Berkeley High School Yellow Jackets
Berkeley High School 1980 Allston Way Berkeley, CA 94704 510.644.6121 bhs.berkeleyschools.net
Seniors have an arduous year long journey full of joyous moments and agonizing bites of reality. Although we cannot foresee all things that will take place during this journey, the Senior Letter outlines important dates as well as useful notes about the process of completing this final year at BHS. There are five sections: Deadlines & Major Events, Diplomas, Transcripts & Clearing Fines, Expectations, Activities, & Prom, Preparing for Graduation, and Graduation Day (updated in spring 2019).
If you have any questions regarding this information, please call the main office 510.644.6121 or Mr. V, Director of Student Activities, in the Leadership Office at 510.644.8990 or email@example.com.
Updated by John Villavicencio, Director of Student Activities, on April 16, 2019
CLASS OF 2019 SENIOR LETTER
DEADLINES & MAJOR EVENTS
September to June - Order or get a loaner cap & gown from Achievers Inc. Prices increase in Jan.
0ctober 31 - Deadline for “Petition To Graduate Early” forms with Counselor/Registrar’s Office
Fall – College app. deadlines, SAT/ACT testing. More info in the College & Career Center.
Fall-Spring - Turn in transcript request for Mid-Year College Reports (Registrar’s Office)
March 11 – April 12 – Prom tickets are on sale during lunch & after-school.
February 21 - Senior Class Informational Meeting in Community Theater during 6th period.
February ?? - Seal of Biliteracy application deadline. Submit to Ferrer-Castro in M104.
April 13, 8 pm - 11:30 pm – 2019 Prom will be held in San Francisco at SF City Hall.
March 2 - FAFSA & CA Dream Act application deadline.
May & June - Submit address info if different from current address for diploma mailing.
May & June - Submit FINAL college transcript request forms.
May - Graduation ticket info to be sent via E-tree, bulletin, email. Details are on page 6.
June 11 1:00 – 1:30 pm – Graduation Meeting in the Community Theater. All Seniors attend!
June 15 Time 1:00 pm – Graduation at Haas Pavilion All Seniors attend!
Small Learning Community Graduations & Cultural Celebrations
May 29 - Independent Studies @ 5:00 pm Contact Heidi Weber
May 30 - Bridge Cohort @ BHS Library 6:00 - 8:00 pm Contact Jessie Luxford
June 1 – Asian Pacific Islander @ Berkeley Methodist United Church 11:00 am p.m. Contact Dana Moran
June 1 – African American Studies - @ Community Theater 2:00-4:00 pm Contact Naomi Washington
June 1 - Chicano Latino @ St. Ambrose Church 12:00 pm – Contact Leticia Amezcua in D224
June 2 – CAS – @ Freight & Salvage 11:00 am-3:00 pm Contact Jenn Hartman
June 3 – AHA – @ Freight & Salvage 6:00 - 8:30 pm Contact Devon Brewer
June 6 – AMPS – BCC Atrium & Auditorium 6:00 - 8:30 pm Contact Claudia Gonzalez
June 7 – Newcomer - @ BHS Cafeteria 6:00 - 9:00 pm Contact Daniella Maaze
June 7 - BIHS – @ Berkeley Community Theater 5:00 pm Contact Carrie Berg
June 9 - AC @ Berkeley Community Theater 3:30 pm – Contact Tammy Rose
Small Learning Community & Department Celebrations Please seek information from your student or leaders of your student’s program, small school, or heritage association for details on times and locations of their ceremonies. Participation in a small school or departmental ceremony is not a guarantee that the student has met all requirements necessary for graduation or that the student will be eligible to participate in the large school commencement exercises.
Senior Awards Night The ceremony is May 30 in the Little Theater from 6:30- 8:30 pm. Senior Awards Night is a wonderful opportunity to celebrate Seniors' achievements, and welcome their families as we honor them. If you have received, or will receive, scholarships or awards, and would like to be included in the ceremony, please complete the Google Form at the following link. If you have questions, please contact David An. Please respond no later than May 29, 2019. https://forms.gle/YaPWNmyCfN6HvMdCA
CLASS OF 2019 SENIOR LETTER
DIPLOMAS, TRANSCRIPTS, & CLEARING FINES
Outstanding Debts & Book Fines Students must clear all financial obligations (including book debts, athletic equipment, etc.) to the school prior to obtaining graduation and receiving a diploma. Check the updated fines list posted in D173. All fines can be paid in the Student Body Accounts Office in D173.
