St. Luke Catholic Elementary School
Diocese of Stockton

Parent/Student Handbook

2019-2020

4005 N. Sutter Street
Stockton, CA 95204
Office: 209-464-0801
www.stlukestockton.com

Dear Parents and Students of St. Luke Catholic Elementary School,

Welcome to the 2019-2020 academic year.  This is St. Luke’s 58th year of providing an excellent educational and formative experience to the children of St. Luke’s parish and beyond.

What you are reading right now is a blueprint for a successful school year!  Many think of a school handbook as either a long-winded rulebook or a list of absurd procedures.  On the contrary, the policies detailed on the following pages enable the teachers, the students, and the families to each understand our proper roles and to collectively contribute to a vibrant learning community.

We all want every moment of this year to be positive for everyone; this handbook can make that happen!

 The policies of the Parent-Student Handbook achieve a number of goals, including:

Working in conjunction with the Diocese of Stockton, we have rewritten much of the Parent-Student Handbook to be more informative and helpful.  Therefore, I invite all parents and guardians to read this handbook carefully and to review the relevant passages with your children.  Take the time to discuss what is right and wrong, what is acceptable and unacceptable on our campus, and also what their responsibilities as students are.  Through careful adherence to these policies, we can help our young people achieve success not only in the classroom, but in life.

St. John Bosco, the founder of the Salesians of Don Bosco, always insisted that everything be entrusted to Jesus in the Blessed Sacrament and to Mary, Help of Christians.  Let us place this school year and everyone who is part of this school in any way, under their loving protection and guidance.

With much love, your friend in Christ,

Harrison Brehm
Principal, St. Luke Catholic Elementary School

Table of Contents

Important Information Regarding Enrollment and this Handbook

About St. Luke Catholic Elementary School

School Structure and Organization

Schedule

Admission, Registration, and Financial Policies

Extended Care Program

Communication

Visiting the School and Volunteering

Curriculum

Student Evaluation

The School Day and Attendance

Appearance and Student Uniform Requirements

Health and Safety

Concussion Policy

Emergency Procedures

Student Discipline

Information and Communication Technology Policies

Harassment and Bullying

Controlled Substances

Extra-Curricular Activities

Athletics

Transfer, Custody, and Student Records

Miscellaneous Information and Policies

Important Information Regarding Enrollment and this Handbook

SCOPE OF THIS HANDBOOK

Enrollment at St. Luke Catholic Elementary School is a privilege. Ongoing student status is subject to the school’s academic and behavioral standards which may evolve and change over time. Decisions regarding academic matters (including but not limited to the issuance of grades), student discipline, and an individual’s continuing status as a student at the school are within the discretion of the school administration. The purpose of this handbook is to set forth general guidelines that will assist students and their families in understanding what the school expects of them.  The provisions of this handbook are subject to change at any time by the school administration. Questions about items contained in this handbook should be directed to the principal.

PARENT/STUDENT HANDBOOK AGREEMENT

Signing the Parent/Student Handbook Agreement Form is deemed an agreement on the part of the student and his/her parents/guardians to comply with all policies, rules, guidelines, and regulations of the school as outlined in the most current Parent/Student Handbook and in any subsequent updates or revisions of the handbook. Parents/guardians and students agree that St. Luke Catholic Elementary School has the right as a private academic institution to make rules that require specific conduct on the part of the parents/guardians and students. Parents/guardians and students agree to comply with required conduct and to support the policies and procedures contained herein, and intend to cooperate fully with St. Luke Catholic Elementary School and its personnel as educational partners.  Students may not attend class or participate in any school activities until the agreement is signed.

RIGHT TO AMEND

St. Luke Catholic Elementary School reserves the right to amend or waive provisions of this handbook when deemed necessary by the principal. The contents of this handbook are subject to change at any time when this is determined to be necessary by the school administration. If changes are made to the handbook, parents/guardians and students will be notified in a timely manner. This handbook exists to foster the efficient operation of St. Luke Catholic Elementary School. The school administration exercises flexibility to meet this objective and has the discretion to take actions other than those specified in this handbook. This handbook is not intended and should not be considered to create any additional rights for students or parents/guardians, including a right to continued enrollment at the school.

The contents of this handbook are to be accepted by the parents/guardians and students as an essential element of the contract between home and school. Violations of the spirit, intent, or letter of the policies, rules, and regulations found in the handbook will be considered just cause for administrative action. Under no circumstances may a parent/guardian excuse a student from observance of the policies, rules, and regulations of St. Luke Catholic Elementary School if the parent/guardian expects the student to remain in good standing with the school.

GOOD STANDING AND CONTINUED ENROLLMENT

Students are enrolled at St. Luke Catholic Elementary School on the basis of an evaluation and acceptance that is ongoing. The school reserves the right to dismiss students at any time for violation of any policy in this handbook, whether on campus or off campus, unsatisfactory academic standing, or for other reasons that, in the judgment of the school administration, adversely affect the welfare of the individual student or other students, the school and its employees, the reputation of the school, or the school community.

In order to continue enrollment at the school, a student must be in “good standing.” A student considered to be in “good standing” is one who has not become subject to dismissal for academic reasons, one whose record of conduct is at least satisfactory, one whose family supports the school faculty and the policies and procedures outlined in this handbook, and one who has met all financial obligations to the school or made satisfactory arrangements for those obligations. Continued enrollment, then, is a privilege earned by cooperative personal conduct and fulfillment of academic requirements and financial obligations. The school reserves the right to refuse registration or re-registration. When the school judges that the parents/guardians do not support school policies, the school reserves the right to terminate the student’s enrollment.

Prior to accepting a student transferring from one Catholic school to another Catholic school, the receiving principal will contact the principal of the originating school to discuss and review student academic and behavioral performance, parent financial obligations, family involvement, etc. and to provide records as appropriate.

CONDITION OF ENROLLMENT FOR PARENTS/GUARDIANS

It is a condition of enrollment that the parents/guardians of a student shall also conform themselves to standards of conduct that are consistent with the Christian principles of the school, as determined by the school in its discretion. These principles include, but are not limited to, any policies, principles, or procedures set forth in any Parent/Student Handbook and contract of the school.

These Christian principles further include, but are not limited to, the following:

  1. Parents/guardians are expected to work courteously and cooperatively with the school to assist the student in meeting the religious, academic, moral, and behavioral expectations of the school.
  2. Students and parents/guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor-driven, disruptive, threatening, hostile, or divisive.
  3. Parents/guardians and students may not send or post content on email, text messaging, or social media (e.g., Facebook, Instagram, Snapchat, Twitter, etc.) that is contrary to the mission and philosophy of the Roman Catholic Diocese of Stockton and St. Luke Catholic Elementary School. This includes expressing displeasure with the school administration, or with a teacher, staff member, student, or any authority at St. Luke Catholic Elementary School and/or parish in regards to a policy, homework, assignments, or any school-related program.
  4. Parents are expected to work courteously and cooperatively with other parents of the school community. Difficulties in relationships must be addressed and resolved by the parties themselves. If a difficulty impacts the environment of the school, the principal has the authority to intervene and work to determine an outcome.
  5. These expectations for students and parents/guardians are expected on and off campus and include, but are not limited to, all school-sponsored programs and events (e.g. extended care, licensed child care programs, athletics, field trips, etc.).
  6. The school reserves the right to determine, in its discretion, which actions fall short of meeting the Christian principles of the school and the policies in this handbook. Depending on the severity and circumstances of the event, failure to follow the school's principles and policies will normally result in a verbal or written warning to the student and/or parent/guardian. For serious violations of the school's principles and policies, the school's response may be to take disciplinary actions up to and including the requirement to withdraw from school (e.g., suspension of a student, suspension of parent/guardian's privilege to come on the campus grounds and/or participate in parish/school activities, volunteer work, etc., or permanently withdraw enrollment from the school).
  7. The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate disciplinary action without a warning.

About St. Luke Catholic Elementary School

MISSION STATEMENT

St. Luke Catholic School provides your child a well-rounded academic experience and a strong spiritual formation based on reason, religion, and loving kindness. We believe in the uniqueness of each individual child and strive to provide an environment that allows each child to utilize his or her talents to become good citizens of this world and the next.

VISION STATEMENT

St. Luke Catholic School strives for excellence, focusing on Catholic Identity and Academic distinction. We are committed to a diverse student body, where we develop the ‘whole’ person- mind, body, spirit. We strive to promote the Salesian tradition of a loving environment and a true Christian Community where all are welcomed and valued. By partnering with our parents and guardians, we offer students opportunities to make positive life choices for themselves and their community.

PHILOSOPHY STATEMENT
“The families and staff of St. Luke Catholic Elementary School seek to be transformed by the teachings and examples of Jesus Christ. Our Catholic faith and traditions unite us in our love for all that we do and all we serve. We believe in teaching and living the truth.”

We believe that parents and guardians are the primary educators of their children (“Apostolate of the Laity”, 11). Therefore, the staff and community of St. Luke Catholic Elementary School complement and enhance the role of the parents/guardians by teaching as Jesus did, by making faith living and active through the educational formation of its young people (“To Teach as Jesus Did”, 11), and by providing a curriculum that integrates Christian values with a strong academic program.

It is our aim to present Christian values, personal responsibility, and an awareness and respect for human dignity as an integral part of life. Students are led to discover a deep spiritual purpose in life so that they seek to establish both inside and outside of school the Gospel values of love, justice, and peace. We are committed to the education of the whole individual: religious, moral, intellectual, physical, social, psychological, and aesthetic growth of each student.

Our academic program is designed to equip students with the knowledge and skills necessary for success in a rapidly changing 21st century. Through a rigorous curriculum, students will become self-motivated, critical thinkers, strong communicators, and creative problem solvers.

A deep concern for the welfare of our students guides us in our common goals. “It is not enough to love the students; they must know they are loved.”- St. John Bosco.

We, as educators, administrators, and parents/guardians, recognize the fact that faith is assimilated and nurtured through contact with those who live in a community atmosphere with both a local and global outlook. With the spirit of the Gospel to give us perspective and vision, we strive to foster a loving and supportive environment where each individual is accepted and encouraged to grow.

