Event Guidelines

The event guidelines are to establish expectations, and are meant to encourage a seamless and safe environment of learning and knowledge sharing for organisers, speakers, and participants.

A. Prior to the Event

1. Infrastructure Check and Setup: We strongly recommend you to have a look to the official GoToWebinar (GTW) System requirements and setup details at the url: https://support.logmeininc.com/gotowebinar/help/system-requirements-for-attendees-g2w010003

Briefly, please ensure to have a high speed internet connection, GotoWebinar application installed to the device (desktop/laptop/mobile phone), and high quality speakers/headphones.

Following are the system requirements as mentioned on the above url to install the GotoWebinar application;

• Operating System: Windows 7 to Windows 10, Mac OS X 10.9 (Mavericks) to macOS Catalina (10.15), Linux, Google Chrome OS, Android OS 5 (Lollipop) to Android 9 (Pie), iOS 10 to iOS 12, Windows Phone 8+, or Windows 8 RT+,
• Web Browser: Google Chrome (most recent 2 versions), Mozilla Firefox (most recent 2 versions),
• Internet Connection: 1 Mbps or better (broadband recommended) for computer, and 4G or better (WiFi recommended for VoIP audio) for mobile devices,
• Software: GotoWebinar desktop app or GotoWebinar mobile app,
• Mobile device: Iphone 4S or later, iPad 2 or later.
• Speaker: Use high-quality speakers or headphones for better sound quality.
  

2. Confirm Your Participation: Post you buy the event ticket/pass, there is a simple confirmation process for your participation, and to authorised GTW access for you.

Briefly, You will get two seperate links for each day of the event (one for day 1 and one for day 2) in email for registration at GoToWebinar and get a webcast url for a confirmed registration. You will receive the links by 4th November 2020 to confirm your participation.

Following are the steps for registering and getting webcast links,

• Click the GotoWebinar Registration link in the email
• That would open the Registration page for confirmation
• Fill in your Enter First Name, Last Name  and Email address (used at the time to buy the event ticket/ pass), and click on Register for confirmation
• Once you've successfully registered, you'll see a Confirmation page
  *Register at least 2 days before for the event on Gotowebinar link
• Once the organiser approves your registration, you will receive a Confirmation email that includes specific join information. When the webinar is about to begin, you can use that information to get into session.

Note: To manage access only for authorised personnel, we (as organiser) have set up a manual approval process. This is an extra step for restricting unauthorised sharing of the webcast url and we request you to register timely for getting a confirmation email with an event join link.

3. Book your time so you dont missout the Event: It's important for you to book your time on your calendars. You can find the detailed event schedule at http://devopssummit.org/#schedule for your reference about the speakers, sessions and timings and book your calendar accordingly.  

4. Optional Infrastructure Dry Run: As a conscious step, we recommend you to join the dry run on 5th November 2020 with us. It's an option item, and only a 10-15 minutes Live-System Dry Run Test with Participants to ensure the hassle free connection and experience during the event.

5. Featured Question for the event competition: You can post your question for the Event sessions at Linkedin tagging to : https://www.linkedin.com/company/devopssummit-org/ & #devopssummit2020. The mosted liked questions would be featured on Q&A at the event.

B. During the Event

1. How to join on the Event : Open the GTW url for joining the webcast from your email and make sure your GTW app and internet are working fine and you have a valid GTW url as per point #2.

Following are the steps for registering and getting webcast links,

• Click on Join Webinar url in your email  (it’s a unique url for each participant and not to be shared with anyone as only one person can join with the same url)
• You will get a joining screen once you click on the Join Webinar button and after that you are simply in the event.

Note : The event will start on the scheduled time on both the days, it is recommended to log-in approximately 10 minutes before the start time.

2. Participating in the event  Make sure you have keep microphones muted and video cameras disabled (until unless very essential) during the event.

3. How to ask a question during the event: Participants are encouraged to ask the question during the event by typing in the Question tab. Look at the tab option in the GTW menu.  

• In addition to Featured questions, event organiser will read out some of the questions to the speaker post his/her presentation during the Q & A session, and  based on the availability of time
• Rest of the questions will be backlogged to get answered by our organising team’s experts, practitioners and thought leaders in later conversation or on socials.

• Socialization Handle: You can post tagging AgileSummit.org at :

#devopssummit.org

#simplifyingthecomplexity

#devopssummit2020

#devopssummit

C. Post the Event

• Event Survey: You would get a post event survey. Please fill the event survey to provide feedback and improve in future events.
• Recording: The event will be recorded, and the recordings will be available to the registered participants after 5-10 days of the event date through our channel
• Certification: All the registered participants (combo pass) will receive a digital “Certificate of Participation’ post 5-10 days of the event date.
• Follow-up Questions:
  Participants can connect over community@innovationroots for any further questions.

Some additional references -

• Attendee Quick Start Video: https://support.goto.com/webinar/help/video-attendee-quick-start-4-23-1308134931?cid=dspcorona19
• Presenter and Organiser Checklist at : https://assets.cdngetgo.com/bf/93/1596d3b94ccb8090407ced704a29/organizer-and-presenter-checklist.pdf