Seniors won't receive their high school diplomas until they return all their textbooks and library books back to the textbook room and library. Senior would be able to check their outstanding fines during the lunchtime in the textbook room and after school in the library.
Course Pre-Approval Seniors planning to take classes outside of Berkeley High School or Independent Studies Program, and wish to receive grades and credit for the course MUST get prior permission from your Counselor and Registrar. If you take the course without prior approval it will NOT be reflected on your high school transcript.
Diploma Your diploma should be mailed during the month of July. Inform the Registrar's Office of a new mailing address for your diploma to be sent this summer if different from the one currently on file at Berkeley High School. You will need to provide the updated address to the Registrar’s office at lunchtime and after school (ONLY) until 3:45 pm, Monday through Friday from now until June 14, 2019.
If you do not receive your diploma during the summer of 2019, you will need to come to the Registrar’s office (Room D173) starting the month of September, in the event it was returned or diploma being held due to debts.
A Potential Graduation List will be posted around the Counseling department, College Career Center and the Leadership Office by the end of May. Take a moment and check it out. NOTE: The name that's listed will be how the name will appear on your diploma, so make sure the spelling is correct. If you find a discrepancy, bring it to the Registrar's office D173, during lunch or after school before May 31, so that will give us time to request a corrected diploma before they are mailed home during the summer.
Transcripts Pick up a blue transcript request form in the Registrar's Office, D173.
a.) Complete the blue form. Write "FINAL" at the top of the blue form.
b.) Paper-clip completed form to a stamped and addressed envelope to your college or university.
c.) The return address should be: Berkeley High School, 1980 Allston Way Berkeley, CA 94704
College & Career Center Resources If you have any questions about the next step after you graduate from BHS, visit the College & Career Center webpage. This page has links to a senior timeline, calendar of college visits, admissions information, career opportunities and other useful resources.
If you have earned college credit from AP or IB tests, then remember to send your AP or IB scores to your college. BHS does not send test scores. More information available in the College & Career Center.
CLASS OF 2019 SENIOR LETTER
EXPECTATIONS, ACTIVITIES, & PROM
Expectations We would like to finish this year on the same positive note that we have had all year, and we would like to remind seniors of a few behavior expectations. Seniors may not be allowed to participate in school activities if any of the following apply:
ASB Sticker An ASB sticker holder will receive free entry into all home basketball, soccer and football games, a t-shirt, dance discounts, as well as a free yearbook. ASB Sticker forms are available in the Leadership Office or by contacting Mr. V and must be submitted by October 27. Cost is $100 with savings of over $100!
Yearbooks: Yearbooks can be ordered online at www.yearbookordercenter.com or in person in C327. Sales of yearbook typically begin in late fall and continue all the way until May. Yearbook distribution takes place in the weeks leading up until Graduation. Contact the yearbook staff sponsor firstname.lastname@example.org.
Senior Portraits Please contact My Legacy Matters about scheduling an appointment for the sessions that will take place on campus in the fall. Visit http://www.mylegacymatters.us/ to create an account or call 707.297.7304 for the latest information. For students who only want their portrait in the yearbook, there is a free option available. Also, please schedule an appointment before January 1, 2019 in order to allow enough time for My Legacy Matters to submit your photo to yearbook staff. You do not need to submit your own photo.
Prom 2019: Royalty
Saturday, April 13, 2019 SF City Hall 1 Dr Carlton B Goodlett Place, San Francisco, CA 94102
8:00 pm–11:30 pm – Doors close at 9:30pm - No in & out privileges for any reason.
