MARKHAM PUBLIC LIBRARY

BRADFORD ANDERSON OGLESBY

“SCHEDULED BOARD MEETING”

WEDNESDAY, OCTOBER 26, 2022

7:00 P.M.

MINUTES

CALL TO ORDER

Ms. Franklin called the meeting to order at 7:38 p.m.

ROLL CALL

President Glenda Timpton (arrived late), Treasurer Juquita Johnson, Trustee Patricia Hogan, Trustee Gwendolyn Smith, Trustee LaTisha Franklin

Absent: Trustees Annie Reed, Brenda Boykins-Montgomery

Others in Attendance: Library Director Christal Beyer, Assistant Director Jalyn Henderson, Attorney Steven Miller (absent: Alder Lady Wanda McDowell and Board Clerk Cheryl Spencer).

APPROVAL OF MINUTES

There was one correction: Ms. Beyer and Ms. Franklin previously visited Richton Park Public Library and not South Suburban College.

Ms. Hogan made a motion to approve the minutes of September 28, 2022. Ms. Johnson seconded. Roll call: 4 Ayes, 0 Nays. Motion passed.

FINANCIAL REPORT

        Bill list         $58,680.27  

        Transfer         $58,680.27  

Ms. Johnson made a motion to approve the financial report. Ms. Smith seconded. Roll call: 4 Ayes, 0 Nays. Motion passed.

Ms. Johnson had a question regarding the bill for the sprinkler and the last water bill. Ms. Beyer responded by explaining the sprinkler system was just repaired this summer by Accurate Irrigation, and that the most recent bill is around the usual amount during the summer months. Also, Ms. Beyer shared that the sprinkler system was just shut down for the winter.

Ms. Johnson made a motion to approve the October bill list Ms. Smith seconded. Roll call: 4 Ayes, 0 Nays. Motion passed.

Ms. Smith made a motion to approve the transfer in the amount of $58,680.27 for the October bill list. Ms. Johnson seconded. Roll call: 4 Ayes, 0 Nays. Motion passed.

CORRESPONDENCE

No correspondence

BOARD PRESIDENT’S REPORT

Ms. Timpton had no report.

DIRECTOR’S REPORT

Submitted in writing.

OLD BUSINESS

Auditor Update

Lauterbach and Amen will attend the November 10th Board meeting to present the FY 2021 audit.

IT Prioritization List

Rick Foy presented the Library with a priority list for upgrading the current technology.

First, the Board reviewed and discussed the proposal to lease and rotate 45 new computers once every 3 years. If any of the computers need to be replaced, it will be covered under this new plan. Rick Foy will open the line of credit with Dell computers on the Library’s behalf.

Ms. Smith made a motion to approve the 3-year lease and rotation of all 45 computers at the Library at a monthly cost of $28.45 per computer. Ms. Johnson seconded. Roll call: 4 Ayes, 0 Nays. Motion passed.

Next, we discussed the Fresh Service Help desk Portal module, Invoice number 2253335. This annual subscription will establish the help desk service provided by Kazrik Networking Group.

Ms. Smith made a motion to approve invoice number 2253335 in the amount of $1,176. Ms. Johnson seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

The Board reviewed and discussed invoice number 2253340 in the amount of $1,399 which includes the purchase of a new server.  They also reviewed and discussed invoice number 2253336 in the amount of $2,805 for backup and storage.

Ms. Johnson made a motion to approve invoice number 2253340 in the amount of $1,399 and invoice number 2253336 in the amount of $2,805. Ms. Hogan seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

Posen Library Contract

The Posen Library District Board of Trustees signed the new contract which will be valid from July 1, 2022 until June 30, 2023. The Markham Public Library Board of Trustees reviewed the contract and approved it.

Ms. Johnson made a motion to accept the Potion contract. Ms. Smith seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

Old Library Bookmobile

Ms. Beyer discussed the removal of the former Bookmobile that sits on the south side of the Library property near the employee parking lot. Teenagers lately have been climbing up it and there is a safety concern. Mayor Agpawa suggested that Public Works can remove the bus from the property and store it at City Hall. Ms. Beyer will follow up on having the bus moved until it is sold.

CPR Class

The Fire Department is scheduled to provide CPR training to Library staff on Tuesday, November 22nd. Ms. Smith made a motion to close the Library all day on Tuesday, November 22nd. Ms. Timpton seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

A second class to provide CPR training to the Board of Trustees will be scheduled in January. That date is to be determined by the Fire Department.

Career Online High School

Ms. Henderson created a new form for potential candidates for the new Career Online High School applicants. The form was reviewed by the Board, but did not require an official vote.

NEW BUSINESS

AP Security

AP Security submitted a new proposal to renew the contract with the Markham Public Library at a rate of $22 per hour beginning November 1, 2022. Ms. Beyer discussed recent problems with AP Security such as staff leaving early. She doesn’t recommend renewing the contract because of their unreliability and the financial burden is too high for the Library. The Board ultimately decided not to renew the contract.

Ms. Johnson made a motion not to renew the contract. Ms. Smith seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

Library Monitor

The new position of Library Monitor was created to meet the safety needs of the Library. The schedule will be determined by Ms. Beyer to include evenings and on Fridays when the Library is busiest.

Ms. Smith made a motion to create the position of Library Monitor with a pay rate of $18 per hour. Ms. Johnson seconded. Roll call: 5 Ayes, 0 Nays. Motion passed.

Free Farmer’s Market

Ms. Beyer explained the Library has a new partnership with Family Christian Health Services to provide a free Farmer’s Market on Thursday, November 10 from 1 to 3 p.m.

Homeschool Meetups

Ms. Beyer shared that the Markham Public Library is now a member of South Suburban Homeschool Network, which rotates each month at one of the local libraries. Ms. Beyer also told the Board about separate Homeschool Meetups that will be scheduled on a monthly basis for the Markham community.

Polling Place

The Library will serve as a Polling Place on November 8, 2022.

Marketing Plan

Ms. Beyer will be in touch with Michael Taylor to discuss a new marketing campaign proposal for Markham and Posen.

ANNOUNCEMENTS

No announcements.

ADJOURNMENT

Ms. Smith made a motion to adjourn at 9:19 p.m. Ms. Johnson seconded. Roll Call: 5 Ayes, 0 Nays. Motion passed.

The next regular meeting is scheduled to be held on

Thursday, November 10, 2022 @ 7:00 p.m.