Student Handbook

2019 - 2020

A Tradition of Excellence

Christopher M. Carr        

Director of Bands        

Dear Band Members and Parents,

We are very excited to welcome you to the Carrollton High School Trojan Band Family.  This promises to be another wonderful year and we are happy that we will get to share it with you and your family.

The purpose of the handbook is to acquaint the members and parents of the Carrollton High School Trojan Band with the policies, guidelines, and procedures that govern our band program.  It is not designed to list every detail or rule, but rather give an outline of what is expected from each student while he/she is a member of the band.  It is my desire to provide the finest band program possible for our students.  This will be achieved when each member gives his/her absolute best attitude, musicianship, attendance, and overall dedication to our goal.  It has been my experience that the students buy in even more when the parents continue to model the best attitude and dedication to our band program.  We have a strong tradition of parent involvement and I look forward to continuing that tradition with you!

The most updated version of the handbook can be downloaded from our website at  It is updated annually to make sure that everything is still pertinent.  Let us all work together to build a band program that will honorably represent our school, community, state, and country.  



Christopher M. Carr

Director of Bands


The Carrollton Trojan Band will nurture and empower individuals to be lifelong learners who take personal responsibility for improving not only our band program, school, and community, but the world in which we live. The directors and staff are committed to meeting and exceeding the expectations of the students we serve by providing:

• a safe, healthy environment for all students

• the highest quality instructional resources and tools

• a challenging curriculum and learning opportunities

• a plan of continuous improvement

• a plan for developing and supporting the school and community


Members must give a true effort to learn and improve daily, participate in all band functions, accept responsibility for their actions, respect all especially those in authority, adhere to school and band policies and guidelines, cooperate with all band members, contribute positively by the best use of their talents, and maintain equipment and band band facilities.

Members are expected to conduct themselves with class at all times.  They are representing our school, community, and band program which has a long tradition of class and excellence, therefore members must dress and behave accordingly.  There is no second chance for a first impression.  Our behavior today influences our privileges and responsibilities tomorrow.  


It is the student’s responsibility to promptly notify the director of any absence, regardless of the reason, excused or unexcused.  It is expected that students will not have unexcused absences.  Attendance at all regularly scheduled rehearsals and performances is a responsibility and requirement of your membership in this organization. For your convenience you can sync the calendar from our website  

Excused absences are only those resulting from sickness, critical injury, or a death in the family. All other absences are unexcused.  Please check the calendar now to ensure that all routine health and dental appointments do not conflict with after school rehearsals or performances.  

Unexcused absences will lower your grade through loss of a rehearsal grade, which could result in the loss of performance privileges for that week. Excessive, habitual, or routine unexcused absences from rehearsals will jeopardize your membership in the organization.  Unexcused absence from a performance will result in loss of a performance grade, and reassignment of your seating to a lower position in the organization, possibly to an alternate status.  More than one unexcused absence from a performance may result in loss of participation privileges in all band classes.

Missing any portion of 2 days in one week or the Thursday rehearsal of a performance week will result in the suspension of performance privileges for that week, at the discretion of the director.  Excessive absences (excused or unexcused) may result in suspension for the remainder of the season.


To permit students to participate in other school sponsored activities during the Spring we follow the following guidelines.  Students are responsible for notifying Mr. Carr of all conflicts ASAP, which should be as soon as the calendar for the sport/activity is announced.  If a rehearsal conflicts with a practice then the student should report to the rehearsal, because we will only have 1 a week.  If a rehearsal conflicts with a game then the student will be excused to report to the game if the student notifies Mr. Carr, and the rehearsal grade should be made up by scheduling a time with Mr. Carr within one week of the absence.  If a performance conflicts with a game then we ask that the student attend the performance because we depend on all individuals of the ensemble at every performance.  We do not have a “bench” of players who can fill in as a substitute at the performance.  Conflicts with non-school sponsored activities and work are unexcused.  


Suspension of performance privileges

A student who has loss performance privileges is still required to attend the performance.  If the privilege is lost for performance in the stands then the student will sit in a designated area in proximity to the director and not participate in the stands.  If the privilege lost is only the half-time performance then the student will perform in the stands during the game, but will stand at attention on the sideline during the band’s performance.  

If a student receives In School Suspension (ISS), the student will be expected to participate in all after school rehearsals and performances.  However, the student may be suspended from any performance opportunities for that week.  Our members should not be receiving ISS.  