STUDENT LEARNING EXPECTATIONS (SLEs)

HISTORY
In 1961, Fr. O. C. Moriarity, the pastor of St. Luke Parish, invited the Franciscan Sisters of Our Lady of Perpetual Help to leave St. Louis and assist with the opening of the school.  They accepted, and in the fall of 1961, the school opened to accept four grades.  In 1981, after the Franciscan Sisters’ departure, Fr. Francis Prendergast flew to Rome to find a new religious order to help assist the school.  It is there he found the Missionary Sisters of the Sacro Costato.  In 1982, the school expanded to include a kindergarten, and in 1991 a preschool.  In 2011, Bishop Stephen Blaire entrusted the parish and the school to the Salesians of Don Bosco.

Today, what a blessing it is to have two unique missionary charisms present at this parish school-  the Salesians of Don Bosco and Sacro Costato Missionary Sisters! Without a doubt, St. Luke School is one of the most ethnically diverse Catholic schools within the Diocese of Stockton, and it is proud to carry on the tradition of excellence in the arms of a Catholic Parochial education that began with its founder!

St. Luke Catholic Elementary School remains  a diocesan school under the bishop of the Diocese of Stockton and administered by the Salesians of Don Bosco.  The school is also assisted by the Missionary Sisters of the Sacro Costato.  The faculty is comprised of laity and religious serving under the direction of the pastor.

CHARISM

The Salesians of Don Bosco have put together some of the distinctive values and approaches of a Salesian style of ministering with young people, especially in a school setting. It does not assume any specific religious allegiance but calls on the common humanity and spirituality of every adult in their work with the young.

The origin of the word Salesian comes from a 17th century thinker and saint, Francis of Sales. His optimistic humanism opened a spiritual depth within relationships encouraging people to engage with the heart rather than through an impersonal authority. He spoke about the strength of real gentleness and the ability of a warm, consistent approach to working with people that could transform their experience of life.

The founder of the Salesian order, Don Bosco, adopted Francis as his patron. Don Bosco focused the broader Salesian tradition into a way of ministering with young people. One of Don Bosco’s most important statements about ministering with young people was this:

Young People not only need to be loved, they need to know that they are loved.

For Don Bosco education was about providing an experience that engaged the heart. When a young person experiences that loving kindness, hearts are opened, confidence grows, faults are corrected and gifts blossom. This holistic and heart-centered approach is based on a reasonable, respectful and reverent way of ministering with the young.

Fr. David O’Malley, SDB

ACCREDITATION

St. Luke Catholic Elementary School is accredited by the Western Catholic Educational Association (WCEA) and the Western Association of Schools and Colleges (WASC). These Associations are non-governmental, nationally recognized organizations whose members include elementary schools through collegiate institutions offering post-graduate instruction. Accreditation of an institution by these associations indicates that it meets or exceeds criteria for the assessment of institutional quality periodically applied through a peer review process. An accredited school or college/university is one which has available the necessary resources to achieve its stated purposes through appropriate educational programs, is substantially doing so, and gives clear evidence that it will continue to do so in the foreseeable future.

NONDISCRIMINATION POLICY

St. Luke Catholic Elementary School, in the Diocese of Stockton, mindful of their primary mission to be witnesses to the love of Christ for all, admits students of any sex, race, color, and national and/or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at this school.  St. Luke Catholic Elementary School in the Diocese of Stockton does not discriminate on the basis of sex, race, color, national and/or ethnic origin, or disability in the administration of education policies, scholarships and loan programs, and athletic, and other school-administered programs.

School Structure and Organization

CATHOLIC SCHOOLS OFFICE

The Catholic Schools Office (CSO) endeavors to support the mission of the Diocese of Stockton in all of its administrative, operational, financial, intellectual, and spiritual pursuits.  The CSO is comprised of a Director for Catholic Schools (Superintendent), a Curriculum and Instruction Coordinator, a Business Development Consultant, and an Administrative Assistant.  

DIRECTOR FOR CATHOLIC SCHOOLS

In support of the mission of the Diocese of Stockton, the Director for Catholic Schools provides  leadership, direction, and support for Pastors and Principals, serving in accordance with the Elementary, Preschool and High School Service Agreements.

PASTOR

The Pastor is the owner and ex officio administrative officer of the parish school.  As the Bishop is the chief pastor of the diocese, so is the Pastor the head of the parish; he is also responsible for all educational programs within the parish.  Just as the Bishop delegates school-related responsibilities to the Director for Catholic Schools, so does the Pastor delegate the administration of the school to the Principal.

PRINCIPAL

The school principal is delegated by the Pastor to serve as the spiritual, educational and operational leader. The principal is responsible for managing the personnel, policies, regulations, and procedures to ensure that all students are formed in a Catholic learning environment that meets the approved curricula and mission of St. Luke Catholic Elementary School.

PARISH FINANCE COUNCIL

The parish finance council assists the pastor in the administration of all financial aspects of the parish.

SCHOOL FINANCE COUNCIL

In collaboration with the Parish Finance Council and the School Finance Council, the Principal reports to the Pastor and is responsible for ensuring that the school operates with financial integrity and within its financial resources. The Principal shall present a financial report to the parents and guardians of St. Luke Catholic Elementary School ensuring against financial impropriety and financial problems three times annually.

ADMINISTRATIVE TEAM 

The Administrative Team is made up of the Principal, Assistant Principal, and the Grade Level Coordinators. The functions of the Administrative Team include assisting the principal in specific delegated functions and receiving suggestions from teachers and presenting them at regular administrative or faculty meetings.

FACULTY AND STAFF

The faculty and staff are selected by the principal in consultation with the pastor.  A directory of faculty and staff may be found on our school website and ParentsWeb.

CATHOLIC SCHOOL ADVISORY COMMITTEE (CSAC)

The local Catholic School Advisory Committee (CSAC) consists of the pastor, principal, and members of the school or parish community. The CSAC works interactively with the Principal and Pastor to fulfill the CSAC’s consultative responsibilities regarding the school’s Catholic Identity, parent engagement, strategic planning, facilities, marketing, and development activities; its role is collaborative and advisory only.

Schedule

The school day is scheduled from 8 a.m. to 3:00 p.m., Monday through Friday unless noted on the Monthly Calendar or Weekly Newsbrief.

                    Extended Day begins                                                               7:00 a.m.

                    Supervised line up begins                                                      7:30 a.m.

                    Bell for Morning Assembly/Prayer (School Starts)            8:00 a.m.

Recess Schedule

Kindergarten                                                9:30 a.m. to 10:00 a.m.
        
Primary                                                                                      10:10 a.m. to 10:30 a.m.

Junior High                                                                                9:50 a.m. to 10:10 a.m.

Lunch Schedule

Primary                                                                                      Eating - 11:50 a.m. to 12:10 p.m.

Play Period - 12:10 to 12:30 p.m.

Junior High                                                                                Eating - 12:10 p.m. to 12:30 p.m.

Play Period - 11:50 to 12:10 p.m.

Dismissal                                                                                    3:00 p.m. to 3:15 p.m.

Afternoon Extended Day                                 3:15 p.m. to 5:30 p.m.

MINIMUM DAYS

St. Luke Catholic Elementary School will observe a minimum day on the second Wednesday of every month or as noted on the Monthly Calendar and in the weekly Newsbrief.

A minimum day will begin at 8:00 a.m. and end at 12:00 p.m. dismissal unless otherwise noted. There will not be a lunch period on minimum days. A snack should be sent on these days to be eaten at morning recess. If your child plans on attending Extended Day on these days, they must bring a lunch.

SCHOOL HOURS AND EXTENDED CARE

Extended Day is available from 7:00 a.m. to 7:30 a.m. and 3:15 p.m. - 5:30 p.m. for students currently enrolled at St. Luke Catholic Elementary School. The cost for the extended day program is $5 per hour. Students who arrive on campus before 7:30 a.m. and/or must remain after 3:15 p.m. MUST sign into Extended Day. For their safety, ALL STUDENTS MUST BE SIGNED INTO EXTENDED DAY WHEN APPLICABLE. There is no charge for supervision for students from 7:30 a.m. to 8:00 a.m. All School Handbook rules will be enforced as well as Extended Day Handbook Rules.

Admission, Registration, and Financial Policies

PARTNERSHIP OF SCHOOL AND FAMILY

St. Luke Catholic Elementary School works with the parents in the faith formation of their children and continues the value development begun in the home. The school, however, has a mission to be a Catholic school and to form students in the Catholic faith. All students must participate fully in Religion class and other faith-formation activities subject to the restrictions by the Church upon full participation in the Eucharist by non-Catholics.

Acceptance to St. Luke Catholic Elementary School is a privilege, not a right. Parents have a right to apply to St. Luke Catholic Elementary School for admission of their child(ren), but the privilege of attending the school is contingent upon the parents’ acceptance of the school’s program of formation and instruction and their willingness to accept responsibility for their portion of the cost of education.

Because the Church acknowledges parents as the primary educators of their children, the school believes that it has a responsibility to continue the child’s faith formation. If the parents’ public beliefs, values, and practices cause disruption of the school’s educational climate, it becomes impossible for the school to support the parents in the faith formation of their children. In cases where parents engage in such conduct, continued enrollment of their children may be denied.

Acceptance into St. Luke Catholic Elementary School is dependent upon the ability of the school to meet the educational needs of the child. The school may not have all the resources necessary to meet the educational, physical, psychological, and/or emotional needs of an individual child. While the school will make an effort to accommodate reasonable needs, if the needs of the child exceed the resources of the school, the best interests of the child may be best served by placing the child in a different educational environment with appropriate resources for the child.

ADMISSION PRIORITIES

The order of priority for acceptance to St. Luke Catholic Elementary School follows:

  1. Continuing students in good standing at St. Luke Catholic Elementary School who meet registration deadlines (students who do not meet registration deadlines may lose their priority standing).
  2. Siblings of families attending St. Luke Catholic Elementary School 
  3. Students who attended St. Luke Preschool
  4. New students of parishioners
  5. New students of non-parishioners

PROBATIONARY ADMISSION - INITIAL PROBATION PERIOD

All students are admitted to St. Luke Catholic Elementary School on a probationary basis for the first trimester of enrollment. This Initial Probation Period covers conduct as well as grades and general participation. The school administration may terminate enrollment at any time. This Initial Probation Period is separate from any probation which may be imposed for academic and behavioral reasons as described below.

AGE FOR ADMISSION 

DOCUMENTATION REQUIREMENTS

As part of the registration, the school shall require the parent(s) to provide copies of the student’s birth certificate, health records including an up-to-date immunization record, and Baptismal certificate (and Reconciliation, Holy Eucharist and Confirmation certificates, if applicable). In addition, for students transferring into grades 1 -8, a copy of the most current report card and test scores are also required.

