Fallsburg CSD and SUNY Sullivan Students, Staff, Family, and Community Members,

We need volunteers for TWO events this year!

  1. On Saturday, November 10th the Fallsburg and SUNY Sullivan Robotics Teams will be holding the First Annual Area 51 Scrimmage at the SUNY Sullivan Student Union. 
  2. On December 15th, we will be holding the Third Annual Catskill New Bot Battle (CNBB) at the SUNY Sullivan Field House. 

You may have already heard about the Robotics Teams, but may not know what it is that they do. Here is your chance to find out while being part of the action.

There are many roles and many opportunities. Below are four pages of additional information. We suggest that you read through the options before you commit to anything. You can do more than one, so long as there isn’t a time conflict. Also, feel free to forward this message to anyone else who you might think is interested.

If you are willing to volunteer DO NOT RESPOND BY EMAIL, please CLICK HERE and select ALL of the roles that you are interested in. We will be passing on much of the responsibility for coordinating this information on to 1-2 Student Competition Coordinators, and email gets “lost” too easily.

We rely on volunteers to help us run these TWO competitions. As a token of our appreciation, we provide snacks, lunch, and a snazzy t-shirt for all volunteers. We will also be emailing volunteer hour documentation for all students, and will honor any other documentation requests.

More information on the next page.


The five roles below are all categorized as "Beginner". So, there's very little you will need to learn.  A link to the official description/training materials for each role has been provided.

Field and Event Set-Up Team

Good with your hands and willing to get up early? This team of students and/or adults will be responsible for learning the correct field set-up and placement before the scrimmage and CNBB competitions.  You will be expected to put in at least 2 hours for the scrimmage, and 3 hours for the CNBB of work as you help Mr. Thomas and Dr. Marcello get everything in place before, during, and after both competitions. It would be best if you did both competitions, but not necessary.

Number needed:

6-8

Area 51 Scrimmage

Nov. 10, 7 a.m. - 9 a.m.

CNBB

Dec. 15, 6 a.m. -9 a.m.

Field  and Event Break-Down Team

Good with your hands and willing to stick around? This team of students and/or adults will be responsible for learning the correct field break-down and storage procedures after the scrimmage and CNBB competitions.  You will be expected to put in 2 hours for the scrimmage, and 3 hours for the CNBB of work as you help Mr. Thomas and Dr. Marcello get everything in place before, during, and after both competitions. It would be best if you did both competitions, but not necessary. It may take less time, but the volunteer hours credited will not change.

Number needed:

6-8

Area 51 Scrimmage

Nov. 10, 3 p.m. - 5 p..m.

CNBB

Dec. 15, 5 p.m. -8 p.m.

Team Check-In

Students 9th grade or older, or adults. Must be pleasant able to organize

http://link.roboticseducation.org/vrceventdocuments_volunteerresources_vrcteamcheckinreferenceguide

Number needed:

4

Area 51 Scrimmage

Nov. 10, 9:30a-10:30a

CNBB

Dec. 15, 8:30a-10:30a

Field Reset

Students 6th grade or older only. Must be energetic and organized

http://link.roboticseducation.org/vrceventdocuments_volunteerresources_vrcfieldresetguide

Number needed:

6-8

Area 51 Scrimmage

Nov. 10, 9:30a-3p

CNBB

Dec. 15, 8:30a-5p

Queue Crew

Adults or students 9th grade or older. Must be assertive. Nagging will be required.

http://link.roboticseducation.org/vrcvolunteerrole_queuing

Number needed:

6

Area 51 Scrimmage

Nov. 10, 9:30a-3p

CNBB

Dec. 15, 8:30a-5p

If you are willing to volunteer DO NOT RESPOND BY EMAIL, please CLICK HERE and select ALL of the roles that you are interested in. We will be passing on much of the responsibility for coordinating this information on to 1-2 Student Competition Coordinators, and email gets “lost” too easily.

More information on the next page.


If you would feel that you would like to fill a more advanced roll, they are listed below.

These roles are critical to a successful competition. As such, we are requiring some of these individuals to participate in both events. Consider the scrimmage to be a “dry run” where you can learn without risk of “messing up”.

Student Competition Coordinator( s)

High School ONLY

The student(s) who take this on will be considered members of the Robotics Team, without the expectation of designing, building, and competing with a robot. This will be a big role, as you help to make sure that everything for the competition is ready and happens. You must be a high school student and organized to be considered for this role. Those who apply will be interviewed by Mr. Thomas and/or Dr. Marcello.  You will be expected to put in at least 20 hours or more as you help Mr. Thomas and Dr. Marcello get everything in place before, during, and after both competitions. Yes, the 1-2 people who take this on WILL get a team shirt.

Number needed:

1-2

Referees

Students 10th grade or older, or adults

Must learn the game

Must be able to make a decision

http://link.roboticseducation.org/vrceventdocuments_volunteerresources_vrcrefereescorekeeperguide

Number needed:

8

Area 51 Scrimmage

Nov. 10, 8:30a-3p

CNBB

Dec. 15, 8:30a-5p

Emcees

Must do both, if no previous experience.

Students 9th grade or older only.

Here’s your opportunity to work on your “play-by-play” announcement skills and be loud at a school. Must learn the game, be energetic, talkative, and organized.

http://link.roboticseducation.org/vrceventdocuments_emceeresources_emceeguidelines

Number needed:

3-4

Area 51 Scrimmage

Nov. 10, 9:30a-3p

CNBB

Dec. 15, 8:30a-5p

Volunteer Coordinator(s)

Must do both, if no previous experience.

Adult only. Must be pleasant and able to coordinate and solve problems

https://www.roboticseducation.org/documents/2014/10/vex-iq-volunteer-staffing.pdf

Number needed:

1-2

Area 51 Scrimmage

Nov. 10, 9a-4p

CNBB

Dec. 15, 7:30a-5p

Judges

Must do both, if no previous experience.

Adults only Must have an understanding of the engineering design process, and a desire to work with highly motivated students.

http://link.roboticseducation.org/vrc_judgeguide20182019

Number needed:

6

Area 51 Scrimmage

Nov. 10, 9a-2p

CNBB

Dec. 15, 7:30a-5p

Inspectors

Must do both, if no previous experience.

Adults only

http://link.roboticseducation.org/vrceventdocuments_vrcinspectorresources_vexnothingbutnetinspectorsguide

Number needed:

6

Area 51 Scrimmage

Nov. 10, 9a-11a

CNBB

Dec. 15, 8:30a-10:30p

If you are willing to volunteer DO NOT RESPOND BY EMAIL, please CLICK HERE and select ALL of the roles that you are interested in. We will be passing on much of the responsibility for coordinating this information on to 1-2 Student Competition Coordinators, and email gets “lost” too easily.

Thank you!

Mr. Thomas Fallsburg CSD

and

Dr. Cynthia Marcello SUNY Sullivan