If a student receives Out of School Suspension (OSS), extra disciplinary action may be deemed appropriate including reporting early to and staying late for rehearsals to complete work detail.  Depending on the nature of the behavior that resulted in OSS, the member may be facing suspension from participating in all after school band activities.  


We are fortunate to have one of the largest and best equipped band facilities in the nation.  It is an expectation that the students help maintain the tidiness of our facility.  


Repairs to school instruments will be assessed by the directors.  Instruments will then be taken to a local shop for repair. DO NOT take a school owned instrument to a music store without prior approval from a director.

When possible, another instrument will be temporarily issued at no cost.  Students are responsible for all repairs to school instruments due to negligence that is not obtained from normal wear & tear.  This judgment is reserved by the directors and staff.  Personal instruments may be stored in designated storage bins or shelves. The directors or staff is not responsible for stolen or damaged items or instruments.  Students are responsible for all repairs to personal instruments.


Students may check out from trips away from the CHS campus, but will be released to their parents or legal guardians ONLY.  We take the safety of your children very seriously and will not make exceptions to this rule.  Despite any inconveniences, this is the safest way and the only way we will allow a student to check out.  Please submit your request to check out to Ms. Dothard at least 1 day in advance of the trip from which you will be checking out.  Before departing with your parent/guardian a director then must physically say goodbye to the student with his/her legal guardian.  The student is still responsible for putting up his/her uniform and equipment.


A student’s  uniform are to be kept in ready-to-wear condition. Each student is responsible for any damage to the uniform directly or indirectly involved in any activity sponsored by or in the name of Carrollton High School. As a member of the band you are an ambassador for Carrollton High School. While in uniform you are no longer representing yourself, but are representing your band, your school, and your community.  You will carry yourself with dignity and will behave properly.  To wear the Carrollton Band uniform is a privilege, if you do not wear it correctly at all times: with pride and respect, then you may lose that privilege.    

Uniforms and shakos are issued during band camp to each student. Each are individually numbered and specifically issued to each student. Plumes are only issued to students when needed and are taken care of by parent volunteers. The following uniform items are required to be worn with the uniform, and are available for purchase during band camp: band jacket, band t-shirt, marching shoes, marching gloves, and garment bag.

Following each event, students are expected to return their uniforms in perfect condition and hung up properly.  Pants should be hung with in-seams touching and creases sharp. Jackets should be placed squarely on hanger to prevent wrinkling and mis-shaping, and hanger top should form a question mark. If these steps are not completed then the student will be asked to correct it before the uniform is accepted back in the uniform room.  

  1. Jewelry cannot be visible while in uniform or it must not be worn.  Color Guard will only wear jewelry if it is part of the costume.  
  2. Make-up should be used sparingly and look natural.  Color Guard make-up is determined by the instructor and based on the show costume.  
  3. While wearing your shako, your hair must be completely tucked in and not touch your collar.  Color Guard hair will be worn based on the design of the show determined by the instructor.  
  4. Your band shirt and athletic shorts will be worn under your uniform at all times.
  5. Students should remain in full uniform at all times unless instructed by the band director.
  6. Students are not allowed to wear anything with the uniform except what has been outlined on these pages.
  7. Except in extreme cold conditions, only the band jacket is allowed to accompany the band uniform while in the stands.
  8. When traveling, uniforms are to be kept in a black, cloth, zip-up garment bag, with each student’s name clearly labeled.


The cleaning costs of the uniform is part of your band fees and will be taken care of by the band.   However it is the responsibility of students to care for their individual uniforms while in use.  Mr. Carr will cover how to properly wear, treat, and store our uniform in class before the uniforms are to be worn.   Sometimes individual uniforms need to be cleaned immediately due to an accident by food due or carelessness to avoid the uniform from being permanently damaged.  A $10 cleaning fee to will be charged to students whose uniforms need to be cleaned early.  It is the student’s responsibility to notify Ms. Dothard  immediately that the uniform needs to be cleaned.  If a student fails to notify us of the need to be cleaned and permanent damage occurs then the replacement cost will be assessed as a result.

DO NOT ATTEMPT TO IRON YOUR UNIFORM AT HOME.  This should only be done by a professional dry-cleaning service.  


Ladies will purchase the all black concert dress, jewelry, and shoes required for performances and men will purchase a tuxedo, with shirt, jacket, pants, cumberbund, bow tie, black socks, black shoes, and cufflinks for performances.  Uniform fittings will take place in September so that we have our uniforms in time for our November concert.  


