ZEELAND PUBLIC SCHOOLS

BOARD OF EDUCATION

REGULAR MEETING AGENDA & MINUTES

November 20, 2017

Zeeland West High School Cafeteria

3390 100th Avenue

 

PRESENT:           Board of Education: Todd Brennan, Linda Bush, April DeWitt, Rick Dernberger (6:17pm),

                Tom DenHerder, Ron Scott

                            Administrators: Cal De Kuiper, Lynn VanKampen, Jon Voss

ABSENT:             Board of Education: Mark Snyder

GUESTS:             Brad Slagh, R.J. Naughton - PFM, Chad Geenen

 

I.                 CALL TO ORDER:     6:00PM                                                                          Ron Scott

A.   PLEDGE OF ALLEGIANCE:                                                              Cal De Kuiper

B.   RECOGNITION: None

C.   ACKNOWLEDGEMENT OF VISITORS:   Brad Slagh, Ottawa County Treasurer, introduced himself and gave background on his plans for his run for State Representative.  

        R.J. Naughton, PFM Corp, introduced himself and gave advised the board on the proposed legislature regarding refunding of bonds, and the impact it could have on the district if we do not move forward before the end of this calendar year.

                                     

 

II.             SUPERINTENDENT COMMENTS

 

III.           AGENDA MODIFICATIONS

        None anticipated at this time

 

IV.           CONSENT AGENDA

A.          Minutes of the October 16, 2017 regular board meeting were approved.

 

B.      Approved bills paid as of October 2017.  Checks #120663-121214

ACCOUNTS PAYABLE:              $1,108,115.23

PAYROLL:                                  $3,284,383.57

                TOTAL                                        $4,392,498.80

 

Tom DenHerder moved and Todd Brennan supported the motion to accept the Consent Calendar as presented.

 

VOTE: All Yes

V.             DISCUSSION

  1.  Refunding of 2010 Bonds - Cal De Kuiper, Lynn VanKampen

ZPS has refinanced bond series a few times these past five years.  When the economic  environment is right, we can save taxpayers a significant amount of tax dollars. This past Monday, just a few days ago, we were advised that we may want to do this again with a set of 2010 bonds, valued at about $14,000,000.  The savings to taxpayers could be $860,000.   Normally, this discussion would work through our business office, to the finance committee, and then to the full board for consideration.   The issue is the potential change in the Federal Tax Law, disallowing early refunding of bonds.  These bonds in question are callable in May of 2020, the new legislation states bonds can only be refunded 3 months in advance, or for this set of bonds, February of 2020.  This is the Federal Government’s way of reducing tax exempt bonds in the market. If the Federal legislation passes before December 31, 2017, a window closes meaning we could not save the taxpayers these funds.  However, depending on future interest rates and the specifics of our bonds at the time of the 2020 window, we might be able to save more, less, or similar funds.  We should not let a window of opportunity pass without due consideration for our taxpayers.         

B.      2016-17 Audit – Lynn VanKampen

Auditors were highly complimentary of the business department and attention to detail.   ZPS received a clean opinion, meaning all is according to professional standards.  With the better than balanced budget for 2017-18, combined with increasing enrollment, the district will be adding to fund balance for the second  time in the last seven years.  All funds are in good shape.  MPSERS will be a continuous concern due to recent and former legislation.  ZPS currently has a $98,000,000 MPSERS liability that was previously the sole responsibility of the State of Michigan.  The Finance Committee was complimentary of Lynn VanKampen, Shelly Hettenbach, and the entire business office  team.

Summary:  All accounts are clean.  All processes are clean.  Everything that needs to be in the audit is in the audit.  It is important to thank the ZPS community for additional financial support.

  1. Financial Stateyment 
  2. Single Audit 

C.      Cityside Renovation Project Bids - Lynn VanKampen, Chad Geenen

Cityside Bid Recommendation 

This renovation includes a complete rebuild of currently unused downstairs locker rooms and a complete renovation of the upstairs media center area.   Finance Committee discussion included a review of the project, noting that bids were very good financially and covered all areas of the project.  Kelly Rademacher, Chad Geenen, and GO team members conducted post-bid interviews.  There were 68 local bidders from the West Michigan area; all 21 of the approved low bid companies are less than 50 miles away.  The project and all alternates are under pre-bid estimates and original bond budgeted estimates.  The district could do the entire project and alternates.   The committee agreed with the recommendation to hold off on two alternates.   Here is the reasoning:  to date, the entire $53,000,000 bond program is approximately $1,500,000 ahead of schedule.  However, West High School addition bids will be going out in November, due December 22nd.   The Venture Academy expansion will be an added cost. More concerning,  new federal regulations requiring capacity to handle a 100 year flood event will drive our costs beyond bond planning estimates.  Our options are to use either a “green roof” or to significantly increasing the volume of current retention ponds. The regulations in place when we budgeted required we handle a 20 year flood.  This created significant added expenses.  With that in mind, the committee approved the recommendation to hold off on two alternates:  renovation of the mezzanine level of the Cityside gymnasium and adding a door to the orchestra room.  These could be added later if funds remain after the West bids are in place.  The priority should be the West HS addition.

 

VI.           ACTION:

A.     APPROVAL OF THE 2016-17 AUDIT

Tom DenHerder moved and Todd Brennan supported the motion to accept the audit of the 2016-17 school year as prepared by Kiekover, Scholma, and Shumaker, PC.

 

ROLL CALL:              YEA: Brennan, Bush, DeWitt, Dernberger, DenHerder, Scott

                                          NAY:

 

B.     CITYSIDE BID AWARD

Tom DenHerder moved and Todd Brennan supported the motion to accept the bids for Cityside Middle School renovations as discussed above.

         ROLL CALL:              YEA: Brennan, Bush, DeWitt, Dernberger, DenHerder, Scott

                                          NAY:

        C.  REFUNDING OF BONDS

Tom DenHerder moved and Todd Brennan supported the motion to approve the resolution ratifying the sale of the 2010 refunding bonds per the attached resolution.

 

ROLL CALL:     YEA: Brennan, Bush, DeWitt, Dernberger, DenHerder, Scott

                                    NAY:

 

VII.          SUPERINTENDENT & REPORTS  

A.          Board Of Education Officer Elections 2018 & Committee Appointments

The Board of Education will elect 2017-18 officers at the January 15, 2018 Organizational meeting.  It is possible that we will have a slate of recommended officers to be voted on in one vote; it is more likely that we will have more than one candidate for any one or more offices.  If that is the case, the board will vote one officer position at a time, starting with the office of president.   The newly elected officers will begin their terms on February 1, 2018.  The new president will appoint committee members.

Current Officers are:

        

Current committee appointments are:

B.          2015 Bond Sale, Series II - Lynn VanKampen

C.         Adams Elementary Principal position update - Jon Voss updated the board that the committee has narrowed the list of six strong internal candidates down to two; with second interviews Tuesday, November 21, 2017.

  The regular board meeting of November 20, 2017 adjourned at 6:49 P.M.