PHYSICAL EXAMINATION

The school will require every new student to submit proof of having received a health assessment during the 18 months prior to entrance to the school or into first grade. The principal may grant permission to extend this to 90 days after entrance.

IMMUNIZATIONS

Immunizations can be a complicated topic which may be explained more fully by the child’s physician. Every child must show up-to-date proof of required immunizations by the submission of a current California School Immunization Record (this can be provided by the physician).

The California Health and Safety Code sections 120325-120380 set forth current California law on this topic; a summary follows:

Subject to changes as laws are amended.

Questions regarding immunizations should be directed to the principal. The following website provides thorough information:  www.shotsforschool.org 

APPLICATION PROCESS

New student applications are accepted online on the school website beginning in January and require a $75 non-refundable application fee.  Applications are considered incomplete until the application fee and all required documentation (see DOCUMENTATION REQUIREMENTS above) have been received.  

APPLICATION INTERVIEWS, TESTING, OR SCREENING

Each applicant will be screened and/or tested upon receipt of application or a designated date during the summer. Part of this process might include, but is not limited to:  STAR testing, interviews, review of grades, etc.  Parents will be notified via email regarding acceptance and additional steps in the enrollment process.  

REGISTRATION FEE

This fee helps offset various costs including standardized testing, student insurance, Diocesan Administration fee, a student planner, and textbook use.

TUITION 

2019-2020 Tuition rates:

Parishioner Rate

Non-Parishioner Rate

1 child in school

$5,237 per year

1 child in school

$5,847 per year

2 children in school

$9,818 per year

2 children in school

$11,190 per year

3 children in school

$13,747 per year

3 children in school

$15,757 per year

4 children in school

$16,835 per year

4 children in school

$19,294 per year

Parishioners are those who are registered members of St. Luke Parish, attend Mass regularly*, and are active in the parish community life, giving of time, talent and treasure each year.  This status will be assessed regularly by the school and the parish staff.  Failure to meet these criteria will result in the assignment of non-parishioner status and the assessment of the non-parishioner tuition rate.

*Mass attendance is tracked solely by dropping family’s registered numbered envelope (or check with registered number) in the collection basket.

OTHER FEES

TUITION COLLECTION

Tuition is managed exclusively via the FACTS Management Company.  Parents may select one of the following options:

If an account is in arrears, a student may be excluded from class until the account is brought current.  For special circumstances, arrangements must be made with and approved by the principal.  All monies owed to the school must be paid before a student can enroll for the following year.

FINANCIAL AID

FACTS Management Company manages all applications for financial aid.

Financial Aid/Scholarship Requirements

COST OF EDUCATION

Tuition and fees do not cover the actual cost of educating a child at St. Luke Catholic Elementary School.  Families whose financial situation enables them to pay the actual cost of education are encouraged to do so.  Any amount paid above the stated tuition fee is a donation to St. Luke Catholic Elementary School.

OTHER ENROLLMENT REQUIREMENTS

Families agree to fulfill the following additional commitment(s):

*In order to qualify for the Single Parent Family Rate the school office must be notified in writing of the circumstances (ie. deceased parent, other parent lives out of town or does not contribute in any way, etc.)

WITHDRAWAL

Two weeks’ notice by parents/guardians is required before the withdrawal of a student. An exit interview must also take place with the principal. Tuition and monthly extension contracts are prorated by day. All other fees/obligations will not be prorated. The registration fee is non-refundable.

Extended Care Program

The Extended Care Program at St. Luke Catholic Elementary School provides professional care, supervision, homework support, and recreation and enrichment activities for the children of working families who desire both Catholic school education and supplementary daycare in a Christian environment as an Extended Care Program of the school day. All policies of school, including the contents of this handbook, apply during the Extended Care Program which is only available to students enrolled at St. Luke Catholic Elementary School for an additional fee.

HOURS AND DAYS

Extended Care is available from 7:00 a.m. to 7:30 a.m. and 3:15 p.m. - 5:30 p.m. Students who arrive on campus before 7:30 a.m. and/or must remain after 3:15 p.m. must sign into Extended Care for their safety. There is no charge for supervision for students from 7:30 a.m. to 8:00 a.m..

MINIMUM DAYS

The Extended Care Program is available on minimum days from 12:15 p.m. to 5:30 p.m.  All children must bring lunches on minimum days as no lunch program is available.

DROP-IN RATE

In most cases Extended Care bills will be emailed the first week of the new month and payment is due in full on the 20th of the month. If payment is not made by the due date, a $25 late fee will be charged.  Non-payment of Extended Care Program fees will result in removal from the Extended Care Program.  

EXTENDED CARE PROGRAM POLICIES

All policies of school, including the contents of this handbook, apply during the Extended Care Program.

EXTENDED CARE PROGRAM CONTACT     

 

Communication

SCHOOL CONTACT  

School Office:                  209-464-0801  

Office Fax Number:        209-466-1150

Extended Care:          extendedcare@stlukestockton.com

Website Address:          www.stlukestockton.com

ParentsWeb:                  https://slk-ca.client.renweb.com

 

PARENT CONTACT INFORMATION

It is essential that parent/guardian contact information be kept current at all times on the emergency card in the school office and in ParentsWeb.

CONFIDENTIALITY

Members of the staff will not divulge information concerning any student to anyone who does not have a clear “need to know.”  In disciplinary or academic situations, the only persons who meet this definition are appropriate members of the faculty/staff and the parent(s)/guardian(s) of the child(ren) involved.

OFFICE TELEPHONE USE

COMMUNICATION FROM THE SCHOOL

CONTACTING TEACHERS

Parents must not interrupt a teacher during class time, which includes arrival and dismissal time.  Instead, parents may make an appointment in person, leave a voicemail, or email the teacher directly.  Messages will be answered within 48 hours.  In the case of an urgent message, the office should be contacted. Parents and students should never call a teacher at home or on his or her cell phone.

EMAIL USE

Email is a great means of communication which has been embraced by schools as an effective way to communicate back and forth between parents and teachers.  However, the impersonal face of email unfortunately makes it easy to say things in such a manner that one would not use during a face-to-face meeting or in a personal phone call.

The following guidelines govern appropriate email use:

DELIVERIES AND FORGOTTEN ITEMS

Please make every effort to send your child to school with all items (including lunch/snack) needed for the day. We do understand that from time to time it may be necessary to drop off items during the school day. Students will not be allowed to call home when they have forgotten and assignment or lunch.

BACK TO SCHOOL NIGHT

Back to School Night offers parents an opportunity for parents and guardians to meet, hear announcements, and then visit their child(ren)’s classroom for a brief 20 minute session with the teacher.  A second 20 minute session will be held for families with more than one classroom to visit.  Child care will be offered for free in the playground for any children.  This is not a time for parent-teacher conferences.  (See PARENT-TEACHER CONFERENCES.)

PROCESS FOR CONFLICT RESOLUTION 

Disputes in schools are usually due to misunderstandings, differences in judgment, opposing interpretations of school policy, or perceived inequalities in the relationship between and among students, parents, teachers, and the principal.  All parties involved in a dispute are expected to manifest good faith in their efforts to resolve disputes by maintaining an atmosphere of mutual respect, confidentiality, and Christian charity.

Every effort should be made between differing parties, through open and honest discussion at the onset, to resolve the dispute.  In each case the parties need to meet to provide the opportunity to state the issue(s) clearly and begin work on solutions.  The parties are empowered by their participation in the process to affect the outcome.  In every case, the parties should attempt to resolve their differences at the level at which the dispute has taken place.  Appeals to higher authorities may not be considered until this attempt at resolution has been completed.

Visiting the School and Volunteering

VISITING THE SCHOOL

CLASSROOM VISITS

VOLUNTEER REQUIREMENTS AND GUIDELINES

Volunteering is a privilege granted at the discretion of the principal.

Anyone wishing to volunteer or work around children/young adults must follow the diocesan Safe Environment Protocol before beginning. This protocol includes anyone over the age of 18 and applies to parents, guardians, relatives, friends, coaches, aides, etc .

The Safe Environment Protocol requires volunteers to:

The Live-Scan form and the Virtus instructions and link for the online training are available in the school office.

Anyone wishing to volunteer or work around children/young adults must also sign and submit to the school office the  Volunteer Agreement Form before volunteering in any capacity.

All volunteers who intend to drive children for a school-sponsored activities must adhere to the driving and insurance requirements:

  1. Volunteers who drive children for school-sponsored activities must be 21, preferably over 25, years of age.
  2. Volunteers must have a clean driving record for the past three years, possess a valid Class C driver license, and have current and valid California automobile insurance. The school must keep on file a copy of that driver license and proof of current insurance.
  3. Volunteers may use their personal motor vehicle to drive two or more minors to and from athletic, youth, and other trips or events. Volunteers may not be alone in a vehicle with a single minor who is not their own child.
  4. High school students driving high school students to high school events (e.g., sporting activities, Mass, service projects. etc.) must be 18 years of age.
  5. The privately owned vehicle policy must provide liability coverage on the automobile driven in the amounts no less than $100,000.00 individual/ $300,000.00 cumulative each loss or occurrence, bodily injury; $50,000.00 property damage; $5,000.00 per person medical; and $100,000.00 uninsured motorist insurance.  
  6. No vehicle larger than an 8-passenger vehicle may be used.  
  7. The number of persons in a car should not exceed the number for which the car was constructed.
  8. All children must wear a seat belt or be secured in an appropriate child passenger restraint system meeting federal motor vehicle safety standards as appropriate for their age and weight. Any child under 8 years of age must be secured in a car seat or booster seat in the back seat of the vehicle (unless all back seats are already occupied by younger children).  A child under the age of 8 who is 4'9" in height or taller may be properly restrained by a safety belt instead of child passenger restraint system.    
  9. Volunteer drivers must strictly adhere to the itinerary of the planned trip; no deviation is allowed.
  10. Volunteer drivers must strictly adhere CA Road Rules and Driving Laws, including use of hands free devices.
  11. Drivers may not bring siblings or younger children.
  12. Volunteer drivers must have a copy of the list of students in their care.

VOLUNTEER CODE OF ETHICS

Adults working with children/youth as part of the ministry of the Diocese of Stockton must strictly follow the following rules and guidelines as a condition of providing services to the children and youth of the diocese.  This Code of Ethics also applies to parents/guardians who are on campus or attending a school event where children are present.