All camps are held at the school.  Times listed are starting and ending times, students may still have to put up equipment following rehearsals.  It is important that students report early enough to prepare all equipment so that we start on time.  During lunch breaks, students will not be allowed to leave campus.  Even students who can drive must remain on campus during breaks for safety reasons.  Remember to bring a healthy lunch in a cooler that is labeled with your name.  Students need their instruments, pencils, flip folders, music, and items to battle the elements (ie. sunscreen, hats, sunglasses, insect repellent, chapstick, towels, etc.) Although water will be provided, it is encouraged that students bring a personal water bottle and or Gatorade to help stay hydrated.  The keyword is stay hydrated; it is imperative that students report to band camp already hydrated.  This is achieved by drinking sufficient water everyday, not just at camp.  


The Carrollton Band performs during the entire football game. Students will not be permitted to leave early.  

All school rules apply while at the school, at the game, or traveling to or from the game. In addition, the following rules will also apply:

Carrollton City School District and Carrollton High School rules and policies are in force at all times.  For instance we follow the Athletic Policies for Drug/Alcohol screening and no pass/no play.  School policy shall have priority over band policy in the event of a policy conflict.

The band director has the authority to suspend or amend any band policy at any time deemed necessary in the best interest of the overall band program.


Please check regularly for any updates.  Syncing your phone to the calendar is the best idea.

Percussion Camp: June 3, 10, 17, and 24 • See Charms Calendar for times (broken up by instrument)

4th of July Parade Practice: July 3, 2019 • 8:00AM - 11:00AM  ---- Parade is on July 4, 2019

Pre-Camp: July 15 - 19, 2019 • 8:00AM - 3:00PM for Guard and Percussion Required for all members

Members will be outside for most of the day.  Plan for hot weather and be sure to wear sunscreen and dress appropriately to battle the sun.  We will work on fundamentals and begin learning the show.  Breakfast and lunch is available through the school or you may bring your lunch.  Students will not be permitted to leave campus.  

Band Camp: July 22 - 26, 2019 • 8:00AM - 9:00PM • Required for all members

Members will be outside for most of the day.  Plan for hot weather and be sure to wear sunscreen and dress appropriately to battle the sun.  We will be joined by extra staff members so that students have an opportunity to learn from specialists on their instruments.  Camp will culminate in a parent preview performance on Friday evening.

Trojan Night: July 26, 2019 • 6:00 PM • Required for all members

Trojan Night is a preview performance of the marching show and a way for the students to show what they have learned during the band camps.  This is a beginning of the season family celebration, which includes great entertainment and a good meal.  Parent volunteers are needed for Trojan Night, please let us know at booster meetings how you would like to participate.

Fall Weekly Rehearsal Schedule - Begins the week of August 10, 2015

Monday        3:45PM - 6:15PM

Tuesday        3:45PM - 6:15PM

Wednesday        No Practice

Thursday        6:00pm-9:00pm

Friday        Game

Trojan Marching Band Schedule Highlights

*Please refer to our calendar at for a complete calendar

May 14 - 17        Percussion Camp         4:00PM - 9:00PM

July 3        Fourth of July Parade Rehearsal         8:00AM-11:00AM

July 4        Fourth of July Parade                 10:00AM

July 15 - 29        Band Camp Week 1                8:00AM - 3:00PM (8-11, 12-3)

July 22 - 26        Band Camp Week 2                8:00AM - 9:00PM  (8-11, 12-5, 6-9)        

July 26        Trojan Band Night                6:00PM        

July 29-30        Full Band Practice                  6:00PM - 9:00PM        

August 2        First Day of School

August 30        East Coweta @ UWG Kick-Off         8:00PM at UWG

September 2        Labor Day  No School - No Practice

September 6        Riverdale (H)                7:30PM

September 13        Villa Rica (A)                  7:30PM

September 20        Rome (H)                 7:30PM

September 21        Saturday Rehearsal                 1:00PM - 9:00PM (1-5, 6-9)

September 24        Marching Band Exhibition         3:30PM • TBD at Central

September 27        East Paulding (A)                 7:30PM

October 4        Cass (H)  • Homecoming                 7:30PM

October 5        Possible Competition                 TBD • All Day

October 7-11        Fall Break                

October 11        Woodland (H)                 7:30PM (Still required although we are on Fall Break)

                             Report at 2:30PM for a rehearsal before the game

October 12        Legacy of Champions @ CHS         All Day • Required parent and student participation

