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Procurement Guidelines - San Francisco Arts Reopening Fund
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San Francisco Arts Reopening Fund

Procurement Guidelines

Supported by the San Francisco Arts Commission


Step-by-Step Guide

Procurement Process

What is Procurement?

What is Prevailing Wage?

STEP-BY-STEP GUIDE

Step One

Read the Bidding Best Practices one-pager.

Step Two

Read the Contracting Best Practices one-pager.

Step Three

Visit the City’s LBE database to search for certified woman-owned local business enterprises (WBEs) and minority-owned local business enterprises (MBE) .

Step Four

Submit this form to Community Vision once your contract has been signed. Based on your form submission, Community Vision will assist your contractor directly with prevailing wage compliance and email you if any compliance issues arise. If you don’t hear from us, your contractor is compliant.

PROCUREMENT PROCESS

For Grantees:

Know a contractor or subcontractor interested in being listed on the LBE database? Encourage them to apply! It’s free and the City’s Contract Monitoring Division provides free technical assistance to apply.

For Service Providers:

WHAT IS PROCUREMENT?

Procurement refers to the act of buying a product or service from a vendor. The procurement process involves determining what products or services will be needed, identifying the vendor you would like to work with, and entering into an agreement with that vendor to pay for and receive the goods or services.

When funds from the City and County of San Francisco are used to procure something, there are legal and ethical requirements in place to protect both the buyer and vendors who have faced multi-generational disinvestment and exclusion based on race, gender, economic status, and other factors.

Abiding by these procurement guidelines is one of the many ways we can collectively invest in wealth-building, power-building and systemic change for communities who have been pushed to the margins of opportunities. This document applies to you if you are a San Francisco Arts Reopening Fund grantee requesting grant funds to pay for professional services or construction contracts related to your project. Examples of service professionals are movers, graphic designers, architects, engineers, cost estimators, and project managers.

WHAT IS PREVAILING WAGE?

The City of San Francisco and the State of California have labor protections in place to ensure service-providers receive fair pay. This is called prevailing wage because they are paid the average wage for similar work that prevails in the intended geographic area, which also always meets local minimum wage requirements.

To be prevailing-wage-compliant, all service-providers in industries that are subject to prevailing wage requirements AND have publicly-funded contracts over $1,000 must pay prevailing wage and keep payroll records on-hand as backup documentation. Most service-providers subject to prevailing wage are in the construction industry, however some non-construction service-providers are also subject to prevailing wage.

For construction-related services, if the contract is for general maintenance and valued over $15,000, the contractor must submit payroll records to the City’s online prevailing wage system, LCPTracker. If the contract is for new construction or rehabilitation and valued over $25,000, the contractor must submit payroll records to LCPTracker.

Complying with prevailing wage is the responsibility of the contractor, not the grantee. Community Vision will work directly with the contractor to determine whether they are subject to prevailing wage compliance, and if so, what level of compliance is required.