PSU Hiring Pause Information and FAQ
The hiring pause announced by President Stephen Percy on Monday, Nov. 28, 2022, will take effect immediately and continue through at least Jan. 27, 2023. The following are the specifics of the pause.
Positions affected
- All vacant Education & General (E&G) Fund positions, including those that previously received hiring approval.
Positions unaffected
- Non-E&G positions are not included in the pause, but managers are encouraged to review all such positions carefully;
- Positions where the majority of funding is provided through Sponsored Projects or grants;
- Student positions;
- Adjunct faculty;
- Part-time temporary employee positions (i.e. wage agreements and temporary classified).
During the pause, a limited number of positions may be eligible for an exemption based on the following guidelines:
- Positions that meet critical campus safety needs;
- Positions that address critical/immediate compliance and accreditation needs;
- Positions in which a verbal offer has been made or final candidates have completed interviews.
Any exemption requests must be submitted by the relevant VP to the President by Dec. 6, 2022. Any other E&G positions previously exempted from the hiring freeze will be paused until at least Jan. 27, 2023 (postings on the HR website will be canceled). Thereafter, positions previously approved for hiring will need to be reapproved at the VP level, before moving forward.
For process questions, please contact your HR Partner.
For approval questions, please contact your VP.
FAQ
Q: Are positions paid by Other E&G (002xxx) and Management Reserve funds impacted?
A: Yes. All E&G funded positions are included in the hiring pause.
Q: Are Non E&G funds included?
A: Non-E&G positions are not included in the pause, but managers are encouraged to review all such positions carefully.
Q: If the position is exempted, will we need to do anything in People Admin?
A: No, your position will continue routing or stay posted as usual.
Q: If the position is not exempted and is paused, who will need to notify candidates that the position is not moving forward at this time?
A: Once the posting has been canceled, applicants will receive a system email from PeopleAdmin letting them know that the position has been canceled.
Q: If the position is approved to move forward in January or later, will candidates need to reapply?
A: Yes. The position will need to be re-routed and approved through the position management module and then posted. You can reach out to previous candidates to let them know they can reapply.
Q: What if I have interviews scheduled?
A: Interviews will need to be canceled for positions that are not exempted. Only positions where interviews have been completed may proceed.
Q: Does this affect promotions or reclassifications?
A: Not necessarily. Promotions may continue under the following circumstances:
- The promotion does not change the employee's position number,
- The position the employee is vacating for the promotion is being eliminated, or
- An existing budgeted position is being filled by an internal candidate via a direct appointment
Reclassifications are not affected by the hiring pause.
Q: How do I compensate my existing employees for taking on additional duties?
A: It depends on the type of employee they are and the duties they are assuming. In keeping with existing Administrative Stipend and Supplemental Overload rules as well as AAUP’s work-life balance articles, we are providing the following guidelines to consider:
Administrative Stipends are for:
- significant and/or higher level duties
- AND duties are outside the normal scope of work of the employee’s applicable position
- AND are for a limited time period
- AND are performed within the regular expected work hours
Compensation recommendations for Administrative Stipends are listed on the Administrative Stipend worksheet
Supplemental Overloads are for:
- Work that is in addition to the employee’s 1.0 job
- Is for duties outside of the employee’s position description or classification.