October 18        Kell (A)                 7:30PM

October 19        Possible Competition                 TBD • All Day

October 25        Open (We will not rehearse on October 24th either)

October 29        Chamber Music • Chili Cook-off         6:00PM in Cafeteria

November 1        Paulding County (H) (Senior Night)         7:30PM *Still required of full band

November 8        Hiram (A)                 7:30PM

November 11        Veterans Day Concert • MAC          7:00PM

November 15        Playoff Game 1                  TBD

November 22        Playoff Game 2                 TBD

November 29        Playoff Game 3                 TBD

December 5        Carrollton Christmas Parade         TBD

December 6        State Championship Game          TBD

December 12         Christmas Concert                                7:00PM                

PARKING - Especially important after band events***

Please DO NOT park in the circular drive at any time.  We have a parking lot just to the side of the band room.  

The circular drive must be kept clear of parked cars at all times, even during after-practice pick-up.  You are welcome to use this convenient drive-through to pick up your students, but we ask that you refrain from early arrival that would require you to park there as you wait.

The CHS School Buses will utilize the circular drive as they drop off and pick up students during the regular school day.   This area will be very congested both before and after school.  Many of our band students will also be arriving to drop off their instruments before school each day.  

Please display great courtesy to the buses, and wait patiently for their departure, (especially in the afternoons, as they must make their way to pick up students at CJHS.) We trust that you will reflect the positive attitudes that defines our excellent Band Program!

Students may not park at the Band Room during or after school, because it will cause disruptions with the buses leaving after school.  

The Band Room parking lot will be secured well in advance of any home and away games to ensure passage for our 18-Wheeler and our 24-foot trailer to load and unload equipment.   Thank you in advance for your assistance in these measures.  


Funds to support the Carrollton High School Trojan Band generally come from three major sources: the Carrollton City Board of Education, Band Fees from the band students and their families, and Band Booster Club Fundraisers. Gifts and donations from other sources are welcome and encouraged.

Every parent of current Trojan Band members is automatically enrolled in the Carrollton Band Booster Club.  Information on Booster Club meetings will be forthcoming.

No student will be denied participation in the band program because of financial inability to makeup payments. Without the financial participation of our band families, a marching band program would not be possible. A family who is unable to make payments should send a note in to the Band Secretary explaining their situation. If requested, the Secretary will work with the family to structure a payment plan. These arrangements should be made before the first payment is due.

Notice will be given well in advance of the upcoming seasons that will outline the financial obligations of the band’s activities.  Being in the Band & Color Guard has its financial commitments. Contributions from musicians are essential to the full functioning of the band. The Carrollton City School System strongly supports the Fine Arts programs that are provided, but not nearly enough to approach the expense of the “full service” band program offered at Carrollton High School.

Such expenses include and not limited to: the cost of additional custom arranged music, custom design drill, custom designed Color Guard uniforms, professional staff, expenses for band camp, equipment for the field shows, transportation of band vehicles to away games, possible charter bus transportation to distant games and competitions, entrance fees for competitions and festivals, awards and band letters, purchase and repair of school owned instruments, cleaning, repair and replacement of uniforms, and operating expenses,  (printing and mailing, copier lease, etc.), related to communicating with the band’s members.

All financial obligations for the previous term must be cleared no later than the second day of the next term. Un-cleared obligations will result in report cards and transcripts being held until cleared. The privilege of full-participation in any activity that occurs outside the Band Room will be withheld until all fines have been paid.


Annually it is necessary for participants in the band program to bear individual expenses in addition to annual Band Fees. These include but are not limited to GMEA events, District Honor Bands, All-State Band, Solo and Ensemble Competition, Trips, Band Shoes, Band T-Shirts, and Gloves.


The costs of any trip the band may take are in addition to all other costs. To determine the cost per student of an anticipated trip, the Band Director, with advice and consent of the Band Booster Executive Board, will estimate the total cost of the trip. This total amount will be divided by the number of students taking the trip to arrive at the per-student cost.  No student will be allowed to make payments toward a trip unless band fees are paid in full.  

2019 CHS MARCHING BAND FEES - Applies to all band and colorguard students

2019 Marching Band Fees (for all woodwind, brass, and percussion students)  are crucial for our program to continue to function at the high level we have all come to expect. Fees pay for booster club membership, halftime show music, drill, band camp staff, seasonal staff, show shirts, meals at our 3 contests, exhibition, away games, and band camp lunches.  There may be special meals that have not been included, but most have.  Below is a list of other required items.  Most items can be reused from year to year as long as the students take care of their items.  

