MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Annual Retreat

01.06.18 @ 8:30 am – 11033 Road 29, Cortez

BOD Approved on 02.12.18

  1. Mingle / Breakfast, provided (8:30 - 9:00)

  1. Call to Order: Andrew called the meeting to order at 9:15 am.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD

Community Members: None

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment. 

Mission – The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe and nurturing environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.

  1. Motion to Adopt Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Discussion:

  1. Group Activity (9:00 - 9:30)
  1. Montessori Moments

  1. 2018 CKMS BOD Self-Evaluation, CH (9:30 - 10:30)
  1. Discuss Results
  1. Overview of Google for Education
  1. Consider having a joint board training on this, but not a high priority.
  1. Charter relationship
  1. Review application
  1. Not a high priority to review the initial application, but rather review the renewal application.
  1. Renewal process
  1. Tamia provided a verbal update on the current renewal process: renewal application has been submitted, DAC reviewed and submitted a few questions, which Susan addressed.  Re1 Board will make their decision on the renewal at their Jan 16th meeting.
  2. Tamia: share the renewal application with CH.
  1. Continue to build relationships between the schools
  1. Nom Comm is working on this thru providing joint trainings.
  2. Individual board members attending board meetings has been very helpful.
  1. MOU
  1. Available on the drive for review.
  2. Updated annually between the two directors.
  3. Tamia: share the MOU with CH.
  1. Up to date on local, state, and federal education reform, rules and policies
  1. All: submit email address to the CLC for updates.
  2. Tamia: forward recent legislative email from the CLC to CH.
  3. Alexia: provide quarterly reports as relevant to the board, either via email and/or at meetings.
  1. Comments under first section
  1. Need for another member on Hiring and Evaluation Committee.
  1. Gabi will join that committee with Andrew as the chair.
  1. Annual audit
  1. Children’s House does not legally have to conduct an audit, but rather a compilation.
  2. Nom Comm: reformat this question on the CH evaluation.
  1. Succession Plan
  1. Nom Comm: divided this question into two: director and board.
  2. Director
  1. Licensing issues are top priority.
  1. Colorado Office of Early Learning
  1. If no one is in house, we can appeal to the state with a plan.
  2. Resource: Early Childhood Council
  3. Keep a “loose” outline
  1. Job description
  2. Relationship with E/M S
  3. Etc.
  1. Board
  1. Bylaws
  2. Board mentoring
  1. Work Session: Succession Plan for CH Director (February)
  1. Items for Alexia to present:
  1. Website of licensing board
  2. Access to documents
  3. Password resources
  4. Access to contact information of families
  5. Task calendar
  6. Resource for an Interim Director
  1. Early Childhood Council
  1. Tamia: share E/M S succession plan with CH.
  1. External Networking
  1. Tamia: create an External Networking spreadsheet for CH.
  2. Future Agenda Item: External Networking, standing agenda item.
  1. Identify goals and trainings
  1. Charter Relationship
  2. Succession Plan
  3. Issues in the industry (legislative updates, current events, etc.)
  1. Nom Com: provide CH with a review of the 2018 CKMS BOD Self-Evaluation.

  1. Movement Break (10:30-10:40)

  1. Strategic Plan and Task Calendar (10:40 - 12:00)
  1. We reviewed, commented, and edited the ‘CH Strategic Plan’ via Google Drive.
  1. Alexia: finalize Strategic Plan and share with board.
  2. All: review Strategic Plan.
  3. Future Agenda Item: Approve Strategic Plan (February).
  1. Task Calendar
  1. Discussion of goals, needs, formats.
  2. Tamia: take existing Task Calendar and create an Excel file.
  3. Tamia: work with Alexia to streamline Task Calendar.
  4. All: review updated Task Calendar.

  1. Lunch - Salad Bar Potluck (12:00-12:30)
  1. Took an hour for lunch.

  1. CHD Mid-Year Evaluation & Goal Setting (12:30 - 1:00)
  1. Alexia shared the SMART Goals she is working on.
  1. Financial solvency
  1. Diversify our funding pool
  2. Outreach opportunities
  3. Networking
  1. Foster a relationship with Ute Mountain Education Council
  1. Onsight presentation for enrollment
  1. Supporting staff
  1. Specific support to new staff
  2. Daily debriefs
  3. Professional development to specific and immediate needs
  1. Area of continuing growth: providing positive affirmations / emotional support
  2. Alexia asked that the board be available to listen, but not necessarily resolve the situation
  1. Monthly check-in from the board

  1. Closing Activity - Alexia (1:00 - 1:30)
  1. Acknowledgment of our accomplishments this year:
  1. Completed our strategic plan
  2. Read and discussed an entire book
  3. Having a successful school year
  4. Annual appeal is going well

  1. Movement Break, prior to Board Meeting (1:30 - 1:40)

  1. New Business
  1. None

  1. Shared Board Information
  1. None

  1. Review all Action Items – Tamia
  1. Tamia: share the renewal application with CH.
  2. Tamia: share the MOU with CH.
  3. All: submit email address to the CLC for updates.
  4. Tamia: forward recent legislative email from the CLC to CH.
  5. Tamia: share E/M S succession plan with CH.
  6. Tamia: create an External Networking spreadsheet for CH.
  7. Nom Com: provide CH with a review of the 2018 CKMS BOD Self-Evaluation.
  8. Alexia: finalize Strategic Plan and share with board.
  9. All: review Strategic Plan.
  10. Tamia: take existing Task Calendar and create an Excel file.
  11. Tamia: work with Alexia to streamline Task Calendar.
  12. All: review updated Task Calendar.

  1. Items for Future Agenda(s) – BOD President
  1. Work Session: Succession Plan for CH Director (February)
  2. External Networking, standing agenda item. (February)
  3. Approve Strategic Plan (February).

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 1:42 pm.

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