Adults working with children/youth will:

Adults working with children/youth will not:

The school reserves the right to determine, in its discretion, which actions fall short of meeting the Christian principles of the school and the policies in this handbook. Depending on the severity and circumstances of the event, failure to follow the school's principles and policies will normally result in a verbal or written warning to the student and or parent/guardian. For serious violations of the school's principles and policies, the school's response may be to take disciplinary actions up to and including the requirement to withdraw from school (e.g., suspension of a student, suspension of parent/guardian's privilege to come on the campus grounds and/or participate in parish/school activities, volunteer work, etc., or permanently withdraw enrollment from the school).

FIELD TRIPS 

Curriculum

St. Luke Catholic Elementary School embraces the vision of a Catholic educational philosophy. Christian values and traditions of the Catholic faith are integrated into the curriculum and all teaching/learning situations, within and beyond the classroom.  

Guidelines for the curriculum at St. Luke Catholic Elementary School are developed and implemented in cooperation with the Catholic School Office of the Diocese of Stockton.   Teachers and school administration review and evaluate textbooks according to specified curriculum areas to insure that standards are met.

ESSENTIAL CORE CURRICULUM

St. Luke Catholic Elementary School provides complete academic instruction in essential core curricular subjects: English/language arts, reading/literature, mathematics, science, history/social studies, physical education, and religion.

ENRICHMENT CURRICULUM

Students also have the opportunity to participate in weekly programs of study in art and computer technology as an enrichment of the academic curriculum.

ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES

Families with students coming from a public school with an already-established IEP (Individualized Educational Program or Plan) or a 504 Plan are advised that such plans relate to public school; if a family wants the full implementation of an IEP (or full access as outlined in a 504 Plan) from the public system, they must enroll the student in public school.  Catholic schools endeavor to work with the public school and the family to address whatever needs they can in terms of an IEP or 504 but are only required to implement reasonable accommodations.

Students with identified learning disabilities may receive reasonable accommodations to assist with their academic success. Such accommodations may include added time to complete class work or homework, preferred classroom seating, minimizing distractions, etc.  These accommodations will be discussed on an individual basis with the family, teacher(s), and principal.

STUDENT SUCCESS TEAM

A Student Success Team is used to identify student needs and develop a plan to address those needs in order to assist individual students. A Student Success Team consists of the homeroom teacher, teachers of other subjects needing intervention, the principal, the parents, and the student, as appropriate. Intervention responsibilities are clarified for the school, parents, and the student.

RELIGION CLASSES, SACRAMENTAL PREPARATION, AND WORSHIP

FIELD TRIPS

Faculty members may arrange, in collaboration with and approval of school administration, field trips of an interesting and educational nature for their students.  There may be fees for a child’s participation on a field trip.  See also VISITING THE SCHOOL AND VOLUNTEERING.

LIBRARY

While students visit the library once a week, going to the library is a privilege and a responsibility.  A Library Contract must be signed by both the parent and the child in order to check out books.  

Books may be checked out as follows:

The 7th and 8th grade students are allowed access to title selections deemed “for more mature readers.”  These selections are more adult in nature but pre-read by staff members for objectionable content.

A $20.00 replacement fee shall be charged for any lost or damaged books. Families may choose to purchase the exact same book for the library in lieu of payment.

TEXTBOOKS

Textbooks are assigned to each student for use during the year and are expected to be returned at the end of the school year in good condition. Families are financially responsible for any lost or damaged textbooks.

Student Evaluation

PARENTS AS PRIMARY EDUCATORS

In Gravissimum Educationis Pope Paul VI proclaimed: ”Since parents have given children their life, they are bound by the most serious obligation to educate their offspring and therefore must be recognized as the primary and principal educators…(GE #3)   As the primary educators of their children, parents are expected to share concerns proactively with the teachers and administrator, collaborate to seek solutions to concerns, enforce rules and regulations of the school,  foster an “atmosphere animated by love and respect for God and man,(GE #3) and monitor student progress through tools made available, e.g., written publications, online student management systems, student work, etc…  

STANDARDIZED TESTING

The Catholic elementary schools in the Diocese of Stockton use a comprehensive, formative assessment program called STAR Renaissance.  These assessments of Common Core standards are administered to grades K - 8 at least three times per year.  They are criterion-referenced and indicate a student’s mastery level of specific grade-level standards.  

HOMEWORK

Homework is assigned for the purpose of applying and reinforcing concepts, skills, and values being learned in the classroom.  Homework supports and enhances previously introduced material and is a valuable way of fostering good, independent study habits. Homework is an effective method for enrichment, as well as, extending the curriculum beyond school hours.

HOMEWORK TIME ALLOTMENT GUIDELINES

Actual homework time will vary by student; the amount of time provided to work on assignments during the school day, the instructional calendar, and individual use of time are factors impacting the amount of homework a student may have on a given day.

Homework will be assigned on a regular basis Monday through Thursday. Written homework is ordinarily not assigned over the weekends and/or holidays with the exception of assignments not completed and/or special projects.  Homework time allotment guidelines per day for Catholic schools within the Diocese of Stockton are as follows:

        Kindergarten                10-15 minutes
        
Grades 1st and 2nd         20-30         minutes

        Grades 3rd and 4th           30-45         minutes

        Grades 5th and 6th           45-60         minutes

        Grades 7th and 8th         60-120   minutes

MISSED HOMEWORK DUE TO ABSENCE

GRADING

The following academic grading scale has been adopted by St. Luke Catholic Elementary School for essential curricular subjects.

Kindergarten - 2nd Grade

M          Meets Expectations                    

P           Progressing

I            Improvement Needed

NA          Not Applicable At This Time

3rd - 8th Grade

              A+        =               100%        A        =        93 – 99%        A-        =        90 – 92%

        B+        =        88 – 89%        B        =        83 – 87%        B-        =        80 – 82%

        C+        =        78 – 79%        C        =        73 – 77%        C-        =        70 – 72%

        D+        =        68 – 69%        D        =        63 – 67%        D-        =        60 – 62%

                                              F        =          0 – 59%

1             Outstanding                                      3              Improvement Needed

2                  Satisfactory                                  4              Unsatisfactory

GRADE POINT AVERAGES (GPA)

Grade Point Averages are calculated as follows:

A+, A, A-   =        4.0

B+, B, B-    =         3.0

C+, C, C-    =        2.0

D+, D, D-   =         1.0

F                 =        0.0

CONDUCT/EFFORT CODE

Students are expected to be prepared for daily studies, to be diligent in their academic work, to be prompt in completing assignments, and to contribute to a positive learning environment within class.  Each Trimester, students’ conduct (Christian Citizenship), effort (Work Habits), and homework will be evaluated.

PROGRESS REPORTS   

Grades for 3rd - 8th grade students will be posted online. It is the responsibility of the parents to check their child’s progress via ParentsWeb.

Progress reports will be issued, via email, to all students once per trimester and will be announced in the Newsbrief.

It is the responsibility of the student and parent to inquire at progress report time as to the steps which should be taken to correct any deficiencies.  Families are reminded that the Progress Report is not a report card but rather an indication of progress to date in a specific area.  

REPORT CARDS   

Report cards are given to all students  at the close of each trimester of instruction. Report cards are to be signed by the parents and returned to the teachers within three school days.  Students who have been absent 10 or more days during a trimester may receive an incomplete in the subject areas affected. 

PARENT-TEACHER CONFERENCES

Parent-Teacher conferences will be held for all grades at the end of the first trimester. There may be other times throughout the year that the parents or teacher deem a conference necessary.   The student may be requested to be present at this conference. Parents are encouraged to take the initiative to keep themselves informed of their child’s progress.

ACADEMIC/BEHAVIORAL PROBATION

Academic/Behavioral probation is separate and apart from the Initial Probation Period entering the school as described above.

PROMOTION

RETENTION

If in the teacher's judgment retention is probable, arrangements for a conference with the teacher, parents, and the principal will be made as soon as possible. Final decision is made by the principal, in consultation with the pastor. Refer to ACADEMIC/BEHAVIORAL PROBATION.

ACCELERATION

Acceleration of the student may be cautiously granted on the recommendation of the teacher, at the discretion of the principal, and with the approval of the parent(s). The child's social and emotional maturity must be seriously evaluated whenever acceleration is considered.

HONOR ROLL (GRADES 6-8)

The Academic Honor Roll is calculated as follows for students in Grades 6 through 8.

AWARDS

The following awards are available to eighth grade graduates:

EIGHTH GRADE PROMOTION/GRADUATION

Graduation from the 8th grade requires the following:

Eighth Grade graduation marks an important transition from elementary and middle school to high school, but it should be remembered that this promotion should not eclipse graduation from high school. To mark the spiritual significance of the Catholic elementary and middle school experience, the Bishop celebrates a diocesan-wide Baccalaureate Mass for all of the eighth grade graduates. Each year, families of eighth graders will receive specific information regarding this very special event. 

School graduation celebrations (activities and ceremonies) are a privilege reserved for eighth grade students in good standing. Students on either academic or disciplinary probation or whose school financial account is in arrears may not be allowed to participate in celebrations.  Students who pose a disruptive influence will not be allowed to participate in the commencement exercises.

A graduation fee may be assessed. This fee helps to cover the costs associated with the many events surrounding graduation including banner day and cap and gown.

The School Day and Attendance 

SCHOOL AND OFFICE HOURS

School Day
7:00 a.m. to 7:30 a.m.                Extended Care

7:30 a.m. to 8:00 a.m.                Morning Line Up
8:00 a.m. to 3:00 p.m.                School Day
3:15 a.m. to 5:30 p.m.                Extended Care

School Office Hours

7:30 a.m. to 4:00 p.m.             Monday, Tuesday and Thursday

7:30 a.m. to 3:15 p.m.             Wednesday

7:30 a.m. to 3:30 p.m.               Fridays

CLOSED CAMPUS

St. Luke Catholic Elementary School is a closed campus.  Once students arrive on campus, they may not leave at any time during the school day unless they are signed out by an authorized adult.  At the end of the day, students must follow the dismissal guidelines outlined below.

ARRIVAL

Students may be on campus at 7:30 AM. Earlier arrivals must go to Extended Care. Any child on the school grounds before 7:30 AM will be signed in to Extended Care and the parents/guardians will be billed for this service.  