Prom Policy: BHS students must have 30 or less unverified period absences to attend. For more details, please read BHS Prom Policy 2018-19 guidelines. Parking: Please search SF City Hall for directions and parking suggestions. Parking will be available in nearby parking garages and there is free street parking after 6 pm. Attire: This is a formal event. Tickets: On March 19, Prom Tickets go on sale online only for $70. Beginning March 26, tickets will also be sold Monday through Friday in the Leadership Office at lunch and after school for $70-80. The ticket price will increase to $80 after March 30, so buy early. Students in the free and reduced lunch program can purchase tickets at $65 for the duration of sales with proof of eligibility at the time of purchase. Cash/check are payable to “BHS ASB”. Tickets are available http://bhsprom2019.bpt.me Guest Passes and Dance Conduct: Non-BHS Guest Passes must be submitted when tickets are purchased. Only guests 20 years of age or younger will be admitted to Prom. The last day guest passes are accepted will be April 8 and are available in the Leadership Office or click here for the guest pass form. The BHS Dance Conduct Policy will be strictly enforced. Security: All guests will pass through metal detectors at the front door security screening. Please do not bring large overnight bags, gum, food or beverage, drugs, weapons, among other illegal items. Contact Mr. V if you have a dietary need, prescription, or other need that may fall on the prohibited item list. Sobriety: For your safety, any guest suspected of being under the influence or in possession of an illegal or controlled substance, either when arriving or during the Prom, will have their parents/guardians notified and will be required to leave the premises. Parents/Guardians will be responsible for picking the student up as all school policies and subsequent consequences will be enforced. Let’s have a joyous and safe celebration!
CLASS OF 2019 SENIOR LETTER
PREPARING FOR GRADUATION
Final Week of School Seniors are expected to be in all classes during the final days of school.
Tuesday, June 11 Period 1, 8:30-10:30 am Period 2, 10:40-12:40 pm
Wednesday, June 12 Period 3, 8:30-10:30 am Period 4, 10:40-12:40 pm
Thursday, June 13 Period 5, 8:30-10:30 am Period 6, 10:40-12:40 pm
*Friday, June 14 Make Up Finals. Please contact your teacher to set this up.
*Periods 0/7 will be at the teacher’s discretion. Make-up finals for excused absences must be arranged with teachers during the afternoon (1:30 pm – 2:45pm) on one of the final exam days or on June 14.
All seniors who plan to participate in the graduation MUST be present at the rehearsal.
June 11 – 1:00 – 1:30 pm Mandatory Senior Graduation Meeting in the Community Theater
June 15 – TBD - Graduation. Please arrive by TBD!!!
Issuance of Class Rings, Graduation Announcements, and Cap & Gowns
Place graduation orders at anytime by visiting the Achievers website: graduationorder.com
Use the code bhs510 to order caps and gowns as well as other graduation products before April 1.
The deadline to request a LOANER cap/gown/tassel is April 1, 2019.
On September 12 and 14, we will be on campus for orders cap/gown orders, announcements, & class rings. On June 14, ACHIEVERS will be at the BHS Graduation from 10am to 9pm to take care of any last minute cap/gown issues. Seniors can order their cap/gown order at any of the event dates listed.
Sept. 9 (A-L) /
Sept. 12 (M-Z)
First Grad. Cap/Gown Purchase date on campus
Last names (A-L) on Mon/Last names (M-Z) on Tue
Mon. April 15
Grad. Cap/Gown Distribution(Last Names A-L)
2:30 - 4:00 pm
Tue. April 16
Grad. Cap/Gown Distribution(Last Names M-Z)
2:30 - 4:00 pm
Fri. May 14
Grad. Cap/Gown Make-Up Distribution
Fri. June 14
Graduation Practice and Ceremony
10 am – 9 pm
Details on Cap & Gowns Caps and gowns will be distributed as detailed above.
1. Seniors will have their choice of color, red or gold, at the time of purchase.
2. Each gown is marked with the student’s name, but be sure that you have all items in your package.
3. Purchased caps and gowns are individuals’ to keep and do not need to be returned. Please consider donating your cap & gown to the Leadership Office for use by a future graduate.
