FLASHPOINT ARTISTS INITIATIVE, INC.

BOARD OF DIRECTORS MEETING

Date:            Aug 17, 2019            

AGENDA/Minutes

“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”

Meeting Location: Pershing Point 1375, Peachtree St, Atlanta, Ga 30309.

Meeting Time:    3pm-6pm

Meeting called to order at 3:09 PM.

  1. TAKE ROLL
  1. Board members present: (Mary, Chad, Luis, Ryan, Dale)
  2. Officers present:____ (President – Mary Robb), √__(Vice-President – Chad Jones), ___(Treasurer – Daniel Draven), _√__(Secretary - Dale Lyles)
  3. Community members present: There were no community members present
  1. APPROVAL OF PAST MINUTES
  1. (approved in online meeting)
  1. RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
  1. Land Contract : Hugh is out of the country; not back in contact
  2. Permit: submitted; no issues foreseens; fire chief has requested architectural drawings of the Effigy; whether we need a structural permit will depend on that
  3. Retainer: approved
  1. OLD BUSINESS
  1. President’s Report (Mary)
  1. Thank you for your productivity and respectfulness.
  2. Whatever else
  1. Action Items from last month’s BOD Meeting (Date of Last Meeting
  1. Summit (Aug 3) [CHAD]
  1. Done; items in a spreadsheet
  1. Comm Committee Chair [CHAD]
  1. Call-out in Sep Alchemist
  1. Send map to Brian  [DALE]
  1. done
  1. Electronic Waivers [DALE]
  1. Spoke to Will Johnson; presented Will’s emails; RYAN also is looking into hiring a company; DALE transferred Will’s info to RYAN
  1. FAI website updating/transition  [DALE]
  1. DONE
  1. Home Committee chair [LUIS]
  1. Call-out in Sep Alchemist
  1. Contract, insurance, permit [RYAN]
  1. Covered in previous actions
  1. Production calendar/timeline [DALE]
  1. Calendar of sticky notes from the summit transferred to a kanban webpage; focusing on action items between now and Oct; next, tackle one team lead at a time
  1. Committee Updates
  1. Public Works Committee (RYAN )
  1. Craig has informed Board of his intention to resign chair of PWC; turned in keys to RYAN; inventory sheets transferred to APW
  1. Event Committee (LUIS)
  1. Land clearing is on hold; Draven replaces Nadia as volunteer coordinator; budget costs the same for portos, golf carts, FLOW, and tents; radios to cost more
  1. Communications Committee (CHAD)
  1. Weekly Sep Alchemists to start on Sep 10
  1. (updated to include special leadership call-outs on Sep 3)
  1. Work with Lizz to revamp Alchemist website
  2. Eventually consolidate alchemy/euphoria/FAI websites into one
  3. Same with Facebook groups
  1. Home Committee (LUIS)
  1. Pending
  1. Conduct Committee (Liaison(s))
  1. Committee on indefinite hiatus
  2. Conduct complaints should be directed to the board
  3. Executive session 4:00–6:15 to discuss conduct issues
  1. NEW BUSINESS
  1. Will Johnson: Gate ideas
  1. Transferred to RYAN
  1. Election Committee
  1. Luis to post the application form immediately
  2. Applications close Sep 27
  3. Voting Oct 8—18
  4. Announce results ca. Oct 25
  1. HR (Hippie Resources) Department
  1. Roll into Home Committee/EC/Volunteer recruitmenet
  1. Ghini: Tracking volunteer hours
  1. Guarantee Tier 1 pricing
  2. Board discussed feasibility of tech
  3. Motion made, seconded: The board directs the Alchemy 19 Event Committee to document volunteer hours at the burn. The board also directs the Alchemy 20 Event Committee to implement a volunteer incentive program, details TBD. (Passed by unanimous consensus)
  1. Treasurer’s Report
  1. Org: $11,869.11                            
  2. Alchemy Event: $20,212.40        
  3. Euphoria Event:   $1630.55
  4. Art Fundraiser Event:   $4,061.00
  5. PWC:   $2,000.00
  6. Money Market (Op Reserves): $72,085.73
  7. Available Credit Line: $5,000.00
  1. Public Comment
  1. ACTION ITEMS
  1. Send July board minutes for approval (DALE)
  2. Followup to summit items:
  1. Action item status update (CHAD, LUIS)
  2. Move hiatus/banned list from multiple locations on the drive to the board Conduct folder (CHAD, RYAN)
  1. Call-out for Communications Committee Chair (CHAD, DALE)
  2. Follow up with Will Johnson re: electronic gate/waivers (RYAN)
  3. Link to FAI website on Alchemy/Euphoria (DALE)
  4. Call-out for Home Committee chair (LUIS, DALE)
  5. Forward URL to production calendar kanban to board (DALE)
  6. Reach out to Lizz to refine website design (DALE, RYAN)
  7. Board election
  1. Application form (LUIS)
  2. Post on FAI/Alchemy website (DALE)
  3. Board duties/time commitment/desirable traits (ALL)
  1. Check the locks on intown storage (CHAD)
  2. Get in touch with Hugh for the land contract (RYAN)
  1. ADJOURN
  1. Motion to Adjourn: Dale
  2. Second: Ryan
  3. Vote: unanimous
  4. Time: 6:19