DISMISSAL 

DROP-OFF AND PICK-UP PROCEDURES

Morning Drop-Off Procedure

Pick Up Procedures

WALKERS AND BIKE RIDERS

Students who walk or bike to school must have written parental permission on file in the School Office.  Students riding bicycles must wear helmets. Bicycles may not be ridden on school grounds but must be walked to and from the bicycle rack.  Bicycles are not to be left school overnight.  The school is not responsible for bicycles left in the bicycle rack, and students are encouraged to use locks to secure their property. Students who walk or ride to school may not leave campus once they have arrived.

MINIMUM DAYS

Certain school days are designated minimum days; dismissal is at 12:00 p.m.  These days are noted on the calendar.

ABSENCES

TARDIES

EXCESSIVE ABSENCE AND TARDINESS

ABSENCES AND MAKE-UP WORK

Please refer to MISSED HOMEWORK DUE TO ABSENCE for policy and procedures.

Appearance and Student Uniform Requirements

INTRODUCTION

Student dress, grooming, and personal cleanliness impact the image of St. Luke Catholic Elementary School.  It is a part of school tradition to wear uniforms to avoid class distinction and over-interest in fads. Besides representing school families, the clean, up-to-code uniform draws students’ attention to community responsibility. A neat, clean, and tasteful appearance with well-groomed hair creates an atmosphere of confidence, respect, and learning. Moreover, it is an opportunity to uphold, reflect, and respect the dignity of the human person.  In adhering to the St. Luke Catholic Elementary School uniform and dress code, students practice the virtues of humility, modesty, obedience, and respect.

It is the joint responsibility of parents and students to see that the uniform and dress code of the school is carried out daily; it is the responsibility of the teacher and staff to monitor and report non-compliance.  Every student is expected to be in proper uniform every school day unless otherwise authorized. The uniform should be neat, clean, and in good repair. Violations of any uniform, dress code, and appearance requirements are subject to school disciplinary sanctions.

The school cannot anticipate every fashion trend that may develop and therefore reserves the right to make judgments regarding the application of these general guidelines to specific items at any time.

St. Luke Catholic Elementary School utilizes the services of Bancroft Uniforms (www.bancroft- uniforms.com) and Zuesters (in the Lincoln Center). Non logoed items may be purchased at other uniform retailers; however, they must be the basic uniform items.

The school reserves the right to send home any student who does not come to school appropriately dressed or properly groomed.

BASIC UNIFORM

Pants/Shorts:

Uniform navy or khaki pants or shorts. Pants/shorts must the basic uniform bottom. Dickies, Dockers, and corduroy are NOT permitted. Pants/shorts may not be dramatically oversized or undersized.

Pants/shorts must sit at the waist. Shorts must be the appropriate length (no longer than 2 inches from the middle of the knee for boys and no shorter than two inches from the middle of the knee for girls). **Shorts will NOT be allowed when Full Mass Uniform is required.

Skirts/Jumpers (Girls only)

Uniform plaid skirt of appropriate length – no shorter than 2 inches from the middle of the knee when worn appropriately. Plaid jumpers may be worn by Kindergarten students through 3rd grade. Skirts and jumpers must be purchased from Bancroft Uniform. Under shorts MUST be worn under skirts or jumpers.

Belts

Belts must be worn with all shorts or slacks for students in 2nd through 8th grade.. Belts must be solid black, brown, khaki or navy blue – no designs.

Shirts:

All polo shirts must have the St. Luke Logo which must be purchased from Bancroft Uniform or Zuesters. Long sleeve Logo polo shirts may be worn in the winter. Turtlenecks are not allowed. Undershirts must be plain white (no characters or logos). Polo shirts and undershirts must be tucked in at all times during the school day. In the course of playing, shirts that come un-tucked are to be tucked in as soon as reasonably possible. Shirts must be tucked in while walking to and from recess. Shirts may not be dramatically oversized or undersized.

Shoes:

School appropriate, predominantly single colored grey, red, navy, brown, white or black tennis shoes only, dress shoes are not allowed unless they have a rubber sole. It is acceptable if the shoe is predominantly one of those colors and has a small area of color (i.e.: the Nike swoosh, outlining on the sole of the shoe).

The following are not acceptable: neon or large amounts of pastel colors, glitter, plaid or other designs, lights, cartoon characters, dress shoes, sandals or open toed shoes, boots, heels, platform soles, slip-ons, slip-ons, and buckles. No distracting shoes such as with lights, buzzers, or skating, etc.

All shoes must be tied and/or fastened as designed at all times. Shoe laces must be the same color as the shoe. The school reserves the right to refuse shoes that do not meet stated criteria. Please check with the teacher if there are questions.

Socks:

Solid white socks must cover the student’s ankles, appear no less than three inches from the top of the shoe and must still be visible with high-tops. Socks with logos (other than the school logo) are not permitted. School logoed Spirit Socks can be purchased at Zuesters.

Girls: Leotards and tights must be white.

Sweaters and Vests:

Boys: A red pullover V-neck sweater with St. Luke Logo is required for First Friday Mass.

Girls: A red button up cardigan sweater with St. Luke Logo is required for First Friday Mass.

Both: Uniform red vests with St. Luke Logo may be worn. Sweaters and Vests must have the St. Luke Logo which must be purchased from Bancroft Uniform or Zuesters.

Sweatshirts:

Only St. Luke sweatshirts may be worn in place of the red sweater except when Full Mass Uniform is required. Sweatshirts may not be dramatically oversized or undersized.

Jewelry:

Boys: Gentlemen may not wear any earrings.

Girls:  Ladies may wear one moderately sized earring in each ear, no hoops or dangling earrings.

Both: Students may wear one watch or bracelet and are limited to one chain with a religious medallion, which must be worn inside their shirt. Rings are not allowed.

Hair:

Boys: Hair must be neat and trimmed at all times. Hair must be above the eyebrows, cut over the ears and not below the top of the collar of the school uniform shirt. Faces must be clean shaven - not mustaches, side burns, beards or facial hair of any kind. No tails or designs.

Girls: Hair must be neat and clear of eyes.

Both: Hair must be only one natural color and may not have extensions added. Hairspray is not to be brought to school.

GENERAL DRESS CODE AND UNIFORM REGULATIONS

A clean, well-groomed appearance is required for students. Students should not wear anything or present themselves in any way that would draw undue attention to themselves or distract anyone (including themselves) from instruction. Students will be given a demerit if out of uniform;  ongoing uniform violations will be addressed by the principal.  In extreme situations, students may be required to call home or go home for a change of clothes.

MASS DAY UNIFORM REQUIREMENTS

Mass Uniform is required for 1st Friday Mass and any other Mass Day in whish Mass Uniform is indicated (excluding Tuesday Mass). Time frame for warmer and colder weather will be announced in the Weekly Newsbrief.

Any student not dressed correctly for mass will be considered out of uniform and given a demerit.

SPIRIT DAY DRESS CODE

Every Friday (except Mass Days), students are allowed to wear St. Luke's Spirit Wear or St. Luke's Logo T-Shirts along with uniform bottoms. Spirit wear order forms are sent home seasonally throughout the school year.

The third Friday of every month is College Wear Day.  Students may wear college spirit wear and uniform bottoms.

UNIFORM HOLIDAYS  

On certain days, the principal may call a uniform holiday. On these occasions, students need to be dressed in a manner consistent with modesty and follow any guidelines laid out by the principal for the occasion.  Students may have a uniform holiday on their birthdays (unless birthdays fall on mass days). If a birthday falls on a non school day or mass day, students may have a uniform holiday the day prior or the next day of school.

CASUAL DRESS (PAID DRESS)

Health and Safety

IMMUNIZATIONS AND STUDENT MEDICAL EXAMINATIONS

Referenced in the ADMISSIONS section

EMERGENCY CARDS

Each child must have a completed emergency form on file in the school office. The school shall obtain emergency card information from ParentsWeb. This information must be kept up to date. Any change in address or phone number must be reported to the office to ensure timely contact should a student become ill or hurt; these contacts must be immediately updated on ParentsWeb.

SCHOOL INSURANCE COVERAGE 

All St. Luke Catholic Elementary School students are covered by insurance for injuries incurred while: attending regular classes; participating in school sponsored and directly supervised activities, including all interscholastic sports (except interscholastic high school tackle football), field trips and summer activities; and traveling directly to and from: home and school for regular attendance, school and off campus locations to participate in school sponsored and directly supervised activities provided such travel is arranged by and is under the direction of the School, or in School Vehicles anytime. Coverage is administered by the Myers-Stevens and Toohey Company for all students.  In the event of an injury, parents may obtain a claim form from the school office.  The injury must be brought to the attention of the office the day the incident occurs.  This coverage is secondary to family primary insurance coverage, but will assist with any out of pocket expenses and co-pays. Insurance information is sent home the first week of school to familiarize parents with the coverage.

ILLNESS AND NOTIFICATION

MEDICATIONS 

  1. A signed written statement from the parent or guardian of the child
  2. A written statement from the physician detailing the method, amount, and schedule by which the child will come at the designated time with specific instructions included for emergency treatment if an allergic reaction should occur.
  3. All medication must be kept in its original container which must be clearly identified with a prescription label with the child's name, drug identity, dosage instructions, physician's name, and prescription date (for over-the counter medications, the original commercial container will suffice); the prescription must be current (and over-the-counter medications within the expiration limits).
  4. Medical treatment is the responsibility of the parent and the family health care provider. While office personnel will make every attempt to administer medications as requested, the school will not be held responsible for missed doses or mis-administration of any kind.
  5. Parents may request special arrangements with the school administration to allow a student to carry an additional supply of emergency medication (e.g., Epi-Pens or inhalers), if the child is sufficiently capable, mature, and responsible.

MEDICATION FORMS

The school office can provide the appropriate medication forms that cover the above requirements.  These forms must be updated annually. A new form MUST be completed by the physician and parent each school year if the need continues.  

ILLNESS AT SCHOOL, INJURY, AND FIRST AID

Should a student become ill or injured, the school will make every effort to contact the parent(s) of the student for information and instructions. However, the school may contact emergency agencies (911) first depending on the nature of the situation. This action does not obligate the principal or the school to assume financial responsibility for the treatment of the student.

STUDENTS WITH SEVERE ALLERGIES

Families with students who have identified severe allergies should work with the school as follows:

-safe and unsafe foods and exposures

-strategies for avoiding exposure to unsafe foods or other items such as sharing foods with
       
others or consuming food or drink where ingredients are unknown

-symptoms of allergic reactions

-how and when to tell an adult he/she may be having an allergy-related problem

-how to read food labels (if age-appropriate)

HEAD LICE

Head lice (or pediculosis) is a common occurrence in elementary and middle schools.  When it is identified, procedures that follow must be taken. The school understands that pediculosis may not be an indication of neglect or lack of cleanliness, and where possible, confidentiality will be observed.

