:        Speech, Language and Communication needs Autistic

Spectrum Disorder including Aspergers and Autism

 Cognition and Learning:        Learning difficulties

Specific Learning Difficulties e.g. dyslexia,

dyspraxia, dyscalculia

 Social, emotional and mental        

 health difficulties:        Behaviour reflecting underlying

        mental health difficulties (e.g. anxiety,

depression). Attention deficit disorder, attention

deficit hyperactive disorder, attachment disorder

 Sensory and/or physical:        Hearing Impairment

Visual impairment

Physical disability

Multi-sensory impairment

Where children with SEND also have medical needs, their provision is planned and delivered in a co-ordinated way with the healthcare plan. School has regard for the statutory guidance supporting pupils at school with medical conditions (DfE, 2014). See the Supporting pupils with medical conditions policy.

  1. Curriculum access and inclusion

Hagbourne CE Primary School strives to be an inclusive school, engendering a sense of community and belonging through its

  1. Evaluating success

Parents/guardians, staff and pupils meet regularly, both formally and informally, to plan outcomes, revise provision and celebrate success.

The success of the school’s SEND Policy and provision is evaluated through:

10. Complaints procedures

If a parent or guardian is concerned about SEND provision for their child, initial contact should be made with the class teacher. A meeting will be arranged, which may include the Headteacher and/or SENCo, to discuss the concern. Parents can request an appointment with the Headteacher directly.

SENDIASS is available to support parents in meetings concerning their child’s progress and welfare. They offer impartial information, advice and support to parents of children and young people with SEND and disabilities.

In the event of a formal complaint concerning SEND provision, parents/guardians are advised to contact the Headteacher and follow the complaints procedure in the first instance. Parents may also contact the Governing Body.

  1. Staff development

We are committed to gaining further expertise in the area of Special Needs education. Current training includes school-based whole school INSET, training sessions for TAs and lunchtime supervisors, SENCo and TA group meetings, attendance at County meetings and the reading and discussion of documents on SEND. Individual staff development is provided by various higher education institutions. Staff meetings are arranged to respond to the particular needs of the school.

Arrangements for the induction of NQTs and new staff into the school’s policy and SEND procedures are detailed in the Staff Handbook.

  1. Links with other agencies, organisations and support services

The school is able to call upon the expertise of a wide range of support services. These support services are consulted with agreement of the Headteacher or SENCo, and with the full agreement of parents. For assessment and advice from most of these services a request form must be filled in first, then additional information may be required e.g. the service’s own checklist, and information about strategies already in use.

The SENCo holds contact addresses and request forms for other agencies and support services.

  1. Partnership with parents

Our school believes that good communication between parents/guardians and staff is essential so that parents can share their knowledge and expertise about their child. This is important in enabling children with special educational needs to achieve their potential. Parents are always welcome to visit the school to discuss any concerns about their child with the class teacher, at a mutually agreed time. There is opportunity for parents to discuss their child’s needs, progress and strengths at Parents Interviews and Special Needs Review meetings. Parents are involved in the initial identification of their child’s needs and are always part of the review process to monitor provision and progress. Wherever possible, parents are involved in any strategies instigated, and we aim to support parents with their child’s difficulties if necessary. Parents are consulted and permission sought before involving outside agencies in the assessment of a child’s progress or behaviour. Information about the Parent Partnership Service is given to parents so they may use it if they wish, and information is available for parents of children with learning difficulties/disabilities in school. Parents have right of access to records concerning their child.

  1. The voice of the child

All children are encouraged to participate in discussions about their learning and to feel that their views are valued right from the start of their education. At Hagbourne CE Primary School we encourage pupils to participate in their learning by either reflecting on their reviewed Pupil Profile and next steps or being present for at least part of review meetings, depending on their level of maturity, to share their wishes and feelings with families and staff. This is difficult for some children, so it is important to recognise success and achievements as part of the review process as well as addressing any difficulties.

  1. Transfer arrangements

The SENCo, class teachers and Headteacher liaise over the internal transfer of pupils with SEND.

Placements are considered carefully in order to meet a child’s particular needs, and pupils visit their new class before transfer.

Year 6 children transferring to local Secondary Schools have the chance to visit the new school for a day. Representatives from the Secondary Schools visit to talk with the children. The SENCo and Year 6 teachers liaise over the transfer procedure and when transfer is local, meetings are arranged between the appropriate staff. At all times of transition, SEND information is gathered together and records transferred to the new teacher or school.

For pupils with Statements or Education, Health and Care Plans, the child’s EHCP should be amended in the light of recommendations of the annual review by 15th February in the year of transfer to ensure that time is available to make necessary transfer arrangements re/needs and provision. The SENCo of the receiving school will be invited to the final annual review in primary schools of pupils with statements or Education, Health and Care Plans where the particular school has been named.

  1. Monitoring and Review

The implementation of this policy will be monitored by the SEND Governor. This policy will be updated in line with new initiatives together with any streamlining of school processes. This policy will be reviewed in one year.