Applicant Privacy Notice
This Privacy Notice applies to all job candidates who apply for one or more Mozilla positions. If the job candidate is offered employment, the Mozilla Employee Privacy Notice or Mozilla Foundation Privacy Notice will then apply.
We recognize that you are aware of and care about your own personal privacy interests, and we take our responsibility to care for your information seriously. This Privacy Notice describes Mozilla’s policies and practices regarding its collection and use of your personal data, and your privacy rights.
In this Privacy Notice the terms “Mozilla”, “we”, “us”, and “our” refers to the Mozilla Corporation and its parents and subsidiaries globally. Each legal entity of the Mozilla group is responsible as data controller for the processing of personal information relating to its own employees.
Mozilla has its headquarters in the United States. We directly collect information from you and process it in the United States.
For the purposes of this Privacy Notice, personal information means any information that:
To help protect the privacy of personal data in our care, Mozilla maintains reasonable and appropriate administrative, physical, and electronic safeguards. We restrict access to your personal data to those who need to know (such as the human resources organization and hiring managers). We train employees about the importance of confidentiality and keeping your information private and secure. We contractually require our service providers to use appropriate measures to protect the confidentiality and security of your personal information. In addition, when we share personal information with third parties with whom we are contractually engaged, we require them to use the information only in a manner necessary to provide the service(s) and include data protection obligations consistent with this Privacy Notice and applicable law.
We endeavor to ensure the personal information we process is current, accurate, and complete so that we can process it reliably. You can always correct your personal information to help assure the integrity and accuracy of the information you provide us.
Mozilla will not use your personal information for any purpose that is incompatible with this Privacy Notice unless:
Why Does Mozilla Need This Information?
Mozilla collects and processes your data for the following reasons:
With the exception of certain information that is necessary to fulfill our contractual or legal obligations, your decision to provide personal information is voluntary. If you choose not to provide certain information, we may not be able to process your job application.
How Does Mozilla Collect this Information?
Generally, we collect personal information directly from you (such as during the application process). However, in some instances, the personal information we collect has been inferred about you based on other information you provide us, through your working relationship with Mozilla, or from third parties (e.g. LinkedIn).
When we collect your personal information from third parties and not from you, it is because:
What Personal Information Do We Collect?
We collect and process different types of personal information about you in accordance with applicable law. Typical information, which may depend on your location, includes:
Human Resources Data
What Do We Do With Your Personal Information?
Mozilla uses your personal information in order to manage all aspects of your potential employment relationship with us. The types of activities include:
This means evaluating and selecting the workforce (which may require verification of work authorization before the job candidate receives an offer). In the case of a successful candidacy, the relevant employee privacy notice will apply.
This means complying with legal and other requirements.
This generally includes judicial or administrative orders regarding individuals (e.g. garnishments, child support payment), conflict of interest reporting, audits and risk management, immigration visa or work permit applications, employment and tax law, compliance with government inspections, reporting, and other requests from government or other public authorities, responding to legal process such as subpoenas, pursuing legal rights and remedies, defending litigation and complying with internal initiatives, policies and procedures.
Who Do We Share Your Information With?
Your personal information will be shared with Human Resources, hiring managers and Mozilla staff who may participate in the interview and offer process. If voluntarily provided by you, demographic data will be aggregated and shared with our Diversity & Inclusion team for public reporting. If you accept a position, we may also share this information with WorkPlace Resources, IT, End User Services, Benefits, Compliance and Legal.
The types of unaffiliated third parties we may share your information with are:
These are companies who provide products or services to Mozilla.
This typically includes services such as payroll, pension schemes, benefits providers, human resources services, performance and engagement management, IT systems suppliers and support, third parties assisting with equity compensation programs, medical or health practitioners, trade bodies and associations, and other service providers.
These are professionals who provide expert guidance and advice to Mozilla in all of the countries where Mozilla operates. Professional advisors generally include bankers, attorneys, accountants, auditors, lawyers, and insurers.
Public and Governmental Authorities
These are entities that regulate or have jurisdiction over Mozilla. These entities include regulatory authorities, law enforcement, public bodies, and judicial bodies.
We may buy or sell businesses and other assets. In such transactions, employee information is generally one of the transferred business assets. We reserve the right to include your personal information as an asset in any such transfer. Also, in the event that we, or substantially all of our assets, are required, your personal information may be one of the transferred assets.
Please keep your personal information up to date and inform us of any significant changes to your personal information.
You can access, correct, or delete personal information as described below. Your ability to access, correct or delete personal information is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous.
Accessing Your Personal Information
You can access your personal information via your Greenhouse job post.
If there is personal data you want to review, verify or correct that is outside Greenhouse but is in Mozilla’s control, please contact firstname.lastname@example.org to request the revision or correction.
Correcting Your Personal Information
If you believe your personal information is incorrect, incomplete, or outdated, you can usually correct that information via your job post in Greenhouse. If the information is in a system that does not provide you direct access, you may request the revision or correction of that information by contacting email@example.com.
If it is determined that personal information is inaccurate, incomplete or outdated, Mozilla will revise it. If necessary, we will also inform agents, service providers or other third parties who may have also have this information so records in their possession may be corrected or updated.
We reserve the right not to change any personal information Mozilla considers accurate. Deleting Your Personal Information
You can request we delete the personal information that Mozilla holds about you. Contact firstname.lastname@example.org for help with these requests. Please state that you are a job applicant.
Any request by you to delete your personal information will not result in deletion of any information submitted directly by you to a third-party provider (e.g., placement firms etc.) If you require the third-party to delete any of your personal information, you must contact the third party directly to request such deletion.
Objecting to or requesting the restriction of Processing
You can object to, or request the restriction of, the processing of your personal data that Mozilla uses for its legitimate interest. Contact email@example.com for help with these requests.
You can move, copy, or transmit personal data you provided to Mozilla for processing related to our performance of your employment application. Contact firstname.lastname@example.org for help with these requests.
If you have any questions or concerns regarding the handling of your personal information, please contact your recruiter. Alternatively, you may report complaints or concerns to Mozilla at email@example.com.
Europeans who believe a privacy complaint is unresolved have the right to lodge a complaint with Marshall Erwin firstname.lastname@example.org (Mozilla’s German Data Protection Officer), or the supervisory authority of their Member State.
We may change this Privacy Notice at any time. The effective date of each version of this Privacy Notice is identified above.