ICE Committees - Information and Expectations

Much of the club’s business is planned, organized and conducted through the work of six standing committees: Fundraising, Communications, Technical Planning, Merchandise, Social, and Meets.  In addition to having families complete the meet volunteer expectations, it is our goal to have every family serve on at least one of the six standing committees. The active involvement of all families is essential to ensuring the ongoing success of our club. You will be asked to select a committee during registration.

With a wide range of topics, it is easy to find a committee to fit your interests and talents. Information about each committee, including a way to contact the committee chair for more information is available at If you prefer, you can fill out the questionnaire and we will be in touch with ways you can help this season.

Communications: Responsible for facilitating the information flow among the Board of Directors, the Head Coach and the membership. Activities include preparation of the Club’s newsletter; maintenance of the Club’s website; preparation of an activities calendar; submission of newspaper articles; assisting with the preparation of the meet program and posting items on the Club’s bulletin boards.

Fundraising: Responsible for developing, planning, organizing and conducting all Club fundraising activities. These activities include events such as: annual swim-a-thon, holiday wreath sales, swim meet program ad sales, corporate sponsorships. Volunteers to this committee may be asked to assist in sending out mailings, making phone calls, taking in money, and at Mercer during the annual Swim- a-thon. This committee normally does not hold meetings.

Meets: Responsible for organizing and directing the swim meets hosted by the Club each year. The current meets are the Irving B. Weber Meet in December, Short Course Championships in February, the Amanda Knight Schany Memorial Senior Meet in May, the Mercer Long Course Invitational in June, and Summer Silver Championships in July.. Responsibilities include preparing the meet invitation; obtaining the meet sanction from ISI; preparing the meet entries; arranging for meet officials, timers, preparing the final results and financial summary. While all Club members are required to work at the meets, committee members will primarily be responsible for the planning of the meet and the equitable distribution of duties. The committee will hold a meeting approximately one month before hosting a meet.

Merchandise: Responsible for helping promote the Club and building team spirit through sales of swimming apparel containing the Club name and logo; and helping sustain the Club financially through swim meet T-shirt and program sales, and negotiating revenue sharing contracts with swim apparel vendors. By joining this committee you may be asked to sell ICE at designated practices, help design new apparel or help keep track of sales.

Social: Responsible for planning parties and membership events throughout the year to promote team spirit, provide fun activities, and allow parents to get better acquainted. Examples of such events are the July picnic, Cookie Nights, and the Spring banquet. This committee generally does not hold meetings.

Technical Planning: Responsible for the Club’s meet equipment issues (Colorado timing system, computers, printers, and associated software) to include budget submissions, purchasing, inventory, storage, maintenance, swim meet set-up, operation, and training. This committee’s expertise and efforts are extremely important to the success of club sponsored swim meets. If you volunteer for this committee, you will be asked to be trained on either Meet Manager or the timing console. This committee generally does not have scheduled meetings.

Updated 8/28/2017