$275        Annual Marching Band Fees ($50 off for multiple member families)         Due dates below

$75        School-owned instrument (per year) - if applicable        Due 8/2/2019

$50        School-owned instrument (semester) - if applicable        Due 1st Friday of each semester

$70        Band Jacket - (ordered during band camp - order as a rookie)         Due 7/17/2019

$5        Garment Bag (ordered as a rookie)        Due 7/17/2019
$40        Duffel Bag (optional)        Due 7/17/2019

$45        Marching Shoes (ordered as a rookie)        Due 7/17/2019

$15        Flip-Folder - required for all stands music (required for all winds)        Due 8/16/2019

$10        T-shirts - black band shirt (ordered as a rookie)        Due 8/16/2019

$3        Black Gloves (purchase as needed)        Due 8/16/2019

$3        Long Black Socks - can be purchased anywhere        Due 8/16/2019

*All band fees should be turned in to Ms. Dothard, the high school band secretary, and she will write you a receipt. We accept cash or money orders, the school no longer accepts checks.  Please drop payments off at the band room instead of mailing them so that we can provide you with a receipt. Or to save you a trip you can pay your band fees online through the following website, which was set up by our school:          


Friday, May 17, 2019 • Commitment Fee - $100.00 (Secures your spot in the halftime show)

Tuesday, June 25, 2019 • 2nd installment due - $100.00

Tuesday, July 23, 2019 • Final installment due - $75.00

*A $25 late fee will be added for each month that a payment is past due. 

Additional Color Guard Items: Duffle Bag, Flag Bag, Jacket, Gloves, and Warm-Ups are reused from year to year.

$125        Uniform fees        Due in 1st payment

$50        Equipment rental fee (silks, poles, rifles, sabres)        Due in 1st payment

$35        Shoes         Due 7/17/2019

$40        Duffle bag (ordered as a rookie)        Due 7/17/2019

$16        Gloves        Due 7/17/2019

$25        Flag Bag (ordered as a rookie)        Due 7/17/2019

$70        Band Jacket (ordered as a rookie)        Due 7/17/2019

$40        Warm-Ups (ordered as a rookie)        Due 8/17/2019

Colorguard Payment Schedule: $500.00 • Listed below is the payment schedule for color guard fee installments:


Friday, May 17, 2019 • Commitment Fee - $175.00 (Orders your uniform and secures a spot in the show)

Tuesday, June 25, 2019 • 2nd installment due - $175.00 (Orders your shoes and your equipment rental)

Tuesday, July 23, 2019 • Final installment due - $150.00 (Final portion of band fees)

*A $25 late fee will be added monthly to all past due amounts.


Friday, MAY 17, 2019

- OR -


Wind/Percussion: Payment Coupon

Student Name: _______________________________________ Student ID: ___________

Instrument: ________________________ Grade: _______ Phone: ___________________

$100.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • May 18, 2019

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Wind/Percussion: Payment Coupon

Student Name:_______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$100.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • June 26, 2019

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Wind/Percussion: Payment Coupon

Student Name: _______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$75.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • July 24, 2019 (Tuesday of Band Camp)

Color Guard: Payment Coupon

Student Name: ______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$175.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • May 18, 2019

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Color Guard: Payment Coupon

Student Name: ______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$175.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • June 26, 2019

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Color Guard: Payment Coupon

Student Name: ______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$150.00 for Commitment Fee • Pay to:

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE • July 23, 2019 (Tuesday of Band Camp)

Band Jacket Order Form

You will be sized for your band jacket on: July 18th at 11:30 am - 12:30 pm

Student Name: ______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$70.00 to purchase Band Jacket • Duffle Bag-(optional) $38.50
Pay to: Ozier Apparel or to the School

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE •July 17th to Ozier or September 16th to Ms. Dothard

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Marching Band Shoes Order Form

You will be sized for your marching band shoes on: July 18th at 11:30 am - 12:30

Student Name: ______________________________________ Student ID: ____________

Instrument: ________________________ Grade: _______ Phone: ___________________

$42.00 for Marching Band Shoes • $34.00 Guard Shoes • $16.00 Guard Gloves
Pay to: Marchmaster (NO personal checks accepted)

Carrollton High School Bands

201 Trojan Dr.

Carrollton, GA 30117

Cash, Money Order, or Pay Online:

DUE •July 17th to Marchmaster or September 16th to Ms. Dothard