MANDATED REPORTING 

St. Luke Catholic Elementary School is legally required to comply with the Child Abuse and Neglect Reporting Act.  Those employees of the school who are designated “mandated reporters” by law are responsible to report suspected occurrences of child abuse or neglect to the proper authorities (Child Protective Services, police department, sheriff department, etc.).  Although such reports are typically confidential, if a parent/guardian discovers the identity of a school employee who made a report of child abuse, the parent/guardian may not retaliate against the employee in any way for making the report.  

STUDENT THREATS OF HARM TO SELF OR OTHERS

St. Luke Catholic Elementary School will treat student threats to inflict harm to self, to others, or to destroy property, very seriously. Practical jokes or offhand comments of a threatening nature will be considered serious and will be investigated. Threats that are substantiated may result in disciplinary action, up to and including dismissal.

PARKING LOT SAFETY

Families are required to observe the following guidelines to provide a safe, quick, orderly, and consistent dismissal and arrival process:

SEVERE ILLNESS OUTBREAK

If the school administration should decide that illness among students and/or staff is severe enough to make the running of the school either unsafe or infeasible, school will be closed until safety and feasibility can be reasonably restored. Interim steps prior to the closing of school may include any of the following measures:

Concussion Policy

CONCUSSION DEFINITION

A concussion is a complex injury that causes a disturbance in brain function. It usually starts with a blow to the head, face, or neck, and is often associated with temporarily losing consciousness. However, it is important to understand that a blackout is only one possible symptom. When an athlete suffers a concussion, the brain suddenly shifts or shakes inside the skull and can knock against the skull’s bony surface. If left untreated, a concussion can lead to a slow brain bleed.

SYMPTOMS

The signs and symptoms of a concussion can be subtle and may not show up immediately. Symptoms can last for days, weeks, or even longer.  Common symptoms after a concussive traumatic brain injury are headache, loss of memory (amnesia), and confusion. The amnesia usually involves forgetting the event that caused the concussion.  Signs and symptoms of a concussion may include:

The injured person may have some symptoms of concussions immediately. Others may be delayed for hours or days after injury:

Symptoms in younger children:

With a loss of consciousness, it is clear that emergency medical services are needed. However, the non-blackout symptoms listed above must not be ignored. Unfortunately, a pervasive mindset in some sports is that getting “dinged” is part of the game and the athlete needs to tough it out. This thinking is dangerous because it exposes the child to further injury when his or her brain needs a rest and prevents him or her from obtaining a proper medical assessment as soon as possible.

FOLLOWING INJURY

The following steps must be followed (by the athlete, parents, teammates, and coaches) whenever an athlete has experienced a bump or blow to the head or body and evidences any of the symptoms or signs of a concussion:

  1. Remove the athlete from play immediately.
  2. Call 911 and/or administer first aid as appropriate.
  3. Inform the athlete's parents or guardians about the possible concussion and provide them with the CDC fact sheet on concussion.
  4. Ensure that the athlete is evaluated by a healthcare professional.**
  5. Keep the athlete out of play and practice the day of the injury and until a healthcare professional, experienced in evaluating for concussion, states in writing that the athlete can safely return. The arrangements and cost of the health care provider are the responsibility of the parent.
  6. Athlete should limit all forms of physical activity.
  7. Athlete should minimize the use of all electronics (including cell phones, computers, TV, etc.) and be in a quiet atmosphere as much as possible. Social interaction, sporting events, concerts, etc., can all have a negative impact on recovery.

**"Health care professional" means a physician of medicine, physician of osteopathic medicine, licensed nurse practitioner, licensed physician assistant, or licensed physician of psychology; any of these medical professionals MUST have had training in neuropsychology or concussion evaluation and management.

RETURN TO SPORT

Players with even the MILDEST concussion symptoms should NOT return to a game or practice. They should be assessed by a physician immediately. If symptoms do not appear until several hours after the game, the child should still seek medical assessment.  UNDER NO CIRCUMSTANCES CAN AN ATHLETE RETURN TO PRACTICE OR GAME WITHOUT CLEARANCE FROM A MEDICAL PROFESSIONAL.

Anyone who has suffered a concussion needs to rest the brain until all the symptoms are gone. This means the athlete should be able to read, do math, and think at his or her usual pace with no headaches, fatigue, or other symptoms. This can mean a few days resting at home, not doing school work, and refraining from any exercise.

There is no timetable chart to follow; each athlete needs a treatment program tailored to his or her symptoms and circumstances.  Younger children seem to take longer to recover than adults, and it is not unusual for children to be out of sports for a month after suffering a concussion. If a player suffers one concussion, he or she is more likely to sustain future concussions.  Researchers believe the younger the child, the more vulnerable the brain may be to these repeat concussions.

SECOND IMPACT SYNDROME

If someone with a concussion too hastily returns to contact sports or activities, a second concussion can result in Second Impact Syndrome — a potentially fatal condition. Second Impact Syndrome is when another blow to the head (even a minor one) results in the brain losing its ability to control its own blood flow, which increases pressure in the head and can lead to death, usually within 2 – 5 minutes. Second Impact Syndrome most often affects young athletes (in junior and senior high school), but any athlete who returns to a sport too soon is at risk.

RETURN TO SCHOOL

Following concussion, NO student may return to school until cleared to do so by the physician.  Because the needs for recovery from concussion are dependent on many factors, parents should work with the school and physician regarding a plan for returning to school and full academic work.  Students recovering from concussion may not attend field trips, dances, etc., until they have been fully cleared by the physician.  Reasonable accommodations regarding gradual re-entry to class and full academic activities may include the following:

In extreme cases, a student may need to be placed on independent study.  In independent study, a student is guided by a teacher but usually does not take classes with other students every day.


Emergency Procedures

EMERGENCY CARE PLAN

The school’s emergency care plan follows clear and practiced safety procedures in the event of fire, earthquake, lockdown, active shooter, bomb threats, and other emergencies.

EMERGENCY DRILLS AND EVENTS

For any other emergencies, the steps of the Emergency Care Plan above will be followed.

Student Discipline

GENERAL POLICY

The values of Catholic education are the foundation for all interactions and relationships at St. Luke Catholic Elementary School. A student is considered at all times and places a member of St. Luke Catholic Elementary School student body. This is an honor and privilege and therefore, students must be conscious of their actions at all times, whether on or off campus, including but not limited to, games, dances, rallies, assemblies, service projects, field trips, and other gatherings. Courtesy and respect should be manifested at all times. Any behavior or attitude that stands in opposition to Catholic Christian values, on or off campus, toward anyone in the community, will be viewed as a very serious violation of the school’s code of conduct.  

St. Luke Catholic Elementary School reserves the right to review and consider instances of student conduct and actions, regardless of when or where such conduct or actions occur, if they express or show an incompatibility with the mission and philosophy of the school. Such actions may result in a student being barred from participation in school activities and may subject a student to the full range of disciplinary sanctions up to and including termination of enrollment.

EXPECTATIONS

Students at St. Luke Catholic Elementary School are expected to conduct themselves according to principles of Catholic Christian behavior:

●        To be honest in all dealings with fellow students, teachers, and school personnel;

●        To cooperate positively with fellow students, teachers, and school personnel;

●        To respect always the person and the rights of all;

●        To obtain permission from the proper authority for the use of any of the school facilities or materials (other than those typically used under staff supervision);

●        To be courteous, attentive, and respectful when fellow students, teachers, administrators, visitors, or performers address individual classes or the assembled student body;

●        To be responsible for the care of all materials loaned to the student for the course of studies during the year; and

●        To respect parish and school property at all times.

ACADEMIC INTEGRITY

Personal academic integrity is essential for building community and promoting social justice.  To cheat is to act dishonestly or in violation of established rules, procedures, or codes of conduct.  In an academic environment, there are three principle forms of cheating:

Sanctions for cheating are the discretion of the teacher (and, if necessary, the principal) and may include, but are not limited to,  receiving a zero on the exam or work in question, loss of privilege, suspension, or expulsion.

VANDALISM

Students and their parent(s) are liable for all damage to equipment or school property caused by the student and appropriate disciplinary actions will be taken.

BEHAVIOR GUIDELINES  

Our educational system is based on Don Bosco’s method of reason, religion and loving kindness. Discipline is carried out in as dignified and positive a manner as possible. All students are expected to adhere to the following school rules, in addition to the policies and procedures set by the classroom teachers.

  1. Students are expected to be moral, honest, reverent, and to actively participate in prayers and school liturgies.
  2. Students are expected to be respectful and follow the leadership and authority of the principal, teachers, and all staff members on campus. Student behavior should be appropriate for the learning environment.
  3. Students are expected to speak in a courteous and respectful manner to all faculty and staff members, as well as their fellow students at all times.
  4. Students are expected to follow the uniform code addressed in this handbook at all times.
  5. Students are expected to come to school/class on time.
  6. Students are expected to assist in keeping the classroom, grounds, and facilities clean and free from paper and other litter.
  7. Students are expected to refrain from damaging, defacing, or destroying property that belongs to the school, others, or themselves.
  8. Students are expected to refrain from gum chewing.
  9. Cell phones are to be turned off and kept in the backpack for the entirety of the school day (including Extended Care, field trips and school-sponsored events)
  10. Students are expected to follow all playground, library, hallway, and gym rules.
  11. Students are expected to follow all other rules/policies outlined in this handbook.

RIGHT TO SEARCH

While students generally possess the right of privacy of person and personal effects, that right must be balanced against the school’s responsibility to protect the health, safety, and welfare of the whole school community.  Because school officials have a legitimate interest in personal safety and protection of all students within their care and custody, the school administration reserves the right to conduct searches when there is reasonable suspicion that the search will reveal evidence that the student is violating the law or school policies.  School officials do not need a warrant or permission from a parent or guardian to conduct such a search.

School officials therefore reserve the right and responsibility to conduct, and a student must submit to, a search of his/her person, clothes, bags, cell phone, and electronic equipment when reasonable suspicion exists.  A search of a student’s person would occur only with appropriate supervision by a faculty or administration member of the same sex, and the school will notify the parents/guardians of the fact that the search was conducted.  The school also reserves the right to search any area of campus and school property including all lockers and school computers and all electronic devices.  Refusal to comply with a search process will be grounds for disciplinary action, which may include expulsion. 

