Region XI Position Description:

Chair-elect

Term: 3 years (One year each Chair-Elect, Chair and Past-Chair)

Appointment: Chair-elect is elected by the regional membership.

Qualifications: NAFSA member working or living in Region XI. Must have previously served on Region XI Team. Demonstrated commitment to the field of international educational exchange; Working knowledge of NAFSA as an organization, especially in Region XI. Attendance at past conferences a plus. Support of home institution is required.

Regional responsibilities during three-year term include:

• Attend all regional team meetings and business meetings, including Spring Team Meeting (February/March; virtual)
• Serve as an active voting member of chair stream and regional Team
• Support and collaborate as needed with plans for regional conference

• Work with chair stream to coordinate and oversee regional business, including managing regional volunteer positions, budgets and finances, delivery of regional events and meetings (Spring team meeting, budget meetings, etc.), future conference site sourcing

National responsibilities during three-year term include:

• Participate in monthly cohort phone meetings and other meetings as called run by national staff
• Attend national leadership training when required (Winter Leadership Meeting; virtual)

1st Year: Additional responsibilities as Chair-elect include:

• In coordination with Chair, identify responsibilities for the year based on skills and interests and on the current needs of the region and Team
• Learn about the current policies and practices of the region - Shadow Chair on pertinent regional committees. Maintain regular check-in schedule w/ chair.
• Assist in presentation of Newcomers session at Regional conference
• Serve on the Region XI Mentor/Mentee program and Career Connections committee
• Assist Chair in future conference site selection process

2nd Year: Additional responsibilities as Chair include:

• Coordinate planning and delivery of regional programs and events
• Develop agenda and chair four Team meetings
• Develop agenda and coordinate two business meetings
• Support and collaborate with Conference Chair on plans for regional conference
• Support and collaborate with Treasurer regarding financial management of regional expenses including approval of expenditures, signing of checks for regional business, and reviewing of financial reports
• Work with Communications Representative on management of list-serves and website
• Work with Special Projects Chair on planning and delivery of related activities
• Work with Secretary on production of minutes and management of regional archives
• Initiate search for and review of future conference sites
• Respond to membership needs and requests
• With Chair-stream, consider appropriate candidates for regional Team positions
• As available, attend regional events including Spring Immigration Workshop, Advocacy Day, BASAA Spring conference
• Liaise with national headquarters to coordinate regional and national business
• Serve as mentor to Chair-Elect

3rd Year: Additional responsibilities as Past Chair include:

• As member of the national NAFSA Regional Affairs Committee (RAC), communicate NAFSA information to the region and participate in RAC conference calls and meetings.
• Attend Winter Leadership Meeting virtually (January).
• Review and update Region XI Operating Procedures
• Serve on Mentor/Mentee committee
• Facilitate nominations process for open positions, including updating of position descriptions and convening of Nominations Committee(s) as per Region XI Operating Procedures

Resources from NAFSA include:

• Discounted registration for Annual Conference (May/June)
• Complimentary registration and hotel for regional meetings and conferences