4. Decorations can only be applied to the top of the cap.
5. Please contact Achievers Inc. at 408.441.7200 if you have any questions.
Cap, Gown, and Tassel Loaner Program Achievers Inc. and BUSD have agreed to begin a loaner program for cap, gown, and tassel loaner for seniors to wear during the commencement ceremony. Please understand that per Berkeley Unified School District’s (BUSD) requirements, this cap, gown, and tassel, must be returned immediately following the ceremony. Under Ed Code section 48904, failure to return each of these three items (cap/gown/tassel) may result in the student’s diploma being held by BUSD and not being issued until the District has received payment for these items. In order to set up a loaner, please visit www.graduationorder.com and enter the code bhs510 You will select “Loan” after logging into the website. Please return your loaner cap, gown and tassel immediately following the ceremony. If you forget to return your loaner cap, gown, and tassel after graduation ends, please return these items to the registrar’s office at BHS the following week. The deadline to request a LOANER cap/gown is March 15, 2019.
INFORMATION ABOUT GRADUATION 2019 IS SUBJECT TO CHANGE AND WILL BE UPDATED MONTHLY.
GRADUATION TICKET INFORMATION IS SUBJECT TO CHANGE
CLASS OF 2019 SENIOR LETTER
Saturday, June 15, 1:00 pm ~ 3:00 pm. Doors open around 11:00 am.
UC Berkeley Haas Pavilion, 115 Haas Pavilion, Berkeley, CA 94720
Two Free Tickets: All graduating students from BHS and BTA receive two free tickets, for the graduation ceremony. Students can pick up their tickets daily from 3:00 pm to 4:00 pm starting on June 3 at the earliest, at the BHS Box Office, which is near the A-Gate on Allston Way.
Before they can pick up their tickets, students must:
1) Complete a Senior Exit Report, available May 21-24 with Mr. An, College Counselor.
2) Clear any book, material or athletic debts in room D173 during lunchtime only. Students must show their BHS ID card in order to receive the two free tickets.
Every person attending, regardless of age, must have a ticket for entrance.
Additional Tickets Tickets should be on sale on June 3 at the earliest until graduation as long as they last. Tickets will be sold by the Ticket Office at Haas Pavilion, online at calbears.com, by phone at 800.462.3277, and in person (on the UC Berkeley campus at Bancroft and Dana). There is a limit of SIX TICKETS per purchase per student, person, household, credit card, etc. for the first week. Box office and phone hours are Monday-Friday from 9:00 AM to 5:30 PM.
Regular Price $20; Reduced price $10.
Reduced Ticket Prices Students on free and reduced lunch are eligible for tickets at a reduced price. To receive discounted tickets, students should go to the counseling office D-141. Discount codes will be available starting May 21. Students purchasing tickets with a discount code can purchase a limit of SIX tickets at the reduced price and must buy their tickets at Haas Pavilion in person.
Access for Persons with disabilities The Haas Pavilion is wheelchair accessible and seating is compliant with the Americans with Disabilities Act (ADA). There is no need to purchase a special ticket this year.
Seating All seats are first come/first served. There are no reserved seats. The doors to the Haas Pavilion are scheduled to open up around 11:30 am.
Clear Bag Policy & Prohibited Items All persons entering Haas Pavilion are subject to screening. There is a strict clear bag policy and an extensive prohibited items list. Please view the full set of guidelines here. Gifts and flowers should not be given to students prior to the ceremony. Any student who engages in disruptive behavior during the ceremony, inflatable balls, etc. will be warned and then escorted from the graduate section if not compliant.
Graduation Day On June 15, seniors will report promptly to the Haas Pavilion by 11:30 am to line up for graduation. There will be considerable traffic congestion just before graduation, so it is recommended that students allow themselves an extra margin of time. Caps and gowns must be worn at graduation.
Parking There is limited public parking near the Haas Pavilion, and there are no designated parking areas for students or families, even for disabled parking. There is a curbside drop-off area on Bancroft Way just south of the Haas Pavilion entrance for passengers with mobility disabilities. The Oxford St. or Telegraph Ave. are the closest public parking garages near the Haas Pavilion. Please allow ample time to find parking. Please visit https://calbears.com/sports/2013/4/17/208212524.aspx for parking and directions.
Shuttle There will be shuttle buses* running between BHS and the Haas Pavilion. Shuttles are scheduled to begin at 11:00 am, picking up passengers at the corner of Milvia and Bancroft. The last return shuttle to BHS leaves around 3:30 - 4:00 pm. It is also possible to walk from the Downtown Berkeley BART station up to Haas Pavilion; the walk to the venue is uphill and takes about 15 minutes. *an ADA-accessible shuttle is available.