INTERVIEWS BY OFFICIALS

DISCIPLINARY ACTIONS AND SANCTIONS

The principal and other school personnel may interview students at any time for the purpose of investigation.  Parents may not attend such investigations unless they are invited to do so by the principal.  All disciplinary notices will be documented in RenWeb under “Behavior.”  The following sanctions may be imposed upon students in the sole discretion of the school in any order:

SUSPENSION

Suspension is a disciplinary action to be used at the sole discretion of the principal. Suspension is not intended to be corrective in and of itself; instead, suspension sends the message that the offending behavior does not belong at school.  A student may be placed on suspension for serious misconduct or continuing misconduct on or off campus. Suspension is typically served off campus but may be served on campus at the discretion of the principal.  Suspension ordinarily should not exceed five consecutive school days. However, a student may be suspended from campus longer than this in certain circumstances which may include, but are not limited to, the following: awaiting results of a pending investigation, awaiting documentation of professional evaluation, or when isolation is deemed to be in the best interest of the suspended student or the community. Parents will be notified immediately and are expected to pick up the student as soon as possible; parents will remain involved in the process through verbal or written communication or conferencing. Suspended students are personally responsible for making up any missing assignments and staying on top of their work.  Students must complete all classwork and tests from the days of suspension. 

Since the grounds for suspension ordinarily differ in degree from the grounds for expulsion, parents and students will be informed that continued or repeated misconduct may result in a recommended withdrawal or expulsion.

REASONS FOR IMMEDIATE SUSPENSION

At the discretion of the principal, the following offenses committed by students are potential reasons for immediate suspension which may also lead to expulsion.  This list shall not be considered as exhaustive:

  1. Serious disobedience, insubordination, or disrespect for authority including, but not limited to, the following:
  1. Language or behavior which is immoral, profane, vulgar, or obscene on or off campus;
  2. Use, sale, distribution, or possession of drugs, alcohol, or any other legally controlled substance or drug or vaping paraphernalia;
  3. Injury or harm to persons or property, vandalism, or serious threat to same;
  4. Sexual, physical, visual, or verbal harassment/bullying or abuse of staff, students, parents, or guests of the school;
  5. Hazing;
  6. Sale of any material on school grounds without proper authorization;
  7. Unauthorized absence or continued tardiness;
  8. Assault with, or possession of, a lethal instrument or weapon;
  9. Serious theft or dishonesty;
  10. Outrageous, scandalous, or seriously disruptive behavior;
  11. Conduct at school or elsewhere which would reflect adversely on the Catholic school or church;  
  12. Not adhering to the internet use agreement, hacking into the school computer system, or viewing or attempting to view material through the internet that is deemed inappropriate per the Internet Use Agreement; or
  13. Sexting (the sending, receiving, or forwarding of sexually explicit messages, photographs or images between digital devices or the sharing of such communication with others).

EXPULSION        

Expulsion is an extreme and permanent disciplinary action enacted for the common good; the authority to expel resides solely with the principal, in consultation with the pastor. Ordinarily, an expulsion is the result of continued disciplinary offenses, on or off campus, that have not been remedied by lesser disciplinary actions such as detention, probation, or suspension. Immediate expulsion could result from actions, on or off campus, which are a violation of criminal law, which are serious enough to shock the conscience or harm the reputation of the school or parish community, or which pose a threat to the health, welfare, or safety of the student or the school community. The student will typically be placed on suspension (see above) if he/she is not already suspended, and parents will be notified immediately. Conferencing will take place with the principal, parents, appropriate staff, and the pastor of the parish if he or the family so desire; the student may be included for part of the conference. If a decision is made to terminate the student’s enrollment, the parents may be given the option to voluntarily withdraw the student by a specified date. Otherwise, the student will be expelled. Full credit will be given for all work accomplished by the student up the moment of withdrawal or expulsion.

DISCIPLINARY RECORDS

Disciplinary records are kept separate from the student’s cumulative file and may be shared beyond enrollment at St. Luke Catholic Elementary School as appropriate.

Information and Communication Technology Policies

ONLINE SOCIAL MEDIA AND NETWORKING POLICY FOR PARENTS AND STUDENTS

St. Luke Catholic Elementary School recognizes that many different social networks exist on the Internet (Twitter, Facebook, and Instagram, among others). Millions of people, including students and parents, utilize one or more of these networks on a daily basis for both professional and personal purposes. These services provide different methods of communicating and interacting with other users, in both public and private ways. These tools include message and photograph posting, emailing, instant messaging, group discussions, blogging, and video/photo sharing.

Due to the popularity of social networking sites and the way they can facilitate effective and efficient communications between users, the use of social networking in connection with Catholic school activities presents many opportunities for enhancing the experience of students and their families. Without proper controls these communications are often unlimited, potentially affording access by unknown third parties (including those who would prey upon young people via the Internet). The nature of social networking sites leaves open the possibility of abuse and misuse (including by students and their parents), necessitating the following standards of conduct for all individuals connected with Catholic schools.

ETHICS AND RESPONSIBILITY

When a Catholic school student or parent is using online social media (of any variety), that individual must always bear in mind that the material he or she posts reflects upon the school, the parish, the Diocese, and the Roman Catholic Church as a whole. As a consequence, it is imperative that all students and parents conduct themselves in an ethical and responsible manner when using online social media. Specifically, the following standards of conduct should be observed at all times:

PHOTOGRAPHS AND VIDEOS

Because digital images are easily created and reproduced, photographs and video files are extremely common on the web, and they are freely posted and passed along by users of online social media. It is the policy of the Diocese that privacy concerns, particularly as they relate to images of minors, are to be observed and respected in online social media use connected to its schools.

St. Luke Catholic Elementary School has no desire to intrude into or restrict the rights of parents and students to freely post personal photographs on their online social media sites as they see fit. If, however, they intend to upload photographic images or video files related to Catholic school activities, then students and parents must all observe the following guidelines:

DISCIPLINE FOR THE POLICY ABOVE

Failure to observe the foregoing guidelines may result in disciplinary measures being imposed by the school. Discipline in this context will be determined by the school, based upon the particular facts of any incident, but can mean suspension or expulsion (for student misconduct) or involuntary withdrawal of a child from the school (for parent misconduct).

ACCEPTABLE USE OF TECHNOLOGY FOR STUDENTS

To ensure that all students comply with school rules regarding electronic equipment, the following policies and procedures have been established for using school computers, electronic devices, the wireless network, the Internet, and all peripherals. No set of policies and procedures can provide rules to cover every possible situation. Instead, what follows is designed to express a framework and to set forth general principles when using electronic media and services. All policies are inclusive of the use of computers and electronic devices including, but not limited to, iPads and other tablets, the wireless network, the network, the Internet, and all peripherals.

SOCIAL MEDIA USE

USE of ELECTRONIC DEVICES OWNED OR ISSUED BY THE SCHOOL

ACCEPTABLE USE PLEDGE COVERING ELECTRONIC DEVICES

CONSEQUENCES FOR VIOLATIONS OF INFORMATION TECHNOLOGY POLICIES

Students who violate the rules set forth in these policies will be subject to all customary disciplinary actions, including but not limited to, the following:

The school takes no responsibility for personal electronics that may become damaged or stolen at school. Students are discouraged from bringing cell phones to school. If a student must have a cell phone, it is to be turned off and kept in the backpack for the entirety of the school day (including Extended Care, field trips and school-sponsored events). Students who do not observe this policy will have the phone confiscated. The phone will be released from the school office to a parent.

Harassment and Bullying

St. Luke Catholic Elementary School affirms the Christian dignity of every person, the right of each person to be treated with respect, and is committed to providing a learning environment that is free from harassment/bullying. Harassment/bullying of or by any student is prohibited. Every school will treat allegations of harassment/bullying seriously and will review and investigate such allegations in a prompt, confidential, and thorough manner. Allegations that are substantiated may result in disciplinary actions, up to and including dismissal.

  1. Elementary and secondary students are undergoing a period of rapid growth in their maturity and social skills. It is not unusual for a student to make a mistake in his or her social interaction with another student. Any mistake should be corrected so that the student may learn from it and treat other students respectfully. An honest mistake should not be considered harassment/bullying. Part of any investigation into a charge of harassment/bullying will be to determine if the incident was a mistake, or something deliberate or repeated.

Harassment/bullying is unacceptable conduct that is deliberate, severe, and repeated (conduct that falls under the following categories that is not repetitive may, at the discretion of the principal, still be subject to the same consequences/sanctions as ongoing conduct).  Harassment/bullying occurs when an individual is subjected to treatment that is hostile, offensive, or intimidating  based on such factors as an individual’s sex, race, religion, color, national origin, or physical or mental ability. Harassment/bullying can occur any time during school, school related activities, and outside the school. It includes, but is not limited to, any of the following:

  1. Verbal Harassment/Bullying: Derogatory, demeaning, or inflammatory words, whether oral, written, or electronic;
  2. Physical Harassment/Bullying: Unwanted physical touching, contact, assault, deliberate impeding or blocking of movements, or intimidating interference with normal work or movement;
  3. Visual Harassment/Bullying: Derogatory, demeaning or inflammatory posters, cartoons, written words, drawings, pictures, web pages or gestures;
  4. Sexual Harassment/Bullying:  Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature. Such conduct includes, but is not limited to, the following: sexually demeaning comments, sexual statements, or jokes; suggestive or obscene letters, phone calls, texts, or email; deliberate, unlawful physical touching; leering, gesture, or display of sexually suggestive objects or pictures.
  5. Cyber-Harassment/Bullying: Willful and repeated harm inflicted on other persons through various forms of electronic media; provocative material, pictures, images, or attempts to be harmful or cruel to another student or individual through offensive electronic distribution using a cell phone, camera, the internet, or other electronic devices; or sexting (the sending, receiving, or forwarding of sexually explicit messages, photographs or images between digital devices or the sharing of such communication with others).
  6. Hazing: Any method of initiation, pastime, or amusement engaged in with respect to a student organization which causes, or is likely to cause, bodily danger or physical harm, or tends to degrade or disgrace a student attending the school.  May be a one-time occurrence and not be ongoing.
  1. Any individual seeing or hearing about any incident of harassment/bullying is encouraged to follow the procedures below. If the harassment/bullying stems from the principal, the person being harassed/bullied is to contact the pastor/president.
  2. The following procedures are to be followed for filing and investigating a harassment/bullying claim:
  1. Students who feel aggrieved because of conduct that constitutes harassment/bullying should, depending on the severity of the conduct, directly inform the person engaging in such conduct that such conduct is offensive and must stop.
  2. If the student does not feel comfortable with the above, is unable to do so, or the offensive conduct does not stop, he/she shall direct his/her complaint to the principal or to a member of the school staff, who will then report it directly to the principal. Parents of students involved are to be contacted as soon as possible and will be kept apprised of the status of the response efforts of the school as those steps are undertaken as appropriate to student privacy.
  3. The student(s) alleging harassment will be asked to complete a written complaint. Students at the primary level may verbally explain their complaint rather than writing it. The claim will be investigated thoroughly, and confidentiality will be maintained to the extent practicable.
  4. The investigation will include a meeting with the student alleged to have harassed/bullied, sharing with that person the nature of the allegations, as well as the name of the person bringing the allegations.  Where the school deems it appropriate, witnesses may also be interviewed.
  5. Once the facts of the case have been gathered, the principal, in consultation with the pastor, will decide what, if any, disciplinary action is warranted. The disciplinary action will relate to the nature, context, and seriousness of the harassment/bullying and can include all disciplinary actions up to and including immediate expulsion; if appropriate, law enforcement may also be contacted.
  6. If a party disagrees with the decision, he or she has the right to appeal.  The Director for Catholic Schools will address the appeal according to its procedures in effect at that time, which will be provided to all those involved in the appeal.  Refer to PROCESS FOR CONFLICT RESOLUTION.
  1. If the complaint is against a non-employee or non-student, such as a parent, volunteer, or vendor, the school will take steps, within the extent of its power, to investigate and eliminate the problem.
  2. REPRISAL AND/OR RETALIATION:  Reprisal or retaliation against any complaining student or witness, by any student or parent, is strictly prohibited.  Any student or parent who engages in such a reprisal or retaliation will be subject to an appropriate disciplinary response, up to and including immediate expulsion from the school.

Controlled Substances

St. Luke Catholic Elementary School emphasizes a commitment to a positive, faith-based environment for learning and the continued good health and safety of its students. Therefore, students, on or off campus, may not be in possession of, under the influence of, and/or use controlled substances, look-a-likes, or paraphernalia, nor engage in solicitation or distribution thereof.

The term “controlled substance” for the purposes of this handbook typically refers to any illegal drug, marijuana, alcohol, tobacco, tobacco products, e-cigarettes and vapor products, or the intentional misuse of prescription medication.  The intentional misuse of other types of substances may also be addressed under this policy, at the discretion of the school administration.  A full listing of drugs that are illegal under federal law can be found in the Controlled Substances Act (21 U.S.C. §§ 801, et. seq.).

The school expects parents and students to support all policies on the use of controlled substances:

Upon at least reasonable suspicion that a student has violated this policy, any of the following actions may be taken, as deemed necessary by the school:

DISCLAIMER:  Nothing in the school’s controlled substance policy should be construed to mean that, as a result of this policy, St. Luke Catholic Elementary School has undertaken a duty to detect, prevent, or treat drug or alcohol use by students, even if such use becomes apparent.

Extra-Curricular Activities

STUDENT SENATE

Student Senate is a school organization that offers elected 7th and 8th grade students the opportunity to develop leadership by organizing and carrying out school activities and service projects under the guidance of an adult advisor. Student Senate officers are elected by both fellow students and the faculty and staff of the school. In addition to planning events that contribute to school spirit, faith life, and student/community welfare, Student Senate serves as the voice of the student body to school administration and leadership, the Catholic School Advisory Committee (CSAC), and the community at large.

A student serving on Student Senate may be relieved of his or her duties or position either permanently or for a stated time at the discretion of the principal.

SOCIAL EVENTS/DANCES

St. Luke Catholic Elementary School sponsors supervised social events and dances to help students develop appropriate social skills in a Christian, Catholic context. Such events will be held on school or parish premises and are only open to students enrolled in diocesan schools.  A fee may be charged.  Rules and guidelines will be published prior to any event.

STUDENT PARTIES OUTSIDE OF SCHOOL (not sponsored by the school)

Parents who may sponsor dances and/or parties outside of school time are asked that, if the party is to be advertised at school (e.g., invitations handed out at school), such parties are inclusive of the entire class, all the boys, or all the girls (whichever is appropriate). If only certain children are invited, invitations with the receiving child’s name (stamped and return address portion completed) may be giving to the office and they will be addressed and mailed out for you.

Parents and students are reminded that behavior rules and sanctions of the school apply.

Athletics

CATHOLIC YOUTH ORGANIZATION (CYO)

The Catholic Youth Organization (CYO) through the vehicle of sports provides youth in a parish with an opportunity to practice Christian values and to become friends with other children throughout the diocese. In order to participate in the league, St. Luke Catholic Elementary School must abide by the rules and guidelines of the league. CYO activities should be examples of the meaning of Christian sportsmanship.  The guiding principle behind the enforcement of the CYO by-laws is that the behavior of every person in the CYO program must enhance the children’s enjoyment of sports. The St. Luke CYO program is a ministry of parish.

Transfer, Custody, and Student Records

TRANSFER OF STUDENTS

Students clearly unable to profit from the school by reasons of ability, serious emotional instability or other condition, or the conspicuously uncooperative or destructive attitude of students and/or parent(s)/grandparent(s)/ guardian(s) will be asked to transfer.

TRANSFER OF STUDENTS BECAUSE OF PARENTAL BEHAVIOR

Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of the parent(s). However, the principal and/or pastor may recommend transfer of a student when parent(s)/grandparent(s)/guardian(s) are consistently uncooperative and conduct themselves in a manner that is disruptive of the harmonious relationships in the school, as such conduct is itself a violation of the school’s policies. Parental interference in matters of school administration and abusive language toward principal, pastor, or teacher(s) are some of the reasons for recommending a transfer.  If parent(s) refuse to accept the recommended transfer, the procedures for disciplinary expulsion will be followed.

TRANSFER OF STUDENTS BETWEEN CATHOLIC SCHOOLS

Prior to accepting a student transferring from one Catholic school to another Catholic school, the receiving principal will contact the principal of the originating school to discuss and review student academic and behavioral performance, parent financial obligations, family involvement, etc. and to provide records as appropriate.

CUSTODY OF MINORS

Unauthorized organizations, agencies, or persons shall never be allowed to assume custody of any student on school premises during school hours or immediately before or after school, unless the assumption of custody is explicitly authorized in writing by the parent(s) or guardian(s).

  1. Normally, principals should ask one other adult (e.g. pastor, teacher, secretary) to witness the presentation of the authorization unless the principal is absolutely certain that the authorization is bona fide.
  2. In case of any doubt as to the validity of the authorization, custody shall not be granted.
  3. In order to cooperate with student and family needs, the school should be informed of custody arrangements. It is the responsibility of the parent or guardian to inform the school of custody status and subsequent changes and arrangements. The school must ask for legal verification of these arrangements.
  4. In the absence of any court order, the school will make every effort to remain neutral, and will assume that both parent(s) have custody of a student, and the student may be released to either parent.  As part of this policy of neutrality, any parent claiming a custody right superior to the other parent will be required to present a current and valid court order or agreement demonstrating and explaining that right.  Only upon receipt of satisfactory documentation will the school recognize the rights of one parent over the other with regard to a custody provision that relates to the student’s enrollment at the school (such as decisions regarding enrollment or who may alter the authorized) .

RIGHTS OF NON-CUSTODIAL PARENTS

In the absence of a court order to the contrary, the school will provide all the child’s parents, custodial or non-custodial, with equal access to the child and equal access to academic records and other school-related information regarding the child. If there is a court order specifying that there is no information to be given, no contact with the child, etc., it is the responsibility of the custodial parent to provide the school with an official copy of the court order.

STUDENTS NOT LIVING WITH PARENTS OR LEGAL GUARDIANS

Students are expected to reside with their parents or legal guardians.  If circumstances arise necessitating a student to live elsewhere, the school must have the parent’s consent in writing or a court order.  

ACCESS TO STUDENT RECORDS

Custodial Parent(s)/Guardian(s) have access to all permanent records (the Cumulative File) maintained by the school related to their children. Students, 18 years of age or older, have this same right of access.

Miscellaneous Information and Policies

CLASSROOM PARTIES/BIRTHDAYS

Classroom Parents, under the direction of the teacher, may plan parties for designated holidays. A small fee may be collected for all students in each class in order to finance such parties.

Class time will not be taken to celebrate an individual student’s birthday. If a parent wishes to send a treat for the child’s birthday, arrangements must be made in advance with the classroom teacher. These treats will be shared at recess, or at the end of the day. Please do not send treats that require refrigerator or freezer space. Storage space is not available.

If balloons, flowers, etc. are sent to the school for a student, they will NOT be permitted in the classroom. They will be kept in the School Office until dismissal at which time the student may come pick them up.

 

FUNDRAISING GUIDELINES AND RESTRICTIONS

Our school budget is formulated based upon fundraising.  Each family will be required to participate in any fundraisers deemed mandatory by St. Luke Catholic Elementary School.  All additional fundraising activities must be approved by the Fundraising Committee.

LOST AND FOUND

Lost articles are placed in the basket near the office. All clothing must be identified with nametags. After two weeks, unclaimed articles will be sent to the uniform exchange. It is not the school’s responsibility, rather the child’s responsibility, to collect any articles of clothing that has been left unattended.

LUNCH PROGRAM

As a convenience to parents we offer an optional hot lunch program on full days of school. Lunches are generally $5 per day and range from chicken tacos and rice, spaghetti, sandwiches, pizza and more. Lunches are pre ordered on a weekly basis on ParentsWeb. Parents are able to order from the lunch menu one week in advance.

SCHOOL PICTURES

School pictures are taken at the beginning of the school year. Mass Uniform is to be worn that day (including red sweaters). Both individual and class pictures may be purchased directly from the photography company, Fritz Chin Photography. School pictures are offered as a courtesy to our families. Advance payment is required if you choose to purchase a picture packet; however, it is not mandatory. Full details are sent home in the weekly packet.

Any other picture days and pertinent details will be listed on the monthly calendar and weekly Newsbrief.

Standards Of Conduct For Those Working With

Children And Young People

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